02._NTO.pdf

DEPARTMENT OF THE AIR FORCE

PACIFIC AIR FORCES

19 Jul 2017

MEMORANDUM FOR PROSPECTIVE PROPOSER

FROM: 374 CONS/LGCZ

Unit 5228, Bldg. 620, Yokota Air Base Fussa-shi, Tokyo 197-0001

SUBJECT: Notice to Offerors for Solicitation No. FA5209-17-Q-0044, Chartered Bus Transportation

Services in Hokkaido

1. The following information is provided to you to supplement the subject solicitation:

a. Clauses or Provisions Incorporated by Reference. The solicitation and resultant contract incorporates one or more clauses or provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil/VFFARA.HTM http://farsite.hill.af.mil/VFDFARA.HTM http://farsite.hill.af.mil/vfaffara.htm

b. The Government contemplates awarding multiple Blanket Purchase Agreements (BPAs) resulting from this solicitation. Offerors must propose on all line items in the pricing schedule.

c. Authorization to Perform. This project will be performed in its entirety in the country of Japan, therefore, the successful offerors must be licensed and registered to perform the business in the country of Japan. The Government requires, and the offerors certify that the offerors hold a permit for the General Passenger Transportation Business by Chartered Vehicles (“Ippan Kashikiri Ryokaku Jidosha Unso Jigyou / “一般貸切旅客自動車運送事業”) issued by the Ministry of Land, Infrastructure, Transportation and Tourism (MLIT), GOJ in accordance with the GOJ Road Transportation Law to perform the subject service. The offerors shall furnish to the Government, if requested, copies of the authorization.

d. Mobilization and Phase-In Period. A period of two (2) calendar days is deemed sufficient for the BPA to mobilize, phase-in and complete preparation prior to the start of contract performance on the date specified in the contract. Expect all offerors to be fully aware of the above and consider the stated phase-in time in their planning and the pricing of their proposals. Mobilization and phase-in costs are not reimbursable under this contract.

e. Data Universal Numbering System (DUNS) Number (Applies to offers exceeding $3,500).

The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation "DUNS" followed by the DUNS number that identifies the offeror's name and address. If the offeror does not have a DUNS number, it should contact Dun and Bradstreet to obtain one. An offeror in Japan should contact Dun and Bradstreet TSR Ltd. office at Tel: 03-6910-3140, Fax: 03-5221-0712. The offeror may obtain more information regarding the DUNS number, including locations of local Dun and Bradstreet Information Services offices for offerors located outside the United States, from the Internet home page at http://www.dnbtsr.com/index.html. If an offeror is unable to locate a local service center, it may send an e-mail to Dun and Bradstreet at globalinfo@mail.dnb.com.

f. Commercial And Government Entity (CAGE) Code Reporting. The offeror is requested to enter its CAGE code on its offer in the block with its name and address. The CAGE code entered must be for that name and address. Enter "CAGE" before the number. If the offeror does not have a CAGE code, it may ask the Contracting Officer to request one from the Defense Logistics Information Service (DLIS).

The Contracting Officer will-

(1) Ask the Contractor to complete section B of a DD Form 2051, Request for Assignment of a Commercial and Government Entity (CAGE) Code;

(2) Complete section A and forward the form to DLIS; and

(3) Notify the Contractor of its assigned CAGE code. Offerors may not delay submission of the offer pending receipt of a CAGE code. If your organization does not have a CAGE assigned yet, for most countries you can obtain one by connecting to https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx

g. System for Award Management (SAM). Unless exempted by an addendum to the contract, the Contractor is responsible during performance and through final payment of any contract for the accuracy and completeness of the data within the SAM database and for any liability resulting from the government’s reliance on inaccurate or incomplete data. To remain registered in the SAM database after the initial registration, the contractor is required to review and update on an annual basis from the date of initial registration or subsequent updates its information in the SAM database to ensure it is current, accurate and complete. Updating information in the SAM does not alter the terms and conditions of the contract and is not a substitute for a properly executed contractual document. Offerors may obtain information on registration and annual confirmation requirements via the Internet at https://www.sam.gov/.

h. Submission of Offers. Offerors may respond to the subject solicitation via hand carry, postal mail, facsimile, or e-mail.

(1) Submission of Offers via Facsimile. Offerors may respond to the subject solicitation via facsimile. Respond to this solicitation by fax is subject to the same rules as a response via postal mail or hand-carry. The number of receiving facsimile equipment is 042-551-0973 from inside Japan / 81 (country code)-42-551-0973 from outside Japan.

(2) Submission of Offers via e-mail. Offerors may respond to the subject solicitation via e-mail.

Respond to this solicitation by e-mail is subject to the same rules as a response via postal mail or hand-carry. By submitting an electronic copy, offerors assume all risk of quotations not getting through security measures and firewalls. Only files created using Adobe.pdf will be accepted. No zip files will be accepted. If submitting quotes electronically, email the file(s) by the solicitation closing date and time to the following email address: naotsugu.kono.jp@us.af.mil or maki.kodama.jp@us.af.mil.

(3) The Government reserves the right to make award solely on the facsimile or email. However, if requested to do so by the Contracting Officer, the apparently successful offeror promptly shall submit the complete original signed offer.

i. Electronic Funds Transfer (EFT). If the awardee of the subject requirement will receive payment via electronic funds transfer (EFT) and the payment will be made to a Japanese bank account, the applicable bank will receive payment and a transaction fee shall be taken by the accepting bank for each transaction. The fee may vary depending on the accepting bank. The U.S. Government will not be responsible for repayment of this transaction fee; therefore, an offeror using a Japanese bank account must consider this bank fee when providing an offer in response to the subject solicitation.

2. Point of contact on this solicitation is Mr. Naotsugu Kono, Contract Specialist, phone at 042-552-3010 from inside Japan/011-81-42-552-3010 from U.S., fax at 042-551-0973 from inside Japan/011-81-42- 551-0973 from U.S., or e-mail at naotsugu.kono.jp@us.af.mil or the undersigned by phone at 042-552- 3010 from inside Japan/011-81-42-552-3010 from U.S., fax at the same number, or e-mail at maki.kodama.jp@us.af.mil.

MAKI KODAMA

Contracting Officer