EYC_Combined_Synopsis_Solicitation.docx

Solicitation Number: FA5209-16-Q-1026

Notice Type: Combined Synopsis/Solicitation

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in the Federal Acquisition Regulation (FAR), subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. This is a Request for Quotation (RFQ) and a written solicitation will not be issued. The solicitation number is FA5209-16-Q-1026.

2. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-59 and DFARS Publication Notice 20120522.

3. The NAICS is 813110, Small Business Size Standard for this NAICS code is $7,000,000.00.

4. There is no set aside for this RFQ in accordance with FAR 19.000(a) as this contract will be performed solely in Japan.

5. DESCRIPTION:

The contractor shall develop a program that is designed to meet the community needs based on the Performance-based Work Statement requirements to ensure an effective youth ministry program (See Attachment 2).

6. PERIOD OF PERFORMANCE:

POP: Basic period of 01 Sep 2016 through 31 Aug 2017 and two one-year option periods.

7. Deadline for receipt of offers: 26 Aug 2016, 5:00 PM, Japan Standard Time.

8. The following provisions apply to this acquisition:

FAR 52.212-1 Instructions to Offerors -- Commercial Items (Oct 2015)

Addendum to FAR 52.212-1 Instructions to Offerors -- Commercial Items (Oct 2015) Paragraph (c) is modified to read as follows:

(c) Period for the acceptance of offers. The offeror agrees to hold the prices in its offer for 90 calendar days from the date specified for receipt of offers.

FAR 52.212-2, Evaluation -- Commercial Items (Oct 2014) This provision is incorporated by reference, and paragraph (a) is modified to read as follows:

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and technical acceptability considered. The Government intends to make award to the lowest priced technically acceptable. The Government intends to award without discussions with respective offerors. The Government, however, reserves the right to conduct discussions if deemed in its best interest. The following listed are evaluation factors that shall be used in the evaluation process:

1. Price

2. Technical Acceptability

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(i) The price evaluation will be made on the basis of the total price of all line items including all options. An offeror must therefore propose on all line items including options. The Government shall evaluate based on lowest price technical acceptability. If the lowest offeror meets the Government technical acceptability standard as defined in below paragraph b(ii), the contract may be awarded to the lowest offeror. If the lowest offeror fails to meet the Government technical acceptability as defined in below paragraph b(ii), it will be eliminated from consideration for award.

Price Evaluation for Utilization of FAR 52.217-8, Extension of Services Clause: In order to meet the requirement of FAR Part 6 and FAR Part 17, the price equivalent to the 6 months extension of services authorized by FAR 52.217-8 will be evaluated separately, and will not be factored as part of the total evaluated price for award. The Government will calculate prices for a quantity equivalent to 6 months by prorating prices offered for CLIN 0001 including Options and evaluate such prices for reasonableness.

(ii) Technical acceptability is met when the offeror submits proof of the mandatory license, certification and experience (resume) to the level as required in the PWS and this RFQ. The offeror is requested to submit the following for assessment of technical acceptability in accordance with Paragraph 1.1.5. of the PWS:

1. Passport or equivalent document which can prove the candidate’s age.

2. An application for a local background check Department of Defense Instruction (DODI 1402.5), Criminal History Background Checks.

3. Resume (at least a Bachelor’s degree and a minimum of three years of previous experience working directly with youth in established youth organizations, having been cleared and endorsed through necessary training and background clearance to work with youth.

4. Past experience will be rated as acceptable or unacceptable. Past experience is considered acceptable when the work performed is recent, relevant and of satisfactory quality or better. “Recent” is defined as past or current contracts performed in the last three years. “Relevant” is defined as “like services” as those described in this solicitation and of the same magnitude of the effort. Relevant contracts are defined as paragraph b(ii) above. “Quality” is described as how well the offeror performed past and present contracts. Past experience is acceptable when recent, relevant and quality performance is demonstrated.

(iii) Offerors are cautioned to submit sufficient information and in the format specified in paragraph A below. Offeror’s may be asked to clarify certain aspects of their quote, such as the relevance of past experience information.

A. Past Experience Reference List: Only references for same or similar type contracts desired. Submit one copy. The response shall consist of (1) Past Experience Reference List.

(1) Past Experience Reference List: Past Experience Reference List shall be submitted from offerors to 374 CONS/LGCB, by either e-mail (daniel.howell.4@us.af.mil) or FAX (042-530-3319). Offeror shall submit the reference list of one contract performed (on-going or completed) as prime contractor, subcontractor, joint venture and/or teaming partner of the most relevant contract (similar in scope, size and complexity) for US Government agency, Government of Japan or its political subdivision, or commercial customer within the last three years of this solicitation release date. Furnish the following information for each reference on the list of contracts information:

1. Name of contracting activity (e.g. Government Agency/Company name)

2. Point of Contact (POC), Contracting Officer and/or Contract Administrator’s Phone/FAX number, and e-mail address (if available)

3. Contract number and project title

4. Contract Type (e.g. Firm-Fixed Price, IDIQ, Requirements type)

5. Total contract value

6. Performance period (e.g. date/month/year through date/month/year)

7. Description of contract work performed

8. Contracting Officer’s name and phone number

9. Government Inspector/commercial project manager and phone number

10. List of major subcontractors if applicable

In addition, the offeror may provide information on problems encountered on the contracts identified in A(1) above and corrective actions taken to resolve these problems. This may include a discussion of efforts accomplished by the offeror to resolve problems encountered on prior contracts as well as past efforts to identify and manage program risk (See Attachment 3).

FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items (Apr 2016)

Offeror shall include a completed copy of the provision.

9. The following clauses apply to this acquisition:

FAR 52.212-4 Contract Terms and Conditions--Commercial Items (May 2015)

Addendum to FAR 52.212-4 Contract Terms and Conditions--Commercial Items (May 2015)

(c) Changes. The text is deleted and replaced as follows:

FAR 52.217-8, Option to Extend Services (Nov 1999) and FAR 52.217-9, Option to Extend the Term of the Contract (Mar 2000) have been added by addendum to this contract. In accordance with terms and conditions of the clause, the Contracting Officer may unilaterally exercise any option(s). All other changes to the terms and conditions of this contract shall be made only by written agreement of the parties.

For Local Contractors

(k) Taxes. The text is deleted and replaced as follows:

(1) Unless otherwise provided in this contract, the contract price includes all applicable taxes and duties, except taxes and duties that the Government of the United States and the Government of Japan have agreed shall not be applicable to expenditures in Japan by or on behalf of the United States.

(2) The Status of Forces Agreement between the Japan and the United States and implementing the Japanese laws authorizes the United States exemption from certain Japanese taxes for materials, supplies, equipment and services procured for official purpose in Japan by the United States Armed Forces or by authorized agencies of the United States Armed Forces. Those taxes include (1) Consumption tax, (2) Gasoline tax and local road tax on gasoline, (3) Diesel oil tax, and (4) Liquefied petroleum gas tax.

(3) The Contractor will submit requests for gasoline or diesel oil tax exemption certificate to the Contracting Officer. This request will show the actual amount of gasoline or diesel oil used exclusively for the performance of this contract, with documentary evidence and detailed item breakdown to support the accurate consumption of gasoline or diesel oil, or other necessary information and data as may be required. The Contracting Officer will issue to the Contractor a tax exemption certificate for the actual amount of gasoline or diesel oil used exclusively for the performance of this contract.

(u) Conciliation. Except as otherwise provided in this contract, any disagreement arising under this contract which is not resolved by the parties to this contract may be submitted to the United States - Japan Joint Committee for conciliation in accordance with Paragraph 10, Article XVIII of the Status of Forces Agreement under Article VI of the Treaty of Mutual Cooperation and Security between Japan and the United States of America. Requests by the Contractor shall be made in accordance with the following procedures:

(1) In the event the Contractor desires conciliation after the decision of the Contracting Officer has been served upon him, he will first file his appeal from such findings of fact with the appropriate authority in accordance with the clause of this contract entitled, “Disputes” and within the time limits described therein before filing a request for conciliation with the Joint Committee and then request the appellate authority under the “Disputes” clause to suspend its action on his appeal until such time as the Joint Committee has had an opportunity for effecting conciliation.

(2) The request for conciliation will be submitted by the Contractor through the nearest Defense Facilities Administration Bureau, to the Contract Conciliation Panel of the Joint Committee. Upon the filing of the request with the Joint Committee, the Contractor will immediately notify the Contracting Officer in writing that the request for conciliation has been filed.

(3) In the event the disagreement submitted to the Joint Committee under subparagraph (2) above has been resolved through conciliation, it will be the responsibility of the Contractor to notify the appellate authority designated in the clause of this contract entitled, “Disputes”, of the settlement of the dispute and to withdraw his appeal.

(4) In the event the Contractor has submitted a request for conciliation to the Joint Committee under subparagraph (2) above desires, notwithstanding tendency of his request for conciliation, that action by the appropriate authority under the clause of this contract entitled, “Disputes”, be resumed on his appeal, it is his responsibility to so request the said authority in writing. The Joint Committee shall be immediately informed by the Contractor of his action taken hereunder.

(5) No request for conciliation can be submitted to the Joint Committee in the case of a dispute upon which the final decision of the appropriate authority under the clause of this contract entitled, “Disputes”, has been rendered. Pending the hearing of the conciliation panel, the Contractor shall proceed diligently with the performance of the contract in accordance with the Contracting Officer’s decision. The provisions of this clause shall not prejudice any right which the parties to the contract may have to file in a civil suit.

FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items. (Jun 2014)

Only the following FAR clauses in paragraph (b) of FAR 52.212-5 are applicable:

(1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 253g and 10 U.S.C. 2402).

(4) 52.204-10, Reporting Executive compensation and First-Tier Subcontract Awards (Oct 2015) (Pub. L. 109-282) (31 U.S.C. 6101 note).FAR 52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment,

(30) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

(31) 52.222-26, Equal Opportunity (Apr 2015).

(42) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging while Driving (Aug 2011).

(46) 52.225-13, Restrictions on Certain Foreign Purchases (June 2008).

(52) 52.232-33, Payment by Electronic Funds Transfer—System For Award Management (Jul 2013)

FAR 52.217-8 Option to Extend Services (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor not later than 15 days of contract expiration.

FAR 52.217-9 Option to Extend the Term of the Contract (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days before contract expiration; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 42 Months.

(End of clause) Defense Priorities and Allocation System (DPAS): None

252.232-7003 Electronic Submission Of Payment Requests And Receiving Reports (Jun 2012)

(a) Definitions. As used in this clause–

(1) Contract financing payment and invoice payment have the meanings given in section 32.001 of the Federal Acquisition Regulation.

(2) Electronic form means any automated system that transmits information electronically from the initiating system to all affected systems. Facsimile, e-mail, and scanned documents are not acceptable electronic forms for submission of payment requests. However, scanned documents are acceptable when they are part of a submission of a payment request made using Wide Area WorkFlow (WAWF) or another electronic form authorized by the Contracting Officer.

(3) Payment request means any request for contract financing payment or invoice payment submitted by the Contractor under this contract.

(4) Receiving report means the data required by the clause at 252.246-7000, Material Inspection and Receiving Report.

(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests and receiving reports using WAWF, in one of the following electronic formats that WAWF accepts: Electronic Data Interchange, Secure File Transfer Protocol, or World Wide Web input. Information regarding WAWF is available on the Internet at https://wawf.eb.mil/.

(c) The Contractor may submit a payment request and receiving report using other than WAWF only when–

(1) The Contracting Officer administering the contract for payment has determined, in writing, that electronic submission would be unduly burdensome to the Contractor. In such cases, the Contractor shall include a copy of the Contracting Officer's determination with each request for payment;

(2) DoD makes payment for commercial transportation services provided under a Government rate tender or a contract for transportation services using a DoD-approved electronic third party payment system or other exempted vendor payment/invoicing system (e.g., PowerTrack, Transportation Financial Management System, and Cargo and Billing System);

(3) DoD makes payment for rendered health care services using the TRICARE Encounter Data System (TEDS) as the electronic format; or

(4) When the Governmentwide commercial purchase card is used as the method of payment, only submission of the receiving report in electronic form is required.

(d) The Contractor shall submit any non-electronic payment requests using the method or methods specified in Section G of the contract.

(e) In addition to the requirements of this clause, the Contractor shall meet the requirements of the appropriate payment clauses in this contract when submitting payments requests.

252.232-7006 Wide Area Workflow Payment Instructions (May 2013)

(a) Definitions. As used in this clause--

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

2n1

(Contracting Officer: Insert applicable document type(s). Note: If a “Combo” document type is identified but not supportable by the Contractor's business systems, an “Invoice” (stand-alone) and “Receiving Report” (stand-alone) document type may be used instead.)

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

F4G1D7

(Contracting Officer: Insert inspection and acceptance locations or “Not applicable”.)

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table* Field Name in WAWF Data to be entered in WAWF

(*Contracting Officer: Insert applicable DoDAAC information or “See schedule” if multiple ship to/acceptance locations apply, or “Not applicable.”)

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

374CONS.LGCB.WAWF@US.AF.MIL

(g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

374CONS.LGCB.WAWF@US.AF.MIL

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

1) Solicitation must be signed, dated and submitted by 25 Aug 2016, 5:00 PM, Japan Standard Time. All submissions can be electronically submitted to the following points of contact:

2) Utilize Attachment 1, Price Schedule of Ecumenical Youth Outreach Ministry Service, to submit your proposal to ensure a standard format of submissions.

3) Attachments:

Attachment 1: Price Schedule Attachment 2: Performance-based Work Statement (PWS) Attachment 3: Present/Past Experience Reference List Attachment 4: Offeror Reps & Certs