RFQ - FA557023Q0001 - Updated 2 Mar.pdf

Combined Synopsis/Solicitation

Department of the Air Force 501st Combat Support Wing (USAFE)

Requirement Title:

Solicitation Number:

Solicitation Issue Date:

Response Deadline:

Chapel Support Services

FA557023Q0001

Thursday, 9 February 2023

Monday, 13 March 2023 no later than 1500 GMT

Point(s) of Contact: Lawrence Roman, Email: lawrence.roman.gb@us.af.mil Benjamin Albers, Email: benjamin.albers@us.af.mil

General Information

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

2. This solicitation is being issued as a(n) Request For Quotation (RFQ).

3. This solicitation document and incorporated provisions and clauses are those in effect through:

Federal Acquisition Circular FAC 2021-05, Effective: 3-10-21 Defense Federal Acquisition Regulation Public Notice DPN 20210520, Effective: 05-20-21 Air Force Federal Acquisition Circular AFAC 2019-1001, Effective: 1 Oct 20

4. Due to the overseas location of this requirement, no set-aside will be used in accordance with FAR 19.000(b).

The North American Industry Size Classification System (NAICS) code associated with this requirement are:

611710, 711130, 81311

Requirement Information

Description:

The U.S. Air Force has a requirement for a Chapel Support Services contract to support chapel operations located at RAF RAF Alconbury and RAF Croughton.

Line Item Description Quantity Unit of Measure For CLIN Structure, please see Attachment 1 - Pricing Worksheet

Instructions to Offerors

FAR provision 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition. As prescribed in FAR 12.301(b)(1), the following addendum is provided for this solicitation and hereby amends any language therein:

501st Combat Support Wing (USAFE)

1. Quotes in response to this solicitation must be submitted no later than 13 March 2023 at 1500 GMT. Quotes must be submitted via email to lawrence.roman.gb@us.af.mil and benjamin.albers@us.af.mil. Quotes must be valid until 30 April 2023.

2. Quotes shall include pricing and technical documentation. The Pricing Worksheet at Attachment 1 shall be completed to satisfy the pricing requirement. The technical documentation (resume, work experience, etc.) shall not exceed 10 pages and should show proof of personal qualifications within PWS .

3. Past Performance.

Offerors shall complete Section A of Attachment 3, the Past Performance Questionnaires (PPQs) with their company information and send the PPQs to their current or former customers for completion of Sections B and C. After completion, the PPQs are to be emailed to lawrence.roman.gb@us.af.mil and benjamin.albers@us.af.mil. The PPQs are to be completed and sent by past/present customers to be considered acceptable. The number of PPQs for each offeror is limited to a maximum of five (5).

(i) Recency: Services must have been performed within the last five (5) years from the issuance date of solicitation.

(ii) Relevancy: Past performance has to be similar in scope. Scope is defined as providing Administrative Support services of similar size and complexity to the work requirements outlined in this solicitation and Attachment 2 - Performance Work Statement.

Evaluation Criteria

FAR Provision 52.212-2, Evaluation -- Commercial Items, applies to this acquisition. As prescribed in FAR 12.301(c), the following addendum is provided for this solicitation and hereby amends any language therein:

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(i) price;

(ii) technical;

(iii) Past Performance

The Government will use a "best value" approach when evaluating these factors IAW FAR Part 13. An Award will be made to the offeror that presents the "best value" to the Government using the evaluation process herein, contingent upon the availability of funds.

(b) An offeror's quoted prices will be determined by multiplying the quantities identified by the quoted unit price for each Contract Line Item Number (CLIN) to confirm the extended amount for each. The option period under FAR Clause 52.217-8 Option to Extend Services, 50% of the price(s) quoted for the last option period will be included in the Total Evaluated Price (TEP).

(c) The government shall evaluate the Technical quotes submitted by offerors to determine if they demonstrate that they meet the requirements of the solicitation and the PWS.

(d) The government shall evaluate the Past Performance of the offerors and assign a rating of Highly Acceptable, Acceptable or Unacceptable, as described below:

Highly Acceptable = Past performance demonstrates a high confidence that the offeror will successfully perform the requirements of the PWS.

Acceptable = Past performance demonstrates a reasonable expectation that the offeror will successfully perform the requirements of the PWS.

501st Combat Support Wing (USAFE)

Unacceptable = Past performance does not demonstrate a reasonable expectation that the offeror will successfully perform the requirements of the PWS.

In the evaluation of Past Performance, the Government will consider the examples of past performance provided through the questionnaires, as well as information obtained from other sources, such as, but not limited to the Contractor Performance Assessment Reporting System (CPARS), System for Award Management (SAM) and past performance on other contracts for similar requirements.

The Offeror's past performance efforts will be assessed for: Recency, Relevancy and Performance Quality. The Government will only evaluate performance quality on past efforts that are determined to be both recent and relevant.

(i) Recency: Services must have been performed within the last five (5) years from the issuance date of this solicitation.

(ii) Relevancy: Past performance has to be similar in scope. Scope is defined as providing Administrative Support services of similar size and complexity to the work requirements outlined in this solicitation and Attachment 2 - Performance Work Statement.

In the case of an offeror without a record of recent and relevant past performance or for whom information on past performance is not available, the past performance rating will be considered "unknown". For the purpose of evaluation, an "unknown" past performance rating will be considered an Acceptable rating.

Clauses and Provisions

FAR provision 52.212-3, Offeror Representations and Certifications -- Commercial Items with alternate I applies to this acquisition;

the offeror verifies by submission of their offer that the representation and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation.

FAR clause 52.212-4, Contract Terms and Conditions -- Commercial Items applies to this acquisition.

FAR clause 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders -- Commercial Items applies to this acquisition; the following checked clauses are hereby included by reference:

52.203-6, Restrictions on Subcontractor Sales to the Government with Alternate I 52.203-13, Contractor Code of Business Ethics and Conduct 52.204-10, Reporting Executive compensation and First-Tier Subcontract Awards ✖

52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment ✖

52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters 52.222-17, Nondisplacement of Qualified Workers 52.222-21, Prohibition of Segregated Facilities✖

52.222-26, Equal Opportunity✖

52.222-35, Equal Opportunity for Veterans 52.222-36, Equal Opportunity for Workers with Disabilities✖

52.222-37, Employment Reports on Veterans 52.222-50, Combating Trafficking Persons✖

52.222-54, Employment Eligibility Verification 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving✖

52.225-13, Restrictions on Certain Foreign Purchases✖

501st Combat Support Wing (USAFE)

52.232-33, Payment by Electronic Funds Transfer--System for Award Management✖

52.232-36, Payment by Third Party

The provisions and clauses listed below have been determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices. The following provisions and clauses are hereby included by reference:

52.204-7, System for Award Management 52.204-13, System for Award Management Maintenance 52.204-16, Commercial and Government Entity Code Reporting 52.204-17, Ownership or Control of Offeror 52.204-18, Commercial and Government Entity Code Maintenance 52.204-19, Incorporation by Reference of Representations and Certifications

52.204-26, Covered Telecommunications Equipment or Services -- Representation 52.217-5, Evaluation of Options 52.217-8, Option to Extend Services 52.217-9, Option to Extend the Term of the Contract 52.225-17, Evaluation of Foreign Currency Offers 52.232-18, Availability of Funds 52.232-40, Providing Accelerated Payments to Small Business Subcontractors 252.203-7000, Requirements Relating to Compensation of Former DoD Officials 252.203-7002, Requirement to Inform Employees of Whistleblower Rights 252.203-7005, Representation Relating to Compensation of Former DoD Officials 252.204-7003, Control of Government Personnel Work Product 252.204-7004, Antiterrorism Awareness Training for Contractors 252.204-7006, Billing Instructions 252.204-7015, Notice of Authorized Disclosure of Information for Litigation Support 252.213-7000 Notice to Prospective Suppliers on the Use of Supplier Performance Risk System in the Past Performance Evaluations 252.215-7013, Supplies and Services Provided by Nontraditional Defense Contractors 252.222-7002, Compliance with Labor Laws (Overseas) 252.223-7006 Prohibition of Storage, Treatment and Disposal of Toxic or Hazardous Materials 252.225-7032, Waiver of United Kingdom Levies - Evaluation of Offers 252.225-7033, Waiver of United Kingdom Levies 252.225-7041, Correspondence in English 252.225-7042, Authorization to Perform 252.225-7043, Antiterrorism/Force Protection for Defense 252.225-7048, Export-Controlled Items 252.229-7000, Invoices Exclusive of Taxes or Duties 252.229-7001, Tax Relief 252.229-7006, Value Added Tax Exclusion (United Kingdom) 252.229-7007, Verification of United States Receipt of Goods 252.229-7008, Relief from Import Duty (United Kingdom) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports 252.232-7006, Wide Area WorkFlow Payment Instructions 252.232-7008, Assignment of Claims (Overseas) 252.232-7010, Levies on Contract Payments 252.233-7001, Choice of Law (Overseas) 252.244-7000, Subcontracts for Commercial Items 5352.223-9000, Elimination of Use of Class I Ozone Depleting Substances (ODS) 5352.223-9001, Health and Safety on Government Installations 5352.242-9000, Contractor Access to Air Force Installations

501st Combat Support Wing (USAFE)

5352.201-9101 Ombudsman "(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Mr. Joseph F. Lydon, AFICA/KU, Unit 3103, APO, AE 09094-3103, joseph.lyden@us.af.mil, +49 6731472025. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer."

Attachments

Attachment 1 - Pricing Worksheet Attachment 2 - Performance Work Statement Attachment 3 - Past Performance Questionnaire