SOW_Air_Compressor_bldg_3559.pdf

STATEMENT OF WORK STATEMENT (SOW)

FOR

INSTALLATION OF AIR COMPRESSOR AND AIRLINES IN 3559 and 3619

18 EMS, KADENA AB

OKINAWA, JAPAN

9 April 2018

1. DESCRIPTION

The contractor shall furnish all personnel, management, transportation, materials, parts, supplies, tools, test equipment, technical manuals, and other related supplies (except as provided herein as Government furnished) as required and necessary to install two (2) air compressors and pneumatic tool air lines for 18 EMS on Kadena AB, Okinawa Japan. The air compressors will be installed in building 3619 and will include installing airlines in building 3559. The contractor shall dispose of all materials removed from the site in a manner following all applicable Japanese Environmental Governing Standards (JEGS), Japanese laws, pertinent regulations and commercial standards and practices. The contractor shall keep the equipment in good operating condition subject to the terms and conditions of this contract.

1.1 SPECIFICS OF WORK:

1.1.1 The contractor will provide (2) two new air compressors for 18 EMS in building 3619 and install the airlines in building 3559 and will connect both systems.

1.1.1..1 Building 3619/3559 Specifics:

a) The contractor will install a 1000L air tank, air compressors, and exhaust ventilation connections.

b) The contractor will be responsible for all concrete work necessary to lay new pads for the installation of the new air compressors and air tank.

c) The contractor will be responsible for connecting all exhaust ventilation equipment for air compressors. The contractor will make sure that the air compressor is properly installed and that all parts are in working order. The contractor will be responsible for tying this project into the electrical system of the building.

d) The contractor is responsible for briefing 18 EMS Building 3559 and 3619 facility manager personnel regarding proper usage of the installed units and components.

e) The air compressor, air tank, and airlines must sufficient to meet minimum standards to supply the proper volume and pressure requirements needed to operate a large aircraft paint facility. Airlines in 3559 will terminate at the floor level and shall end with 2 each ¾ inch attachments and 2 each 1/2 inch attachments with an oil-water separator. Reference Attachment 1.

1.2 RECEIPT FOR PROPERTY: All maintenance and repair shall be performed on site. In the event equipment cannot be repaired on site, the contractor shall sign a hand receipt for all Government property taken to this/her facility for repair. The contractor shall be responsible for any items of Government property that are removed from the installation by the contractor.

2. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

2.1 The Government will be responsible for furnishing power in existing facilities at no cost to the contractor for the sole purpose of accomplishment of this contract. The requiring activity will also provide an escort to building 3559 and 3619 because of building locations on the flight line.

3. GENERAL INFORMATION.

3.1 SECURITY REQUIREMENTS

3.1.1. ID Passes, Badges and Vehicle Stickers: The contractor is responsible to obtain such clearances and/or passes as required for his/her employees to enter military installations on Okinawa prior to start to work. The contractor shall be responsible for all passes issued to his/her employees under this contract. Applications shall be coordinated through the Contracting Officer or designated representative. At the time of application, Security Forces may conduct a background check on employees. Upon termination of employment, the contractor shall be responsible for returning identification cards and base passes to Security Forces within 24 hours.

3.2 PHYSICAL SECURITY.

3.2.1. The contractor shall be responsible for safeguarding all Government property provided for contractor use. At the close of each work period, Government facilities, property, and materials shall be secured.

3.2.2. Key Control. The contractor shall establish and implement methods of ensuring that all keys/key cards issued to the contractor by the Government are not lost or misplaced and are not used by unauthorized persons. The contractor shall immediately report the occurrences of a loss of duplicate key to the contracting officer.

3.2.3. In the event keys, other than master keys, are lost or duplicated, the contractor shall, upon written direction of the contracting officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the contractor.

3.2.4. The contractor shall prohibit the use of keys issued by the Government by any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contractor’s employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

3.2.5. Lock Combinations. The contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the contractor’s Quality Control Plan.

3.3 HOURS OF OPERATION.

3.3.1. Normal Hours of Operation. The contractor shall perform the services required under this contract during the following hours: MON-FRI 0800-1600 (, EXCEPT FEDERAL

HOLIDAYS,” “24 HOURS DAILY INCLUDING FEDERAL HOLIDAYS,”, ETC.) PROVIDE

THE CONTRACTOR THE WIDEST RANGE OF WORK HOURS POSSIBLE FOR

FLEXIBILITY OF WORKFORCE MANAGEMENT). The contractor may work, with prior approval of the Contracting Officer, extended hours to ensure timely completion of work at no additional cost to the Government.

3.3.2. Recognized Holidays. The contractor is not required to provide service on the following days: New Year’s Day, Martin Luther King Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Days, Thanksgiving Day and Christmas Day. If the holiday falls on Saturday, it is observed on Friday. If the holiday falls on a Sunday, it is observed on Monday.

4. CONSERVATION OF UTILITIES.

4.1. The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions which prevent the waste of utilities which include the following:

4.1.1. Lights shall be used only in areas where and when work is actually being performed.

4.1.2. Mechanical equipment controls for heating, ventilation, and air conditioning systems shall not be adjusted by the contractor or by contractor employees unless authorized.

4.1.3. Water faucets or valves shall be turned off after the required use has been accomplished.

4.1.4. Government telephones shall be used only for official Government business.

5. ENVIRONMENTAL CONTROLS.

5.1. Compliance with Laws and Regulations. The contractor shall be knowledgeable of and comply with all applicable Japan Environmental Governing Standards (JEGS), and requirements regarding environmental protection. In the event environmental laws/regulations change during the term of this contract, the contractor is required to comply as such laws come into effect. If there is an increase or decrease in cost as a result of the change, the contractor shall inform the Contracting Officer pursuant to notice requirements and negotiate a modification to the contract.

5.2. Notification of Environmental Spills. If the contractor spills or releases any substance contained in 40 CFR 302 into the environment, the contractor or its agent shall immediately report the incident to Kadena AB Fire Dept. at 911. The liability for the spill or release of such substances rests solely with the contractor and its agent.

5.3. Material Storage and Use. The contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. This includes hazardous materials.

6. GOVERNMENT OBSERVATIONS.

Government personnel, other than contracting officers (COs) and quality assurance personnel (QAPs), may from time to time, with CO coordination, observe contractor operations. However, these personnel may not interfere with contractor performance or make any changes to the contract.

7. SAFETY REQUIREMENTS.

7.1. In performing work under this contract, the contractor shall:

7.1.1. Conform to the safety requirements contained in the contract for all activities related to the accomplishment of the work.

7.1.2. Perform work in a safe manner as required by OSHA 2206, General Industry, Occupational Safety and Health Standards (29 CFR 1910) and Japan Environmental Governing Standards (JEGS) by US Force Japan.

7.1.3. Provide protection to Government property to prevent damage during the period of time the property is under the control or in possession of the contractor.

7.1.4. Include a clause in all subcontracts to require subcontractors to comply with the safety provisions of this contract as applicable.

7.1.5. Record and report promptly (within one hour) to the contracting officer or designated Government representative (GR), all available facts relating to each instance of damage to Government property or injury to either contractor or Government personnel.

7.1.6. In the event of an accident/mishap, take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident/mishap investigative authority through the contracting officer.

7.1.7. If the Government elects to conduct an investigation of the accident/mishap, the contractor shall cooperate fully and assist Government personnel in the conduct of investigation until the investigation is completed.

7.1.8. Include a clause in each applicable subcontract requiring the subcontractor's cooperation and assistance in accident reporting and investigation.

8. SPECIAL QUALIFICATIONS.

Contractor will provide personnel with the proper clearances to conduct the work required for this task. Contractor understands the primary work location will be within 18 EMS, Kadena AB, Okinawa, Japan. The contractor is responsible for providing workers with base access or coordinate with the 18 Contracting Squadron for base access. The customer will provide escort to Building 3541.

9. CONTRACTOR PERSONNEL

9.1. Contract Manager: the contractor shall provide a contract manager and alternate contract manager (responsible in the absence of the contract manager) who shall be responsible for the performance of the services. The names of the contract manager and alternate(s) shall be provided to the CO in writing prior to the beginning of the first performance period. The contract manager and alternate(s) must be able to read, write, speak, and understand English.

9.2. The contract manager and alternate shall have full authority to act for the contractor on all contract matters relating to daily operations of this contract.

9.3. The contract manager or alternate shall be available during normal duty hours within two

(2) hours to meet on the installation with Government personnel (designated by the CO) to discuss problems. After normal duty hours the manager or alternate shall be available within four

(4) hours.

9.4. Contractor Employees: the contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the CO as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population.

9.5. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the company name and employee name in English.

9.6. The contractor shall not employ any person who is an employee of the U.S. Government if employing that person would create a conflict of interest. Additionally, the contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to DOD 5500-7-R Joint Ethics Regulation. The contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies in AFI 64-106.

9.7. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours or deployment. Military Reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the contractor’s ability to perform; however, their absence at any time shall not constitute an excuse for nonperformance under this contract.

10. JAPANESE ROAD LAWS

10.1. The contractor shall comply with Japanese Road Laws while on US Military installations to specifically include: Article 43 The Road Law (Japan) (prohibited acts relative to roads). No person shall commit the following described acts:

10.2. Damaging the road, causing roads to be littered with debris, polluting the roads with debris or fallout from motor vehicles or otherwise defacing roads unreasonably or without due cause.

10.3. REQUIRED INSURANCE BY JAPANESE LAW

10.3.1. The Contractor shall procure and maintain during the entire period of his performance under this contract the following minimum insurance on each vehicle used by the Contractor at the work site.

10.3.2. Type: Automobile Property Damage Insurance Amount: ¥3,000,000 or Dollar equivalent Bodily Injury Insurance Amount: ¥30,000,000 or Dollar equivalent

10.3.3. All vehicles must be properly inspected/insured in accordance with Japanese Compulsory Insurance (JCI) requirements.

10.3.4. Prior to the commencement of work hereunder, the Contractor shall furnish to the Contracting Officer a certificate or written statement of the above required insurance. The policies evidencing required insurance shall contain an endorsement to the effect that cancellation or any material change in the policies adversely affecting the interests of the U.S.

Government in such insurance shall not be effective for such period as may be prescribed by the laws of the state in which this contract is to be performed and in no event less than thirty (30) days after written notice thereof to the Contracting Officer.

11. APPENDICES

A. Acronyms & Abbreviations List

APPENDIX A

ACRONYMS AND ABBREVIATIONS LIST

Acronym/Abbreviation Definition

AF Air Force

AFB Air Force Base

CFR Code Federal Regulation

CO Contracting Officer

COR Contracting Officer Representative

DEPT Department

DISA Defense Information Systems Agency

DOD Department of Defense

FAR Federal Acquisition Regulation

GR Government Representative

OSHA Occupational Safety and Health Act

PBSA Performance Based Service Acquisition

PWS Performance-Based Work Statement

QA Quality Assurance

QAP Quality Assurance Personnel

QCP Quality Control Program

SS Services Summary

STIG Security Technical Implementation Guide

USAF United States Air Force

9.4. Contractor Employees: the contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the CO as a potential threat to the health, safety, security, general well-being or operational mission ...