RFQ_18QB054_Snowboards.doc

RFQ No: FA520518QB054

35th Contracting Squadron

Bldg. 656, USAF Misawa Air Base, Japan

Unit 5201, APO AP 96319-5201 FA520518QB054 Snowboard Replacement 17 Aug 18 Notice to Offeror(s)/Supplier(s):

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The solicitation number is FA520518QB054 and the solicitation is issued as request for quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2005-99. Associated NAICS is 339920.

Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

Please send any response NO LATER THAN 1600 hrs on 31 Aug 18 (JST) or 0300 hrs on 31 Aug 18 (EST) Point of Contact: Michiko Yoshizawa, Contract Specialist, Email michiko.yoshizawa.jp@us.af.mil.

Alternate POC: Shannen K. Duffy, Contracting Officer, Email shannen.duffy@us.af.mil Please provide the following information:

Company Name:

POC (Name and Title):

Address:

Email:

Phone No.:

CAGE Code:

DUNS No.:

TIN No.:

Prompt payment discount terms:

Quote Expiration:

or Equal

or Equal

or Equal

or Equal

or Equal

or Equal

or Equal

or Equal

or Equal

or Equal

or Equal

or Equal

or Equal

or Equal

or Equal

Total Amount

· Basis for Award: The Government will award a purchase order resulting from the solicitation to the responsible offeror whose offer is responsive and provide the best overall value to the Government in the light of conforming to the requirements in the item description above and price.

· Award will be made on an all-or-none basis.

· Incomplete quotes will be considered nonresponsive.

· To be considered for award, offers of “or equal” products of the brand name manufacturer, must - meet the salient physical, functional, or performance characteristic specified in this solicitation and the attachment; clearly identify the item by--Brand name, if any; and Make or model number. Include descriptive literature available to the Contracting Officer and clearly describe any modification the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modification. Unless the offeror clearly indicates in its offer that the product being offered is an “or equal” product, the offeror shall provide the brand name product referenced in the solicitation.

Shipping Address/Consolidation Point: Shipping Method (Solicitation)

a. Shipping Address/Consolidation Point: Check applicable block below. All items shall be packed for export shipment IAW commercial standard practice to avoid damage.

F.O.B Destination to physical address (Misawa Air Base, Japan)

F.O.B Destination to APO Address by parcel post (APO AP 96319-xxxx)

F.O.B Destination to *Point of Embarkation (POE)

F.O.B Origin – Free of expense to the Government delivered to a U.S. Postal Service facility:

Postage fee $

F.O.B Origin Ship to *POE. Shipping Cost $:

F.O.B. Origin point:

F.O.B Origin – Government Integrated Booking System (IBS) *POE: DDJC, Tracy Depot. Prior to shipping, consult paragraph b. below, if your shipment falls within that criteria you must contact SDDC for booking and shipping instructions.

Defense Logistics Agency

Defense Distribution Depot San Joaquin (DDJC), Tracy Depot

Address: Bldg. 30, CCP, 25600 Chrisman Road, Tracy, CA 95376 Delivery Hours 07:00 - 15:30, M-F. ALL DELIVERY APPOINTMENTS WILL BE MADE AT LEAST 24 HOURS IN ADVANCE THROUGH THE CARRIER APPT SYSTEM (CAS). FOR REGISTRATION/ SYSTEM INFO, CALL l-800-462-2176, OPTION 3. For questions regarding your appt., call24 hrs advance.

ALL DTCI AND SDCC-APPROVED CARRIERS DELIVERY APPOINTMENTS WILL BE MADE AT LEAST 72 HOURS IN ADVANCE ARE REQUIRED THROUGH THE CARRIER APPT SYSTEM (CAS). FOR REGISTRATION/SYSTEM INFO, CALL 1-800-462-2176, OPTION 3. For questions regarding your appt., call 24 hrs advance: Ctrl Receiving hrs 07:00 - 15:30 (209) 839-4307, or CCP (OVERSEAS) - (209) 839-5028 CCP Bulk Receiving whse 29.

b. CARGO EXCLUDED FROM DLA CONSOLIDATION AND CONTAINERIZATION ACTIVITIES The following material and/or shipment types should not be routed to a DLA consolidation and containerization activity. The vendor must contact the military Surface Deployment and Distribution Command (SDDC) Movement Support Teams to book and document items:

a. Release unit (RU) shipment or combination of LRU’s which economically (by cube or weight) fill a seavan for a single consignee or overseas breakbulk activity.

b. Single items oversize to a forty-foot seavan (maximum item dimensions L= 228” x W = 85” x H = 85”, or occupying 50 percent or more of the floor space in a 40-foot seavan).

c. Air – eligible item(s) outsized to a single 463L pallet (L = 84” x W = 104” x H = 96”); or over 9645 lbs.; or containing hazardous material (Contact Aerial Port of Embarkation for these shipments).

d. Navy CASREPS and Air Force and Marine Corps high-priority (TP1 or TP2 designated 999, 777, 555, N__, and E__, or RDD under 21 days (60 days USMC) which have not been downgraded to surface.

e. Foreign Military Sales (FMS) shipments (except authorized special projects identified in the MAPAD).

f. Shipments consisting of material categorized as follows (WATER COMMODITY CODE):

1) Aircraft, unboxed, (990)

2) Arms, ammunition, explosives and radioactive waste, (40X-499;680-686)

Exception: (DDJC accepts 1.4 explosives)

3) Baggage/household goods, (360-399)

Exception: (DDJC Accepts HHG/Baggage)

4) Boats, (640-642)

Exception: (DDJC & DDSP can accept boats within the limits of paragraph 1b).

5) Bulk cargo, unpacked, dry or liquid, (200-280)

6) Classified or intelligence material or material requiring Transportation Protective Services, (NA)

7) Controlled substances, (532, 533, 537, 540, 542)

8) Mail, (610-619)

9) Privately Owned Vehicles (POV), (300-359)

10) Radioactive material, (Type Cargo Code A, 4)

11) Radioactive material, (Water Commodity Code 451-496)

12) Refrigerated cargo, (100-189)

13) Special cargo/oversized

a) Antisubmarine equipment, (800-809)

b) Boats and boxed vehicles, (810-829)

c) Lumber and logs, (832-840, 842-843, 845-846, 848-849, 851-859)

d) Special cargo (860-894)

Exception: DDJC & DDSP accept vehicles (except POVs) that can be loaded in a seavan or on a flatrack and meet the dimensional limitations.

14) Subsistence, perishable, (500-529)

15) Water Type Cargo Code A, C, D, I, J, P & S

16) Water Special Handling codes – Single Handling Condition, 2, 3, 4, 5, 6, 7 & 8

g. Parcel Post material addressed to an Army Post Office (APO)/Fleet Post Office shall be shipped via parcel post to the customer.

Total weight lbs. & Total cubic size ft.³

The weight and cubic information is used to obtain the internal government shipping authorization such as Transportation Control Number (TCN), and Transportation Account Code (TAC) etc, for shipment from POE to Misawa Air Base.

Evaluation Criteria: Evaluation of quotations will be completed in accordance with FAR 13.106-2. The Government will award a contract to the responsible offeror who conforms to the solicitation requirements which represents the best value to the Government. Best value is determined as the lowest price, technically acceptable offer.

Offerors must be registered in System for Award Management (SAM). SAM requirements and information can be found at www.sam.gov or by calling the SAM Registration Centers at 866-606-8220.

Provisions and clauses incorporated by reference:

The following provisions and/or clauses apply to this acquisition. Offerors must comply with all instructions contained in. Clauses may be accessed electronically in full text through http://farsite.hill.af.mil.

Provisions/Clause incorporated by full text:

ADDENDUM TO FAR 52.212-4

FAR 52.212-4 is tailored as follows:

Paragraph (k), Taxes, is changed to read "Exemption from Japanese customs duties and taxes. Resulting contract shall be exempt from customs duties and taxes of Japan, in accordance with article XI and XII of the status of Forces Agreement between Japan and the United States.

This is applicable to Japanese contractors only.

(End of Addendum) FAR 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS--COMMERCIAL ITEMS (DEVIATION 2013-O0019) (NOV 2017)

(a) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (a) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records -- Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(b)

(1) Notwithstanding the requirements of any other clause in this contract, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (b)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509).

(ii) 52.219-8, Utilization of Small Business Concerns (Oct 2014) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $650,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(iii) 52.222-17, Nondisplacement of Qualified Workers (May 2014) (E.O. 13495). Flow down required in accordance with paragraph (1) of FAR clause 52.222-17.

(iv) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

(v) 52.222-26, Equal Opportunity (Sep 2016) (E.O. 11246).

(vi) 52.222-35, Equal Opportunity for Veterans (Oct 2015) (38 U.S.C. 4212).

(vii) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793).

(viii) 52.222-62 Paid Sick Leave Under Executive Order 13706 (JAN 2017) (E.O. 13706).

(ix) 52.222-37, Employment Reports on Veterans (Feb 2016) (38 U.S.C. 4212).

(x) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(xi) 52.222-41, Service Contract Labor Standards (May 2014), (41 U.S.C. chapter 67).

(xii) ____ (A) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O. 13627).

___ (B) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 E.O. 13627).

(xiii) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (May 2014) (41 U.S.C. chapter 67.)

(xiv) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services--Requirements (May 2014) (41 U.S.C. chapter 67)

(xv) 52.222-54, Employment Eligibility Verification (Oct 2015).

(xvi) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2015) (E.O. 13658).

(xvii) 52.222-62, Paid sick Leave Under Executive Order 13706 (JAN 2017) (E.O. 13706).

(xviii) (A) 52.224-3, Privacy Training (Jan 2017) (5 U.S.C. 552a).

(B) Alternate I (Jan 2017) of 52.224-3.

(xix) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Jul 2013) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

(xx) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (May 2014) (42 U.S.C. 1792). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

(xxi) 52.247-64, Preference for Privately-Owned U.S. Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(2) While not required, the contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

(End of Clause)

DFARS 252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

(a) Definitions. As used in this clause--

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through

WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

Invoice: COMBO

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

N/A

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF

Data to be entered in WAWF

Pay Official DoDAAC

F87700 Issue By DoDAAC

FA5205

Admin DoDAAC

FA5205

Inspect By DoDAAC

FA5205 / F3D3CA

Ship To Code

FA5205 / F3D3CA

Ship From Code

N/A Mark For Code

Service Approver (DoDAAC) N/A Service Acceptor (DoDAAC) N/A Accept at Other DoDAAC

LPO DoDAAC

DCAA Auditor DoDAAC N/A Other DoDAAC(s)

N/A

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

masaharu.kishiro.1.jp@us.af.mil michiko.yoshizawa.jp@us.af.mil

(g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

35th Contracting Squadron, Misawa Air Base, Japan

Email: michiko.yoshizawa.jp@us.af.mil Contracting Officer: Shannen Duffy, Lt, USAF Contract Administrator: Michiko Yoshizawa

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

(End of clause)

AFFARS 5352.201-9101 OMBUDSMAN (JUN 2016)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Air Force Installation Contracting Agency (AFICA)/KP Director, 1940 Allbrook Drive, Building 1, Write-Patterson AFB OH 45433, Phone: (937)257-5529, Fax: (937)656-0919. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

(End of clause)