FA524022Q0020 Attachment 4 - Instructions to Offerors.pdf

FA524022Q0020 – Vertical Transportation Equipment (Elevators and Lifts) Services Attachment 4 – Instructions, Conditions, and Notices to Offerors

1. QUOTE/OFFER DELIVERY INSTRUCTIONS

1.1. Offerors must follow the instructions contained herein. Offerors are cautioned that noncompliance with any of the terms and conditions of the RFP may result in their quote/offer being deemed ineligible for consideration or award. Offerors shall submit only one quote/offer and the Government will review only one quote/offer per offeror. Quote/offer must be received no later than the date and time specified in the notice. Quotes/offers delivered after the exact date and time for receipt of quote/offers will not be considered.

1.2. Electronic bidding will be utilized for this acquisition. Prospective offerors SHALL deliver quote/offer through the Procurement Integrated Enterprise Environment (PIEE) via the world wide web at https://piee.eb.mil/xhtml/unauth/home/login.xhtml

1.3. In order to submit quote/offers via PIEE, offerors must create an account, identify a Proposal and/or Quote/offer Manager and be logged in. Offerors can refer to the self-help section of PIEE for assistance at https://cac.piee.eb.mil/xhtml/unauth/web/homepage/vendorGettingStartedHelp.xhtml

2. VOLUME INSTRUCTIONS

2.1 General. Prospective offerors SHALL deliver quote/offers in the following volumes:

Volume Description Number of Copies I Complete Quote/Offer on Official Letterhead One (1) II Pricing One (1) III Past Performance Fact Sheets One (1) for each effort IV Reps & Certs IAW 52.212-3 One (1)

2.1.1 Quote/offers shall be in the English language and all monies in US Dollars.

2.1.2 Volumes (i.e. files) shall be separated and easily identified (ex. Volumes I, II, & III).

2.1.3 Only the completed Quote/Offer, Past Performance Fact Sheet, Past Performance Questionnaires (PPQs) received from the applicable Points of Contact (POCs), and Pricing information will be considered part of the offeror’s quote/offer . Additional documentation will not be considered.

2.1.4 Each page containing proprietary information should be marked as follows:

SOURCE SELECTION INFORMATION--SEE FAR 2.101 and 3.104

FOR OFFICIAL USE ONLY

https://piee.eb.mil/xhtml/unauth/home/login.xhtml https://cac.piee.eb.mil/xhtml/unauth/web/homepage/vendorGettingStartedHelp.xhtml

2.2 Volume I – Complete Quote/Offer

Quote/Offer must contain at a minimum, the following administrative information and a description of the items being offered in sufficient detail to evaluate compliance with the PWS and requirements contained in the notification.

Vendor Name: Tax ID:

Quoted By: UEI:

Title: CAGE:

Phone: Business Size:

Email: Delivery:

Warranty: Discount Terms:

Quote/offer must include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the notification. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration. Quote/offer must include a signature from an authorized official of the firm or company.

2.3 Volume II – Pricing Information

Complete pricing information on all Contract Line Items (CLINs). Use of attachment 2, Pricing Worksheet, is mandatory but offerors must be cognizant that any use of formulas or auto-calculations within the worksheet are the sole responsibility of the offeror—this includes any values that are provided as a result of a formula or auto-calculation tool. The government will not be responsible for any formula or calculation errors.

2.4 Volume III – Past Performance Fact Sheet

The Offeror shall submit a minimum of three (3) Past Performance Fact Sheets (Attachment 7).

Information on each Past Performance Fact Sheet shall closely relate to the scope, size and complexity of the proposed work under this solicitation. To demonstrate relevancy, the offeror shall compare the past performance work completed with the work description in the Performance Work Statement (Attachment 1). Provide the most current information for the Points of Contact (POCs) identified on the Past Performance Fact Sheets. At least two of the following (in descending order of availability) should be identified as current POCs:

(a) Procuring Contracting Officer/Contract Negotiator or equivalent

(b) Program/Project Manager, or equivalent

(c) Administrative Contracting Officer/Contract Administrator or equivalent

(d) Other (As specified in your Past Performance Fact Sheet)

The Past Performance Fact Sheet information is intended to assist in determining relevancy of a given project and will not, by itself, be evaluated for performance.

2.5 Past Performance Questionnaire (PPQ): The Past Performance Questionnaire (PPQ), Attachment 8, is a key method used by the Government to obtain past performance information and validate the Past Performance Fact Sheet. Each Past Performance Fact Sheet should have a corresponding PPQ. The offeror shall send out and track the completion of the PPQ with the POCs identified. The responsibility to send out and track the completion of the PPQs rests solely with the offeror. A completed PPQ must be submitted directly to the Government not later than the date and time established in the RFP for receipt of quote/offers. Completed PPQs submitted by the offeror will not be accepted nor evaluated.

POCs shall submit their completed PPQs electronically, via email, to:

tommyjay.taitano@us.af.mil lee_michael.rosario@us.af.mil

Please note that Past Performance evaluation is not limited to review of the information provided in Volume II or PPQs received. The Government reserves the right to review all available past performance information in the integrated assessment.