Pre-proposal conference slides_FINAL.pptx

I n t e g r i t y - S e r v i c e - E x c e l l e n c e Pre-Proposal Conference:

Integrated Waste Management Services Kazzandra Dexter, Contracting Officer Alex Kephart, Contract Specialist

48 CONS/PKB

4 February 2020

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104

Pre-Submission Agenda

Welcome and Introductions Briefing Objective Ground Rules / US Contracting Terms Requirement Overview Vendor Resources Contractual Requirements RFP Sections/Requirements

TUPE

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104

Welcome and Introductions Acquisition Description Background Source Selection Team Source Selection Process Acquisition Milestones Better Buying Power techniques applied to this acquisition Recommendation

Ground Rules Questions regarding any requirement of the RFP must be submitted electronically to our office NLT 7 February 2020, 1400 hours (GMT). Submit to alex.kephart@us.af.mil and ryan.schneider.6@us.af.mil.

All Q&A will be addressed and posted to the beta.SAM.gov website: https://www.beta.sam.gov Any changes to the RFP leading up to the due date for proposals (Tuesday 18 February 2020, 1400 hours GMT) will be formally amended & posted to the beta.SAM.gov website.

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104

Funding chart from Acquisition Strategy is acceptable

General Contracting Terms Requirement – Grounds Maintenance Services RFP – Request for Proposal (i.e. solicitation, tender) PWS – Performance Work Statement (description of work) CLAUSES – RFP/Contract Terms and Conditions FAR – Federal Acquisition Regulation (Governing Acquisition policy/procedure). Also includes DFARS & AFFARS.

DoD – United States Department of Defense CO – Contracting Officer Offeror – Vendor, Contractor Proposal/Offer – Written proposal by a vendor/contractor PoP – Period of Performance

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104

Requirement Overview Description: To provide integrated waste management services to 8 USAF visiting forces bases in the United Kingdom.

The Contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other items and services necessary to perform the integrated waste management services (IWMS) described in this performance work statement (PWS) at U.S. Visiting Forces (USVF) locations across the United Kingdom (U.K.). IWMS consists of solid (to include recycling), liquid and hazardous waste collection and removal.

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104

Vendor Resources In accordance with Federal Acquisition Regulations, prospective companies wishing to do business with the U.S. Air Force must:

Have a current DUNS (Data Universal Numbering System) number. If you are a registered company you will have a DUNS allocated.

Request via the Internet: www.dnb.com.uk or www.dnb.com

Obtain an NCAGE (North Atlantic Treaty Organization Commercial and Government Entity) code in the UK.

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104

Vendor Resources After obtaining a DUNS number and NCAGE/CAGE, prospective companies wishing to do business with the U.S. Air Force must register in SAM (System for Award Management).

Register via the Internet: https://www.sam.gov/ Any problems? Call the SAM Help Desk International Desk: 001-334-206-7828 beta.SAM.gov - https://beta.sam.gov/

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104

Contractual Requirements

Anticipated award notification:

7 March 2020 Contract Type: Firm-Fixed-Price Requirements Pricing – CLINs (RFP Attachment 2 – Pricing Schedule) Period of Performance Five-Year Base Period (1 May 2020 – 30 April 2025) ~2-Month Mobilization Period (7 March – 30 April 2020), Gain Base Passes Two one-year Option Periods 1 May 2025 – 30 April 2026 1 May 2026 – 30 April 2027

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104

RFP – Addendum to FAR 52.212-1 - Instructions, Conditions and Notices to Offers Proposal Preparation/General Instructions:

Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications and technical requirements, in addition to those identified as evaluation factors. Failure to meet a requirement may result in an offer being ineligible for award.

The government intends to award a contract without discussion with respective offerors. Submit your best offer!

Review section E. Proposal Submission Instructions and section F. Format Instructions.

Pay special care to electronic document format instructions It is the offeror‘s responsibility to confirm receipt of the proposal from the government, prior to the submittal due date and time.

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104

RFP – Addendum to FAR 52.212-1 - Instructions, Conditions and Notices to Offers

Addendum to FAR Part 52.212-1- What is Required?

(RFP Pages 39-42)

Proposal Preparation Instructions & General Info

Proposals shall consist of 3 Volumes:

Vol. I – PRICE

1. Completed Attachment 2 – Pricing Schedule Vol. II – SIMILAR CONTRACT PERFORMANCE REFERENCES

1. References for recent contract efforts similar to the requirements of this solicitation Vol. III – CONTRACT DOCUMENTATION

1. Representations and Certifications in SAM.gov

2. Evidence the offeror’s proposal incorporates all amendments

3. Completed Attachment 3 – Offeror’s Financial Reference

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104

RFP – Addendum to FAR 52.212-1 – Instructions, Conditions and Notices to Offers

VOLUME I – PRICE PROPOSALS

(Page 40 of the RFP) Complete RFP Pricing Schedule (Attachment 2) – proposal shall include pricing for all items and for all tabs in Price Schedule.

All pricing submitted in whole British Pound Sterling (£) Must be exclusive of Value Added Tax(VAT), Remain valid for at least 180 days, Contain the base period and all option years.

Unit prices - No decimal places

TUPE - (Transfer of Undertakings (Protection of Employment) Regulations 2006 is applicable Offeror must calculate and include any anticipated TUPE pricing at time of proposal submittal.

TUPE costs cannot be submitted as a conditional proposal, if submitted as such the offerors proposal will be considered unacceptable and the offeror may be excluded from competition.

Contract Type: Proposed pricing by vendors shall be firm-fixed, and not subject to revision and/or negotiation if selected for contract award.

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104

RFP – Addendum to FAR 52.212-1 – Instructions, Conditions and Notices to Offers

VOLUME II – SIMILAR CONTRACT PERFORMANCE REFERENCES

(Page 41 of the RFP) Provide references for recent contract efforts similar to the requirements of this solicitation.

In accordance with FAR 9.104-3(b), submitted information will be used to determine if the prospective contractor has a satisfactory performance record as part of the contractor responsibility determination.

Furnish the following information for each provided reference:

Company/Division name Contracting Agency/Customer Contract Number and Task/Delivery Order Number (if applicable) Period of Performance Verified, up-to-date name, email address, address, and telephone number of the contracting officer (if experience was on a US government contract) or customer (if experience was on a non-US government contract).

A brief description of the services rendered.

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104

RFP – Addendum to FAR 52.212-1 – Instructions, Conditions and Notices to Offers

VOLUME III – CONTRACT DOCUMENTATION

(Page 41 of the RFP) Complete the necessary Representations and Certifications in SAM.gov and supplemented in full text within this solicitation. If Representations and Certifications in SAM.gov are completed, state accordingly in the proposal package.

Provide evidence as required by any amendment that the offeror's proposal incorporates all amendments to the solicitation.

Offeror shall submit Attachment 3 - Offeror's Financial Reference. Submission of Attachment 3 authorizes the US government to verify offeror's financial responsibility with the identified banking facility(ies). Offeror shall notify financial institution POC that the US government will reach out for purposes of obtaining information related to the offeror's financial standing (example at Attachment 4).

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104

RFP – Addendum to 52.212-2 Evaluation Factors for Award

BASIS FOR CONTRACT AWARD:

The Government's evaluation of offerors proposals will be conducted utilizing price only. As this is a price only evaluation, similar contract performance reference information (Volume II) will only be considered as part of the Contracting Officer's responsibility determination prior to award, in accordance with FAR 9.104-1.

The Government seeks to award to the offeror whose proposal, conforming to the solicitation, represents the lowest total evaluated price.

The Government intends to award a contract without discussions. The Government does, however, reserve the right to conduct discussions if deemed in its best interest.

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104

RFP – Addendum to 52.212-2 Evaluation Factors for Award Price Evaluation The Government will evaluate prices submitted in the Pricing Schedule (attachment 2). Failure to propose all CLINs may render the proposal unacceptable and ineligible for award.

Attachment 2 – Pricing Schedule

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104

RFP-Terms and Conditions 252.229-7006 Value Added Tax Exclusion (United Kingdom) DEC 2011:

Supplies or services identified in this contract are to be delivered at a price exclusive of value added tax under arrangements between the appropriate United States authorities and Her Majesty’s Revenue and Customs (HMRC Reference Notice 431, entitled Relief from Customs Duty and/or Value Added Tax on United States Government Expenditures in the United Kingdom).

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104

RFP-Terms and Conditions 252.229-7008 Relief From Import Duty (United Kingdom) DEC 2011:

Any import dutiable articles, components, or raw materials supplied to the United States Government under this contract shall be exclusive of any United Kingdom import duties. Any imported items supplied for which import duty already has been paid will be supplied at a price exclusive of the amount of import duty paid. The Contractor is advised to contact Her Majesty’s Revenue and Customs to obtain a refund upon completion of the contract (Reference HMRC Notice No. 431, entitled “Relief from Customs Duty and/or Value Added Tax on United States Government Expenditures in the United Kingdom”).

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104

RFP-Terms and Conditions 252.229-7010 Relief From Customs Duty on Fuel (United Kingdom) JUN 1997:

The Contractor shall seek relief from customs duty in accordance with HM Customs Notice No. 431, February 1973, entitled “Relief from Customs Duty and/or Value Added Tax on United States Government Expenditures in the United Kingdom.” Application should be sent to the Contractor’s local Customs and Excise Office.

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104

Source Selection 252.229-7010 Relief From Customs Duty on Fuel (United Kingdom) JUN 1997 (continued):

Within 30 days after the award of this contract, the Contractor shall provide the Contracting Officer with evidence that an attempt to obtain such relief has been initiated. In the event the Contractor does not attempt to obtain relief within the time specified, the Contracting Officer may deduct from the contract price the amount of relief that would have been allowed if HM Customs and Excise had favorably considered the request for relief.

The amount of any rebate granted by HM Customs and Excise shall be paid in full to the United States Government. Checks shall be made payable to the Treasurer of the United States and forwarded to the Contracting Officer.

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104

PWS - Service Delivery Summary

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104

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SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104

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