Attachment_1__PWS.pdf

PERFORMANCE WORK STATEMENT

FOR

HOOD AND DUCT CLEANING SERVICES

Kadena Air Base and Okuma

Okinawa, Japan

1 April 2016

PERFORMANCE WORK STATEMENT

TABLE OF CONTENTS

SECTION PAGE

1 DESCRIPTION OF SERVICES 3

2 SERVICES SUMMARY 4

3 GOVERNMENT FURNISHED PROPERTY AND SERVICES 4

4 GENERAL INFORMATION 5

5 APPENDICES 14

1. DESCRIPTION OF SERVICES

The Contractor shall provide all management, tools, supplies, equipment and labor necessary for

Hood and Duct Cleaning Services at various facilities on Kadena Air Base and Okuma in

Okinawa, Japan. There will be at least two facilities added during the course of this contract.

Additional information on the systems, location and facilities that are under construction are located in Appendix E of this PWS.

1.1. BASIC SERVICES. The Contractor shall clean inside and outside surfaces to include removing deposits from the following hood and duct equipment: air moving equipment (exhaust fans), duct sections from the canopy or hood to roof top exits, canopy or non-canopy exhaust hood faces, vertical type fume scrubbers, fan discharge stacks, impeller shafts, roof top vents and exhaust equipment, fire dampers, fan blades or blower wheels, duct and equipment hangers and supports and any other components associated with hood and duct ventilation assemblies. All filters will be properly cleaned in accordance with (IAW) NFPA Standard 96 requirements and commercial standards. Hood and duct systems with a fire suppression system will not have the fusible link cleaned.

1.1.1. The Contractor shall protect all kitchen equipment (when applicable) and personnel during cleaning operations of hood and duct systems. The Contractor shall ensure the area is returned to its original condition after service is performed. The Contractor shall run the system for a minimum of five minutes as well as check the fan discharge and roof area around the system for residue cleaner/grease and clean affected area.

1.1.2. The Contractor shall notify the Kadena Air Base Fire Department (Fire Department) at

634-6011 prior to the start of service at the each site.

1.1.3. The Contractor shall submit monthly cleaning schedules to the Contracting Officer

Representative (COR) and Contracting Administrator (CA). The Contractor will be given the prior year’s schedule at the time of award to coordinate with the users.

1.1.4. Access to all parts of the exhaust system that require cleaning shall be the Contractor’s responsibility. The Contractor shall obtain approval from the COR prior to dismantling a system or unit to comply with the requirements of this contract. The Utilities and Heating, Ventilating and Air Conditioning (HVAC) shops will also be notified regarding the dismantling. Systems or units that are dismantled shall be reassembled to their original and operational condition after cleaning is complete. Nuts and bolts shall be properly adjusted and tightened to the exact torque.

All lost or missing nuts, bolts or screws will be replaced at the Contractor’s expense.

1.1.5. Lockout/tagout procedures shall be used to combat Hazardous Energy Control electric switches. Bilingual sign shall be posted at the disconnected switches. For example: “Hood and duct cleaning in progress. DO NOT REMOVE LOCK OR TURN ON ELECTRICAL

SWITCHES.” 作業中のダクトクリーニング 施錠を解除または電源をオンにしてはい

いけません。The Contractor shall provide a lock out/tag out plan to the COR for review and approval prior to the start of the contract.

1.1.5. In the event alarm or suppression systems are accidentally activated, the Contractor shall immediately call the Fire Department at 098-934-5911. If the chemical system is discharged, the

Contractor shall clean all affected areas and replace the fire suppression agent at no additional cost to the Government.

1.1.6. Upon completion of work the Fire Department will be notified at 634-6011 for inspection.

Upon completion of the inspection, all electrical switches shall be turned back on and the fire alarm and extinguishing systems shall be rearmed. All electrical cover plates that were removed shall be replaced. Dampers and diffusers shall be returned to their proper operating position.

The Contractor must check airflow properly and adjust components to ensure proper airflow is attained.

1.1.7. The Contractor shall provide a certificate of cleaning signed by the facility manager or designate facility representative for each hood and duct cleaned. The certificate shall, at a minimum, include date cleaned, company name and telephone number. The certificate shall be placed on the exterior of the hood and must be replaced after each cleaning.

1.1.8. The Contractor shall use and follow the checklist provided in Appendix F.

2. SERVICES SUMMARY

The Contractor service delivery requirements are summarized into performance objectives that relate directly to standards of performance required to meet mission essential needs. For the

Performance Objective to be met, service delivery must be in substantial compliance with applicable performance standards. The Performance Threshold describes the minimum overall levels of service delivery required for acceptable quality control. Failure to meet these

Performance Thresholds means that contractor Quality Control is unacceptable. The following is a list of the key performance objectives that will be verified as contractually compliant by government personnel; however, inspection of any contract requirement is authorized.

Performance Objective PWS Para Performance Threshold

Clean hood and duct 1.1. 99% of the time, unacceptable work will be re-done at that time. No more than 3 unsatisfactory per month.

Schedule submitted no later than 25th day of prior month.

4.7.1 99% of the time.

Submit and maintain QCP 4.1.3. 99% of the time.

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1. Water and electricity, where available, will be provided to the Contractor without cost. The

Contractor shall adhere to the guidance provided in PWS Para 4.6. Conservation of Utilities.

4. GENERAL INFORMATION

4.1. QUALITY CONTROL

The Contractor is required to control the quality of service delivery and offer to the Government for acceptance only services which conform to contract requirements. The overall control of quality must meet the specified performance thresholds for each requirement in the services summary.

4.1.1. QUALITY CONTROL PLAN (QCP) - The Contractor shall provide a complete QCP to ensure the requirements of the contract are provided as specified. The Contractor shall provide a

QCP describing the inspection system for the requested services listed in the PWS. The

Contractor shall develop and implement procedures to identify, prevent and ensure non-occurrence of unacceptable services. The Contractor shall submit the QCP to the CO for review prior to the start of the performance period. The Contractor shall update the QCP as changes occur. Changes shall be submitted to the CO for review. The Contractor’s QCP shall contain, at a minimum, the following items:

4.1.1.1. A description of the inspection system to cover all services. The description shall specify the areas to be inspected on a scheduled and unscheduled basis, frequency of inspections and the title and organizational placement of the inspector(s).

4.1.1.2. A description of the methods to be used for identifying and preventing defects in the quality of service performed.

4.1.1.3. A description of how the records will be kept. Records must document all inspections and corrective or preventive actions taken.

4.1.2. Records of inspections shall be kept and made available to the Government throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract.

4.2. QUALITY ASSURANCE

The Government will periodically evaluate the Contractor’s performance by appointing a COR to monitor performance to ensure services are received. The COR will evaluate the Contractor’s performance through intermittent on-site inspections of the Contractor's QCP and receipt of complaints from base personnel. The Government may inspect each task as completed or increase the number of quality control inspections if deemed appropriate because of repeated failures discovered during quality control inspections or because of repeated customer complaints. Likewise, the Government may decrease the number of quality control inspections if merited by performance. The Government will also investigate complaints received from various customers located on the installation. The Contractor shall be responsible for initially validating customer complaints. However, the COR shall make final determination of the validity of customer complaint(s) in cases of disagreement with customer(s).

4.2.1. Subsequent to the contract award, the identity of the COR with a letter defining his/her duties and authority will be promptly furnished to the successful offeror.

4.2.2. The COR will inform the contract manager in person when discrepancies occur and will request corrective action. The COR will make a notation of the discrepancy on his/her surveillance checklist with the date and time the discrepancy was noted and will request the contract manager (or authorized representative) to initial the entry on the checklist and respond to the COR’s requested corrective action.

4.2.3. Any matter concerning a change to the scope, prices, terms or conditions of this contract shall be referred to the CO.

4.2.4. The services to be performed by the Contractor during the period of this contract shall at all times and places be subject to review by the CO and/or COR.

4.2.5. The Contractor will notify the COR of any system defect the day he/she notices it.

4.3. SECURITY REQUIREMENTS

Security and base access requirements are contained in AFFARS Clause 5352.242-9000 -

Contractor Access to Air Force Installations. Contractor employees will be required to obtain and display identification badges. The Contractor should anticipate delays in getting commercial vehicles on base and allow time for commercial vehicles to reach their destination by driving designated routes at posted speed limits throughout the base. Procedures for commercial vehicle access to the base are subject to change without prior notice.

4.3.1. - ID PASSES, BADGES AND VEHICLE STICKERS - The Contractor is responsible to obtain such clearances and/or passes as required for its employees to enter military installations prior to the start of work. The Contractor shall be responsible for all passes issued to his/her employees under this contract. Applications shall be coordinated through the CO or designated representative. At the time of application, the 18th Security Forces Squadron (18 SFS) shall conduct background checks on employees. The Contractor shall be responsible for returning identification cards and base passes to 18 SFS within 24 hours after termination of employment.

4.4. PHYSICAL SECURITY

The Contractor shall be responsible for safeguarding all Government property provided for

Contractor use. At the close of each work period, Government facilities, property and materials shall be secured.

4.5. HOURS OF OPERATION

4.5.1. Hours of Operation. The Contractor shall perform the services required under this contract during the following hours: 0000 to 2400, Monday through Saturday. The Contractor may work, with prior approval of the CO, extended hours to ensure timely completion of work at no additional cost to the Government.

4.5.1.1. Recognized Holidays. The Contractor is not required to provide service on the following days:

Day Holiday

January 1st New Year’s Day

Third Monday of January Martin Luther King’s Birthday

Third Monday of February President’s Day

Last Monday of May Memorial Day

July 4th Independence Day

First Monday of September Labor Day

Second Monday of October Columbus Day

November 11th Veteran’s Day

Fourth Thursday of November Thanksgiving Day

December 25th Christmas Day

* If the holiday falls on Saturday, it is observed on the Friday before. If the holiday falls on a

Sunday, it is observed on the following Monday.

4.6. CONSERVATION OF UTILITIES

The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions which prevent the waste of utilities which include the following:

4.6.1. Lights shall be used only in areas where and when work is actually being performed.

4.6.2. Mechanical equipment controls for HVAC systems shall not be adjusted by the Contractor or by Contractor employees unless authorized.

4.6.3. Water faucets or valves shall be turned off after the required use has been accomplished.

4.6.4. Government telephones shall be used only for official government business.

4.7. RECORDS

The Contractor shall be responsible for creating, maintaining and disposing of only those

Government required records that are specifically cited in this PWS para 4.7.1. and 4.7.2. If requested by the Government, the Contractor shall provide the original record or a reproducible copy of any such record within five working days of receipt of the request unless otherwise specified.

4.7.1. The Contractor shall develop a work schedule by coordinating with each cleaning site representative. The schedule shall be submitted to the CO and COR for approval no later than the 25th day prior to the start of service of the following month. This schedule shall indicate at a minimum, task descriptions, dates and times and the location where the work shall be performed.

Work shall be scheduled so there is no interruption with the operation of the facility and established routine schedule for cleaning. A copy of the schedule shall be delivered to the Fire

Department at the same date. Any changes to the original schedule shall be revised and submitted to the COR. Any missed days shall be made up at the earliest possible day and coordinated with the COR and facility manager.

4.7.2. The Contractor shall invoice the Government for services that are performed on a monthly basis. Periodic services that are scheduled other than a monthly basis shall be billed only for the month it is actually performed. The Contractor shall submit receipt of services signed by the facility manager of each cleaning site where work was accomplished that month.

4.8. ENVIRONMENTAL CONTROLS

4.8.1. Compliance with Laws & Regulations. The Contractor shall be knowledgeable of and comply with all applicable JEGS and requirements regarding environmental protection. In the event that environmental laws/regulations change during the term of this contract, the Contractor is required to comply as such laws come into effect. If there is an increase or decrease in cost as a result of the change, the Contractor shall inform the CO pursuant to notice requirements and negotiate a modification to the contract.

4.8.2. Prior to the start of work, within 10 days after notice of award, the Contractor shall submit for approval, a list of hazardous materials and an approved USAF Form AF IMT 3952 attached to the Material Safety Data Sheets (MSDS) to be used for this contract IAW JEGS, Chapter 5, para 5.3.5. and AFI 32-7086.

4.8.3. Any hazardous materials brought onto Kadena Air Base must have an approved AF IMT

3952 coordinated through the 18 SUPS/LGSH (Kadena HAZMART Pharmacy) and approved by

18th WG Safety, Bioenvironmental and Environmental authorities, AFI 32-7086 para 2.5.5. The

MSDS and approved AF IMT 3952 must be presented to the COR or designated official before bringing hazardous materials on Kadena Air Base.

4.8.4. Hazardous materials must be transported, stored, handled, used and disposed of IAW 29

CFR 1910, JEGS, Chapter 5 and local regulations. No hazardous materials shall be stored by the

Contractor on Kadena Air Base property.

4.8.5. The Contractor may consult with the Kadena HAZMART Pharmacy at extension 634-

7725 for a determination of whether a product is a hazardous material or not.

4.8.6. All containers with hazardous materials shall be correctly marked, labeled with their contents and protected from damage.

4.8.7. SPILLS. The Contractor shall report all spills of hazardous materials immediately to the

Fire Department and the COR.

4.8.7.1. The Contractor is responsible for spill clean-up. The Contractor shall determine, as quickly as possible, the nature of the spilled substance and implement the necessary safety precautions to protect both human health and environment. Clean up shall be IAW applicable local laws and regulations at no additional cost to the Government and shall only be performed by personnel adequately trained in spill response and clean up techniques for severity of the spill incident.

4.8.7.2. The Contractor shall submit a written follow up report to the COR no later than seven calendar days after any spill incident. The written report shall conform to the requirements detailed in the 18th WG Administrative Plan 545 – Spill Prevention and Response. At a minimum, the report shall provide the information necessary to complete an Environmental

Pollution Incident Report Form. Copies of this form are available from the 718

CES/Environmental Office.

4.8.7.3. If the Government has to perform emergency spill response and clean up due to the non-availability of Contractor personnel or if the spill is beyond the capacity of the Contractor’s personnel, the Contractor shall be held liable for all costs associated with performing the clean-up.

4.9. SAFETY REQUIREMENTS

In performing work under this contract, the Contractor shall:

4.9.1. Conform to the safety requirements contained in the contract for all activities related to the accomplishment of the work.

4.9.2. Perform work in a safe manner as required by OSHA 2206 - Occupational Safety and

Health Standards (29 CFR 1910) and JEGS.

4.9.3. Develop and provide at the start of the orientation period or the start of the first operational performance period (if there is no orientation period) a safety plan for the protection of

Government facilities and property and to provide a safe work environment for Contractor personnel

4.9.4. Provide protection to Government property to prevent damage during the period of time the property is under the control or in possession of the Contractor.

4.9.5. Include a clause in all subcontracts to require subcontractors to comply with the safety provisions of this contract as applicable.

4.9.6. Record and report promptly (within one hour) to the CO or designated representative, all available facts relating to each instance of damage to Government property or injury to either

Contractor or Government personnel.

4.9.7. In the event of an accident/mishap, take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property and preserve evidence until released by the accident/mishap investigative authority through the contracting officer.

4.9.8. If the Government elects to conduct an investigation of the accident/mishap, the

Contractor shall cooperate fully and assist Government personnel in the conduct of investigation until the investigation is completed.

4.9.9. Include a clause in each applicable subcontract requiring the subcontractor's cooperation and assistance in accident reporting and investigation.

4.9.10. Ensure personnel have the following on-base emergency services phone numbers programmed into their cell phones while working Kadena or Okuma: Dispatch 098-934-5911 or

098-962-9445.

4.10. GOVERNMENT OBSERVATIONS

Government personnel, other than the CO and COR, may from time to time, with CO coordination, observe Contractor operations. However, personnel may not interfere with

Contractor performance or make any changes to the contract.

4.11. TRAINING

A Government representative from the 18 CES Utilities shop will provide training to the

Contractor on how to shut down and restore the fire suppression systems during the first cleaning schedule for each facility and may oversee the first few cleanings to ensure proper shutdown by the Contractor.

4.12. CONTINUATION OF ESSENTIAL DEPARTMENT OF DEFENSE (DOD)

CONTRACTOR SERVICES DURING CRISIS IAW DoDI 3020.41. This requirement is not considered mission essential. The services will not be required when the facility is closed at the direction of the commander. This includes base closure for inclement weather. The CO or designated representative will notify the Contractor’s POC if the facility is closed due to inclement weather or for other reasons. On occasion, services may be required to support an activation or exercise of contingency plans outside the normal duty hours. Emergency situations

(i.e., accident and rescue operations, civil disturbances, natural disasters, military contingency operations and exercises) may necessitate the Contractor provide increased or reduced support as determined by the CO. The Government will negotiate an equitable adjustment with the

Contractor for the cost of these emergency requirements. If notification to discontinue services is not received, the Contractor will be expected to continue performance IAW this PWS.

4.13. TYPHOON SERVICES

4.13.1. TROPICAL CYCLONE (TYPHOON) ACTIONS. When Tropical Cyclone Condition of

Readiness (TCCOR) 2 or TC-2 is declared by KAB weather authorities, the Contractor shall suspend services on industrial water treatment systems.

4.13.1.1. TCCOR 1C - When TCCOR 1C or TC-1C is declared by KAB weather authorities, the

Contractor shall depart military bases & monitor radio/television for changes in TCCOR

Conditions.

4.13.1.2. TCCOR SW - When TCCOR Storm Watch (SW) or TC-SW is declared by KAB weather authorities, the Contractor shall report to building 1460 (or other designated facility) to resume services on industrial water treatment systems.

4.14. PHASE OUT

4.14.1. If there is a change in Contractor or if the operation reverts to in-house, the incumbent

Contractor will provide familiarization to the Government or the follow-on Contractor, whichever the case may be. During the phase-out familiarization period, the incumbent will be fully responsible for the operation of pump out and clean sanitary lift stations and septic tanks services.

4.14.2. - The Government reserves the right to conduct site visits on all Contractor operated facilities in conjunction with the solicitation of offers for the follow-on contract. In the event the follow-on contract is not awarded to the incumbent, the incumbent Contractor will cooperate to the extent required to permit an orderly transition. With regard to the need Contractor’s access to incumbent employees, a recruitment notice may be placed in each facility.

4.15. PUBLICATIONS

4.15.1. Compliance with all publications, regulations and operating instructions provided by the

Government is required when:

a. They pertain to procedures for materials expediting herein and where the Contractor is authorized by the PWS to accomplish the work specified in the publication, regulation or operating instructions.

b. Publications prescribe USAF policies, use of materials, procedures and processes applicable to the work requirements

c. The Contractor is required to acquire and work on the latest version of the publication.

4.16. CONTRACTOR PERSONNEL

4.16.1. CONTRACT MANAGER - The Contractor shall provide a primary and alternate contract manager who shall be responsible for the performance of the services. The names of the primary and alternate contract manager shall be provided to the CO in writing prior to the beginning of the first performance period. The primary and alternate contract manager must be able to read, write, speak and understand English.

4.16.1.1. - The primary and alternate contract manager shall have full authority to act for the

Contractor on all contract matters relating to daily operations of this contract.

4.16.1.2. - The primary and alternate contract manager shall be available to meet during normal duty hours on the installation with Government personnel (designated by the CO) to discuss problems. After normal duty hours, primary and alternate contract manager shall be available within 24 hours.

4.16.2. CONTRACTOR EMPLOYEES - The Contractor shall not employ persons for work on this contract if such employee is identified to the Contractor by the CO as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population.

4.16.2.1. Contractor personnel shall present a neat appearance and be easily recognized as

Contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the company name and employee name in English.

4.16.2.2. The Contractor shall not employ any person who is an employee of the U.S.

Government, if employing that person would create a conflict of interest IAW DoD 5500.7-R –

Joint Ethics Regulation (JER), Section 4. Additionally, the Contractor shall not employ any person who is an employee of the Department of the Air Force, military or civilian, unless such person seeks and receives approval IAW JER, para 2-206 – Prior Approval for Outside

Employment and Business Activities.

4.16.2.3. The Contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours or deployment.

Military Reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the Contractor’s ability to perform;

however, their absence at any time shall not constitute an excuse for nonperformance under this contract.

4.17. CONTRACTOR MANPOWER REPORTING

4.17.1. The Contractor shall report all Contractor labor hours (including sub-contractor labor hours) required for performance of services provided under this contract for hood and duct cleaning services via a secure data collection site. The Contractor is required to completely fill in all required data fields at http://www.ecmra.mil/.

4.17.2. Reporting inputs will be for the labor executed during the PoP for each Government

Fiscal Year (FY) which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year.

Contractors may direct questions to the Contractor Manpower Reporting Application (CMRA) help desk at http://www.ecmra.mil/.

4.18. JAPANESE ROAD LAWS

4.18.1. The Contractor shall comply with Japanese road laws while on U.S. Military Installations to specifically include: Article 43, The Road Law (Japan) Prohibited Acts Relative to Roads.

No person shall commit the following described acts:

4.18.1.1. Damaging the road, causing roads to be littered with debris, polluting the roads with http://www.ecmra.mil/ http://www.ecmra.mil/ debris or fallout from motor vehicles or otherwise defacing roads unreasonably or without due cause.

4.18.1.2. Article 43-2, Measures to be Taken to Prevent Cargo or Things Loaded on Motor

Vehicle From Falling Out.

4.18.2. The agency managing a road may, when there is reasonable cause for him to feel that items or cargo being carried in or on a motor vehicle may fall out & damage, pollute, or otherwise deface the road in such manner as to hinder or obstruct the traffic, order the operator of the vehicle in question to take steps or measures necessary to prevent occurrence of such hindrance by stopping operation of the vehicle or correcting the method of loading, traveling or operation of the vehicle.

4.19. REQUIRED INSURANCE BY JAPANESE LAW

4.19.1. The Contractor shall procure & maintain during the entire PoP under this contract, the following minimum insurance on each vehicle used by the Contractor at the work site:

4.19.1.1. Type: Automobile Property Damage insurance amount: ¥3,000,000 or the dollar equivalent. Bodily Injury insurance amount: ¥30,000,000 or dollar equivalent.

4.19.1.2. All vehicles must be properly inspected/insured IAW Japanese Compulsory Insurance

(JCI) requirements.

4.19.2. Prior to the commencement of work hereunder, the Contractor shall furnish the CO a certificate or written statement of the above required insurance. The policies evidencing required insurance shall contain an endorsement to the effect that cancellation or any material change in the policies adversely affecting the interests of the U.S. Government in such insurance shall not be effective for such period as may be prescribed by the required Japanese law in which this contract is to be performed & in no event less than thirty 30 days after written notice thereof to the CO.

4.20. SUBMISSION OF INVOICE. The Contractor shall submit an original invoice within

Wide Area Work Flow (WAWF). Certification of services is performed by the COR via the

WAWF System. At the end of each billing period, the service provider inputs invoice information in the WAWF System. WAWF automatically notifies the appropriate COR via email of a pending invoice. The COR accesses WAWF and verifies accuracy of service provider’s data. If data is correct, the COR approves the invoice and payment is conducted by the Defense Finance Accounting System. If the COR encounters errors in the service provider’s invoice, the COR consults with the on-site manager to mutually rectify the data. If the service provider disagrees with the COR, the issue is forwarded to the CO for resolution.

5. APPENDICES

A. Facility Service and Frequency List.

B. Estimated Workload Data.

C. Facilities With Known Duct Issues

D. Government Furnished Property

E. Additional System Information

F. Facility Cleaning Checklist

APPENDIX A

FACILITY SERVICE AND FREQUENCY LIST

B -11, times per year 4

B - 94, times per year 24

B – 97, times per year 4

B – 98, times per year 12

B – 105, times per year, 48

B - 103, times per year, 4

B – 113, times per year 4

B – 128, times per year 4 (Okuma)

B – 132, times per year, 1

B – 178, times per year 4

B – 313, times per year 4

B – 334, times per year 1

B – 337, times per year 12

B – 407, times per year 1

B – 412, times per year12

B – 431, times per year 4

B – 439, times per year 1

B – 455, times per year 4

B – 621, times per year 24

B – 772, times per year 4

B – 843, times per year 4

B – 978, times per year 24

B – 1986, times per year 2

B – 2279, times per year 2

B – 2415, times per year 2

B – 3409, times per year 4

B – 3522, times per year 4

B – 3629, times per year 4

B – 4081, times per year 1

B - 9399, times per year 2

B – 9480, times per year 2

B – 9481, times per year 2

B – 9490, times per year 2

B – 9950, times per year 4

B – 55061, times per year 4

B – New School

APPENDIX B

ESTIMATED WORKLOAD DATA -1 (Size)

Bldg. 843, Johnson Dining Facility

Hood No.1 Size: 48 x 111 = 5328

Duct # 1

Hood No.2 Size: 48 x 131 = 6288

Duct # 2

Hood No.3 Size: 48 x 79 = 3792

Duct # 3

Hood No.4 Size: 48 x 65 = 3120

Duct # 4

Hood No.5 Size: 48 x 45 = 2160

Duct # 5

Bldg. 3522, Strickland Dining Hall

Hood No. 1 Size: 136 x 361 = 49096

Duct # 1 Approx. Size: 39.37 + 39.37 x 98

15,500 in²

Hood No. 2 Size: 45 x 180 = 8100

Duct # 2 Approx. Size: 9.8425 + 15.75 x 79

4,030 in²

Hood No. 3 Size: 45 x 180 = 8100

Duct # 3 Approx. Size: 9.8425 + 15.75 x 79

4,030 in²

Bldg. 132, Wakaba Child Development Center

Hood No. 1 Size: 38 x 66 = 2508

Duct # 1 Approx. Size: 15.748 + 15.75 x 71 = 4,464 in²

Hood No. 2 Size: 48 x 48 = 2304

Duct # 2 Approx. Size: 15.748 + 15.75 x 71 = 4,464 in²

Hood No. 3 Size: 40 x 48 = 1920

Duct # 3 Approx. Size: 15.748 + 15.75 x 71 = 4,464 in²

Hood No. 4 Size: 40 x 66 = 2640

Duct # 4 Approx. Size: 15.748 + 15.75 x 98 = 6,200 in²

Hood No. 5 Size: 40 x 71 = 2840

Duct # 5 Approx. Size: 15.748 + 15.75 x 71 = 4,464 in²

Hood No. 6 Size: 85 x 200 = 17000

Duct # 6 Approx. Size: 15.748 + 15.75 x 79 = 4,960 in²

Bldg. 334, Niko Niko Child Development Center

Duct # 4 Approx. Size: 15.748 + 15.75 x 71 = 4,464 in²

Bldg. 4081, Shima no ko Child Development Center

Duct # 4 Approx. Size: 15.748 + 15.75 x 71 = 4,464 in²

Bldg. 439, Hood No. 1 Size: 85 x 42 = 3570

Duct # 1 Approx.

Bldg. 439, Hood No. 2 Size: 85 x 40 = 3400

Duct # 2 Approx.

Bldg 113, Bowling Alley, Hood No. 1 Size: 60 x 78 = 4680

Duct # 1 Approx. Size: 11.811 + 11.81 x 110 = 5,208 in²

Bldg 113, Bowling Alley, Hood No. 2 Size: 27 x 156 = 4212

Duct # 2 Approx. Size: 94.488 + 7.874 x 51 = 10,478 in²

Bldg 313, Officer's Club

Hood No. 1 Size: 52 x 299 = 15548

Duct # 1 Approx. Size: 39.37 + 91.34 x 55 = 14,409 in²

Hood No. 2 Size: 130 x 213 = 27690

Duct # 2 Approx. Size: 39.37 + 25.2 x 55 = 7,118 in²

Hood No. 3 Size: 58 x 172 = 9976

Duct # 3 Approx. Size: 59.843 + 17.72 x 55 = 8,550 in²

Hood No. 4 Size: 23 x 84 = 1932

Duct # 4 Approx. Size: 23.622 + 47.24 x 315 = 44,640 in²

Hood No. 5 Size: 62 x 56 = 3472

Duct # 5 Approx. Size: 24.409 + 22.05 x 24 = 2,195 in²

Bldg 313, Officer's Club, Pizza

Hood No. 6 Size: 23 x 84 = 1932

Duct # 6 Approx.

No Data

Bldg 431, Airmen's Club

Hood No. 1 Size: 108 x 168 = 18144

Duct # 1 Approx. Size: 45.669 + 20.87 x 47 = 6,287 in²

Hood No. 2 Size: 50 x 215 = 10750

Duct # 2 Approx. Size: 45.669 + 20.87 x 47 = 6,287 in²

Hood No. 3 Size: 51 x 46 = 2346

Duct # 3 Approx. Size: 15.748 + 15.75 x 44 = 2,778 in²

Bldg 431 Airmen's Club

Hood No.4 Size: 108 x 168 = 18144

Duct # 4 Approx. Size: 39.37 + 39.37 x 45 = 7,068 in²

Bldg. 455, Schilling Recreation Center

Hood No. 1 Size: 48 x 157 = 7536

Bldg. 3629, Italian Garden

Hood No. 1 Size: 190 x 49 = 9310

Duct # 1 Approx. Size: 7.874 + 11.81 x 47 = 1,860 in²

Bldg. 3629, Italian Garden

Hood No. 2 Size: 92 x 49 = 4508

Duct # 2 Approx. Size: 5.9055 + 11.81 x 47 = 1,674 in²

Bldg. 9950, Jack's Place

Hood No. 1 Size: 54 x 108 = 5832

Duct # 1 Approx. Size: 9.8425 + 15.75 x 59 = 3,023 in²

Bldg. 9950, Jack's Place

Hood No. 2 Size: 102 x 80 = 8160

Duct #2 Approx. Size: 11.811 + 25.59 x 59 = 4,418 in²

Hood No. 3 Size: 102 x 80 = 8160

Duct # 3 Approx. Size: 11.811 + 25.59 x 59 = 4,418 in²

Hood No. 4 Size: 36 x 48 = 1728

Duct # 4 Approx. Size: 9.8425 + 15.75 x 59 = 3,023 in²

Hood No. 5 Size: 54 x 84 = 4536

Duct # 5 Approx. Size: 7.874 + 11.81 x 59 = 2,325 in²

Hood No. 6 Size: 50 x 28 = 1400

Duct # 6 Approx. Size: 9.8425 + 15.75 x 59 = 3,023 in²

Hood No. 7 Size: 50 x 28 = 1400

Duct # 7 Approx. Size: 9.8425 + 15.75 x 59 = 3,023 in²

Hood No. 8 Size: 50 x 28 = 1400

Duct # 8 Approx. Size: 9.8425 + 15.75 x 59 = 3,023 in²

Hood No. 9 Size: 50 x 28 = 1400

Duct # 9 Approx. Size: 9.8425 + 15.75 x 59 = 3,023 in²

Bldg. 337, Chili's Kadena

USO

Hood No. 2 Size: 97 x 153 = 14841

Duct # 2 Approx. Size:

Bldg. 128, Okuma Rec

Hood No. 1 Size: 66 x 300 = 19800

Duct # 1 Approx. Size: 9.8425 + 23.62 x 59 = 3,953 in²

Bldg. 178, Marshall Dining Facility

Hood No. 1 Size 139 X 47 = 6533

Not Accessible

Bldg. 178, Marshall Ding Facility

Hood No.2 Size 139 x 47 = 6533

Bldg. 178, Marshall Ding Facility

Hood No.3 Size 192 x 43 = 8256

Duct # 3 Approx.

Hood No.4 Size 297 x 43 = 12771

Duct # 4 Approx.

Hood No.5 Size 61 x 46 = 2806

Duct # 5 Approx.

Hood Size 108 x 141

15228

Duct Approx. Size 11.811 + 15.75 x 118 = 6,510 in²

Bldg. 772, 18SVS, Central Kitchen

Hood No. 1 Size 48 x 3330

159840

Not Accessible

Hood No.2 Size 40 x 55

Hood No 3 Size 40 x 73

Hood No. 4 Size 44 x 221

Duct # 4 Approx.

Hood No. 5 Size 51 x 192

Hood No. 6 Size 48 x 63

Bldg. 105, Chili's Restaurant

Hood No. 1 Size 161 x 57

Duct # 1 Approx. Size 19.685 + 12.99 x 75 = 4,889

Hood No. 2 Size 78 x 53

Duct # 2 Approx. Size 7.874 + 7.874 x 71 = 2,232

Hood No. 3 Size 84 x 37

Duct # 3 Approx. Size 13.78 + 9.843 x 106 = 5,022

Hood No. 10 Size: 50 x 28 = 1400

Duct # 8 Approx. Size: 9.8425 + 15.75 x 59 = 3,023

Hood No. 11 Size: 50 x 28 = 1400

Hood No. 12 Size: 50 x 28 = 1400

Hood No. 13 Size: 50 x 28 = 1400

Duct # 8 Approx. Size: 9.8425 + 15.75 x 59 = 3,023 in²

Hood No. 14 Size: 36 x 48 = 1728

Duct # 4 Approx. Size: 9.8425 + 15.75 x 59 = 3,023 in²

AAFES FACILITIES

Bldg. 98, Dunkin Donuts

Hood No.1 Size 144 X 60 = 8640

Duct Approx. Size 27.559 + 11.81 x 94 = 7,440 in²

Bldg. 978, Burger King

Hood No. 1 Size: 56 x 54 = 3024

Duct # 1 Approx. Size: 11.811 + 11.81 x 59 = 2,790 in²

Bldg. 978, Burger King

Hood No. 2 Size: 30 x 78 = 2340

Bldg. 3409, Sky Haven Cafeteria

Hood No. 1 Size: 27 x 90 = 2430

Duct # 1 Approx. Size: 9.8425 + 30.31 x 91 = 7,273 in²

Hood No. 2 Size: 44 x 96 = 4224

Duct #2 Approx.

Hood No. 3 Size: 44 x 42 = 1848

Bldg.97, Olympic Mall Pizza

Hood No. 1 Size: 74 x 124 = 9176

Duct Approx.

Bldg. 55061, Chipper Lounge (Chibana Golf Course)

Hood No.1 Size: 170 x 48 = 8160

Bldg. 97 ,Olympic Mall Wing Street

Hood No.1 Size: 48 x 24 = 1152

Bldg. 412, Kadena BX Anthony's Pizza

Bldg. 412, Kadena BX Munchu Wok

Bldg. 412, Kadena BX Taco Bell

Bldg. 412, Kadena BX Burger King Express

Bldg. 412, Kadena BX Charley's

Bldg. 412, Kadena BX Popeye’s'

DoDDS FACILITIES, KADENA AB

Bldg. 2279, Stearley Heights Elementary

Hood No. 1 Size: 104 x 166 = 17264

Bldg. 2415, Kadena Elementary School

Hood No. 1 Size: 51 x 260 = 13260

Bldg. 9480, Bob Hope Primary School

Hood No. 1 Size: 48 x 154 = 7392

Bldg. 9480, Bob Hope Primary School

Hood No. 2 Size: 48 x 154 = 7392

Bldg. 9481, Amelia Earhart Intermediate

Hood No. 1 Size: 48 x 154 = 7392

Bldg. 9481, Amelia Earhart Intermediate

Hood No. 2 Size: 48 x 154 = 7392

Bldg. 9490, Kadena High School

Hood No. 1

Duct Approx. Size: 97 x 139 = 13483

Bldg. 9399, Kadena Middle School

Duct Approx. Size: 91 x 158 = 14378

Bldg. 1986, Ryukyu Middle School

Duct Approx. Size: 54 x 134 = 7236

Bldg. 1986, Ryukyu Middle School

Duct Approx. Size: 54 x 211 = 11394

COMMISSARY

Hood No.1 Size 45 X 36 = 13.5²

Duct Approx. Size 18 x 18 x 24 = 144²

Hood No.2 Size 56 X 32 = 29.4²

Duct Approx. Size 18 x 48 x 43 = 258²

APPENDIX C

FACILITIES WITH KNOWN DUCT ISSUES

Bldg Facility Name Remarks/Problems Solutions

1 3629 Seaside Inn

Large roof vent may be hard to remove. Sections of ductwork are inaccessible

Provide access panels so inaccessible areas can be cleaned, or reconfigure existing duct system to provide full access for cleaning – Under Renovation as of Feb 10

2 3409

SKY HAVEN

Hood No.3 Not accessible Provide access panels

3 97 Olympic Mall

Pizza Hut

Provide access panels

4 1984 Ryukyu

Middle School Not accessible

Provide access panels to the duct & to the fan.

5 178

Marshall

Dining

Facility

None of the ducts are 100% accessible. Non-removable louvers are installed. Front 2 hoods have water systems installed, no access to ducts from ground floor

Remove louvers from duct system.

Provide access panels so inaccessible areas can be cleaned, or reconfigure existing duct system to provide full access for cleaning

6 431 Airmen’s Club Roof vents are not easily removable

Modify roof vents to be easily removed to perform cleaning

7 55061 Chibana Golf

Horizontal above hood is inaccessible, ~7 feet never cleaned. No access panels in ducting

Provide access panels so inaccessible areas can be cleaned

8 843

Johnson

Dining

Facility

Large ducts with immovable intermediate louvers Remove the louvers to provide access.

9 337 USO

Three different hoods come together in the middle to exit out one exhaust.

Rearrange cooking appliances to make better use of the hoods. Close off the problem duct

10 412 BX

Horizontal and Vertical above hoods are inaccessible. No access panels in ducting

APPENDIX D

GOVERNMENT FURNISHED PROPERTY

Name Value

Attachment Number Appendix D

DoD Enterprise Identifier FA5270

Year 17

Procurement Instrument Type Code C

Serialized Identifier

Order Number

Non-DoD Number

Utilities

Water Where available on-site

Electricity Where available on-site

Appendix E

ADDITIONAL SYSTEM INFORMATION

NCO Club B-621

New DoDDS School

Skoshi Bowl B-115

Appendix F

FACILITY CLEANING CHECKLIST

FACILITY NAME: BLDG: DATE:

# of HOODS # of DUCTS

CONTRACT #

1. Upon inspection, were there any evidence of deposits from grease-laden vapors on any parts of hood and duct system and/or components?

2. Upon inspection, were there any evidence of excessive grease build up on any parts of the cooking equipment and/or components?

3. Were all access panels, exhaust housings, filters or any other components properly removed for cleaning and inspection process?

4. Does the frequency of cleaning adequately prevent the buildup of heavy combustible contaminants on hood components, exhaust system and suppression components?

5. Before any cleaning process were all electrical from electrical switches turned off and locked out?

6. Was any component of the Fire Suppression system rendered inoperable during the cleaning process?

7. Were non-flammable solvent or cleaning aids used?

8. Were any prevention measures taken to protect fusible links or other detection devices of the automatic extinguishing system from any type of cleaning chemicals?

9. Were any prevention measures taken to protect equipment during inclement weather?

10. Were any prevention measures taken to protect and cover kitchen equipment during cleaning process?

11. Are all the following items identified and cleaned?

A) Air Flow Equipment (Exhaust Fans)

B) Entire Duct Section from Hood Canopy to Roof Discharge

C) Canopy or non-canopy Exhaust Hood face

D) Vertical type fume scrubber

E) Fan Discharge Stack

F) Impeller Shaft

G) Roof top Exhausts and Vents

H) Fire Dampers

I) Fan Blades or Blower Wheels

J) Duct and Exhaust equipment hangars and support components

K) Any other miscellaneous components associated with hood and duct system

12. After completion of the rinse process; was there any evidence of cleaning product residue left on any exhaust system component?

13. After completion of the cleaning process; were all access panels (doors) and cover plates restored to their normal operational condition?

14. Does removed access panels (doors) have a service company label with the name of the company and date of cleaning affixed near the affected access panels?

15. After completion of the cleaning process; were all Dampers and diffusers positions checked for proper airflow?

16. After completion of the cleaning process; were all electrical switches and system components returned to normal operable state?

17. Was a certificate showing the name of the servicing company, the persons performing the work, and the date of cleaning provided?

18. Was a report showing the name of the servicing company, the persons performing the work, the date of cleaning and areas not accessible for cleaning or cleaning was not accomplished provided for the Facility Manager and Fire Inspectors?