Combo_for_TV_monitors_for_dorms.pdf

FA5270-15-Q-A056

Combined Synopsis/Solicitation

For

TV monitors for dorms

Combined synopsis/solicitation for TV monitors for dorms for Kadena AB, Okinawa Japan

NOTICE TO OFFEROR(S)/SUPPLIER(S): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

2. Solicitation FA5270-15-Q-A056 is being issued as a Request for Quotation. All responsible sources may submit a quote.

3. This document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-83, 02 July 2015; DPN 20150626; and AFAC 2015-0406.

4. This requirement will be for full and open competition, there is no small business set-aside. The applicable North American Industry Classification System (NAICS) code is 334310 Audio and Video Equipment Manufacturing; Television (TV) sets manufacturing.

5. In accordance with FAR 52.212-2 Evaluation -- Commercial Items. The Government will award a single purchase order contract resulting from this RFQ to the responsible offeror whose offer is technically acceptable and represents the best value in terms of price to the government.

6. All questions should be directed to 2d Lt Alanna Camps at alanna.camps.1@us.af.mil. Questions must be received no later than (1200) PM JST, (23 July 2015). Quotes for this requirement are due no later than (1200) PM JST, (31 July 2015). It is the vendor's responsibility to monitor the FedBizOps site for amendments issued in reference to this requirement. All Contractors who provide goods/services to the DOD must be registered in the SYSTEM FOR AWARD MANAGEMENT (SAM). Online Certifications and Representations are also required. Failure to comply with SAM registration may deem offeror ineligible for award.

mailto:alanna.camps.1@us.af.mil

Schedule of Supplies

CLIN # Description Qty Unit Price

Ext Price

CLIN 0001

TV Monitor -Display size: 46-60 inches -Resolution 1080p or better -Display type: LCD or LED -HDMI ports: At least one -Refresh rate capability: 120 Hz or better -Capable of wall mount and free standing positioning -Energy Star compliant

20 Each

CLIN 0002

TV Wall Mount -Four way (up, down, left, right) angle positionable -Capable of holding up to 60 inch TV with hardware 20 Each

7. Shipping will be to the Government Container Consolidation Point at Tracy, California.

8. All quotes must remain valid until 30 September 2015.

9. Please submit proof of delivery documents for each line item and quantity shipped under each TCN number along with invoice to ensure payment is made in timely manner.

10. Delivery Schedule: FOB Destination to Tracy, California within 30 days from date of award.

Delivery Address:

KADENA AB OKINAWA, JAPAN

Applicable Clauses and Provisions

The Clauses and Provisions listed below are applicable to this order and can be read in their full text at http://farsite.hill.af.mil

Clauses & Provisions Incorporated by Reference:

52.203-3 Gratuities Apr 1984 52.204-7 System for Award Management Jul 2013 52.212-1 Instruction to Offerors—Commercial Items Apr 2014 52.212-4 Contract Terms and Conditions—Commercial Items Dec 2014 52.222-3 Convict Labor Jun 2003 52.222-21 Prohibition of Segregated Facilities Feb1999 52.223-5 Pollution Prevention/Right-to-Know May 2011 52.223-18 Ban on Texting Aug 2011 52.233-3 Protest After Award Aug 1996 52.233-4 Applicable Law for Breack of Contract Claim Oct 2004 52.237-2 Protection of Govt Bldgs, Equip, & Veg Apr 1984 252.203-7000 Requirements Relating to Compensation of Former Sep 2011 DoD Officials 252.203-7005 Representation Relating to Compensation of Former Nov 2011 DoD Officials 252.204-7012 Safeguarding of Unclassified Controlled Nov 2013 http://farsite.hill.af.mil/

Technical Information 252.205-7000 Provision of Information to Cooperative Agreement Holders Dec 1991 252.225-7016 Restriction on Acquisition of Ball and Roller Bearings Jun 2011 252.225-7020 Trade Agreements Certificate--Basic Nov 2014 252-225-7021 Trade Agreements Oct 2013 252.225-7043 Antiterrorism/Force Protection Policy for Defense Contractors Mar 2006 Outside the United States 252.225-7993 Prohibition on Contracting with the Enemy Feb 2014 (Deviation 2014-O0008) 252.232-7003 Electronic Submission of Payments Jun 2012 252.232-7010 Levies on Contract Payments Dec 2006 252.243-7001 Pricing of Contract Modifications Dec 1991 252.243-7002 Requests for Equitable Adjustment Dec 2012 252.244-7000 Subcontracts for Commercial Items Jun 2013

Clauses & Provisions Incorporated by Full Text:

52.209-7 -- Information Regarding Responsibility Matters. (Jul 2013) 52.211-6 -- Brand Name or Equal (Aug 1999) 52.212-2 -- Evaluation--Commercial Items (Oct 2014) 52.212-3 -- Offeror Representations And Certifications--Commercial Items--Alternate I (Mar 2015) 52.252-1 -- Solicitation Provisions Incorporated by Reference. (Feb 1998) with fill in:

https:// farsite.hill.af.mil 52.252-2 -- Clauses Incorporated by Reference (Feb 1998) with fill in: http://farsite.hill.af.mil

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR

EXECUTIVE ORDERS--COMMERCIAL ITEMS (MAR 2015)

52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (July 2013) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Aug, 2013) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (July 2013) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (JAN 2014) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246).

52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011) 52.225-13, Restrictions on Certain Foreign Purchases (June 2008) 52.232-33, Payment by Electronic Funds Transfer—System for Award Management (July 2013) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) 52.222-50, Combating Trafficking in Persons (March 2, 2015) 52.225-14 -- Inconsistency Between English Version and Translation of Contract. (Feb 2000) 52.228-3 -- Workers’ Compensation Insurance (Defense Base Act). (Apr 1984) 52.228-4-- Workers’ Compensation and War-Hazard Insurance Overseas (Apr 1984) 52.233-2 -- Service of Protest. (Sep 2006) 252.209-7994 -- Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony conviction under any Federal Law—Fiscal Year 2014 Appropriations. (Deviation 2014-O0004)(Oct 2013)

252.222-7002 -- Compliance with Local Labor Laws (Overseas) (Jun 1997) 252.225-7041 -- Correspondence in English. (Jun 1997)

252.225-7043 -- Antiterrorism/Force Protection for Defense Contractors Outside the United States (Mar 2006) 252.232-7008 -- Assignment of Claims (Overseas) (Jun 1997) 252.233-7001 -- Choice of Law (Overseas). (Jun 1997)

5352.201-9101 OMBUDSMAN (APR 2014)

Addendum to FAR 52.212-2, Evaluation - Commercial Items The following is inserted as new paragraph (d) of the provision:

“(d) BASIS FOR CONTRACT AWARD: This is a competitive Lowest Price Technically Acceptable (LPTA) source selection conducted in accordance with Federal Acquisition Regulation (FAR) Parts 12 and 15 and Air Force FAR Supplement (AFFARS) Mandatory Procedure (MP) 5315.3. By submission of its offer in accordance with the instructions provided in clause FAR 52.212-1, Instructions to Offerors – Commercial Items, the offeror accedes to the terms of this model contract. Failure to meet a requirement may result in an offer being determined unacceptable. Award will be made to the lowest Total Evaluated Price (TEP) offer that meets the acceptability standards for non-price factors. The evaluation process will include the following:

(1) Summary and Miscellaneous Data. The government will evaluate summary and miscellaneous data proposals on a pass/fail basis and assign an Acceptable or Unacceptable rating as described in Table 1 below.

Table 1. Summary and Miscellaneous Data Ratings Rating Description

Acceptable Proposal meets the requirements of the solicitation.

Unacceptable Proposal does not meet the requirements of the solicitation.

Television Monitor Specification

This subfactor will be rated “acceptable” if the contractor has provided a copy of the company’s specifications of their offered product. If the contractor has not provided a copy, their technical rating will be rated “unacceptable”.

(2) Price Evaluation Factor. The government will rank all offers by Total Evaluated Price or TEP. The price evaluation will document the fairness and reasonableness of the TEP.

Total Evaluated Price: A TEP will be computed for each offer in order to meet the requirements of FAR Parts 6 and 17.

The TEP will be evaluated by adding CLIN 0001, and 0002. LPTA (Lowest Price Technically Acceptable) shall be utilized in evaluating offerors.

(3) Offerors are cautioned to submit sufficient information and in the format specified in 52.212-1, Instructions to Offerors – Commercial Items, of this solicitation. Offerors may be asked to clarify certain aspects of their proposals. Exchanges conducted to resolve minor or clerical errors will not constitute discussions and the contracting officer reserves the right to award a contract without the opportunity for proposal revision. The government intends to award a contract without discussions with respective offerors. The government, however, reserves the right to conduct discussions if deemed in its best interest.

(4) Award will be made to the lowest priced offer, based on TEP, that meets the acceptability standards for non-price factors.”

(End of Provision)

5352.201-9101 Ombudsman

As prescribed in 5301.9103, insert the following clause:

OMBUDSMAN (APR 2014)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, CMSgt James B. Ting, HQ AFICA/KH, Hickam AFB, HI 96853-5427, phone number (315)449-8569, e-mail address james.ting@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/HQ AFICA/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

(End of clause)

COMM-0001 Wide Area Work Flow Clause

WAWF

SUBMIT INVOICES ELECTRONICALLY

This contract contains DFARS Clause 252.232-7003, Electronic Submission of Payment Requests. This clause requires invoices for supplies and services purchased by the DoD be submitted via electronic http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/af_afmc/affars/5301.htm%23p53019103 http://www.whitehouse.gov/omb/circulars_a076_a76_incl_tech_correction/ http://www.whitehouse.gov/omb/circulars_a076_a76_incl_tech_correction/ means. The Wide Area Workflow (WAWF) system satisfies this mandatory requirement. WAWF can be accessed on the internet at https://wawf.eb.mil/ .

Before using WAWF, ensure your company’s Electronic Business POCs listed in the System for Award Management (SAM) are the same individuals that will invoice through WAWF. If they aren't, changes can be made to your company’s SAM profile at www.ccr.gov. Click on "Update” or “Renew” using “TPIN". SAM customer support can be reached at 1-866-606-8220.

If your company’s electronic businesses POCs are correct, contact the WAWF helpdesk at 1-866-618- 5988 or by e-mail at cscassig@ogden.disa.mil and ask to establish a group for your company’s CAGE code. The group administrator will also have to call the WAWF helpdesk to request account activation.

Once the group is established and the account is activated, your company will be able to create a combination invoice/receiving report using the codes below and instructions available from our contract administrator/buyer.

Questions concerning payment should be directed to the Defense Finance Accounting Services (DFAS) Air Force Pacific at 011-81-3117-55-3068. Please have the order number and invoice number ready when calling about payment status. The accounts payable mailing address can be located in Block 18a of the order. Payment information can be easily accessed using the DFAS web site at http://www.dfas.mil. The purchase order/contract number or invoice will be required to inquire status of payment. Go to DFAS on the web at: www/dfas.mil/money/vendor..

The contractor shall create one of the following:

[ ] “2-n-1 format” for services only [ x] “Invoice and Receiving Report (Combo) [ ] “Invoice ” for medical supplies [ ] “Construction Invoice” for construction

THE FOLLOWING CODES WILL BE REQUIRED TO ROUTE YOUR INVOICES THROUGH

WAWF

ISSUE BY DODAAC: FA5270

ADMIN DODAAC: FA5270

INSPECT BY DODAAC: F2H2B9

SERVICE ACCEPTOR: F2H2B9

“SHIP TO” DODAAC: F2H2B9

PAY OFFICE DODAAC: F68800

ADDING CLINs To input the line item for the invoice, the following codes will be required to Add CLIN/SLIN:

Structure your CLINs as follows:

Example:

Item No. 0001 Stock Part No.

Type SUP Qty provided 5062

Unit GL Unit Price $2.00 Description LP Gas

ACRN AA

Final Payment Y Final Invoice Y

INVOICE SUBMISSION

Return to the Header tab, then click ‘Create Document’. This will then bring up the completed invoice for review. Once reviewed for accuracy, click ‘SUBMIT’. The Receiving Report document will appear and will look similar to the invoice. Click ‘SUBMIT’; this will bring up a screen that will identify the email addresses the newly-created documents will be sent. Just above the ‘Return’ and ‘Page Help’ buttons, you will see “Send More Email Notifications”. Notice to Contractor: WAWF will prompt asking for ‘additional e-mail submissions” after clicking “SIGNATURE”. The following E-Mail addresses MUST be input in order to prevent delays in processing:

Please send additional emails to all listed:

EMAIL POINT OF CONTACT LISTING: 18 CONS.WAWF@kadena.af.mil SERVICE ACCEPTOR/INSPECTOR: carlos.aponteramos.1@us.af.mil CONTRACT ADMINISTRATOR: alanna.camps.1@us.af.mil

Mark “SEND” for each, then “SUBMIT”.

COMM-0002 Tracy Shipping Instructions

PROOF OF DELIVERY

TO: CONTRACTOR

Please submit proof of delivery documents for each line item and quantity shipped under each TCN number along with invoice to ensure payment is made in timely manner.

Please ensure that delivered packages are traceable if lost or stolen.

FREIGHT DELIVERY PROCEDURES

Delivery will be made by most economical method or as follows:

If freight charges exceed $100.00, a copy of the carrier’s freight bill or other evidence of receipt must be furnished with invoice. The receipt must show amount of shipping charges and be signed by company’s representative.

If freight charges exceed the amount on the purchase order, you must receive authorization by the contracting office prior to shipment and/or receive alternate shipping instructions.

Failure to obtain prior authorization may result in the government paying a lesser amount. The government will only pay fair and reasonable transportation charges as established by current market rates. Failure to comply with these procedures may delay or preclude you from receiving payment for freight charges.

Vendor will ensure that all items are delivered by delivery date.

RECEIVING REPORT

TO: REQUESTER

Upon receipt of supplies or services, the requesting activity will prepare a Receiving Report (DD Form 250, DD Form 1155, SF 1449 or a letter) and send it to address in block 18a, and 1 copy to the Contracting Office address in block 9. Receiving Reports must be submitted within 6 working days after receipt of merchandise.

REMIT TO ADDRESS

KADENA AB, OKINAWA, JAPAN

CONTRACTOR SHIPPING INSTRUCTIONS

Procedures for shipping through the Military Sealift Command, Consolidation and Containerization Point (CCP), Tracy, CA:

USE OF GOVERNMENT SUPPLIED SHIPPING LABELS IS MANDATORY

a. All shipments must be packaged, marked and labeled in accordance with DoD 4500.9R, Defense Transportation Regulation, Part II, Cargo Movements and MIL-STD 129. Shipments considered hazardous must be prepared in accordance with Title 49, Code of Federal Regulation-Transportation, and the International Maritime Dangerous Goods Code (IMDGC).

b. All shipments must be marked “For Export”.

c. The shipment and all paperwork must be annotated with the transportation control number (TCN), the ultimate destination, and purchase order (P.O) number.

d. All shipments must be on “heat treated” pallets.

THE FOLLOWING INFORMATION MUST BE PROVIDED TO BE CONSIDERED A RESPONSIVE

QUOTE:

Type of container ____________ Number of containers_____________ Each Piece:

Height ___________ Length___________ Width___________ Weight__________

CONTRACTOR MUST USE SHIPPING LABELS PROVIDED BY THE GOVERNMENT TO

AVOID LOSS/FRUSTRATED CARGO.