RFQ_FA5270-16-Q-0027.pdf

RFQ No.: FA5270-16-Q-0027

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REQUEST FOR QUOTATION

Number: FA5270-16-Q-0027 Solicitation Issue Date: 21 April 2016

From: 18th Contracting Squadron To: All Qualified Interested Parties

Unit 5199, Bldg 95 Your Company Name: _________________ Kadena Air Base, Japan

APO AP 96368

POC: A1C Barbier, Larry J

TEL: 011-81-611-634-4679

E-mail: larry.barbier@us.af.mil

Responses must be received NLT: 4 May 2016, 05:00 PM (Eastern Time)

Submit written offers only, oral offers will not be accepted. Please respond to this RFQ by providing the following information in this document and returning one (1) copy to the 18th Contracting Squadron email above.

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation, FA5270-16- Q-0027, is being issued as a Request for Quotation (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-87. The NAICS code is 423860.

The following commercial items are requested in this solicitation;

Item Description QTY Unit Price Extended Amount

01 Item: Test Adapter Set Mfg: NAV-AIDS LTD.

Part #: ADA60A-612 (NSN: 4920-01-476-0142) 6 ea $___________ $______________

“Or Equal” This adapter set is to utilize the TTU-205 Pressure/Temperature Test Set which is used to operationally check the aircrafts pitot-static pressure system IAW 1H-60(H)G-2-9 in support of HH- 60G helicopters.

Kit should contain all the equipment required to test from source the complete pitot and static air data system on the H-60 helicopter, as well as the means of pre-testing all adaptors and hoses prior to being fitted to the aircraft.

Total $

Delivery: 30 days after date of contract

Estimated Delivery Time to Tracy, CA: ________________________

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*BRAND NAME OR EQUAL*

If quoting an equivalent item you must provide the following:

- Manufacturer:_________________________________________________________

- Brand: _______________________________________________________________

- Model or Part Number: _________________________________________________

Specs, catalogue, sample, or any information of equivalent products shall be submitted along with this quotation.

Failure to provide will result in an offer that is considered non-responsive.

An equivalent item shall be approved by the end user for technical compatibility prior to technical acceptance.

* In your response to this RFQ, state your quoted delivery time.

* Award shall be based on a lowest price, technically acceptable basis. The Government intends to make award without discussions, however reserves the right to discussions if deemed in the best interest of the Government.* All items are being requested on an “or Equal” basis.

A. Provisions/Clauses:

The following provisions and clauses apply to this acquisition:

The provision at FAR 52.212-1, Instructions to Offerors--Commercial Items. Quotations will be evaluated and awarded to the offeror with the lowest price technically acceptable (technical capability of the item offered to meet the Government requirement).

The provision at FAR 52.212-2 Evaluation--Commercial Items (Oct 2014).

(a) The government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the government, price and other factors considered. The following factors will be used to evaluate offers:

(1) Price

(2) Technical Acceptability (based off the salient characteristics submitted for a proposed “or equal” product)

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, will result in a binding contract without further action by either party. Before the offer's specified expiration time, the government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

The provision at FAR 52.204-7 System for Award Management.

The clause at FAR at 52.204-13, System for Award Management Maintenance.

The provision at FAR at 52.204-18, Commercial and Government Entity Code Reporting.

The clause at FAR at 52.204-16, Commercial and Government Entity Code Maintanence.

The clause at FAR at 52.204-19, Incorporation by Reference of Representations and Certifications.

The clause at FAR 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations.

The provision 52.209-11, Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law.

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(a) As required by sections 744 and 745 of Division E of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L 113-235), and similar provisions, if contained in subsequent appropriations acts, the Government will not enter into a contract with any corporation that--

(1) Has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless an agency has considered suspension or debarment of the corporation and made a determination that suspension or debarment is not necessary to protect the interests of the Government; or

(2) Was convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless an agency has considered suspension or debarment of the corporation and made a determination that this action is not necessary to protect the interests of the Government.

(b) The Offeror represents that—

(1) It is [ ] is not [ ] a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability; and

(2) It is [ ] is not [ ] a corporation that was convicted of a felony criminal violation under a Federal law within the preceding 24 months.

(End of provision)

The provision at FAR 52.212-3 Alternate-I, Offeror Representations and Certifications -- Commercial Items, and the offeror must include a completed copy of this provision with their quotations.

The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items.

FAR 52.212-4 paragraph (i) (3) is changed to read: Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause. EFT will be executed through Wide Area Workflow (WAWF), https://wawf.eb.mil/.

The clause at FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items.

52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards.

52.222-19, Child Labor—Cooperation with Authorities and Remedies.

52.222-36, Equal Opportunity for Workers with Disabilities.

52.222-37, Employment Reports on Veterans.

52.222-40, Notification of Employee Rights Under the National Labor Relations Act.

52.222-50, Combating Trafficking in Persons.

52.223-18, Encouraging Contractor Policies to Ban Text Messaging while Driving.

52.225-13, Restrictions on Certain Foreign Purchases.

52.232-33, Payment by Electronic Funds Transfer— System for Award Management.

The provision at FAR 52.211-6, Brand Name or Equal.

The provision at FAR 52.225-25, Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran—Representation and Certifications.

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The provision at FAR 52.233-4, Applicable Law for Breach of Contract Claim.

The clause at FAR 52.247-36 -- F.a.s. -- Vessel, Port of Shipment.

The provision at FAR 52.252-1 Solicitation Provisions Incorporated by Reference.

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil/vffara.htm

(End of Provision)

The clause at DFARS 252.203-7000, Requirements Relating to Compensation of Former DoD Officials.

The provision at DFARS 252.203-7005 Requirements Relating to Compensation of Former DoD Officials.

The provision at DFARS 252.204-7008, Compliance with Safeguarding Covered Defense Information Control.

The clause at DFARS 252.204-7012, Safeguarding of Unclassified Controlled Technical Information.

The clause at DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports .

The clause at DFARS 252.232-7006 Wide Area Workflow Payment Instructions

(a) Definitions. As used in this clause--

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow

(WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through

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WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

_X_ “Invoice and Receiving Report (Combo)”

(Note: If a “Combo” document type is identified but not supportable by the Contractor's business systems, an “Invoice” (stand-alone) and “Receiving Report” (stand-alone) document type may be used instead.)

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

_X_ F.a.s. -- Vessel, Port of Shipment

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table* Field Name in WAWF Data to be entered in WAWF

ISSUE BY DODAAC: FA5270

ADMIN DODAAC: FA5270

INSPECT BY DODAAC: F2H2B6

SERVICE ACCEPTOR: F2H2B6

“SHIP TO” DODAAC: F2H2B6

PAY OFFICE DODAAC: F68800

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g.

timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

18cons.wawf@us.af.mil (EMAIL POINT OF CONTACT LISTING) larry.barbier@us.af.mil (CONTRACT ADMINISTRATOR) michael.logan.2@us.af.mil (SERVICE ACCEPTOR/INSPECTOR)

(g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

18cons.wawf@us.af.mil larry.barbier@us.af.mil

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(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

(End of clause)

The clause at AFFARS 5352.201-9101 Ombudsman

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, concerned parties may contact the Center/MAJCOM ombudsmen, Ms. Barbara Liptak, AFICA/KP Director, 1940 All Brook Dr., Bldg 1, Wright Patterson AFB, OH 45433, telephone number (937) 257-5529, facsimile number (937)956-0919, email address; barbara.liptak@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the MAJCOM/DRU level, may be brought by the concerned party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (703) 588-7004, facsimile number (703) 588-1067

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

(End of clause)

B. General Information:

1. Information regarding submission of quotation: Quotations must be submitted via email or in person.

Telegraphic/Facsimile responses will not be considered. Hand carried quotation must be deposited in the bid depository located at 18th Contracting Squadron (18 CONS) / Wing and Partner Support Acquisition Flight (LGCB), Bldg No. 95, Kadena Air Base (AB), Okinawa Japan. The sealed envelope or package used to submit your quotation must show the time and date specified for receipt, the Solicitation Number, and the name and address of the offeror.

POC:

18CONS/LGCB

A1C Larry Babier Bldg. 95, Kadena Air Base Email: larry.barbier@us.af.mil Tel No.: 634-4679(DSN) 098-938-1111 ext 5821 (Commercial)

2. The sealed envelope or package used to submit your quotations must show the time and date specified for receipt, the solicitation number, and the name and address of the offeror.

3. Offerors are cautioned that 18 CONS/LGCB, Bldg No. 95, Kadena AB, Okinawa Japan has visitor control procedures requiring individuals not affiliated with the installation to obtain a visitor pass prior to entrance. SOME DELAY SHOULD BE ANTICIPATED WHEN HANDCARRYING QUOTATIONS. Offerors should allow sufficient time to obtain a visitor pass and

- Page 7 of 11 -arrive at the bid depository PRIOR to the time specified for receipt. Late quotations will be processed in accordance with FAR 52.212-1(f) “Late submission, modifications, revisions, and withdrawals of offers.”

4. FEDERAL HOLIDAYS. The following Federal Legal Holidays are observed by this base:

New Year’s Day 1 January Birthday of Martin Luther King Third Monday in January Washington’s Birthday Third Monday in February Memorial Day Last Monday in May Independence Day 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day 11 November Thanksgiving Day Fourth Thursday in November Christmas Day 25 December

C. Special Instruction:

PROOF OF DELIVERY

TO: CONTRACTOR

Please submit proof of delivery documents for each line item and quantity shipped under each TCN number along with invoice to ensure payment is made in timely manner.

Please ensure that delivered packages are traceable if lost or stolen.

FREIGHT DELIVERY PROCEDURES

Delivery will be made by most economical method or as follows:

If freight charges exceed $100.00, a copy of the carrier’s freight bill or other evidence of receipt must be furnished with invoice. The receipt must show amount of shipping charges and be signed by company’s representative.

If freight charges exceed the amount on the purchase order, you must receive authorization by the contracting office prior to shipment and/or receive alternate shipping instructions.

Failure to obtain prior authorization may result in the government paying a lesser amount. The government will only pay fair and reasonable transportation charges as established by current market rates. Failure to comply with these procedures may delay or preclude you from receiving payment for freight charges.

Vendor will ensure that all items are delivered by delivery date.

RECEIVING REPORT

TO: REQUESTER

Upon receipt of supplies or services, the requesting activity will prepare a Receiving Report via WAWF and send it to address in block 18a, and 1 copy to the Contracting Office address in block 9. Receiving Reports must be submitted within 6 working days after receipt of merchandise.

REMIT TO ADDRESS

CONTRACTOR SHIPPING INSTRUCTIONS

These instructions apply to shipments originating in the United States destined for Okinawa, Japan.

Section A – Applies to All Orders

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Shipments 0-70 pounds and within size limitations: Ship prepaid by the least costly small package carrier or the United States Postal Service. Any direct charge for prepaid cost will be listed as a separate item on the invoice for the supplies shipped.

Submit a copy of the transportation or freight bill with the invoice for cost verification. Failure to provide a copy of the paid freight bill may result in the contractor not being fully reimbursed for freight charges. Contractors shall not divide quantities into small parcels of 0-70 pounds for the purpose of avoiding shipment by other modes of transportation. Contractors shall not insure shipments at Government expense for the purpose of recovery in case of loss or damage, except where minimum insurance is required for the purpose of obtaining receipts at point of origin and upon delivery.

Shipments 0-70 pounds NOT within size limitations, or shipments 71 pounds and over: Ship prepaid by commercial surface (water), or the least costly small package carrier. If this is not possible, ship item(s) through the Defense Transportation System.

Any shipping container or load exceeding 200 pounds gross weight shall be placed on a standard wooden/plastic skid with a minimum 3 7/8” clearance for the purpose of handling with forklifts or other material handling equipment and to allow ease of loading/unloading.

Section B – Applies to Orders Shipped via Military Sealift

Procedures for shipping through the Military Sealift Command, Consolidation and Containerization Point (CCP), Tracy, CA:

a. All shipments must be packaged, marked and labeled in accordance with DoD 4500.9R, Defense Transportation Regulation, Part II, Cargo Movements and MIL-STD 129. Shipments considered hazardous must be prepared in accordance with Title 49, Code of Federal Regulation-Transportation, and the International Maritime Dangerous Goods Code (IMDGC).

b. All shipments must be marked “For Export”.

c. The shipment and all paperwork must be annotated with the transportation control number (TCN) the ultimate destination and purchase order (P.O) number. Use of the military shipping label (DD Form 1387) is encouraged, but not required.

d. All shipments must be on “heat treated” pallets.

Do not direct deliver to the port – carrier must call the CCP at 209-839-4518 to obtain a delivery appointment.

SHIP TO: DEFENSE DISTRIBUTION DEPOT – SAN JOAQUIN

WHSE. 30, CCP

25600 – SOUTH CHRISMAN ROAD

TRACY, CA. 95376

MARK FOR: 718 AMXS/ 33 HMU

Bldg 3523 Tyler Avenue

KADENA AB, OKINAWA, JAPAN 96368

POC: SSgt Michael Logan

TCN NUMBER

TBD TAC: TBD

P.O. NUMBER

TBD

TRANS PRIORITY:

POE: 3D2 POD: DNA KADENA AB,

OKINAWA, JAPAN

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PIECE NUMBER:

NUMBER OF PIECES:

WEIGHT THIS

PIECE:

CUBE THIS PIECE:

ALL BOXES SHALL BE MARKED WITH SEPARATE TCN NUMBERS.

(PLEASE CHANGE LAST DIGIT OF TCN# FOR EACH PACKAGE SHIPPED)

FOR EXAMPLE, IF YOU HAVE 3 PACKAGES BEING SHIPPED, TCN #’s SHOULD

LOOK LIKE THIS: TBD

NOTICE TO OFFERORS

Please fill out all requested information. If incomplete, you may be excluded from competition.

To be eligible to receive an award resulting from this solicitation, contractors must be registered in the System for Award Management (SAM) database, NO EXCEPTIONS. To register, you may apply through the Internet at https://www.sam.gov

CONTRACTOR RESPONSIBILITY:

In accordance with Federal Acquisition Regulation (FAR), para, 9.104-1, the Government is required to make a determination of contractor responsibility. Please answer the following questions and sign below.

(i) The Offeror has [_] has not [_], within a three-year period preceding this offer, had one or more contracts terminated for default by any Federal agency.

(ii) Have [_] have not [_], adequate financial resources to perform the contract, or the ability to obtain them.

(ii) Can [_] cannot [_], to comply with the required or proposed delivery or performance schedule, taking into consideration all existing commercial and governmental business commitments;

(iv) Have [_] have not [_], the necessary production, construction, and technical equipment and facilities, or the ability to obtain them

(v) Have [_] have not [_], the necessary organization, experience, accounting and operational controls, and technical skills, or the ability to obtain them (including, as appropriate, such elements as production control procedures, property control systems, quality assurance measures, and safety programs applicable to materials to be produced or services to be performed by the prospective contractor and subcontractors).

Contractor’s Response:

I certify on that all answers above are answered above are correct to the best of my knowledge. If for any reason any answer changes before award, I will notify the government immediately.

Signature: ____________________________ Date: _________________________

Name: _________________________ Position: _______________________

*Please fill out all requested information. If incomplete, you may be excluded from competition.*

GSA INFORMATION: Complete Only if Quoting GSA Prices. If providing a GSA schedule quote that includes Open Market items, annotate Open Market items, “OM”.

GSA CONTRACT # GSA CONTRACT

EXPIRATION DATE

CONTRACT MINIMUM

ORDER $ AMOUNT

CONTRACT MAXIMUM

ORDER $ AMOUNT

QUANTITY PRICE

BREAK

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VENDOR’S QUOTE INFORMATION:

PAYMENT

TERMS

ESTIMATED

DELIVERY

DATE

QUOTE

EXPIRATION

DATE

WARRANTY QUOTED BY

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VENDOR INFORMATION:

ORDERING ADDRESS POINT OF CONTACT PHONE NUMBER FAX NUMBER

E-MAIL ADDRESS REMIT TO ADDRESS CAGE CODE TAX ID NUMBER

DUNS NUMBER SIZE OF BUSINESS WEB ADDRESS QUOTE DATE

LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

ATTCH NO. DESCRIPTION DATE PAGE(S)

None

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