FA5209-17-U-0056.pdf

Solicitation Number:

FA5209-17-U-0056

Notice Type:

Combined Synopsis/Solicitation

Synopsis:

Added: 11 September, 2017 12:00 p.m.

Combined Synopsis/Solicitation

RFQ – Mountain Flying Training Course for 459th AS, Yokota Air Base, Japan

Requesting Agency: 459th Airlift Squadron

Yokota Air Base, Fussa-shi, Tokyo 197-0001 Japan

Purchasing Agency: 374th Contracting Squadron/LGCB

Yokota Air Base, Fussa-shi, Tokyo 197-0001 Japan

1. This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in

Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

2. Submit written proposals in reference to Request for Quotation (RFQ) number FA5209-17-U-0056. All prospective offerors must submit their written quotes and all required documents as outlined in 52.212-1;

Instructions to Offerors. Due to the overseas location of this solicitation, no set-aside will be used. The NAICS code for this requirement is 611512, Flight Training.

3. This solicitation document and incorporated provisions and clauses are those in effect through Federal

Acquisition Circular 2005-95 dated 19 January, 2017.

4. Potential bidders are to provide a proposal for the purchase outlined in the Statement of Work (SOW, Attachment

1), which is included as an attachment to this solicitation:

- Proposal shall include a total price for the following bid schedule:

CLIN 0001 – Mountain Flying Training Course with attachments in accordance with the attached SOW, Attachment

Quantity: 1 EA - Unit Price: $_______________ Total Price: $_______________

- Prices shall be all inclusive (i.e. all material, transportation, labor, etc.)

- Prices shall be proposed in U.S. Dollar ($) and proposals shall be valid for a minimum of 60 days.

- Performance Period: Refer to attached SOW.

OFFER DUE DATE:

Offers are due to this office no later than 12:00 p.m. Japanese Standard Time (JST), Tuesday 19 Sep 2017.

Offers may be sent via e-mail to ryan.marzetta@us.af.mil or jacqueline.bongard@us.af.mil . Email submissions are preferred.

Primary point of contact:

Ryan Marzetta, Contract Specialist, TEL: 042-552-3011 or email: ryan.marzetta@us.af.mil

Alternate point of contact:

Jacqueline Bongard, Contracting Officer, TEL: 042-552-3011 or email: jacqueline.bongard@us.af.mil mailto:ryan.marzetta@us.af.mil mailto:jacqueline.bongard@us.af.mil

FAR 52.212-1 Instructions to Offerors – Commercial Items (JAN 2017)

*If offerors fail to submit the followings, offerors are considered as non-responsive and ineligible for contract award.

All proposals must include the following information:

1. Company's complete mailing and remittance address

2. Price Schedule

3. Discounts for prompt payment- if any

4. Proposals must be valid for a period of no less than 60 days.

5. Offerors shall complete the registration to have their own access for System for Award Management

(https://www.sam.gov/portal/SAM/).

6. Proposal shall include the contractors Technical Capability as follows:

a) Manufacturer Catalogs, Brochures, or Specifications need to be attached as outlined in the SOW, Attachment 1

b) Projected schedule of Delivery Date

FAR 52.212-2 Evaluation--Commercial Items (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be the most advantageous to the Government, price and other factors considered.

The following factors shall be use be used to evaluate offers: Price and Technical Capability.

1. Price

2. Technical Acceptability: Capability to provide items that meet and Government Minimum Item

Characteristics, Appendix A, Attachment 1, by submitting the product literature or other documents to provide quality products complying with the attached “SOW”, Attachment 1.

Initially, offers shall be ranked according to evaluated prices, and the lowest offeror’s technical information will be forwarded to the customer, Main Chapel for evaluation, and the customer will rate the technical information as

“acceptable” or “unacceptable”. Technical acceptability is met when the offeror submits proof of technical capability and compliance with the requirements above. A single award will result from this evaluation.

If the lowest offeror meets the Government technical acceptability as defined above, the Purchase Order will be awarded to the lowest price with technically acceptable offeror. If the lowest offer fails to meet the Government technical acceptability, it will be eliminated from consideration for award. The Government will then evaluate the next low offeror’s technical acceptability in the same manner. This process will continue until on offeror is found to meet the

Government technical acceptability as defined in this solicitation.

The Government intends to award a purchase order without discussions with respective offerors. The Government however, reserves the right to conduct discussions if deemed in its best interest.

The contractor shall submit Material Approval Submittal, AF Form 3000 to the Contracting Officer prior to start on site work.

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items (Jan 2017) with Alternate I

(Oct 2014):

Offeror shall include a completed copy of the provision. (See Attachment 2)

Attachments:

1. Statement of Work (SOW), Dated 1 September 2017

2. Reps & Certs

The following contract clauses apply to this acquisition:

THIS REQUEST DOES NOT COMMIT THE GOVERNMENT TO PAY ANY COSTS INCURRED IN

PREPARATION OF YOUR SUBMISSION OR TO ISSUE AN ORDER FOR SUPPLIES AND SERVICES.

CONTRACT CLAUSES BY REFERENCE

FAR 52.204-7 – System for Award Management (OCT 2016)

FAR 52.212-3 – Offeror Representations and Certifications -- Commercial Items (JAN 2017) (See Attachment 2)

FAR 52.212-4 – Contract Terms and Conditions – Commercial Items (JAN 2017)

FAR 52.214-34 – Submission of Offers in the English Language (APR 1991)

DFARS 252.225-7041 – Correspondence in English (JUN 1997)

DFARS 252.237-7010 – Prohibition on Interrogation of Detainees by Contractor Personnel (JUN 2013)

DFARS 252.203-7000 – Requirements Relating to Compensation of Former DoD Officials (SEP 2011)

DFARS 252.232-7003 – Electronic Submission of Payment Requests and Receiving Reports (JUN 2012)

DFARS 252.203-7005 – Representation Relating to Compensation of Former DoD Officials (NOV 2011)

DFARS 252.225-7031 – Secondary Arab Boycott of Israel (JUN 2005)

DFARS 252.244-7000 – Subcontracts for Commercial Items (JUN 2013)

DFARS 252.247-7024 – Notification of Transportation of Supplies by Sea (MAR 2000)

DFARS 252.223-7008 – Prohibition of Hexavalent Chromium (JUN 2013)

FAR 52.252-2 – Clauses Incorporated by Reference (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: http://farsite.hill.af.mil/

(End of clause)

FAR 52.212-5 – Contract Terms and Conditions Required to Implement Statutes or Executive Orders --

Commercial Items (JAN 2017), is applicable to this procurement along with the additional FAR clauses cited in the clause to include:

X 52.204-10 – Reporting Executive Compensation and First-Tier Subcontract Awards (OCT 2016)

X 52.209-6 – Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, Or Proposed for Debarment (OCT 2015)

X 52.222-19 – Child Labor–Cooperation with Authorities and Remedies (OCT 2016)

X 52.222-50 – Combating Trafficking in Persons (MAR 2015)

X 52.222-50 Alternate I – Combating Trafficking in Persons (MAR 2015)

X 52.223-18 – Encouraging Contractor Policies to Ban Text Messaging while Driving

(AUG 2011)

X 52.225-13 – Restrictions on Certain Foreign Purchases (JUN 2008) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

X 52.232-33 – Payment by Electronic Funds Transfer – System for Award Management

(JUL 2013 (31 U.S.C 3332)

http://farsite.hill.af.mil/

5352.201-9101 OMBUDSMAN (JUN 2016)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman:

AFICA/KHO 25 E Street Suite B-100, JBPH-H, HI 96853-542, phone number (808)448-2457, facsimile number

(808)449-8571. Concerns, issues, disagreements, and recommendations that cannot be resolved at the

Center/MAJCOM/DRU/HQ AFICA/AFISRA/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

252.232-7006 Wide Area Workflow Payment Instructions (MAY 2013)

(a) Definitions. As used in this clause--

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area Work

Flow (WAWF).

Local Processing Office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and

Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

https://www.acquisition.gov/

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training

Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data

Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type: 2-in-1 (Service)

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

Government

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC F68800

Issue By DoDAAC FA5209

Admin DoDAAC FA5209

Inspect By DoDAAC F4G1K1

Ship To Code N/A

Ship From Code N/A

Mark For Code N/A

Service Approver (DoDAAC) F4G1K1

Service Acceptor (DoDAAC) F4G1K1

Accept at Other DoDAAC N/A

LPO DoDAAC N/A

DCAA Auditor DoDAAC N/A

Other DoDAAC(s) N/A

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS

Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send

Additional Email Notifications” field of WAWF once a document is submitted in the system.

374CONS.LGCB.WAWF@US.AF.MIL

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact: 374CONS.LGCB.WAWF@US.AF.MIL

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

mailto:374CONS.LGCB.WAWF@US.AF.MIL mailto:374CONS.LGCB.WAWF@US.AF.MIL

Contracting Office Address:

374th Contracting Squadron/LGCBB

Bldg 620, Yokota Air Base

Fussa-shi, Tokyo 197-0001 Japan

Primary Point of Contact:

Ryan Marzetta

Contract Specialist ryan.marzetta@us.af.mil

Phone: 042-552-3011

Secondary Point of Contact:

Jacqueline Bongard jacqueline.bongard@us.af.mil

Phone: 042-552-3011

The full text of the FAR, DFAR, and AFFARS can be accessed on the Internet at http://farsite.hill.af.mil http://farsite.hill.af.mil/