3_Single_Source_Justification.pdf

Single Source Justification (Simplified Acquisition)

20 Apr 2017 Page 1 of 2

Section A: General Contract Information

Contracting Activity: 35 Contracting Squadron, Misawa Air Base, Japan

Project/Program Name: Beckman Coulter DxH 600 Machines

Purchase Request/Identification Number: FM520581780019

Estimated Contract Cost (including Options): $126,524.00

Section B: Description of the Supplies/Services Required

This request is for two automated hematology analyzers (specifically two Beckman Coulter DxH 600 machiens) for use in the 35th Medical Group (MDG) clinical laboratory. These machines must have the ability to perform complete blood counts, automated white blood cell differentials, reticulocyte counts, nucleated red blood cell counts, and cell counts on cerebral spinal fluid and other sterile body fluids. The instruments must provide closed tube sampling capabilities to prevent contamination for increased safety. These machines must use the same reagents as other United States Forces Japan (USFJ) medical facilities to allow for reagent sharing between bases, should an emergency occur. These machines are the lowest priced product offered by Beckman Coulter that provides the required performance metrics needed to support the 35th MDG mission.

Section C: Justification for Soliciting from a Single Source or Brand Name

Beckman Coulter is the only brand that offers the DxH 600 machine, with Beckman Coulter KK Japan being the sole source distributor in the country of Japan. The Beckman Coulter company is requiring order requests to be done locally.

Reasons for being a sole source include:

- The 35th MDG's hematology analyzers must be compatible to those of other USFJ facilities. As such, other facilities are currently in use of Beckman Coulter machinery.

- The 35th MDG currently has maintenance contracts in place for the servicing of Beckman Coulter machinery. New machinery would require an adjustment of currently existent service contracts.

- Personnel on site are already trained to use Beckman Coulter machines. Use of other machines would require additional funding for equipment training.

- A Request for Information (RFI) was posted on 23 August 2018 for 7 days, requesting information from possible vendors, however no vendors responded.

- A Synopsis of contract award to Beckman Coulter was posted on 10 September 2018 for 5 days, informing contractors of an upcoming contract award, however no vendors responded.

For the reasons stated above, this requirement has been determined to be a sole source.

Section D: Efforts to Obtain Competition

Beckman Coulter only provides sales through regional distributors, so this is product is only available through Beckman Coulter Japan. No other products were found meeting these performance specifications.

Both a Request for Information (RFI) and Synopsis were posted for this requirement, for a week each. No vendors provided responses. As such, efforts were made to obtain competition, however no vendors are capable aside from Beckman Coulter.

Section E: Steps to Preclude Future Single Source or Brand Name Awards

To preclude future single source awards, procurement of multi-compatible and multi-serviceable machines must be available.

Market research will be conducted prior to future purchases to look for machines meeting the minimum performance requirements, as well as for consumables that can be used at other USFJ bases.

20 Apr 2017 Page 2 of 2

Section F: Contracting Officer's Determination

I have determined, in accordance with FAR 13.106-1(b)(1), that the circumstances of this contract action deem only a single source is reasonably available.

Date

28-Sep-2018

Typed Name and Rank/Grade of Contracting Officer

Shannen K. Duffy, 1 Lt

Signature of Contracting Officer

20 Apr 2017 Page of Section A: General Contract Information Section B: Description of the Supplies/Services Required Section C: Justification for Soliciting from a Single Source or Brand Name Section D: Efforts to Obtain Competition Section E: Steps to Preclude Future Single Source or Brand Name Awards Section F: Contracting Officer's Determination I have determined, in accordance with FAR 13.106-1(b)(1), that the circumstances of this contract action deem only a single source is reasonably available.

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