SITE_VISIT_MINUTES_for_ZNRE_15-1069_FA5209-15-B-0010.pdf

DEPARTMENT OF THE AIR FORCE

PACIFIC AIR FORCES

28 May 15

MEMORANDUM FOR DISTRIBUTION

Subject: Site Visit Minutes for Invitation for Bids (IFB). No. FA5209-I5-B-0010. Project No. ZNRE 15-1069.

Replace Fire Alarm Control System. B4086. Yokota Air Base. Japan

1. In accordance with FAR 52.236-27. SITE VISIT (CONSTRUCTION), incorporated in the subject IFB, an escorted site visit for the subject project was conducted on 27 May 15 at 1330 hours at B4086 (Auto Hobby Center), Yokota Air Base. Japan

The attendees were as follows:

Government

374 CES/CENMP: Mr. Mitsuru Yosizawa Electrical Engineer 374 CES/CENMP: Mr. Katsuyoshi I libino Electrical Engineer 374 CONS/LGCB: Mr. Setsuo Yamamoto Contract Specialist 374CONS/LGCB: Ms. Mio Miyabayashi Contract Specialist

Prospective Bidders

See Attachment (The list will be disclosed only to the Government)

2. Mr. Yamamoto opened the pre-proposal conference by introducing the Government personnel at 1330hrs.

Explanation of the solicitation package was provided and it was confirmed that the subject project is not currently funded, and the Government reserves the right to cancel the IFB without any cost to the Government.

It was emphasized that it is the bidders' responsibility to read all the contents of the IFB package and advised to give full attention not to make any miscalculation and omissions in their bids. Mr. Yamamoto asked all prospective bidders to ensure that their bids would be received and stamped prior to the due date/time. 1300 hours on 12 Jun 15. The following items were specifically mentioned:

A. Section A of SFI442: Items 14 through 20 shall be completed.

B. Section B of SF1442: Bidders' price shall be lllled-in in Yen amount.

C. Section K of SF1442: All the necessary fill-ins in this section shall be completed.

3. Mr. Yosizawa briefed work scope based on the Statement of Work (SOW) attached with the solicitation package. He emphasized the fallowings:

A. Fire Alarm Control Panel (FACP) made by Monaco Enterprise Inc. (Monaco) is highly recommended because of the compatibility with the existing system and easier maintainability for the CE Alarm Shop. If FACP made by other than Monaco is used, a five-year warranty will be necessary and a guarantee written by both the manufacturer and the contractor shall be submitted.

B. If a Contractor requests that Auto Ilobby Center is closed for seven days and it is approved, the entire facility will be vacant. However some employees will work, therefore attention will need to be paid.

4. Prospective bidders were advised they should submit any further questions in writing via e-mail in English to 374 CONS/I.GCB by 4 Jun 15. 1300 hours as stated in the solicitation. Additional questions and answers will be provided to all bidders by distribution.

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5. The question listed below was asked for the Government's responses after visiting the site.

Ql: In accordance with the Asbestos reports, some areas of Bldg 4086 have Grey Cement Smooth Coat and some areas don't have.

A1: Please consider that Grey Cement Smooth Coat exists in the whole Bldg 4086 because wiring for Fire Alarm Control System goes throughout the building.

6. The site visit was concluded at 1440 hours.

7. A copy of the minutes will be distributed to all attendees. The foregoing is a brief summary of the discussions held during orientation. Those present should advise the undersigned of any additional information, clarifications, or corrections that they feel should be made to the minutes within five (5) calendar days from distribution date. Failing notification to the contrary, these minutes will stand for the record.

Prepared by: Reviewed by:

Attachment

Attendance Sheets cc: 374 CES/CENMP

Distribution:

All prospective bidders

SETSUtfYAMAMOTO ERIKO FUKUSHIMA Contract Specialist tJ* a. /r- Contracting Officer

Site Visit

Attendance Sheet

Contract No. FA5209-15-B-0010

Project No. ZNRE 15-1069, Replace Fire Alarm Control System, B4086, Yokota Air Base, Japan

Date/Time: 27 May 15 /1330 hours

Government:

Name/Title Organization DSN

Setsuo Yamamoto/Contract Specialist 374 CONS/LGCB 225-9199

Mio Miyabayashi/Contract Specialist 374 CONS/LGCB 225-8101

Mitsuru Yoshizawa/Electrical Engineer 374 CES/CENMP 225-9399

Contractor/Sub-Contractor:

Name/Title Company Telephone No.

Tomonori Onoda TECC corporation 080-5087-5955

Ryo Igarashi Nippo corporation 042-552-9741

Kazuyoshi Omogai Nippo corporation 042-552-9741

Katsuhiko Kawasome Nippo corporation 042-552-9741

Yasuo Seki Nippo corporation 042-552-9741

Luiz Cesar Da Silva American Engineering Corporation

098-897-6781

Gozo Garan American Engineering Corporation 098-897-6781

Naoki Abe Ichibo 03-3779-9735

Tsuneo Miyauchi Ichibo 03-3779-9735

Masaru Asada Ichibo 03-3779-9735

Chihiro Honda Ichibo 03-3779-9735

Naohide Narita Ichibo 03-3779-9735

Mitsuru Nishimura Ichibo 03-3779-9735

Masao Nakayama Ichibo 03-3779-9735

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