Atch1_SOW.pdf

Attachment1 to FA520918Q0065

STATEMENT OF WORK (SOW) FOR

LEASE VEHICLES WITH MAINTENANCE

AT CID ZAMA AND OKINAWA

1. DESCRIPTION OF SERVICES. The Contractor shall provide all personnel, equipment, tools, materials, management supervision, quality control and labor necessary to perform maintenance associated with lease for vehicles assigned to CID at Zama and Torii Station Okinawa as defined in this SOW, in accordance with commercial practice and Japanese law. The Contactor shall provide vehicles that meet the specifications identified in Attachment 2.

1.1 LEASED VEHICLE. The Contractor shall lease vehicles that meet all required specifications at Zama and Okinawa. See Attachment 2 for the vehicle specifications.

1.1.1 Zama:

The leased vehicles shall be Government official vehicles by attaching Government official license plates while in the possession of the U.S Government. The vehicles shall be manufactured in compliance with the Road Trucking Vehicle Law (Doro Unso Sharyou Hou), Government of Japan (GOJ). The title of the vehicles remain with the Contractor. Japanese insurance coverage and registration at the local land transportation office will NOT be required. The Contractor shall deliver the vehicles to the place specified in the contract. The performance period starts on the day specified in the contract. The contractor shall pick up the vehicles at the same place where they were delivered after completion of the lease period.

1.1.2 Okinawa:

The leased vehicles shall be Government official vehicles by attaching Japanese number license plates while in the possession of the U.S Government. The vehicles shall be manufactured in compliance with the Road Trucking Vehicle Law (Doro Unso Sharyou Hou), Government of Japan (GOJ). The title of the vehicles remain with the Contractor. Japanese insurance coverage without Voluntary Insurance and registration at the local land transportation office will be required. The Contractor shall deliver the vehicles to the place specified in the contract. The performance period starts on the day specified in the contract.

The contractor shall pick up the vehicles at the same place where they were delivered after completion of the lease period.

Registration at the local land transportation office will be required, with the following Japanese insurance coverage without Voluntary Insurance.

a. Voluntary Insurance (Nin-I Hoken in Japanese) is NOT required due to the request by CID Okinawa. In case of any incidents/accidents and damages are covered by the individual(s) at fault.

b. Compulsory insurance (Jibaiseki Hoken in Japanese) known as JCI is required.

c. There should be no age limitation for driver.

d. There should be no indemnification (Menseki in Japanese).

e. Automobile physical damage insurance is NOT required (Sharyo Hoken in Japanese).

1.1.3 Condition of Leased Vehicle. The vehicles furnished under this contract shall be good quality and in safe operating condition, and shall comply with the Road Trucking Vehicle Law (Doro Unso Sharyou Hou), Government of Japan (GOJ) applicable to the vehicles. The Government shall accept or reject the vehicles promptly after receipt of the vehicles. If the Contracting Officer determines that any vehicle furnished is not in compliance with this contract, the Contracting Officer shall promptly inform the Contractor in writing. If the Contractor fails to replace the vehicle or correct the defects as required by the Contracting Officer, the Government may –

(a) By contract or otherwise, correct the defect or arrange for the lease of a similar vehicle and shall charge or set off against the Contractor any excess costs occasioned thereby; or

(b) Terminate the contract under para (m) Termination for Cause of this contract.

1.2. MAINTENANCE. The leased vehicles shall be maintained properly to keep operable conditions anytime during the leasing period. The Contractor shall pick up/return the vehicles from/to the designated locations in the Government installation. The Contractor shall provide loaner/replacement vehicle (daisha in Japanese) at no cost to the Government at the same time of that day as the leased vehicle is picked up/turned in for maintenance/repair when a vehicle requires maintenance/repair resulting in an absence of more than 2 work days and it is requested by the Government. The loaner vehicles shall be a similar type as the leased vehicle. The maintenance cost shall be included in the monthly leasing charge. No separate payment incurred for maintenance shall be made to the Contractor. Vehicles shall be maintained periodically as stated in below sub-paragraphs.

1.2.1. Preventive Maintenance. The Contractor shall inspect the leased vehicles at least every 6 months at the Contractor designated maintenance shop or dealer. The contents of the maintenance should meets the “Compulsory Inspection” in accordance with the Article 48 of Road Trucking Vehicle Law, and the supplemental regulations of GOJ. When annual inspection and 6-month inspection take place at the same time, annual inspection serves the 6-month inspection as well.

Upon completion of each periodic maintenance/inspection, the Contractor shall prepare and submit a written English/Japanese report to the Government within two (2) business days. The report shall include the date and time of the maintenance/inspection, description of the vehicles and its location, description of repairs, and the name of the personnel performing the maintenance/inspection. The Contractor shall repair any defects and damages caused by normal fair wear and tear, and replace consumed oils, parts, and components identified in the periodical inspection. This includes, but is not limited to, tires and batteries. The Contractor shall submit a written inspection schedule in English and Japanese to the Government prior to the commencement of work.

1.2.2. On-Call Repair. The Contractor shall repair any defects on the leased vehicles caused by normal fair wear and tear at no cost to the Government within (5) working days. This includes, but is not limited to the replacement of un-repairable tires. The Contractor shall prepare and submit a written report in the same way as described in the preventive maintenance section 1.2.1. for on-call repairs. Contractor shall be responsible for retrieving or repairing the leased vehicles. The Contractor shall provide loaner/replacement vehicles in the same way as described in maintenance section 1.2.

1.2.3. Damage and Accident. The Government reserves the right to repair any damages on the leased vehicles caused by negligence or fault of the Government at no cost to the Contractor at repair facilities and towing services authorized by the Contractor.

In case of an accident where the cost of repair is less than the cost of replacing the vehicle and requires the repair of the leased vehicle.

The Government representative shall notify the Contractor and Contracting Officer of the accident. The Government will only select repair facilities authorized by the Contractor to make the repairs. The Contractor shall provide the Government with a list of at least 3 authorized repair facilities within a 30KM radius of both installations. In addition, the Government may request additional repair facilities within close proximity to the base for approval to the Contractor. The Contractor agrees to accept the repairs completed by authorized repair facilities as normal wear and tear, and agrees to release any demand or claim from the Government on all repairs made when the leased vehicle is returned to the

Contractor, upon expiration of the contract.

In case of need for towing service contact, the Government shall contact 24-hour support towing services provided by contractor when the Government is not capable of towing the damaged leased vehicle to recover in the operation area.

In case of an accident where the cost of repair is greater than the cost of replacing the damaged vehicle, the Government may terminate the contract for the convenience of the Government. Compensation for the value of the damaged vehicle will be paid to the contractor for the purchase price of the vehicle less the depreciated value during the lapsed contract period.

2. GENERAL INFORMATION.

2.1. QUALITY CONTROL. The contractor shall develop and maintain a quality program to ensure the lease vehicles with maintenance are provided in accordance with this SOW and commonly accepted commercial practices. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective vehicle leases.

2.2. GOVERNMENT REMEDIES. The Government shall follow FAR 52.212.4, Contract Terms and Conditions-Commercial Items for contractor’s failure to provide satisfactory lease vehicle with maintenance or failure to correct non-conforming vehicle.

2.3. CONTRACTOR PERSONNEL.

2.3.1. Contract Manager. The contract manager (CM) shall be responsible in providing the lease vehicle with maintenance in accordance with this SOW. The name and phone number of CM and alternate CM who shall act for the contractor during his absent shall be designated in writing and submit to the Government prior to the commencement of work.

2.3.1.1. The CM or alternate(s) shall have full authority to act for the contractor on all contract matters related to daily operation of this contact.