FA5270-15-Q-0025.pdf

RFQ No: FA5270-15-Q-0025

REQUEST FOR QUOTATION

Number: FA5270-15-Q-0025

Solicitation Issue Date: 29 Jun 2015

From: 18th Contracting Squadron To: All Qualified Interested Parties

Unit 5199, Bldg 95 Your Company Name: _________________ Kadena Air Base, Japan

APO AP 96368

POC: Mr. Takuya Yonaha FAX No: 634-4795(DSN) 098-938-1111, extension 634-4795(Commercial)

TEL: Tel No.: 634-5837(DSN) 098-938-1111, extension 634-1837 (Commercial) E-mail: takuya.yonaha.1.jp@us.af.mil

Responses must be received NLT: 21 Jul 2015 , 10:00am (Japan Standard Time) Submit written offers only, oral offers will not be accepted. Please respond to this RFQ by providing the following information in this document and returning one (1) copy, and one(1) copy of specification written in English, and one(1) catalog(if there is) to the 18th Contracting Squadron via email, FAX or inperson above. Telegraphic responses will not be considered.

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation, FA5270-15-Q-0025, is being issued as a Request for Quotation (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-82. The NAICS code is 333120. The following commercial item is requested in this solicitation;

Item Description QTY Unit Price Extended Amount

0001 Hydraulic Excavator 1 EA $ $

SPECIFICATION:

- APPROXIMATE WEIGHT: 12,000 kg

- APPROXIMATE CAPACITY: 0.5m3 (0.5 CUBIC METER)

- APPROXIMATE LENGTH: 6,910mm

- APPROXIMATE WIDTH: 2,490mm

- APPROXIMATE HEIGHT: 2,860mm

- APPROXIMATE DRIVE SPEED Hi/Lo: 5.4/3.6 km/h

- APPROXIMATE CUTTING HEIGHT: 7,800mm

- APPROXIMATE MAXIMUM LOADING HEIGHT: 5,400mm

- APPROXIMATE MAXIMUM DIGGING DEPTH: 5,040mm

- ENGINE MODEL: Cat C34B DIESEL ENGINE OR EQUAL

- BREAKER PIPING

- RUBBER PAT

- AIR CONDITIONING

- COLOR: Dark Yellow

INCLUDE:

- COMPLETE UNDERBODY & RUST PROOF COAING ( ZIEBART COATING or Equal)

- MANUFACTURER’S STANDARD ACCESSORIES

- PARTS BOOK x 2 ea,

- DRIVING MANUAL x 3 ea,

- MAINTERNANCE MANUAL x 2 set.

Manufacture Name: CATERPILLAR Part Number: 311FL RR mailto:takuya.yonaha.1.jp@us.af.mil

*BRAND NAME OR EQUAL

If quoting equal product, please provide below information:

Manufacturer’s Name: ______________________, Brand: __________________________ Model or Part Number: _______________________

*Specs, catalogue, sample or any information of “equal” product shall be submitted along with this quotation* (Door to door delivery cost to below address needs to be included into this unit price.)

* Delivery Schedule: F.O.B. Destination.

Delivery Address:

DPW, O&M Division Bldg. 360, Torii Station, Yomitan Villeage Okinawa, Japan 904-0300

* Delivery Schedule: FOB Destination, within 120 days ARO. In your response to this RFQ, state your delivery time to the address listed above.

The following provisions and clauses apply to this acquisition:

The provision at FAR 52.211-6, Brand Name or Equal.

The provision at FAR 52.212-1, Instructions to Offerors--Commercial Items.

The provision at FAR 52.212-3 Alternate-I, Offeror Representations and Certifications -- Commercial Items, and the offeror must include a completed copy of this provision with their quotations.

The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items;

The clause at FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-- Commercial Items. Specifically, the following clauses cited are applicable to this solicitation:

FAR 52.204-10, Reporting Executive compensation and First-Tier Subcontract Awards;

FAR 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment;

FAR 52.222-19, Child Labor—Cooperation with Authorities and Remedies;

FAR 52.222-21, Prohibition of Segregated Facilities;

FAR 52.222-26, Equal Opportunity;

FAR 52.222-36, Equal Opportunity for Workers with Disabilities;

FAR 52.223-18, Encouraging Contractor Policies to Ban Text Messaging while Driving;

FAR 52.225-13, Restrictions on Certain Foreign Purchases;

FAR 52.232-33, Payment by Electronic Funds Transfer— System for Award Management;

The provision at FAR 52.252-1 Solicitation Provisions Incorporated by Reference (http://farsite.hill.af.mil/vffara.htm);

The clause at DFARS 252.203-7000 Requirements Relating to Compensation of Former DoD Officials;

The clause at DFARS 252.204-7012 Safeguarding of Unclassified Controlled Technical Information;

The clause at DFARS 252.211-7003 Item Unique Identification and Valuation;

The clause at DFARS 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports;

The clause at DFARS 252.247-7023 Transportation of Supplies by Sea The provision at AFFAR 5352.225-9004 Submission of Offers in Other than United States Currency

52.212-2 Evaluation--Commercial Items (Oct 2014)

(a) The government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the government, price and other factors considered. The following factors will be used to evaluate offers:

(i) technical capability of the item offered to meet the Government requirement;

(ii) price;

http://farsite.hill.af.mil/vffara.htm

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, will result in a binding contract without further action by either party. Before the offer's specified expiration time, the government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Addendum to FAR 52.212-4, FAR 52.212-4 paragraph (k), is changed to read:

TAX EXEMPTION CERTIFICATE

The contractor will submit requests for gasoline or diesel oil tax exemption certificates to the Contracting Officer. This request will show the actual amount of gasoline or diesel oil used exclusively for the performance of this contract, with documentary evidence and detailed item breakdown to certify the accurate consumption o gasoline or diesel, or other necessary information and data as may be required. The Contracting Officer will issue to the contractor a Tax Exemption Certification for the actual amount of gasoline or diesel oil used exclusively for the performance of this contract. The contractor shall claim all tax and customs exemptions as listed in paragraph “EXEMPTION FROM JAPANESE CUSTOMS DUTIES AND TAXES

PURSUANT TO STATUS OF FORCES AGREEMENT”.

EXEMPTION FROM JAPANESE CUSTOMS DUTIES AND TAXES PURSUANT TO STATUS OF FORCES

AGREEMENT (AUG 2001)

(a) Paragraph 2, Article XI of the Status of Forces Agreement between Japan and the United States, authorizes the United States entry into Japan free from Japanese customs duties and all other charges on materials, supplies and equipment imported for the official use of the United States Armed Forces or for the exclusive use of such forces or ultimately to be incorporated into articles or facilities used by such forces.

(b) Paragraph 3, Article XII of said Status of Forces Agreement, authorizes the United States exemption from certain Japanese taxes for materials, supplies, equipment and services procured for official purpose in Japan by the United States Armed Forces or by authorized agencies of the United States Armed Forces. Currently, these taxes are: (1) Gasoline tax and local road tax on gasoline; (2) Diesel oil tax; (3) Liquefied petroleum tax, and (4) consumption tax.

(c) If you are the successful offeror, the Contracting Officer or his authorized representative will issue customs or tax exemption taxes in accordance with procedures agreed upon between the Government of Japan and the United States of America. Tax exemption certificates for either at the end of each month or upon termination of the contract. These can be applied against future purchases of motor fuel. They will be issued only to you as the prime contractor, so, if you employ a subcontractor or supplier who uses motor fuel, you must purchase the motor fuel to secure the exemption.

(d) List below the customs duties or taxes which have been excluded from your quotations as required by the Taxes Clause.

Contractor must claim all customs and tax exemptions to which the U.S. Government is entitled.

Type of Commodity and Amount of Duty or Tax Percentage of Tax Excluded in Yen (¥)

(1) Customs Duties _____________ ____________

(2) Taxes: _____________ ____________

(a) Gasoline tax and local road tax on gasoline _____________ ____________

(b) Diesel oil tax _____________ ____________

(c) Liquefied petroleum tax _____________ ____________

(d) Consumption tax IAW Japanese Consumption Tax _____________ ____________

FAR 52.212-4 paragraph (w) is added to read:

52.225-14 INCONSISTENCY BETWEEN ENGLISH VERSION AND TRANSLATION OF CONTRACT (FEB 2000)

In the event of inconsistency between any terms of this contract and any translation into another language, the English language meaning shall control.

(End of clause)

FAR 52.212-4 paragraph (x) is added to read:

252.225-7041 CORRESPONDENCE IN ENGLISH (JUNE 1997)

The Contractor shall ensure that all contract correspondence that is addressed to the United States Government is submitted in English or with an English translation.

(End of clause)

FAR 52.212-4 paragraph (y) is added to read:

5352.201-9101 Ombudsman

As prescribed in 5301.9103, insert the following clause:

OMBUDSMAN (APR 2014)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern.

The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the Center/MAJCOM/DRU or AFISRA ombudsmen, CMSgt James B. Ting, HQ AFICA/KH, Hickam AFB, HI 96853-5427, phone number (315)449-8569, e-mail address james.ting@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU or AFISRA level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431. (INTERIM CHANGE: See Policy Memo 14-C-05)

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements.

Such inquiries shall be directed to the Contracting Officer.

(End of clause)

(END OF ADDENDA TO FAR PROVISION 52.212-4, CONTRACT TERMS AND CONDITIONS

–COMMERICIAL ITEMS)

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/af_afmc/affars/5301.htm%23p53019103 http://www.whitehouse.gov/omb/circulars_a076_a76_incl_tech_correction/ https://cs.eis.af.mil/airforcecontracting/knowledge_center/Documents/Contracting_Memos/Policy/14-C-05.pdf

(a) Definitions. As used in this clause--

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow

(WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

[ X ] “Invoice and Receiving Report (Combo)

(Contracting Officer: Insert applicable document type(s). Note: If a “Combo” document type is identified but not supportable by the Contractor's business systems, an “Invoice” (stand-alone) and “Receiving Report” (stand-alone) document type may be used instead.)

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

(Contracting Officer: Insert inspection and acceptance locations or “Not applicable”.)

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table* Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC TBD Issue By DoDAAC FA5270 Admin DoDAAC FA5270 Inspect By DoDAAC TBD Ship To Code TBD

(*Contracting Officer: Insert applicable DoDAAC information or “See schedule” if multiple ship to/acceptance locations apply, or “Not applicable.”)

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

(Contracting Officer: Insert applicable email addresses or “Not applicable.”)

(g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

(Contracting Officer: Insert applicable information or “Not applicable.”)

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

(End of clause)

NOTICE TO OFFERORS

Please fill out all requested information. If incomplete, you may be excluded from competition.

To be eligible to receive an award resulting from this solicitation, contractors must be registered in the System for Award Management (SAM) database, NO EXCEPTIONS. To register, you may apply through the Internet at https://www.sam.gov

CONTRACTOR RESPONSIBILITY:

In accordance with Federal Acquisition Regulation (FAR), para, 9.104-1, the Government is required to make a determination of contractor responsibility. Please answer the following questions and sign below.

(i) The Offeror has [_] has not [_], within a three-year period preceding this offer, had one or more contracts terminated for default by any Federal agency.

(ii) Have [_] have not [_], adequate financial resources to perform the contract, or the ability to obtain them.

(ii) Can [_] cannot [_], to comply with the required or proposed delivery or performance schedule, taking into consideration all existing commercial and governmental business commitments;

(iv) Have [_] have not [_], the necessary production, construction, and technical equipment and facilities, or the ability to obtain them https://www.sam.gov/

(v) Have [_] have not [_], the necessary organization, experience, accounting and operational controls, and technical skills, or the ability to obtain them (including, as appropriate, such elements as production control procedures, property control systems, quality assurance measures, and safety programs applicable to materials to be produced or services to be performed by the prospective contractor and subcontractors).

Contractor’s Response:

I certify on that all answers above are answered above are correct to the best of my knowledge. If for any reason any answer changes before award, I will notify the government immediately.

Signature: ____________________________ Date: _________________________

Name: _________________________ Position: _______________________

VENDOR’S QUOTE INFORMATION

PAYMENT

TERMS

ESTIMATED

DELIVERY

DATE

QUOTE

EXPIRATION

DATE

WARRANTY QUOTED BY

VENDOR INFORMATION

ORDERING ADDRESS POINT OF CONTACT PHONE NUMBER FAX NUMBER

E-MAIL ADDRESS REMIT TO ADDRESS CAGE CODE TAX ID NUMBER

DUNS NUMBER SIZE OF BUSINESS WEB ADDRESS QUOTE DATE