Attach_3_-_SOW_-_Install_Fire_Alarms_CDC.pdf

STATEMENT OF WORK

SECTION 1

SPECIFIC REQUIREMENTS FOR INVESTIGATION AND DESIGN OF

FTQW 181019 - INSTALL AUDIBLE FIRE ALARM DEVICES IN CDC

(B5182)

1.1. GENERAL:

A. The Architect-Engineer (A-E) shall perform the services as described in the previous Sections of this

Statement of Work and as described below:

B. The Air Force project engineer for this project is 1st Lt Kristin Roy. 1Lt Roy can be contacted in the

Eielson AFB Engineering office in Bldg. 2258 (2310 Central Ave.), at 377-1162, or kristin.roy.1@us.af.mil to discuss any questions concerning the project requirements.

C. Design and construction criteria are listed in Section 2.08.

1.2. BACKGROUND: FTQW 181019 – The Child Development Center (CDC) Bldg 5182 is located on the eastern portion of the base, near the center of the base residential area. Is it the on base daycare center for children younger than school age. The original fire alarm system was installed when the building was built in 1994.

Since then, no renovations or upgrades have been made to the system, except to replace damaged or non-working devices of the system. Recently, the system was inspected by the on-base fire protection team and numerous violations of UFC 3-600-01, UFC 4-740-14 and NFPA 101 and 72. The biggest issues were that there was an insufficient number of exterior fire alarm notifications devices and that the current fire alarm panel cannot sufficiently and consistently run fire alarm inspection testing and maintenance (ITM). Currently the system only has strobes and chimes (no audio voice) and due to the panic the alarms cause for the children, UFC 4-740-14 requires the use of textual audible devices instead of the chimes, which is currently not installed.

There is no existing mass notification system (MNS) installed and is now required with all new renovations.

The existing fire panel is an older Simplex fire panel that is outdated and is no longer supported. Because of this, no programming adjustments can be made to fix the existing issues or when new devices are installed.

Any ITM attempted to be completed on it either fails or is difficult to run smoothly due to the many glitches and issues with the outdated panel.

1.3. SCOPE OF DESIGN PROJECT:

A. GENERAL: The work includes the following: (1) investigating site conditions; (2) collecting and reviewing project data and records; (3) creating design concepts with cost estimates for replacement of the fire alarm panel, installation of a new MNS, new fire alarm devices inside/outside facility, and any electrical/wiring work required for installation and meeting all required codes; (4) submitting an investigation report; (5) discussing the results at the Pre-Design Conference; (6) making the revisions requested by the Government; and (7) producing a complete design based on the requirements specified above and based on comments received during the 35 and 95% review meetings.

B. PROJECT GOALS:

a. Design the replacement of the existing Simplex fire alarms panel with an upgraded panel.

The new panel must be capable of completing ITM consistently and easily by CES personnel. The new panel must be able to to work with the MNS currently in use on

Eielson AFB.

mailto:kristin.roy.1@us.af.mil

b. Design the installation of a MNS to be implemented within the entire interior and exterior of building

5182.

c. Design the audible fire alarm system be implemented within the entire interior and exterior of building 5182 and all electrical/structural work associated with the installation of the system to meet all required codes. All audible fire alarm devices will be both visual (strobe) and audible (textual only) per code due to the facility being utilized as a CDC.

d. The design shall include all architectural, structural, electrical and mechanical modifications and additions necessary to provide a complete and useable final product.

C. The identification and analyses of alternatives shall include scope descriptions, the costs and other associated impacts of each alternative. The development of alternatives shall consider the following.

a. Available construction funds.

b. Feasibility of construction completion in one construction season.

c. Coordination with the facility due to children being present during all work hours.

d. Abatement and disposal of any asbestos, lead based paint or other hazardous materials that may reasonably be encountered during work. The A-E should base his abatement cost estimates on existing information available from the Government and any additional testing he deems necessary to adequately identify hazardous materials that might reasonably be disturbed during construction.

e. When considering the various alternatives, the A-E shall include all civil, structural, architectural, electrical, and mechanical, ATFP, and control system requirements/modifications etc. that are necessary to provide a complete, safe and functional operation and facility. If new work would result in compromising the structural integrity, weather tightness or safety of the existing site, structure, or equipment, or would result in adversely affecting plant operations, the A-E shall be responsible for providing remedies for such undesirable conditions as part of this Contract.

f. The final design product shall include the following items: Complete specifications and drawings necessary for the Government to advertise and award a construction contract for the work. The A-

E’s design shall include provisions for the abatement and disposal of any hazardous materials that would be disturbed as a consequence of performing the work of this project. The project shall include complete drawings and specifications for the project as determined based on the findings and recommendations of the Investigation.

g. The A-E is expected to include drawings and photographs with the body of each submittal as necessary to adequately describe the work involved. Drawings associated with each submittal shall be of a sufficient size so that details and notes are easily readable. Drawings 11"x17" or smaller may be bound with the report.

D. WASTE DISPOSAL/BORROW PIT PLAN: The design shall include a project specific Waste Disposal/Borrow

Pit section. The A-E shall complete the estimated quantities of wastes to be generated and borrow materials required on the Worksheet during the 35% design phase. The Eielson AFB Natural Resource Manager will then produce a project specific Waste Disposal/Borrow Pit Plan section to be incorporated into the specifications at the 95% design phase. The Waste Disposal/Borrow Pit Worksheet is an attachment to Specification 01030.

E. SOIL CONTAMINATION: The A-E will be required to conduct the soil tests outlined in the basewide Generic

Sample Analysis Plan (SAP) during the site investigation. These tests are the generic tests done at all sites requiring excavation in areas where there is currently no known contamination. These tests are less stringent than site specific contamination tests that must be conducted when projects are done in areas where there are known contaminants (these tests are outlined in the Generic SAP document provided). There are currently no known contaminates at building 5182, should contaminants be found at the site, the following guidance shall be used for dealing with the hazardous materials:

a. Lead based paint and asbestos may be present in and around the site of the building 5182. The A-E shall anticipate the potential presence of contaminated soils in the design project, and sub-contract with firms who perform testing for hazardous materials and prepare project documents for their remediation. Technical provisions shall be developed such that all requirements for handling, worker protection, and environmental protection at the work site are referenced to OSHA, EPA, and

ADEC regulations.

b. When construction requires special demolition procedures to protect personnel from exposure to excessive levels of hazardous materials, these requirements shall be specified and coordinated with the Eielson AFB project engineer and the Eielson AFB Environmental Element of the Asset

Management Flight. These procedures shall not be less stringent than Federal OSHA and EPA requirements. Mitigation of hazards to workers shall be included in this design project.

F. The following items are a minimum of what shall be included in the project documents when dealing with hazardous material remediation. Project drawings shall denote the location of hazardous materials and provide sufficiently detailed information for their remediation, to include accurate quantities. Project drawings shall also note the location of approved, permitted, on-base disposal areas if available for use during project construction. The most direct haul route, minimizing the exposure risk for personnel, between the project site and disposal area shall also be shown on the drawings. Construction contractor notification and permitting requirements shall be specified.

G. CONSTRUCTION WARRANTY: Design documents shall require a Construction Warranty – one year on all new work and longer warranty where it is industry standard.

1.4. SCOPE OF WORK: The work includes the following: attending pre-investigation meeting; investigating site conditions, options, etc.; collecting and reviewing project data and records; developing design concepts and cost estimates; submitting an investigation report; attending review meetings; making the review revisions requested by the Government; submitting intermediate design documents; and producing a complete design based on the requirements specified above and based on comments received during the Investigation, 35% and 95% design review meetings.

1.5. TASKS:

A. The investigation and design shall be divided into four tasks. The Contracting Officer will issue a Notice to Proceed for each task. The Government shall neither approve payment for a task nor issue Notice to

Proceed for the subsequent task until all work under the task is complete and the A-E has provided all of the listed Contract Deliverable Items applicable to the task (except draft meeting minutes which may not yet be complete).

B. Pre-investigation and review meetings shall be scheduled by the Contracting Officer and be held at Eielson

AFB. They shall be attended by the Government's Project Engineer, engineering staff, representatives of the reviewing agencies, invited interested parties, and the A-E's project manager and necessary staff.

Reviewers will submit written comments on the investigation and design to the Contracting Officer.

Comments will be provided to the A-E for response. The A-E may make a presentation at each meeting.

The A-E shall record the proceedings of each meeting and submit a written summary report (minutes) of those proceedings to the Contracting Officer for written approval. Draft minutes for each meeting, including the responses to each reviewer's comments shall be submitted to the Contracting Officer within three (3) working days following each meeting.

C. All contract deliverable items for each task (except draft meeting minutes) shall be submitted to the

Contracting Officer at the same time. Approval from the Contracting Officer shall be obtained prior to the submission of contract deliverable items separately.

D. TASK I: Task I includes attending the Pre-Investigation Meeting and submitting draft and final minutes of the meeting; investigating the project site and applicable existing documents; interviewing appropriate facility users and maintenance personnel; investigating options; investigating design concepts; producing the required Investigation Report; submitting these documents to the Contracting Officer for review;

attending the Investigation Review Meeting; and submitting draft meeting minutes of the Investigation review meeting to the Contracting Officer.

1. Pre-Investigation Meeting: The A-E and Government representatives will meet to discuss the objectives and requirements relating to the investigation. The A-E will have the opportunity to interview appropriate government personnel. The A-E shall record the proceedings of the meeting, and submit draft meeting minutes to the Contracting Officer within 3 working days for approval.

2. Data Acquisition and Field Investigation: The A-E shall complete the necessary investigative field work and submit an investigation report to the Contracting Officer. Coordination with escorts will be required at all times due to children being in the facility. The report produced shall include discussions of all aspects of the work required under the various options investigated -- identify each item of work and discuss any potential difficulties, alternatives to proposed work items, recommendations, construction cost estimate for each concept presented, etc.

3. Cost Estimate in the Investigation Report: The A-E shall prepare investigation cost estimates for the project with a sufficiently large contingency (30%) to ensure that costs do not increase as design proceeds.

The cost estimates shall be in both hard copy and electronic format. Electronic format shall be in Excel.

4. Contract Deliverable Items: The following items are deliverable as part of Task I:

a. The Draft Pre-Investigation Meeting minutes shall be submitted to the Contracting Officer by email within three (3) working days after the Pre-Investigation meeting. Corrections to the meeting minutes may be required by the Government.

b. Three (3) hard copies of the investigation report. This report shall include alternative design concepts, analysis, recommendations, construction cost estimates, and the approved Pre-Investigation Meeting minutes and shall meet requirements specified in Section 3 of this Statement of Work. These requirements shall be submitted to the Contracting Officer for review and for presentation / discussion at the Investigation Review Meeting.

c. One (1) copy of the entire investigation report on CD.

d. The draft investigation review meeting minutes shall be submitted to the Contracting Officer by email within three working days of the investigation review meeting. Corrections to the meeting minutes may be required by the Government.

E. TASK II: Task II includes producing intermediate (35%) design documents; incorporating changes requested in approved review comments; submitting the required documents to the Contracting Officer for review; discussing these documents at the 35% Review Meeting; and submitting draft minutes of the 35% design review meeting to the Contracting Officer.

1. Contract Deliverable Items: The following items are deliverable as part of Task II:

a. Three (3) copies each of the required 35% design documents -- drawings, draft specifications

(including waste disposal/borrow pit plan), cost estimate, design analysis, draft AF Form 103, draft

AF Form 66 (submittal register), and approved/final investigation design review meeting minutes, including all comments and responses.

(1) Drawings may be half-size, but only if all details are legible.

(2) The waste disposal/borrow pit worksheet shall be in Microsoft Word format.

(3) The 35% design cost estimate provided by the A-E shall have a maximum contingency of 10%. The cost estimate shall be in Microsoft Excel format.

b. One (1) copy of the entire 35% documents on CD.

c. The draft 35% design review meeting minutes shall be submitted within three (3) working days after the 35% design review meeting. Corrections to the meeting minutes may be required by the

Government.

2. 35% Design Review Meeting: The meeting for discussing the 35% design shall be scheduled following receipt of the 35% design submittals.

F. TASK III: Task III includes producing 95% design documents; incorporating changes requested in the approved 35% design review comments; submitting the required documents to the Contracting Officer for review; discussing these documents at the 95% design review meeting; and submitting draft minutes of the

95% design review meeting to the Contracting Officer.

1. Contract Deliverable Items: The following items are deliverable as part of Task III:

a. Three (3) copies each of the required 95% design documents -- drawings, complete specifications, cost estimate, design analysis, completed AF Form 103, completed AF Form 66, Draft DD Form 1354 and approved/final 35% review meeting minutes, including all comments and responses.

(1) Drawings may be ½-size, but only if all details are easily legible.

(2) The waste disposal/borrow pit plan shall be in Microsoft Word format.

(3) The 95% design cost estimate provided by the A-E shall have zero contingency. The cost estimate shall be in Microsoft Excel format.

b. One (1) copy of the entire 95% documents on CD.

c. The draft 95% design review meeting minutes shall be submitted by email within three (3) working days after the 95% design review meeting. Corrections to the meeting minutes may be required by the Government.

2. 95% Design Review Meeting: The 95% design review meeting will discuss the 95% design and shall be scheduled following receipt of the 95% design submittals.

G. TASK IV: Produce final (100%) design documents as defined in Section 3 of this Statement of Work and as described below:

1. Final (100%) Documents: The A-E shall incorporate into the 100% project documents the revisions requested in the approved 95% design review comments. Each plan sheet shall bear the seal of a Registered Professional Engineer.

2. Contract Deliverable Items: The following items are deliverable as part of Task IV:

a. Two (2) full size, 11x17” paper copies of the 100% drawings.

b. Two (2) paper copies of the 100% specifications, the 100% design analysis, the 100% construction cost estimate, the final AF Form 66, Draft DD Form 1354 and the approved/final

95% design review meeting minutes.

c. Two (2) sets of CD-ROMs containing the complete project specifications, drawings, AF Form

66, final design analysis, the final construction cost estimate, and the approved/final 95% review meeting minutes. The project specifications, review meeting minutes, design analysis and Draft

DD Form 1354 shall be delivered in Microsoft Word format. The AF Form 66 and construction cost estimate shall be delivered in Microsoft Excel format. The project drawings shall be delivered as AutoCAD files and in PDF format. AutoCAD drawings shall be developed to be plotted at desired scale on ANSI B (17”x11”) paper when scale of “1:1” is selected during the plotting function. If specific plot assignment files or fonts were used in the creation of the

AutoCAD drawings these files shall be included on the CDs.

NOTE: Specifications shall be bound and shall be printed on double-sided 8-1/2 x 11 bond paper.

Design analyses, cost estimates, and AF Form 66 shall be printed on 8-1/2 x 11 bond paper and shall be bound. All pages shall be numbered consecutively. The design analyses, cost estimates, and

AF Form 66 may be included in the specifications binder during the earlier submittals, but the specifications shall be bound separately at 100%. Provide all plot style files, font files and x-refs utilized with the drawing files. All x-refs shall be bound to the appropriate drawing files.

1.6. SCHEDULE

A. Pre Investigation Meeting – within 7 calendar days after Notice to Proceed

B. Investigation period – 45 calendar days (starting immediately after the pre-investigation meeting)

C. Investigation review period – 14 calendar days

F. 35% design period - 30 calendar days

G. 35% review period - 14 calendar days

H. 95% design period - 30 calendar days

I. 95% review period - 14 calendar days

J. 100% document preparation - 14 calendar days

END OF SECTION

SECTION 2

GENERAL A-E INVESTIGATION AND DESIGN SERVICE REQUIREMENTS FOR

FTQW 181019 – INSTALL AUDIBLE FIRE ALARM DEVICES IN CDC (B5182)

2.1 GENERAL SCOPE: The A-E shall perform professional architectural and engineering services such as planning, investigation, study, surveying, design, and provide labor and materials to accomplish the work specified in this contract. The A-E shall be responsible for all travel and lodging arrangements and expenses involved in the performance of work under this contract. The A-E shall furnish the Air Force with complete and usable products to include: planning documents, investigative reports, study reports, design analyses, project drawings, technical provisions (specifications), equipment layouts, cost estimates, submittal registers, quality assurance plans, construction bidding amendments (resulting from design omissions), construction contract modifications (resulting from design omissions), and other documents required under this contract to provide complete engineering services for Eielson AFB, Alaska.

2.2 TYPE OF WORK: Work on the project may involve any or all disciplines including architectural, civil, structural, drafting; surveying, geotechnical, environmental, cost estimating, and computer word processing.

2.3 ADMINISTRATION: The Eielson AFB Contracting Officer (CO) is responsible for the administration of the contract. No change shall be made in the provisions of this contract without written authorization from the CO. The

Base Civil Engineer (BCE) monitors the work and services furnished, and evaluates the performance of the A- E as the Contracting Officer’s Technical Representative (COTR). The COTR is not a CO and has no authority to

Contractually bind the Government or modify the contract.

2.4 GENERAL DESIGN CRITERIA: The Air Force requires complete and functional designs that are appropriate for the sub-arctic environment of interior Alaska. Design and construction shall conform to the most recent issue of the following standards and publications. The following shall be considered a partial list and not limit the standards which may apply to the project.

A. AFI 91-203, Air Force Consolidated Occupational Safety Instruction

B. AFMAN 91-201, Explosives Safety Standards

C. National Fire Protection Agency (NFPA) – All codes and standards appropriate to project scope

D. AFM 88-3 – Air Force Design Criteria for Buildings

E. MIL HNBK 1190 – Facility Planning and Design Guide

F. EM 385-1-1 – Safety and Health Requirements Manual

G. Occupational Safety and Health Agency (OSHA)

H. Air Force Occupational Safety and Health Agency (AFOSHA)

I. International Building Code (IBC)

J. American Society For Testing and Materials (ASTM) - Specifications and standards as applicable

K. Unified Facilities Criteria (UFC)

L. UFC 3-600-01, Fire Protection Engineering for Facilities

M. UFC 4-740-14, Design: Child Development Centers

N. Unified Facilities Guide Specifications (UFGS)

O. Engineering Technical Letters (ETLs)

P. Whole Building Design Guide – www.wbdg.org

Q. Air Force Regulations, Technical Orders and Instructions

R. Eielson AFB Architectural Compatibility Plan (appendix 1)

S. Eielson AFB Civil Engineer Design Guide (appendix 2)

T. Eielson AFB Survey and Drafting Standards (appendices 12 and 12a)

U. Real Property Installed Equipment (RPIE) Information and Forms (appendix 14)

V. Eielson AFB Fugitive Dust Emissions Plan (appendix 15)

2.5 REFERENCES: All Air Force Manuals, Publications, and Guide Specifications will not necessarily be furnished. The A-E may acquire them from the Defense Printing Service Detachment Office, Standardization

Document Order Desk, 700 Robbins Avenue, Philadelphia, PA 19111-5094 or other Federal agencies. The Special

Assistance Desk phone number at Defense Printing Service is (215) 697-2664. Many references and standards are available via the following websites: www.wbdg.org and www.afcec.af.mil/library/index.asp. The A-E may review any Air Force Manual or publication available at the Base Civil Engineering offices. The Eielson AFB design guides are attached as appendices to this statement of work.

2.6 GOVERNMENT DOCUMENTATION: Because only the A-E can be expected to know exactly which record drawings will be useful for his design, the A-E should expect to spend some time locating drawings he might need.

If need be the A-E may ask for accesses to Eielson's Civil Engineering drawing storage vault "As-builts", shop drawings, and operation and maintenance manuals that the Government may have are not guaranteed to be either accurate or complete. It shall be the A-E’s responsibility to verify any information or data that is given to them by the Government.

2.7 WARRANTY: The A-E shall bring any questions concerning the design to the attention of the Government during the design phase. The A-E shall verify that the final documents have been field checked to eliminate conflicts and interferences and shall provide interpretation of construction documents to clarify any omissions and/or errors to the CO.

A. DISCREPANCIES: The A-E shall be responsible for the professional quality, technical accuracy, and the coordination of all design, drawing, specification, and other services furnished by the A-E under the resulting contract. The A-E shall, without additional compensation, correct or revise any errors or deficiencies in design, drawings, specifications, and other services in a timely fashion to avoid construction delays.

B. INTERPRETATION: During the construction bidding and the construction periods of the project, the A-

E shall be available, at no additional cost to the government, to interpret or clarify his plans and specifications, should questions arise. An appropriate number of hours for this effort may be negotiated with the design contract.

2.8 CONCEPT LIMITATIONS: General information and criteria provided to the A-E shall not prevent the A-E from suggesting or using improved methods and designs with functional or cost-saving advantages.

http://www.wbdg.org/ http://www.wbdg.org/ http://www.afcec.af.mil/library/index.asp

2.9 GOVERNMENT FURNISHED MATERIALS: The government shall furnish the A-E with the following:

A. A description of the specific requirements of the investigation and design of this project. See

Section 1 of this Statement of Work.

B. Access to existing drawings of facilities as needed to perform design.

C. Eielson AFB specific Division I specifications (to be tailored by the A-E for specific project requirements). These specifications are attached to Section 5 of this Statement of Work.

D. Pertinent Eielson AFB Design Guides (Section 5).

E. Examples of applicable government forms to be completed by the A-E such as AF Form 66, Waste

Disposal/Borrow Pit Coordination Review Form, AF Form 103, etc. These are attached to Section 5 of this Statement of Work.

SECTION 3

A-E INVESTIGATION SERVICES FOR

FTQW 181019 – INSTALL AUDIBLE FIRE ALARM DEVICES IN CDC (B5182)

3.1 SCOPE OF WORK: A-E investigation services shall include participation in the Pre-Investigation meeting and submission of meeting minutes, the planning, study, field reconnaissance, materials testing, site survey and investigation, and work required to obtain the engineering information and data necessary for the accomplishment of this contract. The A-E shall determine the condition and type of existing utility services, structures, pavements, and soils involved in the project design. The A-E shall place particular emphasis on making an accurate estimate of the location and quantity of hazardous materials affecting the project design. The A-E shall perform topographic surveys, prepare documents showing existing conditions, conduct fact finding investigations, collect and review project data and records, create alternative design concepts, preliminary estimates of cost and construction timelines, and prepare and present a written investigation report.

3.2 PRE-INVESTIGATION MEETING: The A-E and Government representatives will meet to discuss the objectives and requirements relating to the investigation. The A-E will have the opportunity to interview appropriate government personnel and request any assistance that may be required. Record the proceedings of the meeting, and submit a written summary report (meeting minutes) to the CO.

3.3 COST AND SCHEDULE ESTIMATE: A preliminary construction timeline and cost estimate shall be included with the investigation report. The A-E shall develop initial estimates of construction timelines and submit for each alternative considered. Any minor construction costs (new work as defined by the Air Force) in the project has a limit and therefore must be tracked separately. The A-E shall separate the cost of minor construction work for ease of tracking. If the estimated construction cost differs significantly from the range shown in the Contract, or exceeds the statutory limit (if one exists), or exceeds the Programmed Amount (PA), the A-E shall notify the CO as soon as practical and shall not proceed until advised to do so by the CO.

3.4 INVESTIGATION REPORT: The A-E shall prepare an investigation report detailing the findings of the investigation and submit it to the CO for approval. Included in this report shall be all soil boring logs, site plans, photographs, hazardous materials surveys and test results, documents describing existing conditions prepared by the A-E, inspection results, engineering data, cost and construction estimates, product literature and technical data required to support their findings, etc. required to perform the requested engineering services. If applicable to the project, the report shall include recommendations for design and estimated design and construction schedules. After review of the report by the CO, the A-E shall present the report at an investigation review meeting at Eielson AFB.

Changes resulting from the investigation review meeting shall be incorporated into the first design submittal.

3.5 INVESTIGATION REVIEW MEETING: At the meeting the attendees will discuss the investigative report, consider design alternatives, and give technical guidance for proceeding with the design. The A-E shall attend the investigation review meeting at Eielson AFB, take attendance and minutes, and answer review comments. The investigation review meeting shall be scheduled through the CO. The meeting will be attended by the Government’s project engineer, engineering staff, representatives of the reviewing and using agencies, interested parties, and shall be attended by the A-E’s project manager and necessary staff. Reviewers will submit written comments on the design prior to the investigation review meeting. The A-E shall provide responses to the comments at the investigation review meeting.

3.6 DOCUMENTS SUBMITTED: The exact number of documents required for each review submittal, and time frames for their development and review are described in section 1 of this Statement of Work.

3.7 CONTRACTOR’S FURNISHED PRODUCT: The A-E shall provide complete investigation report to the government as specified elsewhere in this statement of work. The investigation report shall be of the highest professional quality and shall provide the basis of as well as options for the design.

SECTION 4

A-E DESIGN SERVICES FOR

FTQW 181019 - INSTALL AUDIBLE FIRE ALARM DEVICES IN CDC (B5182)

4.1 SCOPE OF WORK: The A-E shall perform all services required to prepare and furnish complete construction documents, with addenda and contract modifications as required, for the accomplishment of this contract.

4.2 DESIGN SERVICES: Design services shall include all aspects of design required to provide a complete and accurate set of project documents to be used for obtaining contract construction services. This includes the following:

A. Familiarization with the scope of the project, general conditions governing the performance of the work, and the conditions under which the project will be constructed.

B. Coordination with base civil engineering and the using agencies to develop functional relationships and detailed requirements.

C. Production of the required design documents.

4.3 STATUTORY DESIGN COST LIMIT: See Contract.

4.4 DESIGN DOCUMENTS: The contract drawings to be furnished shall be well prepared, complete, and accomplished in accordance with the best professional practice to show clearly and concisely the type and extent of work to be performed. The drawings shall clearly distinguish new and existing work. The drawings shall be drawn to appropriate scales and dimensioned completely and accurately. Each drawing shall have a graphic scale. The

A-E shall use a standard sheet format and fonts conforming to Eielson’s Drafting Standards. Lettering shall be large enough to ensure legible half-size reduction. Each discipline’s group of drawings shall contain a detailed legend defining all applicable symbols appearing on that discipline’s sheets. The legend shall appear on the first sheet of each group. Standard building material indicators, and symbols for architectural items and for mechanical and electrical equipment shall be used to the greatest extent possible.

A. DESIGN ANALYSIS: The A-E shall prepare a complete and accurate design analysis to support the project design. Each sheet of the design analysis shall be sequentially numbered and shall carry the title of the project, date of analysis, and the designer’s name. The analysis shall be bound and prepared

(typed or legibly printed) on 8-1/2”x11” bond paper or standard company form, with 1” left and right margins. The design analysis shall cite specific code references, assumptions, calculation sources, data sources, etc. Calculations and data shall be presented in a neat and logical progression. The analysis shall include, but not be limited to: a brief description of the desired project outcome, anticipated construction schedule, description of existing conditions, site descriptions, existing facility features such as age and type of construction, utilities location and access, photos as necessary or required, electrical-load and lighting-level calculations, structural computations, foundation determinations, life cycle cost analysis, facility energy analyses, computer modeling, etc. A constructability report shall be incorporated into the 95% design analyses (see section 3.08). An updated design analysis shall be submitted at each design / review stage to describe and justify each decision made at that stage. The final design analysis shall present a clear and logical picture of the final design and shall be edited to exclude reference to changes made during the design process.

B. BID SCHEDULE: The A-E shall provide a detailed bidding schedule in the format specified by the government.

C. DRAWINGS: The A-E shall prepare and furnish drawings to show existing site conditions, general layout of facilities, and the extent, type, and detailed requirements of the work to be performed. The preferred full scale drawing size for Eielson AFB is ANSI B (17”x11”) but other drawing sizes may be accepted upon prior approval of the CO. Separate drawings shall be prepared to cover all needed phases of architectural, hazmat, civil, structural, mechanical, fire suppression, electrical, etc. work to be accomplished. The A-E shall provide a detailed schedule of drawings in the format specified by the government for each design project. In addition to hard copy drawings, the A-E shall provide electronic copies of the drawings on CD-ROMs in the Government’s most recent version of AutoCAD (version

2014 or later) and in read-only Adobe Acrobat Reader (.pdf file) format. Actual number of required copies of drawings to be submitted is described in Section 1 of this Statement of Work.

D. SPECIFICATION TECHNICAL PROVISIONS: The A-E shall prepare detailed specifications for each category of work for each building trade to meet government standards for competitive bidding.

Included shall be a list of all government-furnished equipment (GFE). If no GFE is to be used, the specifications shall state no GFE is to be used. Specifications shall be written utilizing industry and government standards. Specifications shall conform to the CSI system with CSI-format page numbers centered at each page bottom. The header of each page shall include the project title and project number on the left-hand side and the section number and section title on the right hand side. The specification

Table of Contents shall indicate in the CSI format which sections are utilized and shall include a listing of the number of pages in each section. Brand name references in specifications shall be avoided and may only be used when no suitable standard is available. Such cases must be justified on a case-by-case basis and be approved by the CO. If a brand name is used without a CO approved sole source justification letter the term “or approved equal” shall be used with the basis of design. Specifications shall be tailored to the project and be clear; concise; free of typographical, grammatical, and spelling errors; etc. Specifications shall be typed on 8-1/2” x 11” bond paper with 1” left and right margins. In addition, the complete specifications shall be submitted on a CD-ROM, and in a form compatible with the Government’s most recent version of Microsoft Word (2010 or later). Actual number of required copies is described in Section 1 of this Statement of Work.

E. COST ESTIMATE: The A-E shall prepare a detailed construction cost estimate. Estimates shall be broken down into line items by individual task and grouped into major construction categories such as architectural, hazardous material abatement, civil, structural, mechanical, fire protection, electrical, contractor mobilization(s), general contractor requirements, etc. showing labor (man-hours), material costs and equipment costs. Cost estimate shall be marked “FOR OFFICIAL USE ONLY”. Cost estimate shall be prepared using accurate data reflecting construction costs in the Fairbanks, Alaska area. The estimate shall also reflect accurate costs associated with the particular requirements of constructing on Eielson AFB. The cost estimate shall be prepared assuming construction in

Summer 2019. Also include an “estimating contingency” line item amount appropriately sized per the level of design, with no estimating contingency costs included in the 95% and 100% submittals. If the construction cost estimate will exceed the amount programmed by the Government, the A-E shall notify the CO as soon as that determination is made. If applicable, the cost estimate shall be broken down into

“minor construction” and/or “repair and maintenance”. The final cost estimate forms shall be signed as official by the A-E. In addition to the hard copy, the final cost estimate shall be submitted on CD-ROM in the Government’s most recent version of Microsoft Excel (2010 or later). Actual number of copies is described in Section 1 of this Statement of Work.

4.5 DESIGN REVIEW: Design reviews shall normally be held at the 35% and 95% design stages. After each review, the A-E shall not proceed to the next design stage until given Notice to Proceed (NTP) in writing to do so by the CO. Each review can take up to three (3) weeks in accordance with the schedule in Section 1. The A-E shall allow for a total of four (4) to ten (10) weeks for government design review on each project. Reviewers will submit written comments on the design prior to each review meeting. The A-E shall provide responses to the comments at the review meetings.

A. DESIGN REVIEW MEETING ATTENDANCE: The A-E shall attend design review meetings at Eielson

AFB, take attendance and minutes, and answer review comments. The review meetings shall be scheduled through the CO. The review meetings will be attended by the Government’s project engineer, engineering staff, representatives of the reviewing and using agencies, interested parties, and shall be attended by the A-E’s project manager and necessary staff. Reviewers will submit written comments on the design that will be provided to the A-E for response.

B. 35% REVIEW: The 35% design package shall be submitted to the CO for approval. Included shall be the 35% design analysis, well-developed drawings, draft specifications, final calculations and selection of material types for construction, completed project Waste Disposal/Borrow Pit Plan, draft bid schedule, draft drawing schedule, detailed cost estimate, and preliminary AF Form 66. Drawings should indicate final layouts, details and sections, and initial schedule layouts with some fill-in remaining.

C. 95% REVIEW: The 95% design package, which should be the A-E’s final design package, shall be submitted to the CO for final government review and acceptance. Included shall be the final design analysis, drawings, drawing schedule, specifications, calculations, material selection types, bid schedule, AF Form 66, cost estimate, final estimate of required construction schedule, and the approved

35% design review meeting minutes to include the 35% comments and responses. The A-E shall have performed and completed Quality Assurance reviews of the design, and thoroughly proofread the specifications.

D. 100% PACKAGE: The 100% package shall be the 95% package with those changes necessitated by the 95% design review. Included shall be the 100% drawings, drawing schedule, AF Form 66, synopsis of work, specifications, design analysis (including calculations, recommended material selections, constructability report), bid schedule, cost estimate, and the approved 95% design review meeting minutes to include the 95% comments and responses.

4.6 DOCUMENTS SUBMITTED: The exact number of documents required for each review submittal, and time frames (though subject to negotiation) for their development and review is described in section 1 of this Statement of Work. All of the architectural and engineering design, design analysis, specifications, and drawings shall be developed into a uniform level for each review submittal. All review plans and specifications shall be boldly marked on each page “FOR ENGINEERING REVIEW ONLY, % REVIEW, NOT FOR CONSTRUCTION”. The cover sheet of each document shall be boldly marked with the date submitted. Document packages shall include:

A. MINUTES AND REVIEW COMMENTS: The A-E shall submit minutes and the annotated review comments to the CO for written approval, within three (3) working days following each review meeting.

B. REVIEW DOCUMENTS: The A-E shall submit the required number of design packages for review to the CO at each review stage. See 4.04, 4.05 and Section 1 for specific requirements.

C. 100% SUBMITTAL: The A-E shall submit the required number of the 100% design documents to the

CO as described in Section 4 of this Statement of Work and meeting the requirements in 3.04, 3.05 and

Section 4 of this Statement of Work. Files shall be delivered and labeled clearly with typed project information, to include date, and shall be accompanied by a typed index. Each drawing file shall be made to stand-alone by binding all X-REFs. Include all special font files used, and only use standard AutoCAD font files. Change all menus to standard AutoCAD prior to delivery. Include all *.ctb (plot configuration) files. If *.ctb files are not used, include list of pen weights.

4.7 CONTRACTOR’S FURNISHED PRODUCT: The A-E shall provide complete project designs to the government as specified elsewhere in this statement of work. The A-E shall provide any product literature and technical data required to support the design. Designs shall be of the highest professional quality and shall be certified by a registered architect, civil engineer, structural engineer, mechanical engineer, fire protection engineer, electrical engineer, or land surveyor, as appropriate. Each final plan sheet shall bear the seal of a Registered

Professional Engineer or Architect.

4.8 CONSTRUCTABILITY REVIEW: A review of the design for constructability shall be made by the A-E prior to the submittal of the 95% documents. The A-E shall make a site visit during the 95% design phase to determine whether the plans accurately and completely represent existing conditions and to verify that the construction can proceed as designed. The constructability review report shall be incorporated into the 95% design analysis.

4.9 DD FORM 1354, TRANSFER AND ACCEPTANCE OF MILITARY REAL PROPERTY: Prepare a draft

DD Form 1354. On the form, identify all items of new construction and associated values. Identify work classified as repair or maintenance and its total aggregate value in the “remarks” section of the form. Coordinate directly with

Eielson’s Real Property office to ensure proper completion of the form. Include the completed form as part of the

95% and 100% design submittals.

4.10 DESIGN DISCREPANCIES: The A-E shall be responsible to clarify any drawings or specifications determined to be unclear to a contractor during bidding or construction. If contract document changes are required due to A-E error or oversight the A-E shall also be responsible for correcting any discrepancies that become apparent during bidding or construction. The A-E shall furnish all necessary labor, drawings, specifications, cost estimates, etc., to the CO to enable modification of the construction contract, and be at no additional cost to the government.

The A-E shall have the recommended modifications reviewed and certified by a registered architect or engineer in the appropriate discipline.

SECTION 5

A-E DESIGN SERVICES FOR

FTQW 181019 - INSTALL AUDIBLE FIRE ALARM DEVICES

IN CDC (B5182)

5.1 ATTACHMENTS:

A. Eielson AFB Division I Specifications (12 specifications)

B. AF Form 66

C. AF Form 103

D. Generic SAP