FA521523Q0011 - Voyager Exec Comm Kits.pdf

7 Sep 2023

MEMORANDUM FOR BRAND NAME MANUFACTURER KLAS GOVERNMENT INC AND

AUTHORIZED RESELLERS

FROM: Contracting Office DoDAAC: FA5215

766 Enterprise Sourcing Squadron, PKI Bldg 287, 560 Central Ave, JBPHH 96818-4963

SUBJECT: Combined Synopsis/Solicitation, RFQ PIID: FA521523Q0011, PACAF Executive Communication Kits

1. This is a combined synopsis/simplified acquisition quote request (SAQR) for commercial products prepared utilizing the procedures found in FAR sub-part 12.6 and FAR sub-part 13.5.

Quotes are being requested and a written solicitation will not be issued. This is not to be construed as a commitment by the Government. All information is to be submitted at no cost to the Government.

2. DESCRIPTION: The Headquarters, Pacific Air Forces Command at Joint Base Pearl Harbor-

Hickam, Hawaii, requires two (2) mobile executive communication kits (ECK’s) to provide SIPR, 5VTC, and VoSIP capabilities anywhere around the world. Due to being employed on global COMPACAF travel, new devices are required to support mission requirements in the AOR, and have the capability to connect to the DISA DISN network while en route on travel requirements. The requirement is specifically for VoyagerESR 2.0 Rel. Cisco IOS XE 17.7 TN 2217201 ASLAN as an Access IP Switch and VPN, per DoDIN APL Klas Government Inc Memo dated 8 August 2022 . Due to the niche market and tightly integrated nature of the kits, there is only one vendor that offers the feature set, device configuration, and end user support to meet mission needs on support of COMPACAF travel. Additionally, for these specific specifications, DISA requires the communications kits that connect to DISA mobile network capabilities be on their Approved Products List (APL).

3. This acquisition is a 100% Small Business Set-Aside in accordance with (IAW) the procedures specified at FAR 19.5 Small Business Total Set-Asides, Partial Set-Asides, and Reserves. The applicable NAICS is 334210, Telephone Apparatus Manufacturing, with a size standard of 1,250 employees.

4. Questions / Assumptions and Exceptions: Contractor is cautioned that all communications are to be channeled through the Contracting Officer. Any questions whether technical or contractual in nature shall be submitted via email. Questions may be submitted in writing via email to the Contract Specialist (CS) at jessica.kinser.1@us.af.mil AND Contracting Officer (CO) at sean.kinel.1@us.af.mil by 12:00 PM (HST) on Tuesday, 12 September 2023.

Contractors shall address any assumptions and proposed exceptions to the CO in their quote.

5. This SAQR is not authorization to begin performance, and in no way obligates the Government for any costs incurred by the offeror associated with developing a quote. The Government reserves the right not to award a contract in response to this SAQR. Prior to commencement of any activities associated with performance of this requirement, the Government will issue a mailto:jessica.kinser.1@us.af.mil mailto:sean.kinel.1@us.af.mil written directive or contractual document signed by the Contracting Officer with appropriate consideration established.

6. This solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular (FAC) 2023-05, Defense Federal Acquisition Regulation Supplement Publication Notice (DPN) 20230817, and Department of the Air Force Acquisition Circular (DAFAC) 2023-0707.

7. The FAR provision 52.212-1, Instruction to Offerors-Commercial Items, applies to this acquisition. Addenda to the following paragraphs of 52.212-1 are:

(a) Offerors must be registered in the SAM database to receive a contract award. If the offeror is not registered in the SAM database, the Contracting Officer will proceed to award to the next otherwise successful registered offer. Your quote must include a cover letter stating a quote acceptance period of at least 30 days. Quotes offering less than 30 days will be deemed unacceptable. The cover letter shall be submitted on company letter head that includes the company name, address, and a specific point of contact (POC).

(b) Quotes will be due Friday, 15 September 2023 at 12:00 PM (HST). Any extension for quotes may be submitted via email to the Contract Specialist (CS) at jessica.kinser.1@us.af.mil AND Contracting Officer (CO) at sean.kinel.1@us.af.mil prior to the quote due date and will be considered.

8. In addition, 52.212-2 (a), Evaluation – Commercial Items, the Government will award a contract resulting from this solicitation to the responsible offeror whose quotation conforming to the solicitation will be most advantageous to the Government, price and technical considered. The following factor shall be used to evaluate offers: Lowest Price Technically Acceptable (LPTA).

(a) Price: FAR 52.212-2 Evaluation – Commercial Items (Nov 2021) Price: Total estimated price, from all CLINS, to accomplish the requirement will be utilized as a basis for evaluating price. The factors below will be used to assess whether the offeror’s quote is complete and accurate. The offeror’s price quote will be evaluated using the sum of all priced line items.

1a. Price Completeness and Accuracy: The Government will review the price for completeness and accuracy. Changes to the evaluation quantities, blanks or zeroes in the pricing columns, and/or mathematical mistakes may be subject to clarification for confirmation of the offeror’s intent. The offeror's quote will be checked for mathematical correctness to include the following:

1. Checking arithmetic in all computations.

2. Comparing electronic submittals with hard copies; if applicable.

(b) Technical Quote Assessment Table:

TECHNICALLY ACCEPTABLE ASSESSMENT TABLE

Rating Description

ACCEPTABLE The offeror’s quote meets the all requested brand-name line items and total amounts requested of each brand-name specific line item.

UNACCEPTABLE The quote is rated as unacceptable if the offeror’s quote DOES NOT meet all technical requirements of this solicitation.

mailto:jessica.kinser.1@us.af.mil mailto:sean.kinel.1@us.af.mil

9. All responsible sources may submit a quote, which will be considered by the Government. Award will be made to the offeror whose quote conforms to the solicitation requirements and is able to satisfy the Government’s requirements. Offeror must ensure the provision FAR 52.212-3, Offeror Representation and Certifications-Commercial Items (this must be completed on www.sam.gov), DFARS 252.212-7000, Offeror Representation and Certifications-Commercial Items. All referenced Federal Acquisition Regulation (FAR) clauses and provision in this solicitation may be accessed via the internet at https://www.acquisition.gov/.Offerors must comply with the FAR provision 52.212-3, Offeror Representations and Certifications – Commercial Items and ALT I.

LINE ITEMS

CLIN Manufacturer Part Number Quantity Unit Unit Price Total Price 0001 KLAS-VOY-VMm-i3-R

4 Each $ $

0002 KLAS-KARE-Vmm-i3-R 1-1

4 Each $ $

0003 KLAS-VOY-KVPB2-R1 2 Each $ $ 0004 KLAS-KARE-PB-R1-1 2 Each $ $ 0005 KLAS-VOY-CHAS1P 2 Each $ $

0006 KLAS-VOY-1-250X-BR

ACKET-R3

2 Each $ $

0007 KLAS-VOY-1-250XS-B

RACKET-R1

2 Each $ $

0008 KLAS-KLASOS-X86-K

EEL-STD

2 Each $ $

0009 FOB Destination

OCONUS: F2CFSQ

25 E. St, Suite G-300

JBPHH, HI 96853

1 Each $ $

TOTAL: $

ADDITIONAL REQUIREMENTS

Please provide the following information with your quote:

Cage Code:

DUNS No:

Payment Terms:

Offer Expiration Date:

Acceptance will be performed by the Government. The FOB point is destination and expected delivery period will be 60 days ARO.

http://www.sam.gov/ https://farsite.hill.af.mil/

DAFFARS 5352.201-9101 PACAF Ombudsman

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution.

Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, AFICC/KH CMSgt Joe Salazar, 25 E Street, Suite B-100, JBPH-H, HI 96853- 5427, Phone: (808) 449-8569, FAX: (808) 449-8571, e-mail: afica.kh@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number

(571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)

Attachments:

Att 1- ECK – JA Brand Name Signed Redacted Att 2 - Provisions and Clauses