PWS_14July22_0002.pdf

DEPARTMENT OF THE ARMY

UNITED STATES ARMY GARRISON JAPAN

DIRECTORATE OF PUBLIC WORKS

UNIT 45006 APO AP 96343-5006

PERFORMANCE WORK STATEMENT

FOR

SOURCE WATER MONITORING

FOR BACTERIOLOGICAL CONTAMINANTS

AT CAMP ZAMA AND SAGAMI GENERAL DEPOT

(FEWR No. HF-00205-2J) 14 July 2022

FA520922Q00530002

Table of Contents

SECTION 1 Description of Services / General Information Page 2

SECTION 2 (Reserved) Page 9

SECTION 3 (Reserved) Page 9

SECTION 4 Appendix Page 10

Appendix A-1. Raw Water Analysis- Analysis Items, Frequencies, and Sampling Location

SECTION 1

DESCRIPTION OF SERVICES/GENERAL INFORMATION

1.0. DESCRIPTION OF SERVICES. The contractor shall provide all necessary labor, personnel, supervision, management, tools, equipment, transportation, materials, and any other items or services necessary to perform monitoring for source water at the wells at Kurihara-Serizawadani, at Sagami General Depot in accordance with this Performance Work Statement (PWS), commercial practice and applicable Japanese environmental laws, regulations, and guidance.

1.1. SAMPLE COLLECTION AND RECEIPT

1.1.1. Raw Water Analysis for Fecal Coliforms Samples. The contractor shall receive the collected water samples at designated location and deliver to their own Laboratory every Tuesday between 1300 and 1600hrs. The contractor shall coordinate with the Government Representative (GR) to receive samples on Monday or Wednesday, if Tuesday is U.S. or Japanese Holiday.

1.1.2. Cryptosporidium（クリプトスポリジウム）and Giardia Lamblia（ジアルジア鞭毛虫） Analysis Samples. The contractor shall collect water samples at each well as listed in Appendix A-1 between 0830 and 1600hrs on week day. The GR will provide annual sampling schedule to the contractor. If the contractor cannot perform sampling on the date suggested by the GR, the contractor shall coordinate alternative schedule with the GR no later than two weeks before the date.

1.1.3. The GR will inform the contractor about postponement of sampling event as soon as possible, if installations are closed or affected by inclement weather.

1.1.4. The contractor shall provide proper containers prior to sampling date.

1.1.5. The contractor shall provide proper sample storage at appropriate temperature in accordance with applicable Standard Methods for the Examination of Water (上水試験方法) mandated by Health Labour and Welfare Ministry (MHLW) of Japan until analyses are performed.

1.2 RAW WATER (SOURCE WATER) ANALYSES

1.2.1. The contractor shall analyze samples of raw water at six (6) wells as listed in Appendix A-1.

Reference for analytical method is listed in Table-1.

1.2.2. The contractor shall analyze samples for fecal coliform by one of the membrane filtration methods approved by Water Works Law in Japan. The result shall be provided in Colony Forming Unit per 100 milliliters.

1.2.3. The contractor shall perform bacteriological analysis for Cryptosporidium, and Giardia lamblia meeting requirements in “Kensuihatu No. 0330006 Analytical Methods for Detection of Cryptosporidium in Public Water Supplies (健水発第 0330006 水道における指標菌およびクリプト

スポリジウム等の検査方法について)” and the revised versions mandated by HLWM of Japan.

1.2.4. The contractor shall inform the GR immediately of any problem occurs associated with the samples submitted or turn-around time cannot be met due to problems.

1.2.5. The contractor shall conduct re-analysis if any of the conditions listed in 1.2.4. of this PWS exist.

Table-1. List of References for Testing Method

1.3. DELIVERABLES.

1.3.1. The contractor shall report testing results to the GR. All reports shall be provided in electronic file format in English. Reporting due date are in Table-2.

1.3.2. A chain of custody record signed by both organizations shall be attached to each result report.

1.3.3. The contractor shall provide quarterly summary report of raw water analysis to the GR by installation basis. The summary report shall be issued by the laboratory. The summary reports shall be provided in electronic file format in English. Reporting due are in Table-3.

Table-2. Reference and Reporting Due Date for Each Analysis

Table-3. Summary Reporting Due

Quarter Sampling Term Reporting Due Date First Quarter of Fiscal Year Results from October to

December By the end of February

Second Quarter of Fiscal Year Results from January to March By the end of May Third Quarter of Fiscal Year Results from April to June By the end of August Fourth Quarter of Fiscal Year Results from July to September By the end o November

2.0. GENERAL INFORMATION.

Deliverable PWS Reference for Testing Method Fecal Coliform Analysis Para 1.2.2. Standard Methods for the Examination of Water, HLWM of Japan

Cryptosporidium and Giardia Lamblia Analysis

Para 1.2.3. Kensuihatu No. 0330006 Analytical Methods for Detection of Indicator Bacteria and Cryptosporidium in Public Water Supplies, HLWM of Japan

Deliverable PWS Reporting Due Date Fecal Coliform Analysis Para 1.2.2., Para 1.3.3. Within 7 days

Cryptosporidium and Giardia Lamblia Analysis Para 1.2.3, Para 1.3.3. Within 14 days

2.1. CONTRACTOR PERSONNEL.

2.1.1. Contract Manager. The contractor shall provide a contract manager who shall be responsible for all requirements in this PWS. The name of this person and an alternate(s) who shall act for the contractor when the manager is absent, shall be designated in writing to the Contracting Officer (KO). The contract manager or alternate shall have full authority to act for the contractor on all matters relating to this contract. The contractor shall provide the contract manager’s names, addresses, and telephone numbers.

The contractor shall maintain a current listing of employees, providing updates as changes occur. The contract manager or alternate shall have a good understanding of the requirements pertaining to this contract for interpretation and implementation of directives (written and oral), issued by the KO or the GR. If the contract manager or alternate do not meet these requirements, the contractor shall provide a translator for them.

2.1.2. Contractor Employees. Contractor personnel shall be easily recognizable as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges which contain the contractor’s company name and the employee’s name.

2.1.2.1. Qualifications for All Analysis. The contractor and/or sub-contractor shall possess all required and applicable permits for the “Suishitsu Kensa Kikan Touroku (水質検査機関登録)” under the Water Supply Act or “Touroku Kenchikubutsu Inryousui Suishitsu Kensagyou (登録建築物飲料水水質検査

業)” under the Act on Maintenance of Sanitation in Buildings mandated by Ministry of Health, Labour and Welfare.

2.1.3. Removal of Contractor’s Employees. The contractor shall utilize only experienced, responsible and capable employees in the performance of this contract. The KO may require that the contractor remove any of his/her employees who endanger persons or property, or whose continued employment under this contract is inconsistent with the interests of the U.S. Government.

2.1.4. Other Country Nationals (OCN). The security forces on each base control entry to the base.

Under certain circumstances, the OCN might be denied entry. It is the contractor’s responsibility to coordinate with security forces at each base when there is a question about particular entry circumstances.

2.1.5. U.S. Government and/or Master Labor Contract Employees. The contractor shall not hire employees of the U.S. Government and/or Government of Japan Master Labor Contract employees in violation of the Procurement Integrity Act. See FAR 3.104. Furthermore, the contractor shall not employ any Department of Defense employee, either military or civilian, unless such person seeks and receives approval in accordance with Department of Defense 5500.7-R, Joint Ethics Regulation.”

2.1.6. Military Personnel. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station (PCS), change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall to active duty.

Abrupt absence of these personnel could adversely affect contractor’s ability to perform; however, their absence at any time shall not constitute an excuse for non-performance under this contract.

2.2. QUALITY CONTROL. The contractor shall develop and maintain a quality control program to ensure the services are performed in accordance with commonly accepted commercial practices. The contractor shall develop and implement procedures to identify, prevent and ensure non-recurrence of defective services. At a minimum, the contractor shall develop quality control procedures addressing the areas identified in Section 2, Services Summary.

2.3. GOVERNMENT REMEDIES. The KO shall follow FAR 52.212-4, Contract Terms and Conditions- Commercial Items, for the contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

2.4. CONTRACTING OFFICER (KO) AUTHORITY. Only the KO has authority to enter into, administer, terminate or modify the terms and conditions herein. Any changes made by persons other than the KO will be considered an unauthorized commitment and subject to ratification actions in accordance with FAR 1.602-3.

2.7. AVAILABILITY OF FACILITY.

2.7.1. Hours of Service. The contractor’s personnel will perform scheduled work on weekdays, Monday through Friday (exclusive of the U.S. legal and other designated holidays listed below), during normal duty hours, 0800 - 1630 hours unless prior arrangements have been made with the GR.

2.7.2. Legal American Holidays and Other Designated Holidays.

American Holidays 1 January New Year’s Day 3rd Monday in January Martin Luther King Jr.’s Birthday 3rd Monday in February President’s Day Last Monday in May Memorial Day 19 June* Juneteenth 4th of July* Independence Day 1st Monday in September Labor Day 2nd Monday in October Columbus Day 11 November* Veterans Day 4th Thursday in November Thanksgiving Day 25 December* Christmas Day

Other Designated Holidays Japanese Holidays 1, 2 & 3 January New Year’s Days 3rd Monday in July Marine Day 11 August* Mountain Day 29, 30 & 31 December Year End Days

*U.S. Holidays falling on a Saturday will be observed on the preceding Friday, and holidays falling on a Sunday will be observed on the following Monday.

*Japanese Holidays falling on a Sunday will be observed on the following Monday.

2.7.3. Arrangements of the Performance Time. Should the contractor decide to perform any of the required services before or after normal duty hours, the contractor shall request approval prior to performance from the GR and shall do so at no additional cost to the Government.

2.8. SECURITY AND SAFETY REQUIREMENTS.

2.8.1. Installation Base Passes. The U.S. Government will issue all required Installation/Base Passes and Controlled Area Badges to contractor personnel at no cost to the contractor. Vehicle insurance certificates are required to obtain Base Passes and must cover the automobile liability insurance in the types and minimum amounts of (a) Bodily Injury - ¥30,000,000 per person per occurrence, in addition to the Japanese Compulsory Insurance (JCI), and (b) Property Damage - ¥3,000,000 per occurrence. The prime contractor shall be responsible for all passes issued to his/her own or subcontractor’s employees under this contract. The contractor shall return all applicable passes upon termination of employment or completion of this contract to the Japanese Pass Section, and a certificate of receipt shall be obtained.

NOTE: Contractor personnel are required to comply with U.S. Army Regulation 190-5 for personnel pass requirements. Contractors are also required to comply with U.S. Army Garrison Japan Regulation 190-13 for vehicle pass requirements. These regulations are available for the selected contractor’s review upon personnel and/or vehicle pass issuance.

2.8.2 Security Requirements. The contractor shall ensure each employee obtains all the required passes and identification items for access to U.S. Government’s installations. These items are issued by the Security Forces Pass and Registration Section. The contractor and employees shall return identification cards to Security Forces within 24 hours of termination or completion of this contract. All other Government identification for terminated employees shall be returned to the KO within 24 hours of termination.

2.8.3. Off Limit Signs. The contractor shall provide warning and/or ”OFF LIMITS” signs in both English and Japanese and post them at the entrances of jobsite, and barricades around the jobsite while the equipment and/or systems are being serviced. The contractor shall control all personnel desiring access into jobsite areas when work is in progress.

2.8.4. Photography Permission. The contractor shall obtain GR’s approval prior to commencing any photography.

2.8.5. Responsibility for Damages. Any damages caused to U.S. Government property during the course of performing this contract shall be restored, replaced and/or repaired to its original condition at no additional cost to the U.S. Government.

2.8.6. Reports of Damages, Destruction, Injury, or Death

2.8.6.1. The contractor shall report all incidents of damage or destruction to property, or personal injury or death to any person, arising out of and during the performance of this contract. The term “property” includes equipment, freight, or property of any type, whether Government owned or not. The term “Contractor” includes the contractor, its agents, servants or employees.

2.8.6.2. The contractor shall submit these reports to the KO through the GR as follows:

(a) A preliminary report shall be made as soon as practicable after the time the incident occurs. The report may be either verbal or facsimile.

(b) A complete written report shall be submitted within 4 days (96 hours) after occurrence of the incident. A copy of this report shall be furnished to the GR.

2.8.7. Security Danger Warning, Accident Prevention, Fire Prevention and Fire Protection Requirements. The contractor shall comply with all pertinent requirements of the U.S. Army and USAG

Japan Fire Protection and Safety Regulations or Laws of Japan, whichever is more stringent, to insure compliance by all subcontractors.

2.8.8. Accident Prevention Plan and a Job Hazard Analysis. The contractor shall not commence work at the job site until an Accident Prevention Plan and a Job Hazard Analysis are submitted for review and approved by the GR. The contractor is responsible for reviewing section 01, 05, 11 and 22 of EM 385-1-1, the US Army Corps of Engineers’ Safety and Health Requirements Manual, https://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf

2.8.9. Environmental Regulations. The contractor shall comply with all U.S. Government and Japanese environmental laws (whichever are most stringent) to protect the health and safety of employees/residents, and preserve the local and global environment. The contractor shall comply with the Japan Environmental Governing Standards (JEGS) and shall minimize or eliminate environmental pollution and energy/utility waste.

2.8.10. Hazardous Materials. All hazardous materials must be contained and stored in the appropriate storage containers and/or cabinets. The contractor shall immediately report spills or release of hazardous materials to the GR. The contractor shall be liable for containment and environmental clean-up of spill or release of such substance. The contractor shall comply with municipal environmental laws to protect the health and safety of employees/residents and minimize or eliminate environmental pollution. The contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. The contractor shall comply with environmental and hazardous materials storage and handling requirements and maintain current Material Safety Data Sheets (MSDS). Upon request of the GR, the contractor shall submit the MSDS to the GR.

2.8.11. Environmental and Hazardous Material Handling. The contractor shall comply with the JEGS to protect the health and safety of employees/residents and minimize or eliminate environmental pollution. The contractor shall follow Spill Prevention and Response. In the event of a spill or release of Petroleum, Oil and Lubricants (POL) and hazardous substances occurred on USAG Japan facilities, the contractor shall immediately notify the Directorate of Emergency Services (#911 or 046-407-2911) and the GR of the incident. The contractor will be liable for containment and clean-up of the spill /release.

2.8.12. Delivery and Storage of Materials. All materials delivered and placed in storage shall be protected from the weather, humidity and temperature variations, dirt and dust, or other contaminants by the contractor.

2.8.13. Disposal of Materials. All debris and unserviceable materials generated under this contract such as industrial waste, non-recyclable materials and equipment/material not listed on hand-receipts shall be disposed of off-base by the contractor in accordance with the laws of Japan. Hand receipt items require turn-in action by the contractor when the listed items have to be replaced.

2.8.14. Temporary Work Stoppage. In the event the Garrison Commander requests a temporary shutdown of the facility, the contractor will be notified in writing by the KO. Any Government caused delays as a result of a temporary shutdown that may require an adjustment to the contract will be coordinated through the KO.

2.9. CLEANLINESS. The contractor is responsible for cleanliness of the service areas. This includes, but is not limited to, washing, sweeping, dusting and other janitorial services necessary to maintain the area in a clean and sanitary condition. The contractor shall furnish such supplies as required.

2.10. COMMERCIAL WARRANTY. The contractor shall provide the Government with their commercial warranty. The Government shall receive the same warranty service as the contractor’s most favored customers. If the services fail to be performed or otherwise fail due to workmanship or materials, the contractor shall correct the affected area(s) at no additional cost to the U.S. Government. The Government reserves the right to reject any unserviceable or substandard item and to require replacement with a serviceable like item or acceptable quality item or to require full credit for the item.

2.11. CONSERVATION OF UTILITIES. The contractor shall instruct employees in utility conservation practices. The contractor shall be responsible for operating under conditions, which preclude the waste of utilities. The contractor shall comply with additional energy policies upon notification by the KO.

SECTION 2

Reserved

SECTION 3

Reserved

SECTION 4

APPENDIX

1. APPENDIX.

Appendix A-1. Raw Water Analysis- Analysis Items, Frequencies, and Sampling Location

Installation Well Analysis Items

PWS

paragraph Frequency

Expected Number of Analysis*

Camp Zama CZ Well-1 Fecal Coliform 1.2.2. Weekly 51

Cryptosporidium and Giardia Lamblia

1.2.3.

Monthly 12

CZ Well-3 Fecal Coliform 1.2.2. Weekly 51 CZ Well-5 Fecal Coliform 1.2.2. Weekly 51

Cryptosporidium and Giardia Lamblia

1.2.3.

Monthly 12

Sagami SGD Well-2 Fecal Coliform 1.2.2. Weekly 51

General Cryptosporidium and Giardia Lamblia

1.2.3.

Monthly 12

Depot SGD Well-3 Fecal Coliform 1.2.2. Weekly 51

Cryptosporidium and Giardia Lamblia

1.2.3.

SGD Well-4 Fecal Coliform 1.2.2. Weekly 51

Cryptosporidium and Giardia Lamblia

1.2.3.

* Note: Number of analysis is expected number. Invoice shall be submitted based on the actual performance.