fy10 PWS uniform 7-27-09

FA5209- 09-T-0226

Attachment 1

DEFENSE COMMISSARY AGENCY

KANTO PLAIN CDC, SAGAMI DEPOT,

AND YOKOHAMA NORTH DOCK JAPAN

UNIT 45008

APO AP 96338-5008

PERFORMANCE-BASED WORK STATEMENT

FOR

UNIFORM RENTAL AND

LAUNDRY SERVICES

Sagami Depot, and Yokohama North Dock 27 July 09 Table of Contents

SECTION 1

Description of Services/General Information Pages 2-6

SECTION 2

Reserved

SECTION 3

Government Furnished Property and/or Services

SECTION 4 Appendix – Estimated Quantity

SECTION 1 – DESCRIPTION OF SERVICES/GENERAL INFORMATION

1. DESCRIPTION OF SERVICES: The contractor shall provide all necessary personnel, supervision, management, tools, equipment, transportation, and any other items or services necessary to provide coverall uniform rental and laundry services for the Defense Commissary Agency, Kanto Plain Central Distribution Center (CDC), Sagami Depot, and Yokohama North Dock Japan, in a manner that is acceptable by commercial market practices in accordance with this Performance Based Work Statement (PWS).

1.1. TYPE OF SERVICE REQUIRED: The contractor shall perform the following listed services.

1.1.1. Initial Issue: The contractor shall provide color coverall uniforms on a rental basis. All uniforms must be the same color. The contractor shall measure each employee to ensure a proper fit. These measurements will be annotated on a roster. The contractor shall embroider the employee’s name above the right front pocket and the logotype DECA above the left front pocket. The contractor shall, upon being contacted by the Government Representative (GR), measure and fit any newly assigned employees and provide coveralls to them within two weeks of being added to the roster. The estimated quantity data is described in Appendix A.

Note: Initial measurement shall be completed within five (5) days of notification by the GR. New uniforms shall be delivered within forty (40) days of notification. If the new uniform requires alteration because size is not proper, due to the contractor’s mis-measurement, then the contractor is required to complete the alteration within four (4) days and redeliver the uniforms within seven days, upon notification by the GR.

1.1.2. Laundry and Dry-Cleaning Services: The contractor shall accomplish laundry services as described in the following paragraph.

1.1.2.1. Pick Up and Delivery Schedule.

(a) Pick-up and Delivery of Coverall.

Pick-up and Delivery. Articles shall be picked-up when the laundered items are delivered to Bldg #139-S1, Sagami Depot, every Tuesday and Friday, unless Tuesday or Friday falls on a U.S. Government designated holiday or the Kanto Plain CDC requests cancellation. If Tuesday is a holiday, then pick up and delivery shall occur on Wednesday. If Friday is a holiday, then pick up and delivery shall occur on the following Monday.

Note: Items that are picked up for laundering on Tuesdays shall be laundered and returned by Friday of the week. Items that are picked up for laundering on Friday shall be laundered and returned by the following Tuesday.

(b) Insulated Suits.

(i) Pick-up and Delivery. Articles shall be picked-up when the laundered items are delivered to Bldg #100135 Yokohama North Dock, every Tuesday, unless Tuesday falls on a U.S. Government designated holiday or the Kanto Plain CDC requests cancellation. If Tuesday is a holiday, then pick up and delivery shall occur on Wednesday.

Note: Items that are picked up for laundering on Tuesdays shall be laundered and returned by the following Tuesday.

1.2.1.2. Inventory Control.

(a) Counting of Articles. The contractor shall be liable for return of the number and type of articles furnished for service under this contract. A joint count between the contractor and a GR of DeCA, Kanto Plain CDC will be made at the time of pick-up and delivery.

(b) Loss or Damage. The contractor shall identify all products to be delivered for servicing under this contract. At the Contracting Officer’s (CO) discretion, any item which is lost or damaged and cannot be restored to original or satisfactory condition, due to the Government’s negligence, may be replaced at the expense of the Government.

(c) Inspection and Acceptance. Inspection and acceptance will be accomplished by the GR of DeCA, Kanto Plain CDC upon receipt of laundered items.

(d) Cleanliness and Appearance of Items. Laundered and dry cleaned articles shall be cleaned in accordance with standard commercial practices and as regulated by Government of Japan (GOJ) Laws. All articles shall have a uniform appearance without any evidence of spots, soil, stains, debris, dirt, mildew, smudges, grease, grime, discoloration and/or any other foreign matter. Heavily soiled or stained articles may require the use of commercially accepted practices such as, but not limited to, bluing, extracting, pre-spotting, souring, surface cleaning and wet cleaning. Laundered and dry-cleaned articles shall be ironed, flatwork ironed, and pressed in accordance with standard commercial practices. All articles and garments shall be stretched, shrunk, and reshaped to its’ original shape and dimensions. Water repellents used in many different fabrics during manufacturing must be replaced if they have been removed during the cleaning process. All tears, burns and unraveling shall be brought to the attention of the GR.

(e) Alterations after initial issue for cover all: In the event that alterations are required after coveralls are issued due to weight gain or loss, a separate modification shall be issued to cover these alterations. This separate action shall be a matter of negotiation between the CO and the Contractor. The contractor shall not complete these alterations until informed to do so in writing (by modification) by the CO. Alterations must be made within 14 days after receiving the modification.

1.2. INTERFERENCE WITH GOVERNMENT OPERTAIONS: The contractor shall make every effort to schedule its maintenance activities so as not to interfere with U.S. Government operations. In the event the nature of the work may become such interference necessary, the contractor shall provide the GR with a minimum of five (5) days advance notification of the proposed work.

1.3. GENERAL INFORMATION:

1.3.1. Quality Assurance: The Government will evaluate the Contractor’s performance by appointing a GR to monitor performance and ensure services are received.

1.3.2. Government Remedies: The CO will follow FAR 52.212-4, Contract Terms and Conditions-Commercial Items for contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

1.3.3. Government Representative (GR): The authorized Government Representative for this contract will be assigned after award.

1.3.4. Contractor Personnel

(a) Contract Manager. The contractor shall provide a contract manager who shall be responsible for all requirements in this PWS. The name of this person and an alternate(s), who shall act for the contractor when manager is absent, shall be designated in writing to CO within five (5) days after award. The Contractor shall provide telephone numbers of the contract manager and alternate(s) for other than normal duty hours. He/She must be able to read and write English. The contract manager or alternate(s) shall have full authority to act for the contractor on all matters relating to daily operations.

(b) Contractor Employees. The contractor personnel shall be easily recognizable as a contractor employee. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the contractor’s company name and employee’s name.

(c) Removal of Contractor’s Employees. The Contractor shall utilize only experienced, responsible and capable employees in the performance of this contract. The CO may require that the contractor remove from the Government job any of his/her employees who endanger persons or property, or whose continued employment under this contract is inconsistent with the interests of military security.

(d) Third Country Nationals (TCN). The Security Forces on each base control entry to the base. Under certain circumstances, the TCN might be denied entry. It is the contractor’s responsibility to coordinate with Security Forces at each base when there is a question about particular circumstances.

(e) U.S. Government or Japanese National Employees. The contractor shall not hire employees of the United States Government and/or Master Labor Contract (MLC), if employing such persons would create a conflict of interest, or appearance of a conflict of interest as determined by the contractor. The contractor shall not employ any person who is an employee of the Department of the Army, either military or civilian, unless such person seeks and receives approval according to DODR 5500.7, Standards of Conduct.

(f) Military Personnel. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station (PCS), change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall to active duty. Abrupt absence of these personnel could adversely affect contractor’s ability to perform; however, their absence at any time shall not constitute an excuse for non-performance under this contract.

1.3.5. Installation Base Passes. The U.S. Government will issue all required Installation/Base Passes and Controlled Area Badges to contractor personnel at no cost to the contractor. Vehicle insurance certificate are required to obtain Base Passes and must cover the automobile liability insurance in the types and minimum amounts of (a) Bodily Injury - ¥30,000,000 per person per occurrence, in addition to the Japanese Compulsory Insurance (JCI), and (b) Property Damage - ¥3,000,000 per occurrence. The prime contractor shall be responsible for all passes issued to his/her own or subcontractor’s employees under this contract. The Contractor shall return all applicable passes upon termination of employment or completion of this contract to the Japanese Pass Section, and a certificate of receipt shall be obtained.

Note: Contractor personnel are required to comply with U.S. Army Regulation 190-5 for personnel pass requirements. Contractors are also required to comply with U.S. Army Garrison Japan Regulation 190-13 for vehicle pass requirements. These regulations are available for the selected contractor’s review upon personnel and/or vehicle pass issuance.

1.3.6. Security Requirements. Contractor shall ensure each employee obtains required pass and identification items for access to Sagami General Depot. These items are issued by the Security Forces Pass and Registration Section, located in Building 130-S3 at Sagami General Depot. Contractor and employees shall return identification cards to Security Forces within 24 hours of termination or completion of this contract. All other Government identification for terminated employees shall be returned to the CO within 24 hours of termination.

1.3.7. Personnel List. Contractor shall provide a complete roster of all personnel (includes contract manager and alternate contract manager) to CO no later than five (5) days after award. Roster must include name, address and telephone number of employee. Contractor shall maintain a current listing of employees, providing updates as changes occur.

1.3.8. Installation Safety/Fire Regulations. The contractor is responsible for job site safety and fire prevention. Standard base procedures will be provided upon request.

1.3.9. Reports of Damages, Destruction, Injury, or Death

(a) The Contractor shall report all incidents of damage or destruction to property, or personal injury or death to any person, arising out of and during the performance of this contract. For the purposes of this clause, the term “property” includes equipment, freight, or property of any type, whether Government owned or not. The term “Contractor” includes the contractor, its agents, servants or employees.

(b) The contractor shall submit these reports to the CO through the GR as follows:

(1) A preliminary report shall be made as soon as practicable after the time the incident occurs. Report may be either verbal or facsimile.

(2) A complete written report shall be submitted within 96 hours after occurrence of the incident. A copy of this report shall be furnished to the GR.

1.3.10. Hazardous Materials. All hazardous materials must be contained and stored in the appropriate storage containers and/or cabinets. Contractor shall immediately report spills or releases of hazardous materials to the CO and GR. Contractor shall be liable for containment and environmental clean up of spill or release of such substance. Contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. Contractor shall comply with environmental and hazardous materials storage and handling requirements and maintain current Material Safety Data Sheets (MSDS).

1.3.11. Environmental and Hazardous Material Handling. Contractor shall comply with municipal environmental laws to protect the health and safety of employees/residents and minimize or eliminate environmental pollution.

1.3.12. Responsibility for Damages. Any damages caused to U.S. Government property during the course of performing this contract shall be restored, replaced and/or repaired to its original condition at no additional cost to the U.S. Government.

1.3.13. Hours of Operation.

(a) Availability of Facilities. The facilities will be made available to the contractor from 0745to 1500 hours, Monday through Friday excluding U.S. legal holidays. Access to the facilities outside of these hours may be authorized by the GR with prior coordination by the contractor.

(b) U.S. Legal Holidays. Recognized US legal holidays are listed below. Holidays falling on a Saturday may be observed on the preceding Friday. Holidays falling on a Sunday may be observed on the following Monday.

1.3.14. Conservation of Utilities. Contractor shall instruct employees in utilities conservation practices. Contractor shall be responsible for operating under conditions that prevent waste of utilities.

1.3.15. Invoice. The contractor shall submit a copy of the invoice to the Defense Commissary Agency, Kanto Plain CDC, Sagami Depot, Japan, Unit 45008, APO AP 96338-5008, 600, Kamiyabe Sagamihara-shi, Kanagawa-ken, 229-0001, Japan, for acceptance of services. The original invoice shall be provided to DFAS-CVNF/JA-Army Vendor Pay, UNIT 5220 BLDG 206, APO AP 96328-5220, Yokota Air Base, Fussa-shi Tokyo 197-0001 Japan.

1.3.16. The contractor shall not deviate from the requirements stated in this PWS with the exception of guidance provided by the CO. The contractor shall immediately notify the CO of any such requests.

1.3.17. Performance of Services During Crisis Declared by Secretary of Defense or the Overseas Combatant Commander. This provision is not applicable since no services are required during the crisis. The CO or GR shall notify the contractor, by any means of communication, of a crisis. There shall be no costs paid by the Government to the contractor during a crisis except those costs incurred for work performed under this contract and PWS.

SECTION 2

This Section is Reserved.

SECTION 3

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

3.1. Utilities. The U.S. Government will furnish (at no cost to the contractor as determined necessary) electricity (at existing outlet locations) and hot /cold water to fulfill the needs of this contract.

3.2. Security Forces and Fire Protection. Upon request for assistance, the following units will provide services on base as necessary:

(a) Base Security Forces

Telephone 110

(b) Base Fire Department

Telephone 117

(c) Base Emergency

Telephone 911

SECTION 4

4. APPENDIX

Estimated Quantity Data

CLIN No.

Item

Material

Quantity/year (Estimate)

Basic

Coverall Cotton/Polyester

1,600 0002 Insulated Suit Polyester 728 Option 1

Coverall Cotton/Polyester

1,600 1002 Insulated Suit Polyester 728 Option 2

Coverall Cotton/Polyester

1,600 2002 Insulated Suit Polyester 728 Option 3

Coverall Cotton/Polyester

1,600 3002 Insulated Suit Polyester 728 Option 4

Coverall Cotton/Polyester

1,600 4002 Insulated Suit Polyester 728