PWS.pdf

FA520918Q0026

Attchment 1

DEPARTMENT OF THE ARMY

UNITED STATES ARMY GARRISON JAPAN

DIRECTORATE OF PUBLIC WORKS

UNIT 45006 APO AP 96343-5006

PERFORMANCE WORK STATEMENT

FOR

GROUNDS MAINTENANCE SERVICES

AT AKIZUKI, HIRO & KAWAKAMI

AMMUNITION DEPOT, HIROSHIMA JAPAN

(FEWR No.DF-00001-8J) 21 Dec 2017

Table of Contents

SECTION 1 Description of Services / General Information Page 2

SECTION 2 Services Summary Page 8

SECTION 3 Appendices Page 8

Appendix A. Estimated Workload Data

Appendix B. Maps and/or Site Plans

Akizuki AFE-17A Hiro AFE-17H Kawakami AFE-17K

Appendix C. Detail of Cutting

SECTION 1

DESCRIPTION OF SERVICES/GENERAL INFORMATION

1.0. DESCRIPTION OF SERVICES. The contractor shall provide all labor, equipment, transportation, tools, supervision, and other items and services necessary to perform grounds maintenance services at Akizuki, Hiro and Kawakami Ammunition Depot, Hiroshima, Japan. The contractor shall perform the scheduled ground maintenance services in accordance with (IAW) this Performance Work Statement (PWS), the attached appendices, commercial standards and practices, and applicable Japanese laws.

1.1. The contractor shall provide grounds maintenance services at the following sites:

Akizuki: 1-1-1, Akizuki, Etajima-cho, Etajima-shi, Hiroshima-ken, 737-2131 Kawakami: Muneyoshi, Hachihonmatsu-cho, Higashi Hiroshima-shi, Hiroshima-ken, 739-0145 Hiro: Ohban-cho, Kure-shi, Hiroshima-ken, 737-0138

1.2. The contractor shall maintain grass/weeds height IAW the standards listed below for typical growing season, April through October (see each performance period in the following table). Grounds maintenance shall be accomplished as indicated in Appendix A, Estimated Workload Data, and Appendix B, Site Plan.

Grass clippings shall be removed when visible after mowing and all grass and weeds must be disposed of off post.

Cutting Standards

Installation Area Lower Limits (in)

Higher Limits (in)

Performance Period

Akizuki Slope Area 4.0 8.0 April thru October Fence Area 4.0 12.0 Hiro Fence Area 4.0 12.0 April thru October

Kawakami Other Flat Area & ECM* Slope Area 2.0 8.0 May thru

September Magazines & Fence Area 4.0 12.0 *ECM: Earth Covered Magazines

1.3. The contractor shall submit an annual schedule within 14 calendar days after contract award for the Contracting Officer’s Representative’s (COR) approval. The contractor shall also submit monthly schedules ten (10) calendar days prior to each month (for the performance period in the above chart) for COR approval. The schedule shall provide the scheduled performance date, performance area, and estimated completion date. In the event rescheduling of services becomes necessary, either party shall notify to the other within three (3) calendar days to the scheduled work time and provide a new schedule for work to be completed.

1.4. The contractor must perform all operations in a prudent, conscientious, safe and professional manner.

The contractor agrees that his personnel and equipment are subject to safety inspections by government personnel while on federal property. The ammunition areas must be protected from the outbreak of fire IAW DA PAM 385-64, 3-7, Ammunition and Explosives Safety Standards.

2.0. GENERAL INFORMATION.

2.1. CONTRACTOR PERSONNEL.

2.1.1. Contract Manager. The contractor shall provide a contract manager who shall be responsible for all requirements in this PWS. The name of this person and an alternate(s) who shall act for the contractor when the manager is absent, shall be designated in writing to the contracting officer (KO). The contract manager or alternate shall have full authority to act for the contractor on all matters relating to this contract. The contractor shall provide the contract manager’s names, addresses, and telephone numbers.

The contractor shall maintain a current listing of employees, providing updates as changes occur. The contract manager or alternate shall be proficient in English and have a good understanding of the requirements pertaining to this contract for interpretation and implementation of directives (written and oral), issued in English by the KO or COR.

2.1.2. Contractor Employees. The contractor personnel shall be easily recognizable as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges which contain the contractor’s company name and the employee’s name.

2.1.3. Removal of Contractor’s Employees. The contractor shall utilize only experienced, responsible and capable employees in the performance of this contract. The KO may require that the contractor remove any of his/her employees who endanger persons or property, or whose continued employment under this contract is inconsistent with the interests of the U.S. Government.

2.1.4. Other Country Nationals (OCN). The Security Forces on each base control entry to the base.

Under certain circumstances, the OCN might be denied entry. It is the contractor’s responsibility to coordinate with Security Forces at each base when there is a question about particular entry circumstances.

2.1.5. U.S. Government and/or Master Labor Contract Employees. The contractor shall not hire employees of the U.S. Government and/or Master Labor Contract employees in violation of the Procurement Integrity Act. See FAR Section 3.104. Furthermore, the contractor shall not employ any Department of Defense employee, either military or civilian, unless such person seeks and receives approval IAW Department of Defense 5500.7-R, Joint Ethics Regulation.”

2.1.6. Military Personnel. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall to active duty. Abrupt absence of these personnel could adversely affect contractor’s ability to perform; however, their absence at any time shall not constitute an excuse for non-performance under this contract.

2.1.7. Roster. The contractor shall provide a complete roster of all personnel (including the contract manager and alternate contract manager) to the CORs prior to start of performance. The roster must include all employee names, addresses, and telephone numbers. The contractor shall maintain a current listing of employees, providing updates as changes occur.

2.2. QUALITY CONTROL. The contractor shall develop and maintain a quality control program to ensure the services are performed IAW commonly accepted commercial practices. The contractor shall develop and implement procedures to identify, prevent and ensure non-recurrence of defective services.

At a minimum, the contractor shall develop quality control procedures addressing the areas identified in Section 2, Services Summary.

2.3. QUALITY ASSURANCE. The Government will evaluate the contractor’s performance IAW with the Quality Assurance Surveillance Plan (QASP) by appointing a COR to monitor performance to ensure services are received.

2.4. GOVERNMENT REMEDIES. The KO shall follow FAR 52.212-4, Contract Terms and Conditions-Commercial Items, for the contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

2.5. CONTRACTING OFFICER (KO) AUTHORITY. Only the KO has authority to enter into, administer, terminate or modify the terms and conditions herein. Any changes made by persons other than the KO will be considered an unauthorized commitment and subject to ratification actions IAW FAR 1.602-3.

2.6. CONTRACTING OFFICER’S REPRESENTATIVE (COR). The contractor shall coordinate all aspects of this requirement with the COR. Completed work shall be subject to inspection and acceptance by COR. This designation will be made in writing by the KO at the time of contract award, or prior to commencement of COR duty. The COR shall NOT direct or redirect any contractor action(s). This can only be done by the KO.

2.7. AVAIIABILITY OF FACILITY.

2.7.1. Hours of Service. Except special work site the contractor will perform scheduled work on weekdays, Monday through Friday (exclusive of the U.S. legal and other designated holidays listed below), during normal duty hours, 0800 - 1630 hours unless prior arrangements have been made with the

COR.

2.7.2. Legal American Holidays and Other Designated Holidays.

American Holidays 1 January New Year’s Days 3rd Monday in January Martin Luther King Jr.’s Birthday 3rd Monday in February President’s Day Last Monday in May Memorial Day 4th of July* Independence Day 11th of August Mountain Day 1st Monday in September Labor Day 2nd Monday in October Columbus Day 11 November* Veterans Day 4th Thursday in November Thanksgiving Day 25 December* Christmas Day

Other Designated Holidays 11 Aug Mountain Day 1, 2 & 3 January New Year’s Days 29, 30 & 31 December Year End Days

*Holidays falling on a Saturday will be observed on the preceding Friday, Holidays falling on a Sunday will be observed on the following Monday.

2.7.3. Arrangements of the Performance Time. Should the contractor decide to perform any of the required services before or after normal duty hours, the contractor will request approval prior to performance from the COR and shall do so at no additional cost to the Government.

2.7.4. Performance During Rainy days. The working hours will be the same as normal performance hours listed in par 2.7.1., but the contractor shall determine wether he/she may continue/start performing the specific tasks or he/she should stop performing the specific tasks during rainy days. The contractor shall consider safety and all the hazardous weather and equipment conditions during the rainy day to make determination; hence the contractor is responsible for any mishaps and damages to the contractor or the Government. In the event the contractor determines that they cannot perform, the contractor shall notify the COR to reschedule services.

2.8. SECURITY AND SAFETY REQUIREMENTS .

2.8.1. Installation Base Passes. The U.S. Government will issue all required Installation/Base Passes and Controlled Area Badges to contractor personnel at no cost to the contractor. Vehicle insurance certificates are required to obtain Base Passes and must cover the automobile liability insurance in the types and minimum amounts of (a) Bodily Injury - ¥30,000,000 per person per occurrence, in addition to the Japanese Compulsory Insurance (JCI), and (b) Property Damage - ¥3,000,000 per occurrence. The prime contractor shall be responsible for all passes issued to his/her own or subcontractor’s employees under this contract. The contractor shall return all applicable passes upon termination of employment or completion of this contract to the Japanese Pass Section, and a certificate of receipt shall be obtained.

NOTE: The contractor personnel are required to comply with U.S. Army Regulation 190-5 for personnel pass requirements. The contractors are also required to comply with U.S. Army Garrison Japan Regulation 190-13 for vehicle pass requirements. These regulations are available for the selected contractor’s review upon personnel and/or vehicle pass issuance.

2.8.2. Security Requirements. The contractor shall ensure each employee obtains all the required passes and identification items for access to U.S. Government’s installations. These items are issued by the Security Forces Pass and Registration Section. The contractor and employees shall return identification cards to Security Forces within 24 hours of termination or completion of this contract. All other Government identification for terminated employees shall be returned to the KO within 24 hours of termination.

2.8.3. Off Limit Signs. The contractor shall provide warning and/or ”OFF LIMITS” signs in both English and Japanese and post them at the entrances of jobsite. The contractor shall control all personnel desiring access into jobsite areas when work is in progress.

2.8.4. Photography Permission. The contractor shall obtain COR approval prior to commencing any photography.

2.8.5. Reports of Damages, Destruction, Injury, or Death.

2.8.5.1. The contractor shall report all incidents of damage or destruction to property, or personal injury or death to any person, arising out of and during the performance of this contract. The term “property” includes equipment, freight, or property of any type, whether Government owned or not. The term “contractor” includes the contractor, its agents, servants or employees.

2.8.5.2. The contractor shall submit these reports to the KO through the COR as follows:

(a) A preliminary report shall be made as soon as practicable after the time the incident occurs. The report may be either verbal or facsimile.

(b) A complete written report shall be submitted within 4 days (96 hours) after occurrence of the incident. A copy of this report shall be furnished to the COR.

2.8.6. Security Danger Warning, Accident Prevention, Fire Prevention and Fire Protection Requirements. The contractor shall comply with all pertinent requirements of the U.S. Army and USAG- J Fire Protection and Safety Regulations or Laws of Japan, whichever is more stringent, to insure compliance by all subcontractors.

2.8.7. Accident Prevention plan and Job Hazard Analysis. The contractor shall not commence work at the job site until an Accident Prevention Plan and a Job Hazard Analysis are submitted for review and approved by the COR. The contractor is responsible for reviewing section 01 and 33 of EM 385-1-1, the US Army Corps of Engineers’ Safety and Health Requirements Manual, http://www.usace.army.mil/Safety-and-Occupational-Health/EM-385-1-1-2008-Being-Revised/

2.8.8. Environmental Regulations. The contractor shall comply with all U.S. Government and Japanese environmental laws (whichever are most stringent) to protect the health and safety of employees/residents, and preserve the local and global environment. The contractor shall comply with the Japan Environmental Governing Standards (JEGS) and shall minimize or eliminate environmental pollution and energy/utility waste.

2.8.9. Disposal of Materials. All debris generated from the work shall be removed from job site and disposed of off-base by the contractor IAW the laws of Japan. The contractor shall report of disposal amount to Environmental office at Kure by email or fax each time when wastes are transported off-base.

2.8.10. Responsibility for Damages. Any damages caused to U.S. Government property during the course of performing this contract shall be restored, replaced and/or repaired to its original condition at no additional cost to the U.S. Government.

2.8.11. Temporary Work Stoppage. In the event the Garrison Commander requests a temporary shutdown of the facility, the contractor will be notified in writing by the KO. Any Government caused delays as a result of a temporary shutdown that may require an adjustment to the contract will be coordinated through the KO.

2.9. CLEANLINESS. The contractor is responsible for cleanliness of the service areas. This includes, but is not limited to, washing, sweeping, dusting and other janitorial services necessary to maintain the area in a clean and sanitary condition. The contractor shall furnish such supplies as required.

2.9.1. Conservation of Utilities. The contractor shall instruct employees in utility conservation practices.

The contractor shall be responsible for operating under conditions, which preclude the waste of utilities.

The contractor shall comply with additional energy policies upon notification by the KO.

2.10. CONTRACT MANPOWER REPORTING. The contractor shall report ALL labor hours (including subcontractor labor hours) required for the performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

http://www.usace.army.mil/Safety-and-Occupational-Health/EM-385-1-1-2008-Being-Revised/ http://www.ecmra.mil/

2.10.1. Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October each calendar year. Contractors may direct questions to the CMRA help desk.

2.10.2. Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

SECTION 2

SERVICES SUMMARY

The following Services Summary (SS) identifies the performance objectives and performance thresholds for critical tasks associated with providing support services for this requirement. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

SS Number and Performance Objective PWS Paragraph Performance Threshold Method of Assessment

SS#1. Grass/Weeds Cutting Standard Para 1.2.

Two (2) minor defects or customer complaints per month are allowed

Periodic Inspection and Customer Complaints

SS#2. Schedule Para 1.3.

One (1) defect per performance period is allowed

100% Inspection

SECTION 3

APPENDICES

APPENDIX A: Estimated Workload Data

Installation Area Est Qty (㎡)

Akizuki Slope Area 71,500 Fence Area 30,000

Hiro Fence Area 6,400

Kawakami Other Flat Area 141,500

ECM Slope Area 63,000 Fence Area 6,800

*ECM: Earth Covered Magazines

APPENDIX B: Maps and/or Site Plans

Akizuki - AFE-17A Hiro - AFE-17H Kawakami - AFE-17K

APPENDIX C: Detail of Cutting