Attachment_1_-_RAFL_Catholic_RE_Coord_PWS.pdf

Contract No: FA5587-19-Q-A010 Attachment I-Performance Work Statement

PERFORMANCE WORK STATEMENT (PWS)

Religious Education Coordinator

RAF Lakenheath - Catholic Parish

48th Contracting Squadron (48 CONS)

1. Description of Services

1.1 General Scope of Responsibilities:

1.1.1 The Religious Education (RE) Coordinator plans, coordinates, and implements RE for the RAF Lakenheath Catholic Parish, IAW the 48 FW/HC Airman Ministry Plan. The Contractor serves as the as primary RE resource contact and acts as advisor and coordinator of the day-to-day operations of the Catholic RE program for Catholic military members, dependents, and authorized members of the community.

1.1.2 The Contractor shall promote an atmosphere of religious sensitivity for all personnel participating in Chapel programs. No form of coercion shall be employed by the Contractor, or their employees, to cause AF personnel or their family members to conform to a particular religious denomination or faith group either directly or indirectly.

The Contractor shall ensure all key leaders and volunteers comply with this no-coercion policy. Respect for other religious denominations and faith groups shall be maintained.

1.1.3. The Contractor shall design and implement Catholic RE programs for adults, youth, and children and will assist in building a solid spiritual foundation. Programs shall include, at minimum, the Catholic RE programs required by the Archdiocese for Military Services, USA, and consistent with the 48 FW/HC Airman Ministry Plan.

The Contractor will also be responsible for recruiting and training teachers for the Catholic RE program. In the event that RE teachers are not available, the Contractor may be required to teach the approved curriculum.

1.1.4. The Contractor shall be responsible for all Catholic religious-based retreats and events to include planning, execution, and after action reports. In addition, the Contractor may plan and execute ecumenical retreats and events in coordination with other RAF Lakenheath Chapel contractors.

1.1.5. The Contractor shall manage the day-to-day operations of the Catholic RE program such as, but not limited to: recruiting, training , assigning, and overseeing teachers, helpers, substitutes, and other volunteers in the Catholic RE program. The Contractor shall also inform the Catholic Chaplain of any needs, issues, or concerns, etc.

1.2 Period of Performance/Place of Performance

1.2.1 This requirement calls for support at RAF Lakenheath, United Kingdom (UK). Period of Performance in the contract is anticipated from 1 June 2019 – 31 May 2020.

1.2.2 The Contractor shall furnish all management, personnel, and services necessary to prepare for full service support no later than 45 days from contract award signed date.

1.2.3 In the event the Contractor is a US military dependent, DEROS information should be disclosed.

Additionally, prospective vendors shall provide pricing only on those option Contract Line Item Numbers (CLIN) in which they will be available to perform in their entirety or specify their availability within the performance period of any CLIN if not available for the entire year.

1.3 Performance and Contract Management

1.3.1 Contractor Management Plan: Contractor shall provide a Management Plan that describes how the Contractor will obtain and manage personnel and resources to successfully perform the work detailed in the PWS.

The Management Plan shall include at a minimum, but is not limited to:

1.3.1.1 The approach to recruiting and retaining personnel to ensure continuity and the sharing of all relevant contact information in the event of a change of personnel.

1.3.1.2 A clear description in detail of the methods, processes, and/or procedures for ensuring performance of the contract at RAF Lakenheath for the duration of the contract if relocating from outside the local area.

1.3.2 Government Contract Management: Only the Contract Officer (CO) has the authority to review and approve contract deliverables. Responsibility for contracting activities rests solely with the CO. No conversation, recommendations, or direction, whether given directly by or implied by Government personnel that affect the scope, schedule, or price of the program covered by this PWS, shall be acted upon by the Contractor unless specifically approved by the CO.

1.3.3 Contractor Key Personnel: Contractor shall provide the names and contact information of key personnel before start of contract. In the event of a key personnel change, the Contractor shall provide a written notification to the CO within five calendar days. The Contractor’s key personnel shall be available to discuss all aspects of performance during the life of the contract and have the authority to resolve issues and problems as they arise.

1.3.4. If Contractor fails to perform IAW the PWS, the Catholic Chaplain shall complete a Corrective Action Report (CAR) and submit it to the CO. The CAR is used to document a Contractor’s failure to meet performance IAW the PWS. It is encouraged to resolve minor infractions at the lowest level possible, but also ensures the CO is notified.

1.3.5. The Contractor will not be prohibited from contacting the CO or the 48th Contracting Squadron at any time.

1.4 Government Furnished Training:

1.4.1 The Contractor shall participate in military specific training (i.e., safety training, information assurance, etc.)

and other training as directed by the Wing Chaplain. Training may be computer-based or on-site and shall be during normal duty hours. Training will be at no cost to the Contractor.

1.5. Duties and Responsibilities: The Religious Education Coordinator Contractor shall:

1.5.1. Develop, schedule, implement, and monitor all Catholic Religious Education (RE) programs and activities.

This includes, but is not limited to, assisting the Catholic Chaplain in the evaluation of the Catholic RE Program and its processes, coordinating volunteer support for any RE-related programs, and planning and implementing improvements. Examples of specific programs include, but are not limited to: children’s RE, Rite of Christian Initiation of Adults (RCIA), Bible Studies, Vacation Bible School (VBS), Volunteer Appreciation, and other programs as identified in by Catholic Chaplain with sacramental requirements from the Archdiocese for the Military Services, USA. This includes managing the Rite of Christian Initiation of Children (RCIC), First Reconciliation, First Holy Communion, and Confirmation.

1.5.2. Coordinate Weekly RE classes (Sep-May). Contractor shall be responsible for managing and ensuring security and tidiness of facilities (e.g., Fellowship Hall, Airmen & Family Readiness Center classrooms) used for Confraternity of Christian Doctrine (CCD) after RE events.

1.5.3. Ensure that the tenets and teaching of the Catholic faith are taught by catechists in the Catholic RE program.

All curriculums shall be approved by the Wing Chaplain IAW AFI 52-105, para 2.7.18., and should be consistent with the doctrine of the Catholic faith.

1.5.4. Be present in the chapel on Sunday mornings at least 30 minutes before the scheduled start of CCD and other scheduled special events. The Contractor shall stay until children are dismissed and all areas are returned to a neat, orderly, and secure condition.

1.5.5. Develop an annual calendar of all Catholic RE activities for the Airman Ministry Plan working in concert with the Catholic Chaplain and the Catholic Parish Advisory Council.

1.5.6. Ensure that all Catholic chaplains receive annual local catechist training and Archdiocese for the Military Services (AMS) child protection training.

1.5.7. Maintain records such as, but not limited to, training for volunteers, monthly attendance records for all Catholic RE programs and furnish these numbers to the Catholic Chaplain for input into the Air Force Chaplain Corps Activity Reporting System (AFCCARS).

1.5.8. Maintain a current list of names and contact details of teachers, helpers, substitutes, other workers, and students involved in the Catholic RE program. All personally identifiable information (PII) shall be kept confidential IAW the Privacy Act, AFI 33-332, and any other local procedures.

1.5.9. Attend Chapel Staff Meetings and Catholic Parish Advisory Council meetings. All meeting hours shall count toward unit hours. Contractor shall provide updates to the Catholic Chaplain about current programs and needs so that communication flows to the Chapel leadership and base community. Attendance at Chapel staff meetings shall be coordinated with the Catholic Chaplain.

1.5.10. Manage the Confirmation Program. This includes recruiting Confirmation catechists, organizing one Confirmation retreat per year with the catechists, and organizing the celebration and reception following Confirmation Mass.

1.5.11. Plan and execute all Catholic RE retreats and special events as well as leading and/or supporting ecumenical retreats and special events to ensure successful execution of the Chapel program. This will included, but not limited to: registering participants, recruiting volunteers, finding locations, and accommodations as required.

1.5.12. The Contractor will coordinate all purchase requests IAW establish, local Chapel purchase request processes and procedures. The Contractor will submit accurate and timely funds requests and/or reimbursement forms. The Contractor will not exercise purchases without prior approval.

1.5.13. Create Catholic RE publicity for the Catholic Parish and the base community via Chapel bulletins (mindful of weekly suspenses), websites, other media outlets including social media, and periodic verbal announcements at Sunday Mass. Once publicized, cancellation of programs may only be cancelled due to inclement weather or other extenuating circumstances in coordination with the CO. Coordinate facility use with the Chapel facilities point of contact and completed facility requests in a timely manner for approval. Programs shall be approved and facilities shall be determined available prior to publicizing any event or program.

1.5.14. Organize the summer Catholic Youth and Elementary Age Spiritual Retreat consisting of a 3 to 5 day program with the Catholic Parish Coordinator. This includes, but is not limited to: planning, coordinating, implementing, ordering materials, recruiting and training volunteers, publicizing the event, securing needed supplies, keeping appropriate records, and preparing an after-action report.

1.5.15. Coordinate with non-Chapel sources and organizations to ensure required facilities and spaces are available as necessary (i.e., Department of Defense Dependents Schools (DODDS) facilities, Airmen & Family Readiness Center, etc.).

1.5.16. Establish and maintain a Catholic RE Coordinator continuity and resource file of the Catholic Parish materials, books, audio, and DVDs for RE. Ensure all offerings received during Catholic RE classes and special events have been handled in compliance with AFI 52-105.

1.5.17. Comply with all applicable Air Force and local instructions for financial management and accounting, facility use, maintenance, and security.

1.5.19 The Contractor is accountable for paying any Social Security payments, Federal or Local Income Taxes, and State Unemployment Insurance premiums for themselves as well as any substitute contract personnel or subcontractor(s) that renders services under this contract.

1.5.20 Design and implement RE programming for adults, youth and children that will assist in building a solid spiritual foundation.

1.5.21 Maintain healthy, functional, and interpersonal relationships with the Chapel staff and contractors and parishioners. There will be no tolerance for disrespect, harassment, or any unprofessional behavior or activity that could adversely affect the Air Force or the Chaplain Corps by eroding morale, good order, discipline, and respect for authority, unit cohesion, or mission accomplishment.

2. Government Furnished Property and Space

2.1 Government property that is incidental to the place of performance only IAW FAR 45.000(b) (5). The Government anticipates on-site support for this contract. The Government will provide equipment and materials and access to necessary networks and systems required to support the activities required under this contract.

Government-owned equipment will not be removed from the chapel without written authorization from the Superintendent/NCOIC, Religious Affairs.

2.3 The Contractor shall arrange for facility use, equipment, and supplies IAW local policy and procedures and ensure coordination and security of any facilities, equipment and/or materials used in the program.

3. Contractor Personnel Requirements

3.1 Education Requirements: Demonstrate the following via a résumé or CV and copies as proof of education.

3.1.1 Proof of an Associate’s Degree, Advance Subsidiary or Advance Level United Kingdom equivalent, and/or National Vocational Qualification Level 3 (in any field).

3.2 References Requirements:

3.2.1 Two professional letters of reference with contact details. Letters of reference shall include, but are not limited to:

3.1.2.1 One letter of reference of good standing with the Roman Catholic Church; and

3.1.2.2 Letter(s) of reference from former employer(s), or leaders of churches or organizations in which work has been performed.

3.2. Archdiocese for the Military Services, USA, Catechist Certification Requirement: The Contractor shall hold an Archdiocese for the Military Services, USA, (AMS) Catechist Certification or be able to complete certification training within six (6) months of contract award. The Contractor shall apply for and receive the AMS Catechist Certificate to perform within the AMS. If in the event the Contractor does not possess a AMS Catechist Certification, the process will be initiated by the Catholic Chaplain where the performance of the contract shall be conducted IAW Priests’ Manual, Archdiocese for the Military Services, USA (25 September 2008). The Contractor shall coordinate AMS Catechist Certification training and application process with the Catholic Chaplain within 30 days from award of the contract.

3.2.1 In accordance with AMS Catechist Certification requirements, to be certified as an AMS catechist, the Contractor shall:

(1) Be a practicing Catholic who has received the sacrament of Confirmation,

(2) Be recommended by the senior Catholic Chaplain at the installation,

(3) Have satisfactorily completed one course (or two seminars) through the University of Dayton Virtual Learning Community for Faith Formation or Catholic Distance University,

(4) Apply for certification using the appropriate form,

(5) Complete a favorable background check as determined by local base policy,

(6) Complete a training program on the protection of children and young people as called for by the Dallas Charter.

3.2.2 The Contractor shall be responsible for the AMS Catechist Certification fees and associated costs. For additional AMS catechist certificate information, requirements and fees visits the Archdiocese for the Military Services, USA, at https://www.milarch.org/catechist-certification/

3.2.3 Failure to complete and/or retain the AMS Catechist Certification shall be grounds for termination for default of the contract.

3.3 Period of Service/Number of Units

3.3.1 This Contract will require no more than 50 units.

Period of Performance Total Units 1 Jun 2019 – 31 May 2020 50

3.3.2 A unit consists of one week of service performance.

3.3.3 The Contractor is required to work 20 hours per week, but may be required to work up to 40 hours per week during peak weeks. Peak weeks include the week before or during Confirmation, First Holy Communion, and Holy Week and Easter.

3.3.4 The Contractor shall provide regular customer service office hours. The hours shall be advertised and posted in an appropriate place where customers can easily access them.

3.3.5 The Contractor will only support additional services with the CO’s permission and IAW the 48 FW/HC Airman Ministry Plan.

3.4 Substitute Contract Personnel/Sub-Contracting

3.4.1 In the event of a key personnel change, the Contractor shall provide notification to the CO no later than 14 days prior to the anticipated key personnel changes.

3.4.2 Substitute contract personnel and/or subcontractors shall meet all the requirements outlined in this PWS.

3.4.3 Contractor shall provide a list of substitute contract personnel and/or subcontractor and detail information of said substitute contract personnel and/or subcontractor to the CO for coordination with 48th Contracting Squadron within 30 days prior to changes in key personnel changes performing the work. This is in order to accomplish required background checks and verify educational and experience requirements IAW the PWS.

3.4.4 Contractor shall be responsible for payment of substitute contract personnel and/or subcontractor.

3.5 Leave of Absence

3.5.1 The CO shall be notified at least 14 days before any scheduled leave of absence that would prevent the Contractor from performing the services. Emergency Leave or other extenuating circumstances will be handled on a case-by-case basis by the Senior Faith Group Chaplain or CO.

3.5.2 The CO will notify the Contractor in writing of all noncompliance work and shall be given an opportunity to correct, if possible, noncompliance work. The Contractor shall respond in writing to any notice of noncompliant work within 30 days of notification.

3.6 Security/Key Control

3.6.1 The Contractor must have a valid Facility Security Clearance granted by the Defense Security Service (http://www.dss.mil). The Contractor must comply with DoDD 5220.22, DoD Industrial Security Program, to determine eligibility for access to classified information for work performed under this PWS herein.

3.6.2 All employees working in Personnel Database Management will have a National Agency Check or host nation equivalent. The results of the check shall be provided to the CO. The Government will not accept any employee with a federal conviction (or host nation equivalent) in their background check.

3.6.3 Background Checks: Contractor shall submit completed personnel background check applications within 10 business days after the award date to the Chapel Background Check Program Manager for processing. It is mandatory that all contractors working with children under the age of 18 have a background investigation. This is in compliance with Public Law 101-64, Section 231 (Crime Control Act of 1990 and Department of Defense Instruction (DoDI) 1402.5, Criminal History Background Checks on Individuals in Child Care Service Position, 11 September 2015). An adverse finding from this investigation at any time will result in termination of the contract.

3.6.4 Pass and Identification Items. The Contractor shall ensure the pass and identification items required for contract performance are obtained for employees and any non-government owned vehicles. The Contractor shall retrieve all identification media, including vehicle passes from employees who depart. The 48 FW/HC will assist the Contractor in processing the necessary DoD forms to obtain base or area badges for access to government facilities.

3.6.5 Contractor shall need to be familiar with and implement fire and safety practices in accordance with AFMAN 91-203 to prevent accidents and preserve the life and health of him/herself and any personnel affected by the performance of this contract.

3.6.6 Traffic Laws. The Contractor and its employees shall comply with base traffic regulations.

3.6.7 Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor-owned vehicle or privately-owned vehicle while on any Royal Air Force base.

3.6.8 Controlled/Restricted Areas. The Contractor shall comply with base procedures for entry to Air Force controlled/restricted areas where Contractor personnel will work.

3.6.9 Contractor shall exercise due diligence to ensure safety of volunteers, being mindful of potential hazards associated with electronic equipment. The Contractor shall be responsible for safeguarding all government property and controlled forms provided for contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured.

3.6.10 Contractor personnel shall not release or remove system documentation, data, or reports generated by or through use of Government systems.

3.6.11 For Official Use Only (FOUO). As applicable, the Contractor shall comply with DoD 5400-7-R, Chapter 4, DoD Freedom of Information Act (FOIA) Program, requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.

3.6.12 Physical Security. The Contractor shall be responsible for safeguarding all government property and controlled forms provided for Contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured.

3.6.13 Lock Combinations. As applicable, the Contractor shall control access to all government provided lock combinations to preclude unauthorized entry. The Contractor is not authorized to record lock combinations without written approval by the CO. Records with written combinations to authorized secure storage containers, secure storage rooms, or certified vaults, shall be marked and safeguarded at the highest classification level as the classified material maintained inside the approved containers.

3.6.14 Contractor shall be familiar with and comply with all security procedures to include: ensuring all chapel facilities are properly secured, doors and windows locked, and lights turned off when leaving the building.

3.6.15 Shall be responsible for any keys provided and keys shall not be duplicated. All keys shall be returned on termination of this contract or upon request of authorized personnel. Contractor shall immediately report any duplicated, lost, or misplaced keys upon discovery of the occurrence. Contractor shall also ensure that issued keys are not used by unauthorized personnel.

3.7 Travel

3.7.1 Local travel to attend meetings within the local city or base of assignment commuting vicinity shall be considered a cost of doing business and shall not be reimbursed.

3.8 Logistical Support

3.8.1 Individual logistical support is not provided under this contract. Contractor and/or contract personnel will not be reimbursed for any costs that are directly associated with the start-up such as, but not limited to relocation, transportation, processing installation entry or security requirements.

4. Bioenvironmental Engineering/Hazmat Requirements

4.1 Environmental, Health, And Safety. The Contractor shall ensure all employees receive the necessary environmental, health, and safety training to ensure compliance with all Occupational Safety and Health Acts (OSHA), federal and local laws. The Contractor shall protect the health and safety of employees and the community, minimizing the risk of environmental pollution.

4.2 Pollution Prevention. "Pollution Prevention" and "Source Reduction" are defined in the Pollution Prevention Act of 1990, 42 U.S.C. §§ 13101-13109. Contractor's obligation under this section is limited to identifying pollution prevention opportunities and shall not be construed to require the Contractor to conduct activities not otherwise required by the program.

4.3 The Contractor shall comply with energy saving conservation practices as deemed necessary by the facility manager.

4.4 Ionizing and Non-Ionizing Radiation: Contractors must obtain authorization from BE prior to bringing on site ionizing or non-ionizing sources/equipment onto the installation. Contractors must provide list of items and description of how they will be used to Bioenvironmental Engineering (BE) at 01638528047 or 48amds.sgpb@us.af.mil at least 10 days prior to the date required to bring them on base.

4.4.1 Non-Ionizing Radiation: Electromagnetic Frequency (EMF) Radiation and LASERS: Contact BE/Installation Laser Safety Officer (48amds.sgpb@us.af.mil) at least 10 days prior to bringing on site. (Example:

LASER Classes: 1M, 2M, 3R, 3B, or 4; Transmitting antennas, radars etc.) Reference: AFI 48- 139, LASER and Optical Radiation Protection Program, Paragraph 2.21)

4.4.2 Ionizing sources: Contact BE (48amds.sgpb@us.af.mil) at least 10 days prior to bringing on site ionizing sources/equipment. For regulated sources, provide copies of permits or sealed source certifications. (Example:

Troxler density gauges, sealed sources in various gauges/devices). Reference: AFI 48 -148, Ionizing Radiation Protection.

4.5 Hazardous Materials/Chemical Management: Hazardous Materials/Chemical Management: All hazardous material use requires prior authorization before bringing the hazardous material on base. "Hazardous material" includes many materials for which there is a manufacturer SDS, such as cleaning supplies, paints, solvents, sealants, lead acid batteries, fuels, herbicides, etc.

4.5.1 The Contractor shall submit an inventory list of ALL chemical products to be used, along with copies of the Safety Data Sheet (SDS) for each chemical product, for review before bringing any potentially hazardous material onto RAF Lakenheath, RAF Feltwell or RAF Mildenhall using the “HazMat Authorization Request Template”.

The Contractor shall submit completed inventories and SDSs to the 1) CO, 2) CE Environmental / for RAF Lakenheath (01638 523990) (nolan.swick@us.af.mil), or for RAF Mildenhall 100 CES/CEIE (01638 545831), jeanne.dye-porto@us.af.mil and 3) Bioenvironmental Engineering (01638 528047) (48amds.sgpb@us.af.mil) at least 10 days prior to the date required to bring them on base.

4.5.2 Once approved, the Contractor shall maintain an inventory of all hazardous materials along with corresponding Safety Data Sheets (SDSs). The Contractor shall track and report actual hazardous material usage during the performance of the contract. Hazardous material usage for any contract that is less than one month in duration shall be reported at the end of the contract period. Hazardous material usage for any contract over a month in duration shall be reported no less than monthly. Hazardous material usage shall be reported using the attached “HazMat Monthly Usage Log Template”.

4.5.3 The Contractor shall not leave any excess hazardous materials or empty containers on site following completion of the project. The Contractor is responsible for the removal of all unused hazardous materials and proper disposal of all hazardous waste generated. Reference: AFI-32-7086, Hazardous Materials Management

4.6 Controls of other hazards: Contractors must coordinate with Bioenvironmental Engineering (BE) at 01638528047 or 48amds.sgpb@us.af.mil at least 10 days prior to start of project, regarding all contracts with potential health impact to personnel (Example: Noise above 85 dBA, activities with potential airborne contaminants or particulates). Hazardous work areas/perimeters shall be established to control exposures and limit access to nearby facilities and personnel. Work shall be performed IAW all applicable occupational health and safety regulations.

4.7 Contractors must coordinate with facility managers and receive a safety brief of hazards present within work areas.

5. eCMRA - Contractor Manpower Reporting Application

5.1 The eCMRA - Contractor Manpower Reporting Application- Section 2330a of title 10, United States Code (10 USC 2330a), requires the Secretary of Defense to submit to Congress an annual inventory of contracts for services performed during the prior fiscal year for or on behalf of the Department of Defense (DoD) by 31 Oct. The inventory must include the number of contractor employees using direct labor hours and associated cost data collected from contractors. Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the Contractor name and contract number associated with the data.

Contractors for other than Army components can visit https://afcmra.hqda.pentagon.mil/Help/Full_User_Guide.pdf to review user manuals and gain an understanding about the data fields that will be included in the reporting structure that is hosted at http://www.ecmra.mil/ . When filling out the required information please utilize “FFBX70 - USAF IN EUROPE” as the UIC if you cannot locate the UIC for this contract among the provided options. Also, the FSC for this specific contract is G002.

5.2 Applicability: The reporting requirement applies to all contracted services, provided the organization that is receiving or benefiting from the contracted services is a Department of Defense organization, including reimbursable appropriated funding sources from non-DoD executive agencies where the Defense Component requiring activity is executive agent for the function performed. The reporting requirement does not apply to situations where a Defense Component is merely a contracting agent for another executive agency. In general, the only contracted services excluded from reporting are construction and utilities.