MAB Pitch Day CSO_Amendment 5.pdf

Misawa Air Base, Japan Commercial Solutions Opening (CSO) Solicitation Number FA520520S0001

Date: 22 May 2020

A. Introduction:

Misawa Air Base (MAB) is conducting a Commercial Solutions Opening (CSO) authorized by Department of Defense Class Deviation 2018‐O00016. Under a CSO, the Air Force may competitively award proposals received in response to a general solicitation, similar to a broad agency announcement, to acquire innovative commercial items, technologies, and services based on a review of proposals by scientific, technological, or other subject‐matter experts within the Air Force. Under this CSO, all items, technologies, and services shall be treated as commercial items.

The Air Force intends to obtain “innovative” solutions or potential new capabilities that fulfill requirements, close capability gaps, or provide potential technology advancements. Solutions may include existing technologies or procedures that are not currently in use by units on or supported by MAB that would enhance or streamline their mission capabilities. Based on available funding, this CSO is targeting solutions priced less than $250K, however the Government may evaluate proposed solutions greater than this amount.

“Innovative” is defined as any new technology, process or method that is new as of the date of submission of a proposal. It may include an application of an existing technology, method, or process that is not currently in use at Misawa Air Base or its supported units.

This CSO contains broadly defined Areas of Interest (AOIs) and interests in more specific requirements.

While these areas of interest are geared toward meeting requirements at locations listed in each AOI, the Government reserves the right to award contracts from this CSO to meet Air Force requirements at other locations with similar AOIs and mission requirements.

Misawa Air Base will utilize a three‐step CSO evaluation process. In step 1, offerors can submit questions about the AOIs and Government subject matter experts (SMEs) will provide a response. In Step 2, offerors must submit a white paper and a pitch slide deck for evaluation. Additionally, offerors must include information on their preferred platforms to conduct the virtual Pitch Day event (ex: Skype, Zoom, Google, etc). Once evaluations are complete, offerors will be notified as to whether or not they will be invited to pitch their proposal at the virtual Pitch Day event (step 3). Evaluation criteria is contained in section C. “Evaluation Criteria and Procedures for Selecting Proposals.”

During step 3, offerors who are selected to participate in the virtual Pitch Day event will be formally invited to make a live pitch, via video streaming, to the MAB team. Offerors will pitch their solution to evaluators and will be notified at the event if they are selected for award.

In order to expedite funds, the Government intends to pay potential resulting contracts with the Government Purchase Card (GPC). The GPC is a Government credit card and will require offerors to have the ability to accept a credit card payment during the event.

Further information on the Misawa Air Base Pitch Day will be made available as the event date draws closer.

B. Instructions for Preparation and Submission of Proposals Any resulting contracts from this CSO will be firm‐fixed price. All supplies or services procured via this CSO are treated as commercial items. The Air Force must determine the price fair and reasonable prior to award. MAB is conducting this CSO as Full and Open Competition, to include local Japanese companies, and is open to all NAICS. The Air Force intends to award FAR Part 12 contracts as a result of the CSO but reserves the right to award agreements if deemed in its best interest.

** NOTE: Submitted documents shall not contain classified data or sensitive information, and proprietary information shall be clearly marked **

For step 2, proposals submitted in response to this CSO shall consist of a Cover Page, Volume I – Technical, and Volume II – Price. Requirements for each section are listed below:

Cover Page section shall include the following:

• AOI for which the proposal is submitted

• Company Name, physical address, mailing address, and website URL (if available)

• Length of time proposal is valid

• Authorized point(s) of contact for the company

• Brief introduction to company and experience with AOI

• CAGE code, DUNS number

• SAM.gov screenshot to confirm current registration

• Preferred video conferencing platform

*Note: The Cover Page shall not exceed 3 pages. A page is defined as a single side of an 8.5inx11in piece of paper.

Volume I – Technical section shall include the following:

• White Paper describing technical solution to AOI not to exceed 5 pages

• Pitch slide deck not to exceed 15 slides outlining technical solution o The pitch slide deck shall not copy and paste information from the White Paper submitted.

o The use of pictures, charts, models, and diagrams demonstrating/showing the solution is highly encouraged but not required.

o Offerors may submit an optional video presentation demonstrating their innovative solution. The video shall not exceed 5 minutes.

• Volume I should address how the proposed solution is innovative and the feasibility of the solution solving the unit’s challenge(s), including examples demonstrating possible application of the proposed innovation. The information should be provided in sufficient detail to allow the Government to make an assessment of their capability to support the proposed solution.

o Offerors shall describe the unique aspects of their proposed solution as it “relates” to the Area of Interest o Offerors are also encouraged to submit a URL weblink that establishes credibility and professional image.

Volume II – Price proposal shall include the following:

• Proposed price o For delivery, price of shipping must be included to FOB Destination

• Proposed delivery or period of performance

• Volume II shall not exceed 3 pages

SAM Registration:

It is critical that all offerors are registered in the System for Award Management (SAM) at SAM.gov. YOU WILL NOT BE CONSIDERED FOR AN AWARD IF YOU ARE NOT REGISTERED IN SAM. You should verify that your registration is complete and that you are registered to receive awards (check yes to “wish to bid on contracts” question) and that your address on your proposal cover letter matches your address on your SAM registration or you won’t receive an award. Our intent is to move fast so please double check your CAGE code and DUNS number to make sure they are correct and correspond with your SAM registration.

If they don’t, you won’t receive an award.

Proposal Submission:

In order for your proposal to be evaluated for a possible invitation to the virtual Pitch Day, tentatively scheduled for 10 July 2020, it must be submitted via email to shannen.duffy@us.af.mil and justin.zinkl.1@us.af.mil before 13:00 pm JST, 22 June 2020. A hardcopy will not be accepted. If your proposal is received after 13:00 pm JST, MAB will not consider your proposal for Pitch Day.

Questions may be submitted to the contracting officers above before 13:00 pm JST, 5 June 2020. All questions must be submitted in writing, via email, no phone calls or conversations will occur with individual businesses. All questions will be compiled, and answers will be posted as an amendment to this CSO. The intent of the Q&A is to provide all interested parties with pertinent information. If additional questions arise based on the responses, an additional Q&A session may be held.

MAB recommends that you complete submission of questions and proposals early, as computer traffic gets heavy near the announcement closing and could slow down the system. Do not wait until the last minute. MAB will not be responsible for proposals received late due to servers being “down” or inaccessible.

Offerors may submit proposal amendments any time prior to the proposal deadline (22 June 2019) specified on the SAM.gov website, however the Government will ONLY review the final amended proposal that is submitted.

Please ensure that your e‐mail address listed in your proposal is current and accurate. MAB is not responsible for ensuring notifications are received by firms changing mailing address/e‐mail address/company points of contact after proposal submission without proper notification to MAB.

Changes of this nature shall be annotated in the SAM.gov submittal or amendments.

A proposal is acceptable if it conforms to all material requirements of the CSO, otherwise it is unacceptable and may be ineligible for award.

**Note: Offerors are responsible for ensuring that ALL Amendments to this solicitation are reviewed carefully prior to submitting a proposal.

C. Procedures and Criteria for Selecting Proposals MAB will utilize a two‐step evaluation process considering two factors, technical and price, during both Steps 2 and 3 of the CSO evaluation.

Factor 1: Technical

• Is the solution innovative?

• Will is feasibly solve some or all of the AOI’s stated problem(s)?

• Will it improve the unit’s mission effectiveness?

Factor 2: Price

• Is it affordable (does the unit have the funds)?

• Is the price reasonable for the solution proposed? (Contracting Officer Determination) In some cases this may require a request for additional pricing information from the offeror to help support this determination. The Air Force must determine the price fair and reasonable prior to award using the procedures at DFARS subpart 212.209

During any step of the CSO, the Air Force may send questions or comments for the offerors to address via email or during Pitch Day. The Air Force reserves the right to award to an offeror if it is unable to pitch due to unexpected circumstances or circumstances beyond its control. The Government may elect to use external market research in the evaluation of the proposals. During any step of this CSO process, the Government may correspond with offerors by email to request more information or provide feedback to offerors.

**Note: The Air Force reserves the right to cancel a pitch and immediately make awards or not make a specific award or any awards if it deemed in the best interest of the Government.

D. Areas of Interest (AOI) Items marked with an *asterisk indicate that the concept is intended to support or improve agile combat employment (ACE) operations. Under the ACE concept, units deploy to austere locations with small teams of Airmen, thus the goal is the smallest cargo footprint possible with equipment that is durable and multifunctional. MAB encourages submission of proposals which assist in ACE operations, even if it doesn’t directly support one of the AOIs below.

Concept Current Problem

Desired Outcomes Notes

1. Multi‐use Aircraft Tow – Combine tow and bomb lift capability*

Currently use two separate, large pieces of equipment (MB‐4 Tug and MJ‐1 or MJU‐ 83 bomb lift).

Current

• Tow up to 50K pounds

• Load munitions up to 7K pounds

• Fit on 88”x108” pallet

• Meet Hazards of Electromagne tic Radiation to Ordnance

(HERO)

standards

• AFI 91‐201

construct works home station but is not conducive to ACE operations.

2. Multi‐ Functional Deployed Debrief Facilities*

Current equipment is 130 sq. feet and is larger than necessary.

Generator and HVAC are unreliable and take up a lot of storage space.

Transporting is difficult and requires a wheel set to move.

• Built‐in power capability (solar or wind?)

• Built‐in mobility – no attachments or equipment to move it

• Climate control

• Outfit with communications equipment – “just add power”

• GSA approved safe

• Securable

• Fit 4‐5 people

• This is not authorized to be manufactured by non‐U.S.

companies

• Must be transported by U.S.

personnel only

3. SFS Modular Training Facility

SFS does not have a dedicated training facility, or a place that allows for use of simulation rounds during training.

• Modular indoor “facility”

• Allow for tactical movements, breaching, target engagement, and target discrimination

• Meet requirements in AFI 36‐2646 for dye marking cartridge shoothouse

• Must be equipment (not a facility/real property)

• Minimum 9ft ceiling height, rooms with 16 sq ft, 6‐9” thick walls

4. Mobile Airfield Lighting*

Need portable lighting options that are lightweight and high power. Current options require power sources

• Minimize accessory equipment

• Eliminate size constraints during travel

• Energy efficient

• Used for tasks, not runway lights and are large in size.

5. Combined Communicatio ns Tool

Multiple communicatio ns repair tools are used to maintain communicatio ns infrastructures.

• Facilitate easy accountability and mobility

Common tools include: Fluke/wand, RJ12/45 Crimper, Wrap and unwrap tool, Impact tool, Spludger, Buttset, Console Cable, Console Laptop, Multimeter, Grounding strap, Screwdriver

6. Mobile Medical Tent*

Current SSS “Alaska” tent is not suitable for ACE and takes up a lot of cargo space. If this is not used, medical personnel have to makeshift medical tents in deployed locations.

• Compact/mobile

• Include options for curtains/privacy

• Options for expanding or combining multiple into a larger tent

7. MOPP 4 Glove improvement

MOPP 4 gloves do not allow for sensory tasks and limit mobility

• Allow for more mobility/dexterity/accur acy in hand tasks

• Cannot modify existing gloves, must be supplemental or attachment

• Cannot present FOD concern (withhold industrial use/ensure epic strength)

8. MOPP 4

Hearing Protection

Current hearing protection for flightline workers requires foam ear plugs and

• Effective hearing protection/ear muff that do not require skin contact

• Do not impede wear of MOPP 4 garments (hood and mask) skin contact for the over‐ear protection.

When MOPP 4 mask and hood are in use, the integrity of the hearing protection is compromised without product to skin contact.

Maintainers must either sacrifice training wearing the MOPP 4 to maintain safety, or sacrifice safety to get their

MOPP 4

training.

9. POL

Winterization

During cold months (<40*F) R11s, R12s, and C300s have to be restarted every four hours to keep them from dying. Even with these measure, vehicles frequently die and require RFM restarts to be operational again.

• Prevent POL vehicles from dying

• Save manhours by not continuously restarting vehicles or repairing them

• Eco‐friendly

10. Facility Reservations/ Scheduling

Reservations for public spaces in base facilities are

• App or web‐based platform

• Streamline reservation process handled through individual facility owners.

High‐traffic spaces such as sports facilities are commonly double‐booked or have errors.

Availability is not viewable to the public, and customers have to call or go in to make/confirm reservations.

• Minimize error for users

• Allow transparency in booking

11. COVID

response/ mitigation

12. Data aggregation/ analytics

E. Questions & Answers

1. Will the purchaser will receive unlimited rights to any technical data, proprietary software, and documentation needed to implement the proposed solution?

Vendors should include proposed data rights in their proposal. If the Government objects to the proposal, the vendor will be notified for more information/questions.

2. Will the government allow the contractor to retain sole ownership of any patents or proprietary intellectual property developed or employed during implementation of the proposed solution?

Contractors will maintain patent rights.

3. If the application is selected will it be manufactured specifically for Misawa? If yes or no what is the governments intentions regarding production?

Right now, all requested AOIs are for use by Misawa AB. If other bases wish to implement them, they would need to secure their own contracts (either off your existing proposal, or a new request).

4. Can we test the product on the range and/or base with units if our team possess military ID's?

Given COVID restrictions, testing on Misawa AB may not be feasible. If your team works at other installations you would need to work with their range and base officials to coordinate testing. To the maximum extent possible, demonstrations are encouraged during the video conference. If testing is required, please include the requirements in your proposal.

5. In reference to Mobile Airfield lighting can you describe tasks? Will it be aircraft maintenance, loading and unloading, Security Forces Raven Activities? Etc

Lighting would primarily be used for loading/unloading, and aircraft maintenance tasks. If solutions are useful for other units (SFS/LRS), we may pursue additional purchases.

6. In reference to POL winterization, are you implying that the trucks are currently parked outside POL? If that is the case, do you need the cab to be winterized as well for airman comfort?

Cab winterization is not REQUIRED, however if you have capabilities to add this, it can be included in your proposal.

7. Does the contractor have to be registered to conduct business in Japan?

No, the contractor only needs to be registered in SAM.gov.

8. In reference to the mobile medical tent, is there a requirement for multiple layers? What region will the tents be utilized in? Does this solution requires air drops? Will any surgical operations be accomplished in the tent or is it to be used as a mobile doc in the box? What is the temperature range? Should we plan to model it for indefinite use after installation?

Given our pacific and northern location, we recommend an all‐weather solution. If this is not feasible, summer/winter solutions can be provided separately. Solution does not require air drops. No surgical operations are anticipated. Temperatures range from 0‐100 degrees Fahrenheit. Uses will likely not be long‐term. Anticipate use for 6‐8 weeks at a time maximum, with some uses being shorter.

9. In reference to the Combined Communications Tool, we are trying to visualize the construction but cannot determine the user. Is it safe to assume that this tool will be for Combat Comm? I couldn't see any tools that Vehicle maintenance or the Flight line would use on a regular basis.

Also would you be comfortable with different models per AFSC?

Yes, the intended user is our communications squadron. We would be interested in other variations for CE/vehicle or flightline maintenance, if available.

10. In reference to Facility Reservations/ Scheduling, who will gain master control of the app. Will services run it? What facilities do you control? Are all the facilities on base and do you control any facilities owned by other branches? How can you ensure unit participation while using the app? i.e. The gym may be super busy with PT test and forgets to update their availability? If that the case would a CLIN representing a full time employee be appropriate?

Our Force Support Squadron would be the primary user controlling the reservations, since they control most of the recreational facilities on base. We intend to replace paper reservations that are currently used at each of the locations, so I don’t anticipate FTE being necessary.

11. In regards to MOPP 4 Hearing Protection, the suit is extremely uncomfortable as it is. Are we assuming that this prototype will be useful only for the application or application and user comfortably? Additionally, will a helmet be used? Can you give me an estimated time of when the user will be wearing the gear?

Our biggest concern is safety and protecting our flightline workers’ hearing. Their current hearing protection is not effective worn over the mask and hood, so they can sacrifice safety by wearing ineffective protection, or sacrifice training by not properly donning their gear. In an emergency, they would obviously need to don the MOPP 4 appropriately. Helmets would be worn. MOPP gear is worn for up to a few hours at a time, for multiple exercises (4‐ 5/year) lasting 1‐2 weeks. Additionally, it is work for shorter timeframes during auxiliary/refresher trainings.

12. Through my experience in Vehicle Maintenance 2T3, there are situations where POL trucks have been modified during the maintenance process and/or the end user completes modifications themselves. Whether they are authorized or not. That being said, could you, if possible, ask vehicle maintenance to provide you with photos of the newest tankers engine compartment with the following angles?

a. Top of engine

b. Sides/Both engine

c. Bottom

d. (CAB)Interior