Combo_(FA5587-17-Q-0016).pdf

DEPARTMENT OF THE AIR FORCE

48TH CONTRACTING SQUADRON (USAFE)

Combined Synopsis/Solicitation

Request For Quote: Gentex Oxygen Mask Light (P/N G030-1500-01)

Purchasing Agency: 48th Contracting Squadron – 48 CONS/LGCA

RAF Lakenheath, Brandon, Suffolk, United Kingdom IP27 9PN

I. This is a combined synopsis/solicitation for a commercial item prepared in accordance with the format in FAR Subpart 12.6 and 13.5, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

II. This solicitation is issued as a request for quotation IAW FAR Part 12 and 13. In order to be considered for award, offeror must adhere to all quotation requirements detailed herein. Submit written quotes in reference to Request for Quote (RFQ) reference FA5587-17-Q-0016.

III. This solicitation document and incorporated provisions and clauses are those in effect through

FAC 2005-95 effective 19 Jan 17, DPN 20161222 effective 22 Dec 16, AFAC 2017-0127 effective 27 Jan 17.

IV. Due to the overseas location of this solicitation, no set-aside will be used. The NAICS code for this requirement is 339113, Medical Equipment, Supplies and Manufacturing.

V. Offeror Representations and Certifications prescribed in FAR Part 52.212-3 shall be completed and included with offer or in conjunction with SAM registration.

PRICE SCHEDULE:

Line Item Description Quantity Unit Price Extended

Price

Gentex Mask Light Assembly Part Number G030-1500-01 120 Each

0002 Shipping 1 Each

TOTAL EXTENDED PRICE

DELIVERY AND INSPECTION:

Inspection for acceptance shall be made by the requesting agency on behalf of the U.S.

Government. Delivery will be FOB Destination to one of the following locations:

(1) Defense Distribution Depot Susquehanna Consolidation and Containerization Point 2001 Mission Drive Door 135-168 New Cumberland, PA 17070-5002

**See attachment 1 – Shipping Instructions, if using the consolidation point**

OR

(2) 48 OSS/OSL

ATTN: Chelsey Delafuente Unit 5245 Box 380, RAF Lakenheath

Brandon, United Kingdom, IP27 9PN

INSTRUCTIONS AND CLAUSES:

The following clauses and provisions apply to this solicitation and are included by reference:

52.212-1 Instructions to Offerors – Commercial Items 52.212-2 Evaluation – Commercial Items

Addenda to FAR 52.212-1 Instructions to Offerors – Commercial Items

As prescribed in FAR 12.302(d) the following addendum is provided for solicitation provision FAR 52.212-1 and hereby amends any language therein:

Quotation Preparation Instructions:

A. To assure the timely and equitable evaluation of quotations, offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors. Quotations submitted in response to this Combined Synopsis/Solicitation must address the evaluation factors which include a price quote and technical specification as defined herein.

B. Quote Specifics: All quotes must include the following information:

1. Vendor’s complete mailing and remittance address.

2. Discount for prompt payment, if any.

3. Offeror shall be enrolled in the System for Award Management (SAM) database

(www.sam.gov) and ready future enrollment in WAWF, for payment and invoicing in electronic funds transfer – payable 30 days upon delivery. Inability to receive EFT payment may disqualify a recipient from award consideration.

4. Quotes shall be quoted in United States Dollars ($) or British Pounds Sterling (£) and shall be valid through 31 May 2017.

5. Prices shall be all inclusive (i.e., all materials, transportation, labor, etc.) and shall http://www.sam.gov/ be clearly illustrated or broken down.

6. Full Reps and Certs shall be accomplished in conjunction with SAM registration.

7. Technical Specification(s) to demonstrate a meet or exceed of the minimum requirements found on the pricing schedule of this document to include the description, warranty and delivery as described therein.

C. Quotes are due to this office no later than 4:00 p.m. British Summer Time Tuesday, 2 May 2017.

Quotes must be sent via e-mail to SSgt Aaron Thomas at aaron.thomas.30@us.af.mil and telephone inquiries may be made to +44(0)163852-2344. Email maximum is limited to 10MB or in sequential (1 of 2…) order, when over this maximum. PDF is the preferred file type.

(End Addendum)

Addenda to FAR 52.212-2 Evaluation – Commercial Items (Jan 1999)

A. Award Basis: The Government’s evaluation of the quotation will fully account for the evaluation factors identified and required under the Addendum to FAR 52.212-1. The evaluation of these factors will utilize the lowest price technically acceptable award basis. Quotes that do not meet the quote specifics will be deemed technically unacceptable, and therefore not considered for award.

B. Evaluation: Evaluation factors required under FAR 52.212-1 will be evaluated by the

Government as follows:

1. Price: To evaluate price reasonableness, a comparison will be made amongst all received quotations and the Government’s estimate.

2. Technical Capability: An offeror’s quotation will be considered technically acceptable if it meets the specifications for this brand name requirement. Quotations that do not meet these requirements will be considered unacceptable and therefore under the evaluation process will not be considered for award.

C. AWARD DETERMINATION: As a result of the Government’s aforementioned evaluation, only those vendors whose quotes are determined to be technically acceptable will be considered for award. No trade-offs will be permitted between price, and the non-price factor of technical capability. This is a competitive solicitation for quotations on a Lowest Price Technically Acceptable basis conducted in accordance with FAR parts 12 and 13. The Government will award from among the technically acceptable quotes based on price and technical acceptance.

The following FAR/DFARS/AFFARS provisions and clauses are hereby applicable to this solicitation and any resultant contract award:

FAR 52.252-1: Solicitation Provisions Incorporated by Reference (Feb 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may mailto:aaron.thomas.30@us.af.mil be accessed electronically at this address: http://farsite.hill.af.mil/

FAR 52.252-2: Clauses Incorporated by Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: http://farsite.hill.af.mil/

FAR 52.252-5: Authorized Deviations in Provisions (Apr 1984)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of “(DEVIATION)” after the date of the provision.

(b) The use in this solicitation of any DFARS (48 CFR Chapter 2) provision with an authorized deviation is indicated by the addition of “(DEVIATION)” after the name of the regulation.

FAR 52.252-6: Authorized Deviations in Clauses

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of “(DEVIATION)” after the date of the clause.

(b) The use in this solicitation or contract of any DFARS (48 CFR 2) clause with an authorized deviation is indicated by the addition of “(DEVIATION)” after the name of the regulation.

(End of Provision)

The following clauses and provisions apply to this solicitation and are included by reference:

Federal Acquisition Regulation (FAR) Clauses:

52.204-7 System for Award Management 52.209-6 Protecting the Government’s Interests when Subcontracting with Contractors Debarred, Suspended or Proposed for Debarment 52.212-3 Offerors Representations and Certifications – Commercial Items 52.212-4 Contract Terms and Conditions – Commercial Items 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items, applies to this acquisition. The following additional FAR clauses cited in the clause under paragraph (b) are considered checked and applicable to the acquisition:

_X_ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 253g and 10 U.S.C. 2402).

_X_ (4) 52.204-10, Reporting Executive compensation and First-Tier Subcontract Awards (Jul 2013) (Pub. L. 109-282) (31 U.S.C. 6101 note).

_X_ (8) 52.209-6, Protecting the Government’ Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Aug 2013) (31 U.S.C.

6101 note).

_X_ (29) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (Jan 2014) (E.O. 13126).

_X_ (40) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging while Driving (Aug 2011).

http://farsite.hill.af.mil/ http://farsite.hill.af.mil/

_X_ (44) 52.225-13, Restrictions on Certain Foreign Purchases (Jun 2008) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury) _X_ (50) 52.232-33, Payment by Electronic Funds Transfer—System for Award Management (Jul 2013) (31 U.S.C. 3332).

52.222-50 Combating Trafficking in Persons Alternate I 52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or

Transactions Relating to Iran – Representation and Certifications 52.226-6 Taxes-Foreign Fixed Price Contracts

Defense Federal Acquisition Regulations Supplement (DFARS) Clauses:

252.203-7000 Requirements Relating to Compensation of Former DoD Officials 252.203-7002 Requirement to Inform Employees of Whistleblower Rights 252.204-7004 Alternate A, System for Award Management 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting 252.222-7002 Compliance with Labor Laws (Overseas) 252.225-7042 Authorization to Perform 252.225-7043 Antiterrorism/Force Protection for Defense 252.229-7000 Invoices Exclusive of Taxes or Duties 252.229-7006 Value Added Tax Exclusion (United Kingdom) 252.229-7007 Verification of United States Receipt of Goods 252.229-7008 Relief from Import Duty (United Kingdom) 252.232-7008 Assignment of Claims (Overseas) 252.232-7010 Levies on Contract Payments 252.233-7001 Choice of Law (Overseas)

The following clauses and provisions apply to this solicitation and are included by full text:

Air Force FAR Supplement (AFFARS) 5352.225-9004 Submission of Offers in Other than United States Currency (June 2006)

(a) Offers may be submitted in United States dollars or the currency accepted at the place of performance.

(b) All offers shall be evaluated for determination of contract award by converting all foreign currencies to equivalent United States dollars by using the Foreign Currency Fluctuation Defense (FCFD) budget rate for the applicable currency in effect on the date set for the receipt of initial proposals.

(c) When a "Final Proposal Revision" is requested and received, in accordance with the applicable solicitation's terms and conditions, offers shall be evaluated by converting all foreign currencies to equivalent United States dollars by using the Foreign Currency Fluctuation Defense (FCFD) budget rate for the applicable currency in effect on the date set for the receipt of initial proposals.

(End of Provision)

DFARS 252.232-7006 Wide Area Work Flow Payment Instructions (May 2013)

(a) Definitions. As used in this clause— “Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self- registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

Combo – Invoice/Receiving Report

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

F2P1G1

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system. Routing Data Table*

Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC F78900 Issue By DoDAAC FA5587 Admin DoDAAC FA5587 Inspect By DoDAAC F2P1G1

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

http://www.acq.osd.mil/dpap/dars/dfars/html/current/252232.htm https://www.acquisition.gov/ https://wawf.eb.mil/ https://wawf.eb.mil/

(5) WAWF email notifications. The Contractor shall enter the e-mail address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

N/A

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

Aaron Thomas aaron.thomas.30@us.af.mil

(2) For technical WAWF help, contact the WAWF helpdesk at +1 866-618-5988.

(End of clause)

AFFARS 5352.201-9101 Ombudsman

Ombudsman (APR 2014)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution.

Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Primary:

Mr. Douglas Guldan

AFICA/KU, UNIT 3103, APO, AE 09094-3103

AFICA/KU, Geb 404, Flugplatz Ramstein, 66877 Ramstein-Miesenbach, Germany E-mail: douglas.guldan@us.af.mil Tel: DSN: (314)480-2209 Fax: (49)-6731-47-2025

Alternate:

Ms. Heidi Hoehn

AFICA/KU, UNIT 3103, APO, AE 09094-3103

AFICA/KU, Geb 404, Flugplatz Ramstein, 66877 Ramstein-Miesenbach, Germany E-mail: heidi.hoehn.de@us.af.mil mailto:douglas.guldan@us.af.mil mailto:heidi.hoehn.de@us.af.mil

Tel: DSN: (314)480-9330 Fax: (49)-6731-47-2025

Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/HQ AFICA/AFISRA/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

AFFARS 5352.223-9001 Health and Safety on Government Installations

(a) In performing work under this contract on a Government installation, the contractor shall:

(1) Comply with the specific health and safety requirements established by this contract;

(2) Comply with the health and safety rules of the Government installation that concern related activities not directly addressed in this contract;

(3) Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and Government personnel performing or in any way coming in contact with the performance of this contract; and

(4) Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes.

(b) The contracting officer may, by written order, direct Air Force Occupational Safety and Health (AFOSH) Standards and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the Changes clause of this contract.

(c) Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract.

(End of clause)

AFFARS 5352.242-9000 Contractor Access to Air Force Installations (November 2012)

(a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or security police for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, and valid vehicle insurance certificate to obtain a vehicle pass.

(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

(d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with AFI 31-101, Volume 1, The Air Force Installation Security Program, and AFI 31-501, Personnel Security Program Management, citing the appropriate paragraphs as applicable.

(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

(f) Failure to comply with these requirements may result in withholding of final payment.

In accordance with FAR 13.004 -- Legal Effect of Quotations the following information is provided in regards to quotations.

A quotation is not an offer and, consequently, cannot be accepted by the Government to form a binding contract. Therefore, issuance by the Government of an order in response to a supplier’s quotation does not establish a contract. The order is an offer by the Government to the supplier to buy certain supplies or services upon specified terms and conditions. A contract is established when the supplier accepts the offer.

When appropriate, the contracting officer may ask the supplier to indicate acceptance of an order by notification to the Government, preferably in writing. In other circumstances, the supplier may indicate acceptance by furnishing the supplies or services ordered or by proceeding with the work to the point where substantial performance has occurred.

If the Government issues an order resulting from a quotation, the Government may (by written notice to the supplier, at any time before acceptance occurs) withdraw, amend, or cancel its offer.

If you have any questions or concerns, please contact the following:

Primary point of contact:

Contract Specialist: SSgt Aaron Thomas TEL: +44(0)1638-52-2344 or EMAIL:aaron.thomas.30@us.af.mil

Attachments:

Attachment 1 – Shipping Instructions http://www.e-publishing.af.mil/shared/media/epubs/AFI31-101.pdf http://www.e-publishing.af.mil/shared/media/epubs/AFI31-501.pdf