18Q033_SOW_w_spec.pdf

Appendix to RFQ No. FA520918Q0033

ATTACHMENT

STATEMENT OF WORK (SOW)

FOR

LEASED VEHICLE WITH MAINTENANCE FOR

DEFENSE CAPABILITIES ANALYSIS TEAM – ASIA (DCAT-A), CAMP ZAMA

1. DESCRIPTION OF SERVICES. The Contractor shall provide all personnel, equipment, tools, materials, management supervision, quality control and labor necessary to provide a lease vehicle with maintenance for DCAT-A at Camp Zama, Zama-shi, Kanagawa-ken, Japan, as defined in this Statement of Work (SOW), in accordance with commercial practice and Japanese law.

1.1. LEASE VEHICLE. The Contractor shall lease a 8-passenger van for DCAT-A Zama at Camp Zama. See Appendix for the vehicle specifications. The leased vehicle shall be Government official vehicle by attaching Japanese number license plate. The contractor shall provide licensing and registration with a legal Japanese License Plate. The vehicle shall be manufactured in compliance with the Road Trucking Vehicle Law (Doro Unso Sharyou Hou), Government of Japan (GOJ). The title of the vehicle remains with the Contractor. Japanese insurance and registration at the local land transportation office will be required by the Contractor, and associated fees shall be included in the leasing costs. The Contractor shall deliver the vehicle to the place specified in the contract. The performance period starts on the day specified in the contract. The contractor shall pick up the vehicle at the same place where it was delivered after completion of the lease period.

1.1.1. Japanese insurance coverage and registration at the local land transportation office is required as below.

a. Compulsory insurance (Jibaiseki Hoken in Japanese) known as JCI.

b. Voluntary insurances (Nin-i Hoken) for death or bodily injury with minimum amount of ¥30,000,000 per person.

c. Voluntary insurances for property damage with minimum amount of ¥3,000,000 per accident.

d. There should be no age limitation for the driver.

e. There should be no indemnification (Menseki in Japanese).

f. The insurance should cover the towing service in case of accident and substituting car during inoperability due to accident.

g. Automobile physical damage insurance (Sharyo Hoken in Japanese).

1.1.2. Condition of Leased Vehicles. The vehicle furnished under this contract shall be good quality and in safe operating condition, and shall comply with the Road Trucking Vehicle Law (Doro Unso Sharyou Hou), Government of Japan (GOJ) applicable to the vehicle. The Government shall accept or reject the vehicle promptly after receipt of the vehicle. If the Contracting Officer determines that any vehicle furnished is not in compliance with this contract, the Contracting Officer shall promptly inform the Contractor in writing. If the Contractor fails to replace the vehicle or correct the defects as required by the Contracting Officer, the Government may –

(a) By contract or otherwise, correct the defect or arrange for the lease of a similar vehicle and shall charge or set off against the Contractor any excess costs occasioned thereby; or

(b) Terminate the contract under para (m) Termination for Cause of this contract.

1.2. MAINTENANCE. The leased vehicle shall be maintained properly to keep operable conditions anytime during the leasing period. The Contractor shall pick up/return the vehicle from/to the designated locations in the Government installation. The Contractor shall provide loaner/replacement vehicle (daisha in Japanese) at no cost to the Government at the same time of that day as the leased vehicle is picked up/turned in for maintenance/repair when a vehicle requires maintenance/repair resulting in an absence of more than 2 work days and it is requested by the Government. The loaner vehicles shall be a similar type as the leased vehicle. The maintenance cost shall be included in the monthly leasing charge. No separate payment incurred for maintenance shall be made to the Contractor. Vehicle shall be maintained periodically as stated in below sub-paragraphs.

1.2.1. Preventive Maintenance. The Contractor shall inspect the leased vehicle at least every 6 months at the Contractor designated maintenance shop or dealer. The contents of the maintenance should meets the “Compulsory Inspection” in accordance with the Article 48 of Road Trucking Vehicle Law, and the supplemental regulations of GOJ. When annual inspection and 6-month inspection take place at the same time, annual inspection serves the 6-month inspection as well.

Upon completion of each periodic maintenance/inspection, the Contractor shall prepare and submit a written English/Japa197nese report to the Government within two (2) business days. The report shall include the date and time of the maintenance/inspection, description of the vehicles and its location, description of repairs, and the name of the personnel performing the maintenance/inspection. The Contractor shall repair any defects and damages caused by normal fair wear and tear, and replace consumed oils, parts, and components identified in the periodical inspection. This includes, but is not limited to, tires and batteries. The Contractor shall submit a written inspection schedule in English and Japanese to the Government prior to the commencement of work.

1.2.2. On-Call Repair. The Contractor shall repair any defects on the leased vehicle caused by normal fair wear and tear at no cost to the Government within (5) working days. This includes, but is not limited to the replacement of un-repairable tires. The Contractor shall prepare and submit a written report in the same way as described in the preventive maintenance section 1.2.1. for on-call repairs. Contractor shall be responsible for retrieving or repairing the leased vehicle. The Contractor shall provide loaner/replacement vehicles in the same way as described in maintenance section 1.2.

1.2.3. Damage and Accident. The Government reserves the right to repair any damages on the leased vehicle caused by negligence or fault of the Government at no cost to the Contractor at repair facilities and towing services authorized by the Contractor.

In case of an accident where the cost of repair is less than the cost of replacing the vehicle and requires the repair of the leased vehicle.

The Government representative shall notify the Contractor and Contracting Officer of the accident. The Government will only select repair facilities authorized by the Contractor to make the repairs. The Contractor shall provide the Government with a list of at least 3 authorized repair facilities within a 20KM radius of Zama Camp. In addition, the Government may request additional repair facilities within close proximity to the base for approval to the Contractor. The Contractor agrees to accept the repairs completed by authorized repair facilities as normal wear and tear, and agrees to release any demand or claim from the Government on all repairs made when the leased vehicle is returned to the Contractor, upon expiration of the contract.

In case of need for towing service contact, the Government shall contact 24-hour support towing services provided by contractor when the Government is not capable of towing the damaged leased vehicle to recover in the operation area.

In case of an accident where the cost of repair is greater than the cost of replacing the damaged vehicle, the Government may terminate the contract for the convenience of the Government. Compensation for the value of the damaged vehicle will be paid to the contractor for the purchase price of the vehicle less the depreciated value during the lapsed contract period.

2. GENERAL INFORMATION.

2.1. QUALITY CONTROL. The contractor shall develop and maintain a quality program to ensure the lease vehicle with maintenance is provided in accordance with this SOW and commonly accepted commercial practices. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective vehicle lease.

2.2. GOVERNMENT REMEDIES. The Government shall follow FAR 52.212.4, Contract Terms and Conditions-Commercial Items for contractor’s failure to provide satisfactory lease vehicle with maintenance or failure to correct non-conforming vehicle.

2.3. CONTRACTOR PERSONNEL.

2.3.1. Contract Manager. The contract manager (CM) shall be responsible in providing the lease vehicle with maintenance in accordance with this SOW. The name and phone number of CM and alternate CM who shall act for the contractor during his absent shall be designated in writing and submit to the Government prior to the commencement of work.

2.3.1.1. The CM or alternate(s) shall have full authority to act for the contractor on all contract matters related to daily operation of this contact.

3. APPENDIX. Vehicle Specification (8-passenger van)

APPENDIX

VEHICLE SPECIFICATIONS – 8-PAX Van for DCAT-A, Camp Zama

1. DESCRIPTION: Leasing of One (1) 8 PAX Carryall Van Right Hand Drive, Wagon, 4x2, Gasoline Engine Driven

Toyota Alphard or equal

2. Estimated Mileage: 5,000 to 10,000 km per year

3. Dimensions and other specifications

a. Model: New

b. Overall Length: Minimum 4,800 mm

c. Overall Width: Minimum 1,700 mm

d. Overall Height: Minimum 1,800 mm

e. Engine Displacement: Minimum 2,400 cc

f. Seating: Cloth covered and for 8 passengers, Fabric, including armrests.

Third (rear) seat must be adjustable/fold away type to accommodate luggage/cargo. Second seat must be available for 3 passengers.

g. Seat belts and harness: For all seats

h. Windows: Powered. Window tint (Full, except windshield, driver’s and passenger side), UV-ray blocker for all windows, except front windshield, driver’s side and passenger’s side.

i. Transmission: Automatic

j. Air Conditioning/heating: Dual air conditioning system (front & rear of vehicle), other than

R12 Freon Refrigerate.

k. Overhead Console Overhead console (Map light/rear air conditioner monitor)

l. GPS GPS Navigation System in English

m. Sun Visor Both the driver and front passenger seats.

n. Brake: Powered, ABS

o. Steering: Powered

p. Audio System: AM/FM Radio, CD player

q. Floor Mats: Yes

r. Air Bags: Yes

s. Emergency Repair Kit: Standard Emergency Repair Kit, including Jack, lug wrench, (2) chock blocks, triangle emergency sign, and other equipment’s for emergency repair, i.e. small tool kit

t. Vehicle Color: The Government selects within the Contractor’s available standard color at least 2 months prior to required delivery date.

u. Rustproof: Complete rust proof to minimum extent available that fits local conditions.

v. Number Plate: Japanese License Plate

w. Tires: Honshu: Mix tires (tubeless) for all seasons. Spare Tire as well.

x. Snow Chains: For all drive axle tires

y. Technical Maintenance Manual and parts Catalog: 2 sets per delivery point

z. Deed of Transfer: Yes (COPY)