Attach_1_-_PWS_21_Aug_18.pdf

PERFORMANCE WORK STATEMENT

FOR

ADMINISTRATIVE CLERK SUPPORT SERVICE

18th Medical Group

Kadena Air Base, Japan 21 Aug 18

Attach 1 - PWS 21 Aug 18

Contents

1. DESCRIPTION OF SERVICES

2. SERVICES SUMMARY

3. GOVERNMENT PROVIDED PROPERTY AND SERVICES

4. GENERAL INFORMATION

APPENDIX A

ACRONYMS AND ABBREVIATIONS LIST

APPENDIX B

ESTIMATED WORKLOAD DATA

APPENDIX C 19

PUBLIC ATIONS AND INSTRUCTIONS 19

1. DESCRIPTION OF SERVICES.

The Contractor shall provide administrative/personnel support for the 18th Medical Group, providing administrative guidance and a variety of support service functions to include: , management, of military and civilian travel orders, Environmental and Morale Leave (EML) orders, approval and tracking of leave requests as well as monthly audits of leave taken by 18 MDG personnel, duty status reporting, EPR/OPR tracking, Performance Feedback management, Sponsorship program, Drug Demand Reduction Program Trusted Agent duties to include notifications, coordinating and oversight of Medical Group Instructions (MDGIs), and requisitioning administrative supplies and equipment for the Group’s Commander’s Support Staff. In addition to Microsoft Word, Power point, Excel, and Access computer programs, will work on a variety of databases and websites to include, but not limited to Assignment Management System (AMS), Defense Travel System (DTS), LeaveWeb, Manager’s Internal Control Toolset (MICT) Program.

1.1 BASIC SERVICES

The Contractor personnel shall perform tasks listed, meeting or exceeding established standards that include but are not limited to: timeliness, accountability, legibility, accuracy, content, format, security and protection of personnel identifying information.

1.2. Prepares TDY orders in accordance with directives for all eligible personnel as requested using DTS, fulfilling any needed DTS role; Encompasses gathering all necessary information pertaining to the TDY. Provide products to appropriate medical group personnel. Files all related documentation. Maintains tracking and ensures personnel sign in and out for TDY.

Ensures TDY orders are sent to the MPF for duty status update.

1.2.1. Prepares travel and EML orders in accordance with directives for all eligible personnel as requested. Validates leave requests in LeaveWeb. Processes hardcopy AF Form 988 leave requests as appropriate. Assists personnel with questions/problems associated with LeaveWeb.

Provide products to appropriate medical group personnel. Conducts LeaveWeb audits/follow up as requested.

1.2.3. Acts as primary or alternate for the MDGI program. Coordinates all MDGI actions.

Conducts follow up on the status of instructions. Briefs leadership on status.

1.2.4. Assists with signing members off in vMPF for out-processing as needed.

1.2.5. Conducts monthly follow up of MDG in-processing checklist turn in to the CSS.

1.2.6. Performs routine customer service activities in a polite, professional and courteous manner. This customer service representation entails answering the telephone and speaking to customers who present to office in person. Operates personal computer and appropriate software to produce/edit/email/file documents.

1.2.7. Manages the Essential Station Messing program.

1.2.8. Acts as a trusted agent for the Demand Drug Reduction program.

1.2.9. Manages the Report of Survey (ROS) program including providing training and assigning investigators.

1.3. PRIVACY ACT/PERSONALLY IDENTIFIABLE INFORMATION (PII). In accordance with AFI 33-332 “Communication and Information” supporting contractor shall maintain a paper or electronic Status of Record (SOR) only under the authority of an approved SORN published in the Federal Register.

1.3.1. Collect, maintain, and use information only for purposes described in the published Status of Record Notice (SORN) to support programs authorized by law or executive order and as implemented by DoD and AF prescribing directives.

1.3.2. Adequately safeguard records.

1.3.3. Maintain records in accordance with (IAW) an approved Records Disposition Schedule (RDS), which defines the time period records should be maintained and how to properly disposition records, including destruction.

1.3.4. Ensure records are timely, accurate, relevant, and complete.

1.3.5. Amend and correct information in a SOR upon request, as appropriate by the owner of the

SOR.

1.3.6. Allow individuals to review and receive copies of record(s) that contain their personal information unless a statutory exemption applies. http://dpclo.defense.gov/Privacy/SORNs.aspx)

1.3.7. Ensure personal information which is accessible or viewable through SharePoint or similar web base applications are properly safeguarded to where only individuals who have an official need-to-know to conduct daily operations may gain access or view.

1.3.8. Remove personal information which is accessible through the use of SharePoint or similar web base applications, when no longer needed for daily operations and properly file IAW AF Records Disposition Schedule (RDS) maintained in the Air Force Records Information Management System (AFRIMS).

1.3.9. Ensure personal information stored on shared drives, folders, and directories are accessible only to individuals whose official duties provide them a valid need-to-know.

1.3.10. Digitally sign and encrypt e-mail messages, or password protect any attachments containing personal information.

1.3.11. Provide personal information requested thru the Privacy Act at the requesters discretion.

(E.g. personal e-mail (unencrypted), facsimile, first class mail, etc.)

1.3.12. Use official forms and similar tools that have been approved and published IAW AFI 33- 360, Publications and Forms Management, when collecting PII.

1.4. Supporting contractors shall not:

1.4.1. Maintain a System of Records on individuals without their knowledge and/or without a SORN published to the Federal Register. Doing so is known as maintaining a “Secret File” on an individual which is a violation of the Privacy Act. Personnel who fail to adhere to this paragraph may be punished under UCMJ Article 92(1) or a civil equivalent.

1.4.2. Keep records on how a person exercises First Amendment rights. First Amendment rights include, but are not limited to, freedom of religion, freedom of political beliefs, freedom of speech, freedom of the press, the right to assemble, and the right to petition. EXCEPTIONS are when: the AF has the permission of that individual, the individual posts/sends the record directly to the AF, or is authorized by Federal statute; or the information pertains to and is within the scope of an authorized law enforcement activity.

1.4.3. Penalize or harass an individual for exercising rights guaranteed under the Privacy Act.

1.4.4. Transmit informational materials or communications that contain personal information to or from personal or commercial e-mail accounts unless a written consent has been submitted by the individual who has requested their personal information to be sent to a personal or commercial e-mail account. In addition, the transmission of PHI is restricted, pursuant to guidance in AFI 41-210, Tricare Operations and Patient Administration Functions, paragraph

6.16. Personnel who fail to adhere to this paragraph may be punished under UCMJ Article 92(1) or a civil equivalent.

1.4.5. Use auto-forwarding through multiple user accounts to circumvent CAC-based authentication and DoD encryption requirements.

1.4.6. Mail or courier sensitive electronic personal information on any removable media (i.e.

CDs, DVDs, hard drives, flash drives, or floppy disks) unless the data is encrypted (see AFI 33- 200, Information Assurance (IA) Management). (See para 6.2.2.5.2., 6.2.3.4. or 6.2.4.4., of this publication).

1.4.7. Return failed hard drives to include copiers with internal hard drives, to a vendor for service if the device was ever used to store personal information, without ensuring all data has been permanently removed.

1.4.8. Leave personal information in unsecured vehicles, unattended workspaces, unsecured file drawers, or in checked baggage.

1.5. COMMUNICATION. The Contractor shall ensure contract employees maintain open and professional communication with members of the MTF.

1.6. COMPLAINT MANAGEMENT. Complaints validated by the government representative shall be reported in writing to the Contract Officer and the Contractor for action. Failure of the Contractor to correct validated complaints cited by the government representative and the CO will be considered a failure to perform.

1.6. SUPPLIED EQUIPMENT. The government shall provide equipment on a shared basis. To include but not limited to the following equipment: computers, workspace, office supplies, telephones, publications.

1.6.1. The contractor shall be responsible for any damage to government provided material or equipment when “caused by contractor personnel.”

2. SERVICES SUMMARY.

The Contractor service delivery requirements are summarized into performance objectives that relate directly to standards of performance required to meet mission essential needs. For the Performance Objective to be met, service delivery must be in substantial compliance with applicable performance standards. The Performance Threshold describes the minimum overall levels of service delivery required for acceptable quality control. Failure to meet these Performance Thresholds means that contractor Quality Control is unacceptable. The following is a list of the key performance objectives that will be verified as contractually compliant by government personnel; however, inspection of any contract requirement is authorized.

Performance Objective PWS Para Performance Threshold

Perform Admin tasks. Para. 1.1. - 1.2.10 No more than 2 deficiencies per month.

Privacy Act Compliance. Para. 1.3 100% Compliant Keep contractor personnel appearance neat and clean, and always wears medical badge.

Para. 4.16.3. No more than 2 deficiencies per month.

The contractor provides continuous and reliable work as scheduled.

Para. 4.5.

No more than two (2) one (1)-hour work delays per month.

3. GOVERNMENT PROVIDED PROPERTY AND SERVICES.

3.1. Equipment. The government will provide desk, chair, workspace, computer and computer equipment, necessary software, required network access and connectivity, telephone, fax, reproduction services, office supplies, and parking on a shared basis. The contractor shall be responsible for any damage to the Government Furnished Materials (GFM) or equipment when “caused by contractor personnel.”

3.2. Computer systems. The government will provide the contractor personnel access to the computer programs required to perform the tasks to include DTS, LeaveWeb, Virtual Military Personnel Flight (vMPF), and general desktop settings. IAW AFFARS 5352.242-9001, COMMON ACCESS CARDS (CACs) FOR CONTRACTOR PERSONNEL (AUG 2004), CAC will be issued to the contractor personnel.

3.2.1. For installation(s)/location(s) cited in the contract, contractors shall ensure Common Access Cards (CACs) are obtained by all contract or subcontract personnel who meet the following criteria:

3.2.1.1. Require logical access to Department of Defense computer networks and systems in either: the unclassified environment; or the classified environment where authorized by governing security directives. Perform work, which requires the use of a CAC for installation entry control or physical access to facilities and buildings.

3.2.2. Contractors and their personnel shall use the following procedures to obtain CACs:

3.2.3. Contractors shall provide a listing of personnel authorized a CAC to the contracting officer. The contracting officer will provide a copy of the listing to the government representative(s) in the local organization designated to authorize issuance of contractor CACs (i.e., “authorizing official”).

3.2.4. Contractor personnel on the listing shall each complete and submit a DD Form 1172-2 or other authorized DoD electronic form to the authorizing official. The authorizing official will verify the applicant’s name against the contractor’s listing and return the DD Form 1172-2 to the contractor personnel.

3.2.5. Contractor personnel will proceed to the nearest CAC issuance workstation (usually the local Military Personnel Flight (MPF) with the DD Form 1172-2 and appropriate documentation to support their identification and/or citizenship. The CAC issuance workstation will then issue the CAC. While visiting or performing work on installation(s)/location(s), contractor personnel shall wear or prominently display the CAC as required by the governing local policy.

3.2.6. During the performance period of the contract, the contractor shall:

3.2.7. Within 7 working days of any changes to the listing of the contract personnel authorized a CAC; provide an updated listing to the contracting officer who will provide the updated listing to the authorizing official.

3.2.8. Return CACs in accordance with local policy/directives within 7 working days of a change in status for contractor personnel who no longer require logical or physical access.

3.2.9. Return CACs in accordance with local policy/directives within 7 working days following a CACs expiration date.

3.2.10. Report lost or stolen CACs in accordance with local policy/directives.

3.2.11. Within 7 working days following completion/termination of the contract, the contractor shall return all CACs issued to their personnel to the issuing office or the location specified by local policy/directives. Failure to comply with these requirements may result in withholding of final payment.

3.2.12. PERFORMANCE OF SERVICES DURING CRISIS DECLARED BY THE

NATIONAL COMMAND AUTHORITY OR OVERSEAS COMBATANT COMMANDER.

This service contract is not classified as “mission-essential” during a crisis as declared by the National Command Authority or Overseas Combatant Commander. In the event of such a crisis, the contracting officer will direct the contractor personnel to discontinue the service due to base closure. Until such a notification, the contractor personnel are required to continue the performance.

3.3. Utilities. Electricity, water, sewage, and heat shall be furnished by the Government, at no cost to the contractor personnel for their use in the performance of services called for.

3.4. Security Forces and Fire Protection. The Government shall provide these services.

- Security Forces phone number: 911

- Fire Department’s phone number: 911

3.5. Medical Services. As a condition of employment the 18th Medical Group, Kadena AB, Japan requires that all medical personnel shall show full compliance in the Medical Employee Health Program. The contractor is responsible for all healthcare requirements and costs.

3.6. Trainings. The Government shall provide training on Government provided forms and equipment, initial and continuing orientation.

4. GENERAL INFORMATION.

4.1 QUALITY CONTROL.

The Contractor is required to control the quality of service delivery and offer to the Government for acceptance only services which conform to contract requirements. The overall control of quality must meet the specified performance thresholds for each requirement in the Services Summary.

4.1.1. The government shall rely on the contractor's existing quality assurance systems as a substitute for government inspection and testing, when contracting for commercial services, unless market research indicates otherwise.

4.1.3. Records of inspections shall be kept and made available to the Government throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract.

4.2 QUALITY ASSURANCE.

The government will periodically evaluate the contractor’s performance by appointing a representative(s) to monitor performance to ensure services are received. The government representative will evaluate the contractor’s performance through intermittent on-site inspections of the contractor's quality control program and receipt of complaints from base personnel. The government may inspect each task as completed or increase the number of quality control inspections if deemed appropriate because of repeated failures discovered during quality control inspections or because of repeated customer complaints. Likewise, the government may decrease the number of quality control inspections if merited by performance. The government will also investigate complaints received from various customers located on the installation. The contractor shall be responsible for initially validating customer complaints. However, the government representative shall make final determination of the validity of customer complaint(s) in cases of disagreement with customer(s).

4.2.1. The government representative is an authorized personnel who will perform assessments of the contractor’s performance.4.2.2. The government representative will inform the contract manager when discrepancies occur and will request corrective action. The government representative will make a notation of the discrepancy on their surveillance checklist with the date and time the discrepancy was noted and will request the contract manager (or authorized representative) to initial the entry on the checklist.

4.2.3. Any matter concerning a change to the scope, prices, terms or conditions of this contract shall be referred to the Contracting Officer.

4.2.4. The services to be performed by the contractor during the period of this contract are at all times and places subject to review by the Contracting Officer or authorized representative(s).

4.3. SECURITY REQUIREMENTS.

Security and base access requirements are contained in clause 5352.242-9000 “Contractor Access to Air Force Installations.” Contractor employees will be required to obtain and display identification badges. Anticipate delays in getting commercial vehicles on base and allow time for commercial vehicles to reach their destination by driving designated routes at posted speed limits throughout the base. Procedures for commercial vehicle access to the base are subject to change without prior notice.

4.3.1 ID Passes, Badges and Vehicle Stickers: The contractor is responsible to obtain such clearances and/or passes as required for his/her employees to enter military installations on Okinawa prior to start to work. The contractor shall be responsible for all passes issued to his/her employees under this contract. Applications shall be coordinated through the Contracting Officer or designated representative. At the time of application, Security Forces may conduct a background check on employees. Upon termination of employment, the contractor shall be responsible for returning identification cards and base passes to Security Forces within 24 hours.

4.4. PHYSICAL SECURITY.

The contractor shall be responsible for safeguarding all government property provided for contractor use. At the close of each work period, government facilities, property, and materials shall be secured.

4.4.1. Key Control. The contractor shall establish and implement methods of ensuring that all keys/key cards issued to the contractor by the government are not lost or misplaced and are not used by unauthorized persons

4.4.1.1. The contractor shall immediately report the occurrences of a loss of duplicate key to the contracting officer.

4.4.1.2. In the event keys, other than master keys, are lost or duplicated, the contractor shall, upon written direction of the contracting officer, re-key or replace the affected lock or locks;

however, the government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the government and the total cost deducted from the monthly payment due the contractor.

4.4.1.3. The contractor shall prohibit the use of keys issued by the government by any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contractor’s employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

4.5. HOURS OF OPERATION.

4.5.1. Normal Hours of Operation. The contractor shall perform the services required under this contract during the following hours: Mon- Friday 0730-1630. Contractor personnel will work 8 hours and have one hour for lunch, for a 9-hour shift per day, as scheduled by their on-site supervisor. The contractor personnel are not required to perform on Saturday and Sunday.

The contractor may work, with prior approval of the Contracting Officer, extended hours to ensure timely completion of work at no additional cost to the government.

4.5.1.1. Recognized Holidays. The contractor is not required to provide service on the following days: New Year’s Day, Martin Luther King Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Days, Thanksgiving Day and Christmas Day. If the holiday falls on Saturday, it is observed on Friday. If the holiday falls on a Sunday, it is observed on Monday.

4.5.1.2 Non Duty Days. Contractor is not required to perform on government’s non-duty days or other times when the MTF may be closed such as Pacific Air Forces family days. The government representative shall notify the contractor five (5) work days prior to scheduled family day if performance will be required. Non-duty days shall be considered non-paid days and shall be deducted from the contractor’s monthly invoice.

4.5.2. Unscheduled Absences. In case of absences or illness for two or more days. the contractor shall advise the government representative, about absences due to illness or incapacitation with in the first two (2) hours of each duty day that he or she is unable to report to work.. If the contractor is absent for more than five consecutive days due to illness, the contractor shall provide the government with a statement that the employee is free from communicable illness and the cause of the illness before or as the employee returns to work. The government has no interest in tracking the status of individual employees by name when they are absent, only to ensure that they will not pass illnesses on to others. The Government reserves the right to examine and or re-examine any worker who meets this criterion.

4.5.3. Scheduled absences: Leave shall be taken in one (1) day increment and shall not exceed ten (10) consecutive work days. All leave is considered a non-paid days and shall be deducted from the contractor’s monthly invoice. Timing and detail shall be scheduled as soon as possible, at least thirty (30) calendar days in advance and approved by the government representative. For all planned absences exceeding 10 consecutive working days, a replacement contractor will be required. This employee shall be of equal or greater qualifications stated in this PWS.

4.6. CONSERVATION OF UTILITIES.

The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions which prevent the waste of utilities which include the following:

4.6.1. Lights shall be used only in areas where and when work is actually being performed.

Mechanical equipment controls for heating, ventilation, and air conditioning systems shall not be adjusted by the contractor or by contractor employees unless authorized.

4.6.3. Water faucets or valves shall be turned off after the required use has been accomplished.

4.6.4. Government telephones shall be used only for official government business.

4.7 RECORDS.

The contractor shall be responsible for creating, maintaining, and disposing of only those government required records that are specifically cited in this PWS or required by the provisions of a mandatory directive listed in Appendix C Applicable Publications and Forms. If requested by the Government, the contractor shall provide the original record or a reproducible copy of any such record within five working days of receipt of the request.

4.8. ENVIRONMENTAL CONTROLS.

4.8.1. Compliance with Laws and Regulations. The contractor shall be knowledgeable of and comply with all applicable Japan Environmental Governing Standards (JEGS), and requirements regarding environmental protection. In the event environmental laws/regulations change during the term of this contract, the contractor is required to comply as such laws come into effect. If there is an increase or decrease in cost as a result of the change, the contractor shall inform the Contracting Officer pursuant to notice requirements and negotiate a modification to the contract.

4.8.2. Notification of Environmental Spills. If the contractor spills or releases any substance contained in 40 CFR 302 into the environment, the contractor or its agent shall immediately report the incident to Kadena AB Fire Dept. at 911. The liability for the spill or release of such substances rests solely with the contractor and its agent.

4.8.3. Material Storage and Use. The contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. This includes hazardous materials.

4.9. GOVERNMENT OBSERVATIONS.

Government personnel, other than contracting officers (COs), may from time to time, with CO coordination, observe contractor operations. However, these personnel may not interfere with contractor performance or make any changes to the contract.

4.10. SAFETY REQUIREMENTS.

In performing work under this contract, the contractor shall:

4.10.1. Conform to the safety requirements contained in the contract for all activities related to the accomplishment of the work.

4.10.2. Perform work in a safe manner as required by OSHA 2206, General Industry, Occupational Safety and Health Standards (29 CFR 1910) and Japan Environmental Governing Standards (JEGS) by US Force Japan.

4.10.3. Provide protection to government property to prevent damage during the period of time the property is under the control or in possession of the contractor.

4.10.4. Include a clause in all subcontracts to require subcontractors to comply with the safety provisions of this contract as applicable.

4.10.5. Record and report promptly (within one hour) to the contracting officer or designated government representative (GR), all available facts relating to each instance of damage to government property or injury to either contractor or government personnel.

4.10.6. If the government elects to conduct an investigation of the accident/mishap, the contractor shall cooperate fully and assist government personnel in the conduct of investigation until the investigation is completed.

4.10.7. Include a clause in each applicable subcontract requiring the subcontractor's cooperation and assistance in accident reporting and investigation.

4.10.8. Ensure personnel have the following on-base emergency services phone numbers programmed into their cell phones:

While working on Kadena, Okuma, Camp Shields, or Torii Station, call Kadena Dispatch at 098-934-5911 or 098-962-9445.

While working on Camp Foster, Camp Courtney, Camp Hansen, Camp Schwab, or Camp Kinser, call Foster Dispatch at 098-911-1911.

4.11 TRAINING.

The MTF (Government) shall provide training on Government provided forms and equipment, initial and continuing orientation. Training will be provided on the computer database or available training class/course. Access to all privacy regulations will be provided. The contractor performing this duty must complete and maintain Basic Life Support Training every two years. Training will be completed as required by the MTF during the period of the contract. The contractor personnel will complete the following training requirements provided by the 18th Medical Group:

- Newcomers Orientation

- Annual Sustainment Training

- Information Awareness Training

- Suicide Prevention Training

- Health Insurance Portability and Accountability Act Training (HIPAA)

- Basic Life Support

4.11.1. These trainings will be provided by the government during the contractor’s normal duty hours and at no expense from the contractor.

4.12. EMPLOYEE REQUIREMENTS.

4.12.1. ENGLISH LANGUAGE REQUIREMENT. Personnel shall be able to read, write, speak, and understand English fluently.

4.12.2. EDUCATIONAL REQUIREMENTS. Personnel shall possess an Associate’s degree or at least 2 years of college education, 2 years of administrative clerk work experience, or a combination of both.

4.12. 3. EXPERTISE. The personnel performing this duty will be knowledgeable in general administration, telephone etiquette, office management methods, excellent communications and customer service skills, and a strong organizational background. Personnel shall also be knowledgeable in computer operations to include Windows 10, Microsoft Outlook, and Microsoft Office applications. Personnel must understand the importance of deadlines.

4.13 PUBLICATIONS.

4.13.1. Compliance with all publications, regulations and operating instructions provided by the Government is required when:

They pertain to the procedures for materials expediting herein and where the contractor is authorized by the performance work statement to accomplish the work specified in the publication, regulation or operating instructions.

The publications prescribe USAF policies, use of materials, procedures and processes applicable to the work requirements.

4.13.2 The contractor is required to acquire and work on the latest version of the publication.

4.14 CONTRACTOR PERSONNEL

4.14.1. The contractor shall be available within the normal duty day to meet on the installation with government representative (designated by the CO) to discuss problems.

4.14.2. Contractor Employees: the contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the CO as a potential threat to the health, safety, security, general wellbeing or operational mission of the installation and its population.

4.14.3. Contractor personnel shall present a neat appearance, be well groomed and dressed appropriately (business casual). The contractor personnel must be easily recognizable as a contractor personnel and not a government employee. The contractor personnel shall be recognized as contractor personnel and shall wear an appropriate name badge or distinctive clothing. The name tag shall be provided by the 18th Medical Group and shall contain the company name, employee name, and read “Contractor personnel”. In addition, email addresses for contractor personnel will identify them as a “Contractor personnel”.

4.14.4. The contractor shall not employ any person who is an employee of the U.S. Government if employing that person would create a conflict of interest. Additionally, the contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to DOD 5500-7-R Joint Ethics Regulation. The contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies in AFI 64- 106, Air Force Industrial Labor Relations Activities.

4.14.5. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours or deployment.

Military Reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the contractor’s ability to perform;

however, their absence at any time shall not constitute an excuse for nonperformance under this contract.

4.15 CONTRACTOR MANPOWER REPORTING

4.15.1. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Air Force via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

4.15.2 Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY) which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the CMRA help desk.

4.16. JAPANESE ROAD LAWS

4.16.1. The contractor shall comply with Japanese Road Laws while on US Military installations to specifically include: Article 43 The Road Law (Japan) (prohibited acts relative to roads). No person shall commit the following described acts:

4.16.1.1. Damaging the road, causing roads to be littered with debris, polluting the roads with debris or fallout from motor vehicles or otherwise defacing roads unreasonably or without due cause.

4.16.1.2. Article 43-2 (Measures to be taken to prevent cargo or things loaded on motor vehicles from falling out)

4.16.2. The agency managing a road may when there is reasonable cause for him to feel that items or cargo being carried in or on a motor vehicle may fall out and damage, pollute, or otherwise deface the road in such manner as to hinder or obstruct the traffic, order the operator of the vehicle in question to take steps or measures necessary to prevent occurrence of such hindrance by stopping operation of the vehicle, or correcting the method of loading or traveling or operation of the vehicle.

4.17. REQUIRED INSURANCE BY JAPANESE LAW

4.17.1. The Contractor shall procure and maintain during the entire period of his performance under this contract the following minimum insurance on each vehicle used by the Contractor at the work site.

4.17.1.1. Type: Automobile Property Damage Insurance Amount: ¥3,000,000 or Dollar equivalent Bodily Injury Insurance Amount: ¥30,000,000 or Dollar equivalent

4.17.1.2. All vehicles must be properly inspected/insured in accordance with Japanese Compulsory Insurance (JCI) requirements.

4.17.2. Prior to the commencement of work hereunder, the Contractor shall furnish to the Contracting Officer a certificate or written statement of the above required insurance. The policies evidencing required insurance shall contain an endorsement to the effect that cancellation or any material change in the policies adversely affecting the interests of the U.S.

Government in such insurance shall not be effective for such period as may be prescribed by the laws of the state in which this contract is to be performed and in no event less than thirty (30) days after written notice thereof to the Contracting Officer.

APPENDIX A

ACRONYMS AND ABBREVIATIONS LIST

Acronym/Abbreviation Definition

AF Air Force

AFB Air Force Base

CFR Code Federal Regulation

CO Contracting Officer

COR Contracting Officer Representative

DEPT Department

DOD Department of Defense

FAR Federal Acquisition Regulation

GR Government Representative

OSHA Occupational Safety and Health Act

PBSA Performance Based Service Acquisition

PWS Performance Work Statement

QA Quality Assurance

QCP Quality Control Program

SS Services Summary

USAF United States Air Force

APPENDIX B

ESTIMATED WORKLOAD DATA

ITEM

NAME

ESTIMATED QUANTITY

1 DTS (TDY Orders) Manager, Emergency Leave (EML) Manager, Sponsorship Program Manager, , Essential Station Messing Manager, Defense Logistics Agency (DLA) Ordering, LeaveWeb Manager, Drug Demand Reduction (DDR) Agent, Report of Survey (ROS) Monitor.

12 Mo

APPENDIX C

PUBLICATIONS/INSTRUCTIONS

Applicable PWS Publication/Instruction /Name Date Paragraph/Chapter Paragraph

AFI 33-332, Air Force Privacy and Civil Liberties Program, 12 Jan 15, Communication and Information, PWS 1.3

AFI 33-360, Publications and Forms, 1 Dec 15, Entire Document Applicable, PWS 1.3.12

AFI 41-210, Tricare Operations and Patient Administration Functions, 6 Jun 12, para 6.16 PWS 1.3.2.4

AFI 64-106, Contractor Labor Relation Activities04 May 17, Entire Document Applicable, PWS Para 4.14.4

DOD 5500-7-R, Joint Ethics Regulations, Entire Documents Applicable, PWS 4.14.4

OSHA 2206, General Occupational Safety and Health Standard and Japan Environmental Governing Standards (JEGS) by US Force Japan. Entire document Applicable, PWS 4.10.2