Traditional_SV_Musician_Synopsis_Solicitation.pdf

Solicitation Number: FA5209-14-Q-1028

Notice Type: Combined Synopsis/Solicitation

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in the Federal Acquisition Regulation (FAR), subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. This is a Request for Quotation (RFQ) and a written solicitation will not be issued.

The solicitation number is FA5209-14-Q-1028.

2. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-59 and DFARS Publication Notice 20120522.

3. The NAICS is 711130, Small Business Size Standard for this NAICS code is $10,000,000.00.

4. There is no set aside for this RFQ in accordance with FAR 19.000(a) as this contract will be performed solely in Japan.

5. DESCRIPTION:

The Contractor shall provide musical accompaniment for the 1100 Traditional worship services in accordance with PWS attached. (See Attachment 2).

6. PERIOD OF PERFORMANCE:

Basic period of 30 Sep 2014 through 29 Sep 2015 and four one-year option periods.

7. Deadline for receipt of offers: 11 Sep 2014, 3:00 PM, Japan Standard Time.

8. The following provisions apply to this acquisition:

FAR 52.212-1 Instructions to Offerors -- Commercial Items (Apr 2014)

Addendum to FAR 52.212-1 Instructions to Offerors -- Commercial Items (Apr 2014) Paragraph (c) is modified to read as follows:

(c) Period for the acceptance of offers. The offeror agrees to hold the prices in its offer for 90 calendar days from the date specified for receipt of offers.

FAR 52.212-2, Evaluation -- Commercial Items (Jan 1999) This provision is incorporated by reference, and paragraph (a) is modified to read as follows:

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and technical acceptability considered. The Government intends to make award to the lowest priced technically acceptable. The Government intends to award without discussions with respective offerors. The Government, however, reserves the right to conduct discussions if deemed in its best interest. The following listed are evaluation factors that shall be used in the evaluation process:

1. Price

2. Technical Acceptability

3. Present/Past Performance

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(i) The price evaluation will be made on the basis of the total price of all line items including all options. An offeror must therefore propose on all line items including options. The Government shall evaluate based on lowest price technical acceptability. If the lowest offeror meets the Government technical acceptability standard as defined in below paragraph b(ii), the contract may be awarded to the lowest offeror. If the lowest offeror fails to meet the Government technical acceptability as defined in below paragraph b(ii), it will be eliminated from consideration for award.

Price Evaluation for Utilization of FAR 52.217-8, Extension of Services Clause: In order to meet the requirement of FAR Part 6 and FAR Part 17, the price equivalent to the 6 months extension of services authorized by FAR 52.217-8 will be evaluated separately, and will not be factored as part of the total evaluated price for award. The Government will calculate prices for a quantity equivalent to 6 months by prorating prices offered for all CLINs including Options and evaluate such prices for reasonableness.

(ii) Technical acceptability is met when the offeror submits proof of the mandatory license, certification and experience (resume) to the level as required in the PWS and this RFQ.

The offeror is requested to submit the following for assessment of technical acceptability in accordance with Paragraph 1.1.5. of the PWS:

1. Bachelor of Arts degree in music or 2 years of experience in music education

2. Resume (3 years’ experience of playing in religious worship services)

(iii) Offerors are cautioned to submit sufficient information and in the format specified in paragraph A below. Offeror’s may be asked to clarify certain aspects of their quote, such as the relevance of Present/Past Performance information.

A. Present/Past Performance Reference List: Only references for same or similar type contracts desired. Submit one copy. The response shall consist of (1) Present/Past Performance Reference List.

(1) Present/Past Performance Reference List: Present/Past Performance Reference

List shall be submitted from offerors to 374 CONS/LGCB, by either e-mail (setsuo.yamamoto.jp@us.af.mil) or FAX (042-530-3319). Offeror shall submit the reference list of one contract performed (on-going or completed) as prime Contractor, subcontractor, joint venture and/or teaming partner of the most relevant contract (similar in scope, size and complexity) for US Government agency, Government of Japan or its political subdivision, or commercial customer within the last three years of this solicitation release date. Furnish the following information for each reference on the list of contracts information:

1. Name of contracting activity (e.g. Government Agency/Company name)

2. Point of Contact (POC), Contracting Officer and/or Contract Administrator’s Phone/FAX number, and e-mail address (if available)

3. Contract number and project title

4. Contract Type (e.g. Firm-Fixed Price, IDIQ, Requirements type)

5. Total contract value

6. Performance period (e.g. date/month/year through date/month/year)

7. Description of contract work performed

8. Contracting Officer’s name and phone number

9. Government Inspector/commercial project manager and phone number

10. List of major subcontractors if applicable

In addition, the offeror may provide information on problems encountered on the contracts identified in A(1) above and corrective actions taken to resolve these problems.

This may include a discussion of efforts accomplished by the offeror to resolve problems encountered on prior contracts as well as past efforts to identify and manage program risk (See Attachment 3).

This is a provision. FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items (May 2014) with Alternate 1 (Nov 2013) as Attachment 4.

Offeror shall complete all the necessary fill-ins and return in its entirety.

9. The following clauses apply to this acquisition:

FAR 52.212-4 Contract Terms and Conditions--Commercial Items (May 2014) FAR 52.228-3 – Workers’ Compensation Insurance (Defense Base Act) (Jul 2014) FAR 52.228-4 -- Workers Compensation and War-Hazard Insurance Overseas (Apr 1984) FAR 52.232-18 -- Availability of Funds (Apr 1984) DFARS 252.203-7000 Requirements Relating to Compensation of Former DoD Officials (SEP 2011) DFARS 252.222-7002 Compliance with Local Labor Laws (Overseas) (JUN 1997)

Addendum to FAR 52.212-4 Contract Terms and Conditions--Commercial Items (May 2014)

(c) Changes. The text is deleted and replaced as follows:

FAR 52.217-8, Option to Extend Services (Nov 1999) and FAR 52.217-9, Option to Extend the Term of the Contract (Mar 2000) have been added by addendum to this contract. In accordance with terms and conditions of the clause, the Contracting Officer may unilaterally exercise any option(s). All other changes to the terms and conditions of this contract shall be made only by written agreement of the parties.

252.225-7043 Antiterrorism/Force Protection for Defense Contractors Outside the United States

As prescribed in 225.7403-2, use the following clause:

ANTITERRORISM/FORCE PROTECTION POLICY FOR DEFENSE CONTRACTORS

OUTSIDE THE UNITED STATES (MAR 2006)

(a) Definition. “United States,” as used in this clause, means, the 50 States, the District of Columbia, and outlying areas.

(b) Except as provided in paragraph (c) of this clause, the Contractor and its subcontractors, if performing or traveling outside the United States under this contract, shall�

(1) Affiliate with the Overseas Security Advisory Council, if the Contractor or subcontractor is a U.S. entity;

(2) Ensure that Contractor and subcontractor personnel who are U.S. nationals and are in-country on a non-transitory basis, register with the U.S. Embassy, and that Contractor and subcontractor personnel who are third country nationals comply with any security related requirements of the Embassy of their nationality;

(3) Provide, to Contractor and subcontractor personnel, antiterrorism/force protection awareness information commensurate with that which the Department of Defense (DoD) provides to its military and civilian personnel and their families, to the extent such information can be made available prior to travel outside the United States; and

(4) Obtain and comply with the most current antiterrorism/force protection guidance for Contractor and subcontractor personnel.

(c) The requirements of this clause do not apply to any subcontractor that is�

(1) A foreign government;

(2) A representative of a foreign government; or

(3) A foreign corporation wholly owned by a foreign government.

(d) Information and guidance pertaining to DoD antiterrorism/force protection can be obtained from (Contracting Officer to insert applicable information cited in PGI 225.7403-1).

(End of clause)

FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items. (Jul 2014)

Only the following FAR clauses in paragraph (b) of FAR 52.212-5 are applicable:

(4) 52.204-10, Reporting Executive compensation and First-Tier Subcontract Awards (Jul 2013) (Pub. L. 109-282) (31 U.S.C. 6101 note).

(8) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Aug 2013) (31 U.S.C. 6101 note).

(29) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (Jan 2014) (E.O.

13126).

(42) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging while Driving (Aug 2011).

(46) 52.225-13, Restrictions on Certain Foreign Purchases (June 2008) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

(52) 52.232-33, Payment by Electronic Funds Transfer—System For Award Management (Jul 2013)

(53) 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management (Jul 2013) (31 U.S.C. 3332).

FAR 52.217-8 Option to Extend Services (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor not later than 30 days of contract expiration.

FAR 52.217-9 Option to Extend the Term of the Contract (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days before contract expiration; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, should be 60 months per AFICA.

(End of clause)

252.232-7003 Electronic Submission Of Payment Requests And Receiving Reports

(JUNE 2012)

(a) Definitions. As used in this clause–

(1) Contract financing payment and invoice payment have the meanings given in section 32.001 of the Federal Acquisition Regulation.

(2) Electronic form means any automated system that transmits information electronically from the initiating system to all affected systems. Facsimile, e-mail, and scanned documents are not acceptable electronic forms for submission of payment requests. However, scanned documents are acceptable when they are part of a submission of a payment request made using Wide Area WorkFlow (WAWF) or another electronic form authorized by the Contracting Officer.

(3) Payment request means any request for contract financing payment or invoice payment submitted by the Contractor under this contract.

(4) Receiving report means the data required by the clause at 252.246-7000, Material Inspection and Receiving Report.

(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests and receiving reports using WAWF, in one of the following electronic formats that WAWF accepts: Electronic Data Interchange, Secure File Transfer Protocol, or World Wide Web input. Information regarding WAWF is available on the Internet at https://wawf.eb.mil/.

(c) The Contractor may submit a payment request and receiving report using other than WAWF only when–

(1) The Contracting Officer administering the contract for payment has determined, in writing, that electronic submission would be unduly burdensome to the Contractor. In such cases, the Contractor shall include a copy of the Contracting Officer's determination with each request for payment;

(2) DoD makes payment for commercial transportation services provided under a Government rate tender or a contract for transportation services using a DoD-approved electronic third party payment system or other exempted vendor payment/invoicing system (e.g., PowerTrack, Transportation Financial Management System, and Cargo and Billing System);

(3) DoD makes payment for rendered health care services using the TRICARE Encounter Data System (TEDS) as the electronic format; or

(4) When the Governmentwide commercial purchase card is used as the method of payment, only submission of the receiving report in electronic form is required.

(d) The Contractor shall submit any non-electronic payment requests using the method or methods specified in Section G of the contract.

(e) In addition to the requirements of this clause, the Contractor shall meet the requirements of the appropriate payment clauses in this contract when submitting payments requests.

252.232-7006 Wide Area Workflow Payment Instructions (May 2014)

(a) Definitions. As used in this clause--

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web- Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

2n1

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

F4G1D7

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table* Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC F68800 Issue By DoDAAC FA5209 Admin DoDAAC FA5209 Inspect By DoDAAC F4G1D7 Ship To Code F4G1D7 Ship From Code Not Applicable Mark For Code F4G1D7 Service Approver (DoDAAC) F4G1D7 Service Acceptor (DoDAAC) F4G1D7 Accept at Other DoDAAC Not Applicable LPO DoDAAC Not Applicable DCAA Auditor DoDAAC Not Applicable Other DoDAAC(s) Not Applicable

(*Contracting Officer: Insert applicable DoDAAC information or “See schedule” if multiple ship to/acceptance locations apply, or “Not applicable.”)

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

374CONS.LGCB.WAWF@US.AF.MIL

(g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

374CONS.LGCB.WAWF@US.AF.MIL

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

1) Solicitation must be signed, dated and submitted by 11 Sep 2014, 3:00 PM, Japan Standard Time. All submissions can be electronically submitted to the following points of contact:

Mr. Setsuo Yamamoto setsuo.yamamoto.jp@us.af.mil Comm: 011-81-31175-58911 Ms. Maria R. Hartsfield maria.hartsfield@us.af.mil Comm: 011-81-31175-59859

2) Utilize Attachment 1, Price Schedule of Traditional Service Musician, to submit your proposal to ensure a standard format of submissions.

3) Attachments:

Attachment No. Title Number of pages

Date

1. Price Schedule of Traditional Service Musician 5 Pages N/A

2. Performance-based Work Statement (PWS) 2 Pages 2 JUL 14

3. Present/Past Performance List 1 Page N/A

4. FAR 52.212-3, Alt 1 14 Pages