Atch_2_-_Performance_Work_Statement.pdf

RFQ No. FA5270-17-T-0008 PWS MFH Heavy Equipment Rental Services

Attachment 2

Performance Work Statement For

Heavy Equipment Rental Services At

Military Family Housing Maintenance, Okinawa, Japan

718 CES/CELN

Kadena Air Base, Okinawa, Japan

5 January 2016

Table of Contents

SECTION PAGE

1. Description of Services 3

2. Services Summary 3

3. General Information 4-8

4. Appendices 9

1. DESCRIPTION OF SERVICES

The contractor shall provide heavy equipment and logistical support for that equipment during the entire duration of the Military Family Housing Maintenance, Okinawa, Japan work requirement.

1.1. HEAVY EQUIPMENT RENTAL

The contractor shall provide include crane, all-terrain forklift, bulldozer, frontend loader, excavator, hammer, vibrator roller, tractor with flatbed trailer, flatbed truck with material pick, and dump trucks specified in section 1.3 of this PWS. The contractor will operate all rental equipment with an operator.

1.2. Heavy Equipment List: The contractor shall perform the on-site services required under this contract specified heavy equipment in the Price List (attachment 1).

1.3. Work Schedule: The contractor has flexibility to adjust dates depending on work accomplished ahead of schedule and possible delays due to weather or other unforeseen circumstances.

1.4. The contractor shall provide fuel without consumption tax for heavy equipment contracted via this contract mechanism during the duration of the requirement. This will require that the contractor has means of delivering the fuel to the worksite. Fuel is reimbursable for actual consumed amount only and will not include tax. Contractor will complete the USFJ Form 327EJ for tax exemption status of fuel purchases.

2. SERVICES SUMMARY

The contractor service delivery requirements are summarized into performance objectives that relate directly to standards of performance required to meet mission essential needs. For the Performance Objective to be met, service delivery must be in substantial compliance with applicable performance standards. The Performance Threshold describes the minimum overall levels of service delivery required for acceptable quality control. Failure to meet these Performance Thresholds means that contractor Quality Control is unacceptable. The following is a list of key performance objectives that will verified as contractually compliant by government personnel, however, inspection of any contract requirement is authorized.

Performance Objective PWS Para Performance Standard

Heavy Equipment Rental w/ Service Call 1.1

Contractor responds and conducts site visits to complete required heavy equipment rental. 100% of the time.

3. GENERAL INFORMATION

3.1. QUALITY CONTROL

The contractor shall provide a complete Quality Control Plan (QCP) to ensure the requirements of the contract are provided as specified. The overall control of quality must meet the specified performance thresholds for each requirement specified in the Paragraph 2, Services Summary - Performance Standard. The contractor shall develop and implement procedures to identify, prevent and ensure non-recurrence of unacceptable services. The contractor shall submit to the Contracting Officer (CO) for review no later than two (2) weeks prior to award. The contactor shall update the plan as changes occur and changes shall be submitted for review by the CO.

3.1.1. The government shall rely on the contractor’s existing quality assurance systems as a substitute for government inspection and testing, when contracting for commercial services, unless market research indicates otherwise.

3.2. QUALITY ASSURANCE

The government will periodically evaluate the contractor’s performance by appointing POC(s) to monitor performance to ensure services are received. The POC(s) will evaluate the contractor’s performance through intermittent on-site inspections of the contractor’s quality control program and receipt of complaints from base personnel. The government may inspect each task as completed or increase the number of quality control inspections if deemed appropriate because of repeated failures discovered during quality control inspections or because of repeated customer complaints. Likewise, the government may decrease the number of quality control inspections if merited by performance. The government will also investigate complaints received from various customers located on the installation. The contractor shall be responsible for initially validating customer complaints. However, the government representative shall make final determination of the validity of customer complaint(s) in cases of disagreement with customer(s).

3.2.1. The Point of Contact (POC) is the authorized government representative(s) who will perform assessments of the contractor’s performance. Subsequent to contract award, the identity of the POC, with a letter defining their duties and authority will be promptly furnished to the successful bidder/offeror.

3.2.2. The POC(s) or alternate(s) will inform the contract manager in person when discrepancies occur and will request corrective action. The POC(s) or alternate(s) will make a notation of the discrepancy on their surveillance checklist with the date and time the discrepancy was noted and will request the contract manager (or authorized representative) to initial the entry on the checklist.

3.2.3. Any matter concerning a change to the scope, prices, terms or conditions of this contract shall be referred to the CO and not to the POC(s).

3.2.4. The services to be performed by the contractor during the period of this contract shall at all times and places be subject to review by the CO.

3.3. RECORDS

The contractor shall be responsible for creating, maintaining, and disposing of only those government required records. If requested by the Government, the contractor shall provide the original record or a reproducible copy of any such record within three (3) days of receipt of the request.

3.3.1. Records of inspections shall be kept and made available to the Government throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract.

3.4. SUBMISSION OF INVOICES

The contractor shall submit invoices via electronic means through the Wide Area Workflow (WAWF), IAW FAR clause 252.232-7003, Electronic Submission of Payment Request and Receiving Reports.

WAWF can be accessed on the internet at https://wawf.eb.mil/

3.4.1. WORK REPORT: The contractor shall submit monthly work reports or expenditure log of the performance with invoices via electronic through the WAWF or Email to POC.

3.4.2. Work Report must have each Completion Date, CLIN, U/P, Period of Performance (from DD-Mon-YYYY to DD-Mon-YYYY), Building Number & Location.

3.5. SECURITY AND PHYSICAL REQUIREMENTS

The contractor is responsible to obtain such clearances and/or passes as required for his/her employees to enter military installations on Okinawa prior to start to work. The contractor shall be responsible for all passes issued to his/her employees under this contract. Applications shall be coordinated through the CO or designated representative. At the time of application, Security Forces may conduct a background check on employees. Upon termination of employment, the contractor shall be responsible for returning identification cards and base passes to Security Forces within 24 hours.

3.6. HOURS OF OPERATION

The contractor shall perform the on-site services required under this contract during the following hours: 07:00 AM – 17:00 PM, Monday through Saturday, except on U.S. holidays specified in section 3.6.1 of this PWS. No on-site work shall be scheduled or performed on holidays unless previously approved or directed by the POC. The Government shall provide Lock Box key(s) to contractor to enter quarters and perform work as stated in Performance Work Statement (PWS).

If the contractor desires to work on non-scheduled workdays, the contractor must submit a written request to the POC for approval.

3.6.1. HOLIDAYS

The contractor is required to provide service, expect as noted on the following days:

Day Holiday

1st Day of January New Year’s Day

3rd Monday of January Martin Luther King’s Birthday

3rd Monday of February President’s Day

Last Monday of May Memorial Day

4th of July Independence Day *

1st Monday of September Labor Day

2nd Monday of October Columbus Day

11th of November Veteran’s Day *

Last Thursday of November Thanksgiving Day

25th of December Christmas Day *

*If the holiday falls on Saturday, it will be observed on the preceding Friday. If it falls on a Sunday, it will be observed on the following Monday.

3.7. OPERATION DURING TYPHOON CONDITIONS

U.S. Government and the contractor personnel will secure all heavy equipment prior to TCCOR 1C and will resume work within two hours of TCCOR Storm Watch.

3.8. SAFETY REQUIREMENTS: In performing work under this contract, the contractor shall:

3.8.1. Conform to the safety requirements contained in the contract for all activities related to the accomplishment of the work.

3.8.2. Develop and provide at the start of the orientation period or the start of the first operational performance period (if there is no orientation period) a safety plan for the protection of government facilities and property and to provide a safe work environment for contractor personnel.

3.8.3. Provide protection to government property to prevent damage during the period of time the property is under the control or in possession of the contractor.

3.8.4. Include a clause in all subcontracts to require subcontractors to comply with the safety provisions of this contract as applicable.

3.8.5. Record and report promptly (within Two hours) to the contracting officer or designate government representative (GR), all available facts relating to each instance of damage to government property or injury to either contractor or government personnel.

3.8.6. In the event of an accident/mishap, take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident/mishap investigative authority through the CO.

3.8.7. If the government elects to conduct an investigation of the accident/mishap, the contractor shall cooperate fully and assist government personnel in the conduct of investigation until the investigation is completed.

3.8.8. Include a clause in each applicable subcontract requiring the subcontractor's cooperation and assistance in accident reporting and investigation.

3.9. JAPANESE ROAD LAWS

The contractor shall comply with Japanese Road Laws while on U.S. Military installations to specifically include: Article 43, The Road Law (Japan) (prohibited acts relative to roads). No person shall commit the following described acts.

3.9.1. Damaging the road, causing roads to be littered with debris, polluting the roads with debris or falling out from motor vehicles or otherwise defacing roads unreasonably or without due cause.

3.9.2. Article 43-2 (Measures to be taken to prevent cargo or things loaded on motor vehicles from falling out).

3.9.3. The agency managing a road may when there is reasonable cause for him to feel that items or cargo being carried in or on a motor vehicle may fall out and damage, pollute, or otherwise deface the road in such manner as to hinder or obstruct the traffic, order the operator of the vehicle in question to take steps or measures necessary to prevent occurrence of such hindrance by stopping operation of the vehicle, or correcting the method of loading or traveling or operation of the vehicle.

3.9.4. REQUIRED INSURANCE BY JAPANESE LAW

The contractor shall procure and maintain during the entire period of his performance under this contract the following minimum insurance on each vehicle used by the contractor at the work site.

3.9.5. Type: Automobile Property Damage Insurance Amount: ¥3,000,000 or Dollar equivalent Bodily Injury Insurance Amount: ¥30,000,000 or Dollar equivalent.

3.9.6. All vehicles must be properly inspected/insured in accordance with Japanese Compulsory Insurance (JCI) requirements.

3.9.7. Prior to the commencement of work hereunder, the contractor shall furnish to the CO a certificate or written statement of the above required insurance. The policies evidencing required insurance shall contain an endorsement to the effect that cancellation or any material change in the policies adversely affecting the interests of the Government in such insurance shall not be effective for such period as may be prescribed by the laws of the state in which this contract is to be performed and in no event less than thirty (30) days after written notice thereof to the CO.

4. APPENDICES

APPENDIX A

GOVERNMENT SERVICES

1. The Government will provide water and electrical power when available to the contractor without cost.

Emergency Telephone Number

2. The following Kadena Air Base telephone numbers are furnished to the contractor.

Kadena Air Base Marine Corps Camp

Off Base 119 Off Base 119

From Cell Phone 098-934-5911 From Cell Phone 098-911-1911

On Base 911 On Base 911

APPENDIX B

CONTRACTOR-FURNISHED MATERIALS

PWS para 1.2 Heavy Equipment List (attachment 1, Price List)

Emergency (On base) 911

Fire Protection 098-938-1111 ext. 634-2351 (DSN 634-2351)

Security Police 098-938-1111 ext. 634-1880 (DSN 634-1880)

LIST OF ACRONYMS AND ABBREVIATIONS

Acronym/Abbreviation Definition

AF Air Force AFB Air Force Base CFR Code Federal Regulation CO Contracting Officer POC Point of Contact DEPT Department DOD Department of Defense FAR Federal Acquisition Regulation GR Government Representative OSHA Occupational Safety and Health Act PBSA Performance Based Service Acquisition PWS Performance-Based Work Statement QA Quality Assurance QCP Quality Control Plan SS Services Summary USAF United States Air Force USFJ United States Forces Japan