FA5240-16-Q-M078_-_Rental_Vehicles_PACAF.pdf

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS, 36TH WING (PACAF)

ANDERSEN AIR FORCE BASE, GUAM

3 August 2016

MEMORANDUM FOR ALL INTERESTED PARTIES

FROM: 36 CONS/LGCB

Bldg. 22026 Unit 14040 Andersen AFB, Yigo, GU 96929

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

2. FA5240-16-Q-M078 for Vehicle Rentals is hereby issued as a request for quotes.

3. The following solicitation document, incorporated provisions, and clauses are in effect through Federal Acquisition Circular 2005-88, effective date 15 June 2016.

4. This solicitation will give preference to small businesses under the 532111 North American Industrial Classification System (NAICS) Code, with a small business size standard of $38.5M. This solicitation may provide for multiple awards from this single requirement in accordance with FAR 13.101(b)(1).

5. The government request quotes for the following items;

CLIN Description Unit of Issue

Unit Price

Extended Price

Unit: 18 AGRS 0001 15 PAX Van (7 Sep 16 to 24 Sep 16) 2 EA 0002 15 PAX Van (6 Sep 16 to 25 Sep 16) 4 EA 0003 8 Pax Van (6 Sep 16 to 25 Sep 16) 6 EA 0004 Mini-Van (6 Sep 16 to 24 Sep 16) 2 EA 0005 Sedan (31 Aug 16 to 26 Sep 16) 5 EA 0006 Sedan (6 Sep 16 to 24 Sep 16) 8 EA 0007 Sedan (14 Sep 16 to 26 Sep 16) 1 EA

154 WG

0008 15 Pax Vans (4 Sep 16 to 24 Sep 16) 1 EA 0009 Mini Van (4 Sep 16 to 24 Sep 16) 5 EA 0010 Sedans (4 Sep 16 to 24 Sep 16) 6 EA 0011 8 Pax Vans (7 Sep 16 to 24 Sep 16) 5 EA 0012 Mini Van (7 Sep 16 to 24 Sep 16) 6 EA

Global Power for America

0013 Sedans (7 Sep 16 to 24 Sep 16) 12 EA 0014 Truck (7 Sep 16 to 24 Sep 16) 1 EA

962 AACS

0015 15 Pax Vans (6 Sep 16 to 24 Sep 16) 8 EA 0016 8 Pax Vans (6 Sep 16 to 24 Sep 16) 6 EA 0017 Sedans (6 Sep 16 to 25 Sep 16) 3 EA

965 AACS (6 Sep 16 to 24 Sep 16 for all vehicles) 0018 8 Pax Vans 6 EA 0019 Sedans 3 EA

JECG (USAF)

0020 Mini Van or SUV (3 Sep 16 to 24 Sep 16) 1 EA 0021 SUV (31 Aug 16 to 29 Sep 16) 1 EA 0022 Sedans (3 Sep 16 to 24 Sep 16) 14 EA 0023 Sedans (31 Aug 16 to 29 Sep 16) 2 EA

6. The government requests that all items be available on the days specified in the table above.

There are various delivery locations for the vehicles, the contractor will be notified of location prior to start of rental. If this delivery schedule cannot be met, the contractor must specify the proposed delivery schedule in the quote.

7. FAR 52.212-1 Instruction of Offerors -- Commercial applies to this acquisition.

8. FAR 52.212-2 Evaluation -- Commercial Items applies to this acquisition. The evaluation factors are as follows;

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

1. Price

2. Technical Capability:

Technical capability will be evaluated as follows:

• Number of Seats Requested per Vehicle and/or

• Equal or Greater Amount of Seats and Cargo Spacing

(Example: If vendor cannot provide sedans but can provide SUV’s with equal or greater amount of seats than that of the sedan, at no additional cost to the Government, the vendor will be deemed technically acceptable.)

Technical capability is equal to price.

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

9. FAR 52.212-3 Offeror Representations and Certifications -- Commercial Items applies to this acquisition. This means that the contractor must have a valid Representations and Certifications filed in the System for Award Management (SAM) or provide the government a completed copy of the record.

10. FAR 52.212-4 Contract Terms and Conditions -- Commercial applies to this acquisition.

11. FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (DEVIATION 2013-O0019) applies to this acquisition.

12. FAR 52.219-7, Notice of Partial Small Business Set-Aside applies to this acquisition.

13. Additional provisions and clauses that apply to this acquisition are:

FAR 52.203-17, Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights; FAR 52.233-2, Service of Protest; FAR52.233-3, Protest After Award; FAR 52.233-4, Applicable Law for Break of Contract Claim; FAR 52.252-1, Provisions Incorporated by Reference (https://farsite.hill.af.mil); FAR 52.252-2, Clauses Incorporated by Reference (https://farsite.hill.af.mil); DFARS 252.203-7000, Requirements Relating to Compensation of Former DoD Officials; DFARS 252.203-7002, Requirement to Inform Employees of Whistleblower Rights; DFARS 252.203-7005, Representation Relating to Compensation of Former DoD Officials; DFARS 252.204-7004 Alt A, System for Award Management; DFARS 252.232-7003, Electronic Submission of Payments Requests and Receiving Reports; DFARS 252.232-7006, Wide Area WorkFlow Payment Instructions; DFARS 252.232-7010, Levies on Contract Payments; DFARS 252.244-7000, Subcontracts for Commercial Items; DFARS 252.247-7022, Representation of Extent of Transportation by Sea; AFFARS 5352.201-9101,Ombudsman.

Clauses in this RFQ are not all inclusive. Other clauses may be incorporated in the award.

14. ADDENDA to FAR 52.212-1, Instructions to Offerors – Commercial Items

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

The government reserves the right to award more than one contract as a result of this solicitation. Offers may be submitted for quantities less than those specified.

15. INSURANCE AND DAMAGE LIABILITY

a. The contractor will maintain in force, at its sole cost, insurance coverage, or a duly qualified self-insurance program, which will protect the United States Government and its employees using vehicles under this agreement against liability for personal injury, death, and property damage arising from the use of the vehicle.

b. Loss of or Damage to Vehicle: The contractor hereby assumes and shall bear the entire risk of loss of or damage to rented vehicles (including costs of towing, administrative costs, loss of use, and replacements), from any and every cause whatsoever, including without limitation, casualty, collision, fire, malicious mischief, vandalism, tire damage, falling objects, overhead damage, glass breakage, strike, civil commotion, theft and mysterious disappearance, except when the loss or damage is caused by one or more of the following:

i. Obtaining the vehicle through fraud or misrepresentation, or the damage or loss is caused intentionally by an authorized driver

ii. Operation of the vehicle by a driver who is under the influence of intoxicants or any prohibited drugs

iii. Use of the vehicle for any illegal purpose

iv. Use of the vehicle in pushing or towing another vehicle

v. Use or permitting the vehicle to carry passengers of property for hire

vi. Operation of the vehicle in live artillery fire exercise, or used in training for tactical maneuvers

vii. Operation of the vehicle in test, race or contest

viii. Theft of the rented vehicle and the renter cannot produce the vehicle keys, unless the renter can show the keys were stolen through theft or robbery

ix. Operation of the vehicle off paved, graded, professionally maintained roads, or driveways, except when the contractor has agreed to this in writing beforehand

x. Operation across international boundaries unless specifically authorized at the time of rental

c. Billing of Damages: When loss or damage is due to an exception stated above, the contractor will submit its bills directly to the renter’s agency to the attention of the Contracting Officer at the official duty address on page 1 of the contract document. If the agency denies liability on the basis that the renter or other authorized driver was not operating the vehicle within scope or employment or for an official purpose at the time of the loss, the contractor may handle the matter directly with the renter. Claims for damage to a vehicle will not include amounts for administrative costs, loss of use or replacements.

d. Police Report: The renter will notify the company of any accident and obtain a police/traffic report for the contractor if one is reasonably available, and will fill out an accident report when requested to do so. The contractor will advise the renter that failure to report an accident may result in the employee being charged with the cost of repairs to the rented vehicle.

16. Requests for Information (RFI) are due to the Government NO LATER THAN 5 August 2016 at 1000 Hours Chamorro Standard Time. RFI’s must be addressed to Catalina Davis and requested via e-mail.

17. Quotes are due back to the government NO LATER THAN 8 August 2016 at 1000 Chamorro Standard Time. Oral quotes will not be accepted.

18. Any quotes or questions may be emailed to Catalina Davis at catalina.davis@us.af.mil.

FERNANDO DELGADO

Contracting Officer