Dry_Ice_PWS_updated.doc

Performance Work Statement for

General Gas, Oxygen and Dry Ice

18 MDG & 18 LRS

Kadena Air Base, Japan 7 Nov 17

TABLE OF CONTENTS

SECTION

PAGE

SERVICE SUMMARY

DESCRIPTION OF AGREEMENT

GENERAL INFORMATION

3-6

1. SERVICE SUMMARY: The Contractor shall provide the items listed in the BPA supply item spread sheet when a call is placed. For gases the contractor will provide a means of containment such as a gas canister, As well as protective packaging for solid items such as dry ice. Kadena AB will drop off gas canisters at two centralized locations, one for 18 LRS and one for 18 MDG. The contractor shall pick up empty canisters and replace with full canisters. Hydrostatic testing will be the responsibility of the contractor. The contractor will replace a damaged or defective canister at its expense unless the Government's negligence damaged the canister or a third party willfully or recklessly damaged the canister.

2. DESCRIPTION OF AGREEMENT: Contractor shall furnish, under this Blanket Purchase Agreement General Gas, Oxygen, & Dry Ice in accordance with the approved price list, during the period of 1 Jan 18 through 31 Dec 22.

a. Either party may modify or cancel this BPA, in its entirety upon thirty (30) days written notice to the other party. The Government may cancel this BPA at any time if the parties fail to agree upon any deletion, amendment or addition to this BPA when statute, Executive order, the Federal Acquisition Regulation (FAR) and/or its supplement requires. No deletion, modification, addition to, or cancellation of this BPA shall affect any contracts entered into between the parties in which this BPA or portion thereof has been incorporated by reference.

b. This BPA will be reviewed at a minimum, annually before the anniversary of its effective date, and be revised to conform to all requirements of statutes, Executive orders, or the FAR and its supplements. An agreement modifying this BPA or the issuance of a superseding BPA shall be evidence of this revision. A new price list every year shall be submitted to the Contracting Officer for approval before the end of the 12 month period. No calls shall be accepted until approved price list has been signed by the CO.

3. Extent of Obligation: The United Stated Government is obligated under this BPA only to the extent of authorized calls actually placed by authorized personnel identified by the Contracting Officer (CO), against authorized line items.

4. Purchase Limitation: No individual associated with the 18th Medical Group placing a call against this agreement shall exceed $5,000.00 unless specifically approved by the CO, and no calls placed by individuals associated with the 18th Logistic and Readiness Squadron shall exceed $25,000.00 unless specifically approved by the CO. The CO and the authorized representative individual ordering limitations are indicated in the letter, subject “ NOTICE OF INDIVIDUALS AUTHORIZED TO PURCHASE UNDER THE BPA AND DOLLAR LIMITATIONS BY TITLE OF POSITION OR NAME.”

5. Individuals Authorized to Place Calls Under the BPA: A list will be provided of individuals authorized to place calls under this Pre-Priced BPA, identified by name, title or position, and the individual dollar limitation. Only those individuals identified in the letter are authorized to place calls under the Pre-Priced BPA. Calls received by the Contractor from personnel not listed will not be honored nor will any resultant deliveries be accepted. The Contractor is responsible for proper verification of authorized personnel placing calls against this BPA. The 18th Contacting Squadron, CO is designated as the representative is designated as the representative for the purpose of technical supervision, inspection, and acceptance under this BPA. When Government requirements arise, those persons contained in the notice are authorized to make purchases against this BPA. If the contractor receives a request from a person who is not listed in the letter described in this paragraph, the Contractor will not accept the order until he/she first confirms verification and authority of the person trying to make the call. All confirmations will be made by contacting the CO, Contract Specialist, or Buyer at 18th Contracting Squadron.

6. Price List: The contractor shall notify the CO 30 days prior to any changes in the price lists. All price lists will be submitted to the 18th Contracting Squadron. Price lists will be furnished as an original and one copy, and shall reflect the following:

a. Name of Contractor

b. Unit Price(s) of the supplies/services offered

c. Prompt payment discount terms, if any

d. Specify effective dates on price lists

e. Signature of the Contractor or authorized representative

f. The CO shall approve all price lists and /or request for price changes in writing. The requiring activity will place calls only against the price lists approved by the CO. Prices charged to the U.S. Government shall be as low or lower than those prices charged to the Contractor’s most favored customer. The U.S. Government shall also be allowed any quantity and prompt payment discounts normally given to the most favored customer. Any discounts will be shown on delivery tickets and invoices.

7. Delivery Tickets/Sales Slip: All deliveries and/or shipments under this BPA shall be accompanied by two (2) carbon copies of a delivery ticket or sales slip, which shall contain the minimum information listed below:

a. Name and Address of Contractor

b. Blanket Purchase Agreement Number

c. Date of Call

d. Call Number

e. Date of Delivery

f. Itemized List of Supplies or Services Furnished

g. Quantity Ordered

h. Unit Price, Extended Amount of each item less applicable discount

8. Calls: Calls will be made in writing by electronic correspondence (email), or orally by the authorized caller.

9. Invoices: The contractor shall provide a monthly billing statement along with documentation to the 18th Contracting Squadron, by the 5th working day of the month for the previous month. A representative of the 18th Contracting Squadron will verify all billing documentation. The Government cardholder will contact the contractor, by the 9th working day of the month to arrange for payment. If, by the 10th working day of the month, the contractor has not been contacted they may contact the cardholder or the BPA Administrator.

10. Pricing: Calls will be made for only the items that appear on the Approved Price List. Only the CO will conduct negotiation or solicitation for prices and additional requirements.

11. Method of Payment: The contractor shall receive payment through invoicing and acceptance in iRAPT (formerly known as WAWF).

12. Vehicle Compliance: Contractor shall ensure that all vehicles operated as part of this BPA fully comply with all U.S. Forces traffic rules, laws, and regulations.

13. U.S. Legal Holidays:

a. 1 January

New Year’s Day

b. 3rd Monday of January

Martin Luther King’s Birthday

c. 3rd Monday of February

President’s Day

d. Last Monday of May

Memorial Day

e. 4 July

Independence Day

f. 1st Monday of September

Labor Day

g. 2nd Monday of October

Columbus Day

h. 11 November

Veterans Day

i. 4th Thursday of November

Thanksgiving Day

j. 25 December

Christmas Day

NOTE: If holiday should fall on a Saturday, it will be observed on the preceding Friday, and if it falls on a Sunday, it will be observed on the following Monday.

14. Japanese Road Laws: The contractor shall comply with all Japanese Road Laws while on U.S. Military installations to specifically include: Article 43 the Road Law (Japan) (prohibited acts relative to roads). No person shall commit the following described acts:

a. Damaging the road, causing roads to be littered with debris, polluting the roads with debris or fall out from motor vehicles or otherwise defacing roads unreasonably or without due cause.

b. Article 43-2 (Measures to be taken to prevent cargo or things loaded on motor vehicles from falling out)

c. The agency managing a road may when there is reasonable cause for them to feel that items are cargo being carried in or on a motor vehicle may fall out and damage, pollute, or otherwise deface the road in such a manner as to hinder or obstruct the traffic, order the operator of the vehicle in question to take steps or measures necessary to prevent occurrence of such hindrance by stopping operation of the vehicle, or correcting the method of loading or traveling or operation of the vehicle.

15. Required Insurance (In addition to that required by Japanese Law): The Contractor shall procure and maintain during the entire period of this performance under this BPA the following minimum insurance on each vehicle used by the contractor at the work site:

a. Type. Automobile Property Damage Insurance Amount: 3,000,000 Yen or Dollar equivalent. All vehicle must be properly inspected/insured in accordance with Japanese Compulsory Insurance (JCI) requirements.

b. Prior to commencement of work hereunder, the Contractor shall furnish to the CO a certificate or written statement of the above required insurance. The policies evidencing required insurance shall contain an endorsement to the effect that cancellation or any material change in the policies adversely affecting the interests of the U.S. Government in such insurance shall not be effective for such period as may be prescribed by the laws of the state in which this BPA is to be performed an in no event less than thirty (30) days after written notice thereof to the CO.

c. The Contractor agrees to insert the substance of this clause, including this Paragraph (c) in all subcontracts hereunder.

16. Removal of Contractor Employees: The Contractor agrees to utilize only experienced, responsible, and capable people in the performance of work. The CO may require that the Contractor remove from the Government job employees who endanger persons or property, or whose continued employment under this BPA is inconsistent with the interests of military security standards.

a. The CO, in writing may require the Contractor to remove from the work site, are, or base, objectionable employees.

b. Objectionable employees include those employees not properly attired or those employees using profane language, or abusing or disobeying base/host country laws, rules, or regulations.