35_LRS_SOW_for_HYMORE_Kit.docx

Statement of Work for Procurement and Installation of Three Hydrant Servicing Modules

1. DESCRIPTION OF SERVICES

1.1. Scope of work. The contractor shall provide all equipment, tools, parts, transportation, personnel, labor; supervision and management to install Hydrant Servicing Modules (HSM) on three R-1 1 refuel units. The installed hydrant capability should allow for two configurations: Independent filling or simultaneously filling the 6,000 gallon fuel tank while allowing the system to refuel an aircraft. System should include environ mental controls to preclude overfilling the vehicle's cargo tank. In addition, the contractor shall provide training on the maintenance and use of the installed systems at Misawa Air Base Japan.

1.2. Basic services. The contractor will be required to provide all system components, transportation, installation, testing/calibration, training and warranty.

1.2.1. System components. Contractor provided system components will include everything that is required for the installation and operation of three I-ISM systems. Any "high fail" parts must be identified during the initial install and spares shall be included.

1.2.1.1. Hydrant hose reel, hose and adapter. Includes a 3-inch EI 1529, grade 2, type C refueling hose that is 35 feet in length. Hose is affixed with a 4-inch API style hydrant adapter as prescribed by EI 1584. A hose reel is installed to provide the ability to rewind and stop the servicing hose when it is not needed or while the vehicle is being d riven. The hose reel shall have rewind capability sufficient to roll up the 3-inch fuel hose at a rate of 1.5 feet per second. The reel shall be top pull type and have a drum size in accordance with El 1529 with a clutch and brake assembly installed to allow the reel to be secured as well as a manual crank for emergency rewinding of the hose. Install stainless steel guide rollers utilizing permanently lubricated metal bearings to prevent damage to the hydrant hose while winding and unwinding. A momentary on push-button to rewind the hydrant hose using an electric powered rewind motor. The button should be located so that the refueling vehicle operator can guide the hydrant hose with one hand while operating the rewind control button with the other hand. A safety interlock shall be installed to prevent the vehicle's parking brake from disengaging until the hydrant adapter is stored properly.

1.2.1.2. Piping. A U piping will be securely mounted to the vehicle to prevent chaffing and vibration during all modes of vehicle operation. All valves and components are coupled to the piping using groove type couplings or flanges connections. The piping should be seamless schedule 40 aluminum in accordance with ASTM B24 l/B241M. The piping will not extend down below the rear bumper and will be protected by either the chassis rails or installed equipment. Install a 1-inch drain valve at the lowest point.

1.2.1.3. Hydrant air/fuel sensing lines. Install a dual line reel next to the hydrant hose reel capable of stowing 35-feet of air/fuel sensing lines. The sensing lines will be plugged into the type III hydrant control valve. One sensing line will be for air pressure and the other fuel pressure. The reel should be spring rewind type and have arresting features to allow the reel to be stopped at any sensing line hose length or position. A ball stop should be installed to prevent over winding of the sensing lines. Dummy sensing line connections should be installed adjacent to the hose reel to allow for the sensing line connections to be connected to the dummy lines during storage and not allowed to freely hang.

1.2.1.4. Deadman control. The hydrant interface will use the existing R-1 l deadman control. Activating the deadman control allows the flow of fuel front the hydrant control valve into the truck. Releasing the deadman will close the hydrant control valve stopping fuel flow.

1.2.1.5. High-level shutoff system. The high-level shutoff system uses two sensors and associated controls to provide a primary and secondary shutoff capability. The existing electronic overfill protection uses the primary sensor to close the fill-stand control valve when the probe is wet with fuel. The secondary sensor closes the pneumatic internal bottom loader control valve. Additional sensors many be installed to provide similar high-level shutoff capability for the hydrant interface. The primary sensor and associated controls will be used to close the type III hydrant control valve. The secondary will be used to close the pneumatic, internal bottom loader control valve. The refueler's electronic overfill protection has a high-level pretest button to allow operators to verify proper operation of the high-level shutoff system at the start of filling operations. The high-level system should be configured so that if any component malfunctions, the system does not allow the hydrant interface to operate (fails closed).

1.2.1.6. Controls. Locate the control panel in the R-1 1 pumping compartment near the operator's control panel. Include an on/off switch and operating status lights to include: l) Aircraft tank fill setting to indicate when issuing fuel from the type III hydrant system through the truck and into aircraft. 2) Cargo tank fill setting to indicate when the R-11 cargo tan k is being filled using the type III hydrant system.

1.2.1.7. Technical data. A commercial technical manual covering installation and removal of the hydrant interface kit. It will also cover the operation and maintenance of the hydrant interface providing a step by step process for each fueling operation (issue to aircraft, issue to aircraft and receive from type III hydrant system.

1.2.2. Transportation. Transportation of all components, tools and installation person/persons will be provided by the contractor.

1.2.3. Tools and installation. The contractor will provide qualified person/persons for the installation of the HSM systems. The HSMs will be installed utilizing contractor supplied tools. Installation will take place within the Refueling Maintenance Shop located at Misawa Air Base, Japan. The shop is covered, lighted, temperature controlled and secure. Contractor will provide an estimate on how long installation will take.

1.2.4. Testing and calibration. Each HSM system will be function tested by the contractor and calibrated as needed to meet the 600 gallons a minute hydrant fueling requirement.

1.2.5. Training. The contractor will train Refueling Maintenance personnel to maintain the I-ISM system and provide any technical manuals associated with the installation and maintenance of the system. In addition, the contractor shall provide training to Fuels Flight personnel on the specifications and use of the HSM systems.

1.2.6. Warranty. The contractor shall provide a warranty that covers all components and installation the HSM systems for the period of l year.

1.3. Concept of operation. When issuing fuel to aircraft, fuel is dispensed using the R-11 's pumping and filtration system, meter, and aircraft refueling hose at a governed flow rate of 600 GPM with a single point nozzle pressure of 45 psi. When filling the cargo tank, the fuel does not flow through the pump, filtration system, or meter. The hydrant interface control system will not allow the flow rate into the tank to exceed 600 GPM, but will control the hydrant control valve to allow the flow rate to be as high as 600 GPM if the hydrant inlet pressure is sufficient. The R-11 pumping system can issue fuel to an aircraft while the cargo tank is filling (independent controls).

1.3.1. Cargo tank fill mode. An independent, automatic electronic high-level shutoff terminates fuel flow when the cargo tank is full by first closing the type III hydrant system's hydrant control valve and then the R-11 's bottom loading valve in the event the primary shutoff (hydrant valve) fails. The truck is currently configured with the Scully Intellicheck2 and associated equipment to provide electronic overfill protection. The existing high-level shutoff system provides secondary tank level sensor, which upon contact with fuel, signals the refueler's bottom loading internal pneumatic butterfly valve to close. If the high-level shutoff system is not functional, the truck will not allow hydrant servicing/filling operations (fails in do not permit condition).

1.3.2. Aircraft refueling mode. The R-11 's hydrant interface uses the flow pressure control system of the pit valve (primary) and the R-1 1 (secondary). All of the truck's hydrant interface components and controls necessary to perform the hydrant servicing operation will be located on the left side of the vehicle. This includes valves and hydrant hose reel with the hydrant hose and coupler capable of interfacing with the hydrant control valve. The refueler's hydrant interface control panel will be located in the R-11 pumping compartment (cambox) near the existing control panel.

2. GOVERNMENT FURNISHED PROPERTY AND SERVICES

2.1. Government furnished property. N/A.

2.2. Government furnished facilities. The government will make available facilities in building 1310 (Vehicle Management). No alterations to the facilities shall be made without specific written permission from the 35 LRS Commander. The contractor shall return the facilities to the government in the same condition as received, fair wear and tear and approved modifications excepted

2.3. Government furnished services. The government shall provide the contractor with base escort, water, electricity and trash pick-up.

3. GENERAL INFORMATION

3.1. Contract manager. The contractor shall provide an on-site contract manager who shall be responsible for contract performance and can act for the contractor on all matters relating to daily operation of the contract. The name of this person and an alternate(s) who shall act for the contractor when the manager is absent shall be designated in writing to the CO. The Contract Manager and alternate must be able to read, write, speak, and understand English.

3.1.1. Availability of contract manager. The contract manager or alternate shall be available within 60 minutes during normal duty hours (paragraph 3.1.) to meet on the installation with government personnel (designated by the CO) to discuss problem areas. After normal duty hours the director or designated alternate shall be available within 3 hours. The contract manager or alternate shall be available for contact by telephone 24 hours a day, 7 days per week, including holidays.

3.2. Working Hours. The contractor shall perform services between the hours of 7:00 a.m. and 3:30 p.m., Monday through Friday, excluding Saturdays, Sundays and Federal Holidays. If the contractor desires to work after 3:30 p.m., weekends, or during Federal Holidays, the contractor must submit the request to the Contracting Officer at least 2 days i n advance. Each request will be considered on a case-by-case basis.

3.3. The following Federal Holidays are observed at Misawa.

Memorial Day

3.4. Warranty replacement. The contractor shall be responsible for honoring manufacturers' and contract warranties and shall maintain on-site records of equipment bearing warranties. The contractor shall provide support documentation for any warranty claims.

3.5. Emergency services. The government will provide fire and police services. There are emergency medical services available on base. The contractor shall dial 226-0911 for emergency medical services.

3.6. Security requirements.

3.6.1. Listing of employees. The contractor shall maintain a current listing of employees working on the contract.

3.6.2. Traffic laws. Contractor employees shall comply with all base traffic regulations. Con tractor employees are subject to random vehicle speed control checks. Contractor personnel cited for speeding on the installation may suffer loss of base driving privileges, debarment from the base, or other administrative action.

3.6.3. Random personnel and vehicle searches. Contractor personnel are subject to random personnel and vehicle searches. If contractor personnel refuse to be searched, they will be denied entry to the base, and may result in loss of base driving privileges, debarment from the base, or other administrative action.

3.6.4. Reporting requirements. Contractor personnel shall immediately report to an appropriate government authority any information or circumstances of which they are aware may pose a threat to the security of Department of Defense personnel, contractor personnel, resources, and classified or unclassified defense information.

3.6.5. Physical security. Contractor employees shall be responsible for safeguarding all government property and controlled forms provided for contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured.

3.6.6. Safety. The contractor shall comply with all applicable laws and safety regulations. Compliance with OSHA and other applicable laws and regulations for the protect ion of employees is exclusively the obligation of the contractor, and the government will assume no liability or responsibility for the contractor's compliance or noncompliance with such responsibilities.

3.6.7. Work area. The contractor shall, at all times, keep work areas free from accumulations of waste material, rubbish, tools, scaffolding, equipment and materials. Upon completion of the job or when away from the work site, the contractor shall leave the work area and premises in a clean, neat, safe and workman like condition. The contractor is responsible for removal and proper disposal of all job related waste material at a permitted site.

3.6.8. Base entry requirements. The contractor shall obtain government identification documents for all employees, by submitting an application to the CO. The contractor must provide the full name, social security account number (SSAN), driver's license number (including state), and hours of required access, for each contractor employee. Contractor base visitor/passes will be pickup upon arrival.

3.6.9. Contractor vehicle requirements.

3.7. Employee qualifications. Installation personnel shall be trained/qualified to install hydrant servicing modules.

3.8. Warranty terms. 1 year on installation and components.

4. APPENDICES

4.1. Appendix 1 - Applicable publications and forms. The following publications and forms are applicable to the service requirement.

4.1.1. The government will provide R-11 refuel tank truck technical manuals as needed during the installation process.

4.1.2. Appendix 2 - List of buildings.