Justification_for_Soliciting_from_Brand_Name-signed.pdf

Single Source Justification (Simplified Acquisition)

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Section A: General Contract Information

Is this a Bridge Action as defined in the AF Bridge Action Reduction Plan? Yes No

Contracting Activity: Purchase of Primary and Alternate UPS System for Kadena Fire Department

Project/Program Name: UPS System for 18 CES/CEF

Purchase Request/Identification Number:

Estimated Contract Cost (including Options): $0.00

Section B: Description of the Supplies/Services Required

18 CES/CEF Dispatch Center requires an Eaton 10.8KVA/12W UPS system for our Motorola MCC7500, Vesta E911 and Monaco Dispatch Console Systems's Equipment. The UPS system acts as a backup power source for all the mission essential equipment in the Dispatch Centers. Without an UPS system, if the power goes out in the Emergency Control Center there will be no way for the base population and outside agencies to contact Kadena Fire and Emergency

Services to respond to emergencies.

Section C: Justification for Soliciting from a Single Source or Brand Name

This contract is for the acquisition to replace existing equipment with installation which will include the the brand name, Eaton. The Eaton PXM 10.8KVA/12W UPS is the required model as it provides the minimum runtime necessary for the associated equipment and fits within the limited space at the primary and alternate Dispatch Centers as a part of the standard configuration baseline used for the J2KLMR system and will integrate with existing equipment. The equipment must be inter-operable with the currently existing Motorola MCC7500, Vesta E911 and Monaco Dispatch Console Systems Equipment.

The ELMR Trunk System that we utilize is required the certified third party products to ensure interoperability and functionality of the system. Eaton is the only one certified third party product and the part number, 10.8KVA/12W, is appropriately sized for the ELMR Trunk System on Dispatch Center requirements

The system must be implemented by qualified personnel in order to maintain reliable Emergency Call Processing during the installation. The importance of proper installation and on site response is a requirement. In the event that technical services are needed during installation, on-site response and repair are critical in keeping emergency communications to and from our dispatch center available.

Section D: Efforts to Obtain Competition

We have conducted Market Research on GSA and 3 vendors responded expressing interest in this requirement. It is anticipated that these companies will submit a quote on this solicitation.

Section E: Steps to Preclude Future Single Source or Brand Name Awards

No alternatives have been found at this moment, the required items must be compatible with existing systems and performance location is Okinawa Japan. Until the Air Force changes the entire infrastructure at significant cost, the

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Eaton brand will remain as the only type of equipment that can fulfill this requirement due to the proprietary nature of the equipment and supporting software. The only solution to gain competition will be through other companies that are authorized re-sellers that bid on these requirements.

Section F: Contracting Officer's Determination

I have determined, in accordance with FAR 13.106-1(b)(1), that the circumstances of this contract action deem only a single source is reasonably available.

Date

19-Aug-2019

Typed Name and Rank/Grade of Contracting Officer

MIYOKO HOKAMA

Signature of Contracting Officer

March 2018 Page of Section A: General Contract Information Is this a Bridge Action as defined in the AF Bridge Action Reduction Plan?

Section B: Description of the Supplies/Services Required Section C: Justification for Soliciting from a Single Source or Brand Name Section D: Efforts to Obtain Competition Section E: Steps to Preclude Future Single Source or Brand Name Awards Section F: Contracting Officer's Determination I have determined, in accordance with FAR 13.106-1(b)(1), that the circumstances of this contract action deem only a single source is reasonably available.

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