Attach_3_-_SOW_(30Jun17).pdf

JUN 17

STATEMENT OF WORK

SECTION 1

GENERAL A-E INVESTIGATION AND DESIGN SERVICE REQUIREMENTS FOR

FTQW 15-1031, REPAIR FIRE PROTECTION SYSTEMS (B1348)

1.01 GENERAL SCOPE: The A-E shall perform professional architectural and engineering services such as planning, investigation, study, surveying, design, and provide labor and materials to accomplish the work specified in this contract. The A-E shall be responsible for all travel and lodging arrangements and expenses involved in the performance of work under this contract. The A-E shall furnish the Air Force with complete and usable products to include: planning documents, investigative reports, study reports, design analyses, project drawings, technical provisions (specifications), equipment layouts, cost estimates, submittal registers, quality assurance plans, construction bidding amendments (resulting from design omissions or errors), construction contract modifications (resulting from design omissions or errors), and other documents required under this contract to provide complete engineering services for Eielson AFB, Alaska.

1.02 TYPE OF WORK: Work on the project may involve disciplines such as: architectural; civil, structural, mechanical, electrical and fire protection engineering; drafting; surveying; geotechnical; hazardous materials testing, abatement and remediation; cost estimating; and computer word processing.

1.03 ADMINISTRATION: The Eielson AFB Contracting Officer (CO) is responsible for the administration of the contract. No change shall be made in the provisions of this contract without written authorization from the CO.

The Base Civil Engineer (BCE) monitors the work and services furnished, and evaluates the performance of the

A-E as the Contracting Officer’s Technical Representative (COTR). The COTR is not a CO and has no authority to Contractually bind the Government or modify the contract.

1.04 GENERAL DESIGN CRITERIA: The Air Force requires complete and functional designs that are appropriate for the sub-arctic environment of interior Alaska. Design and construction shall conform to the most recent issue of the following standards and publications. The following shall be considered a partial list and not limit the standards which may apply to the project.

A. American Association of State Highway and Transportation Officials (AASHTO) Standards

B. U.S. Dept. of Transportation Federal Highway Administration (FHWA) Standards and Guidelines

C. State of Alaska Department of Transportation and Public Facilities (ADOTPF) Standards

D. National Fire Protection Agency (NFPA) – All codes and standards appropriate to project scope

E. National Fire Code (NFC)

F. AFM 88-3 – Air Force Design Criteria for Buildings

G. EM 385-1-1 – Safety and Health Requirements Manual

H. Occupational Safety and Health Agency (OSHA)

I. Air Force Occupational Safety and Health Agency (AFOSHA)

J. 18 AAC

K. National Electric Code (NEC)

L. National Electrical Safety Code (NESC)

M. International Building Code (IBC)

N. International Plumbing Code (IPC)

O. International Mechanical Code (IMC)

P. Uniform Mechanical Code (UMC)

Q. Uniform Plumbing Code (UPC)

R. American Society of Heating, Refrigeration and Air-conditioning Engineers (ASHRAE)

S. Sheet Metal and Air-conditioning Contractors National Association (SMACNA)

T. Other applicable Air Force Engineering Technical Letters (AFETLs)

U. National Earthquake Hazard Reduction Program (NEHRP)

V. Americans with Disabilities Act (ADA)

W. American Petroleum Institute (API) - Specifications and standards as applicable

X. American Society For Testing and Materials (ASTM) - Specifications and standards as applicable

Y. American Society of Mechanical Engineers (ASME) - Specifications and standards as applicable

Z. Military Standard (MIL – STD) 130, Identification Marking of U.S. Military Property, Rev G, 1988

AA. MIL – STD 161, Bulk Petroleum Products system Including Hydrocarbon Missile fuels, Rev F, Notice 2

BB. Unified Facilities Criteria (UFC)

CC. Unified Facilites Guide Specifications (UFGS)

DD. Underwriters Laboratories (UL) – All standards appropriate to project scope

EE. Engineering Technical Letters (ETLs)

FF. U.S. Green Building Council (USGBC) – All construction reference guides appropriate to project scope

GG. Whole Building Design Guide – www.wbdg.org

HH. Air Force Regulations, Technical Orders and Instructions

II. EAFB Civil Design Guide (appendix 1)

JJ. EAFB GIS, Survey and Drafting Standards (appendix 2) http://www.wbdg.org/

KK. EAFB USAF Metadata Profile (appendix 3)

LL. EAFB Establishing Vegetation (appendix 4)

MM. EAFB Architectural Compatibility Plan (appendix 5 & 5a)

NN. EAFB Door Hardware Spec. Guideline (appendix 6)

OO. Not Used (appendix 7)

PP. EAFB Overhead Door Standards (appendix 8)

QQ. Not Used (appendix 9)

RR. EAFB Utilidor Design Guide (appendix 10)

SS. Not Used (appendix 11)

TT. Not Used (appendix 12)

UU. Not Used (appendix 13)

VV. EAFB Electrical Standards (appendix 14)

WW. Not Used (appendix 15)

XX. EAFB Comm and Info Sys Standards Guide (appendix 16)

YY. Engineering Technical Letter 02-12 (appendix 16a)

ZZ. EAFB Fire Alarm Standards (appendix 17)

AAA. EAFB Fire Protection Design Guide (appendix 17.5)

BBB. Not Used (appendix 18)

CCC. EAFB Restoration Site Map (appendix 19)

DDD. EAFB Asbestos Management and Operations Plan (appendix 20)

EEE. EAFB Fugitive Dust Emissions Plan (appendix 21)

FFF. DD Form 1354 (appendix 22)

GGG. Fillable 1354 – Check List (appendix 22a)

HHH. AF Catcodes (appendix 22b)

III. AFI 32-9005 Real Property Accountability (appendix 22c)

JJJ. Eielson Hazardous Material Management Plan (appendix 23)

KKK. Eielson Dewatering MFR (appendix 23a)

LLL. Dewatering Concept Drawing (appendix 23b)

MMM. Eielson AFB Dewatering Specifications (appendix 23c)

1.05 REFERENCES: All Air Force Manuals, Publications, and Guide Specifications will not necessarily be furnished. The A-E may acquire them from the Defense Printing Service Detachment Office, Standardization

Document Order Desk, 700 Robbins Avenue, Philadelphia, PA 19111-5094 or other Federal agencies. The

Special Assistance Desk phone number at Defense Printing Service is (215) 697-2664. Many references and standards are available via the following websites: www.wbdg.org and www.afcec.af.mil/library/index.asp. The

A-E may review any Air Force Manual or publication available at the Base Civil Engineering offices. The

Eielson AFB design guides are attached as appendices to this statement of work.

1.06 GOVERNMENT DOCUMENTATION: Because only the A-E can be expected to know exactly which record drawings will be useful for his design, the A-E should expect to spend some time in Eielson's Civil

Engineering drawing storage vault locating drawings he might need. The A-E should not expect Government personnel to perform a drawing search for him. "As-builts", shop drawings, and operation and maintenance manuals that the Government may have are not guaranteed to be either accurate or complete. It shall be the A-E’s responsibility to verify any information or data that is given to them by the Government.

1.07 WARRANTY: The A-E shall bring any questions concerning the design to the attention of the Government during the design phase. The A-E shall verify that the final documents have been field checked to eliminate conflicts and interferences and shall provide interpretation of construction documents to clarify any omissions and/or errors to the CO.

A. DISCREPANCIES: The A-E shall be responsible for the professional quality, technical accuracy, and the coordination of all design, drawing, specification, and other services furnished by the A-E under the resulting contract. The A-E shall, without additional compensation, correct or revise any errors or deficiencies in design, drawings, specifications, and other services in a timely fashion to avoid construction delays.

B. INTERPRETATION: During the construction bidding and the construction periods of the project, the A-E shall be available, at no additional cost to the government, to interpret or clarify his plans and specifications, should questions arise. An appropriate number of hours for this effort may be negotiated with the design contract.

1.08 CONCEPT LIMITATIONS: General information and criteria provided to the A-E shall not prevent the A-E from suggesting or using improved methods and designs with functional or cost-saving advantages.

1.09 GOVERNMENT FURNISHED MATERIALS: The government shall furnish the A-E with the following:

A. A description of the specific requirements of the investigation and design of this project. See Section

4 of this Statement of Work.

B. An estimated construction cost range.

C. Access to existing drawings of facilities as needed to perform design.

D. Eielson AFB specific Division I specifications (to be tailored by the A-E for specific project requirements). These specifications are attached to Section 4 of this Statement of Work.

http://www.wbdg.org/ http://www.afcec.af.mil/library/index.asp

E. Pertinent Eielson AFB Design Guides (appendices to this Statement of Work).

F. Examples of applicable government forms to be completed by the A-E such as AF Form 66, Waste

Disposal/Borrow Pit Coordination Review Form, AF Form 103, etc. These are attached to Section 4 of this Statement of Work.

1.10 ENERGY EFFICIENCY: The A-E shall provide life cycle cost analysis as applicable and to include energy conservation measures and payback. A-E shall provide designs that best help the Air Force meet the greenhouse gas reduction and energy efficiency goals set forth by Executive Order 13693.

1.11 HIGH PERFORMANCE AND SUSTAINABLE BUILDING REQUIREMENTS: The Air Force is discontinuing use of LEED. New projects will register for Guiding Principles Compliance (GPC) certification using either the US Green Building Council (USGBC) or Green Building Initiative (GBI)

GPC certification. Projects already registered under LEED 2009 shall continue with the certification and achieve LEED Silver certification. No new Air Force projects will register for LEED v4 certification. Therefore, all new unregistered Air Force projects shall meet the requirements of UFC 1-

200-02, High Performance and Sustainable Building Requirements. The attached Air Force

Sustainability Requirements Scoresheet (attachment I of this statement of work) references UFC 1-200-

02, and is what the design and construction shall be scored upon.

END OF SECTION

SECTION 2

A-E INVESTIGATION SERVICES FOR

2.01 SCOPE OF WORK: A-E investigation services shall include activities such as participation in the Pre-

Investigation meeting and submission of meeting minutes, the planning, study, field reconnaissance, materials testing, site survey and investigation, and work required to obtain the engineering information and data necessary for the accomplishment of this contract. The A-E shall determine the condition and type of existing utility services, structures, pavements, and soils involved in the project design. The A-E shall place particular emphasis on making an accurate estimate of the location and quantity of hazardous materials affecting the project design.

The A-E shall perform topographic surveys, prepare documents showing existing conditions, conduct fact finding investigations, collect and review project data and records, create alternative design concepts, preliminary estimates of cost and construction timelines, and prepare and present a written investigation report.

2.02 PRE-INVESTIGATION MEETING: The A-E and Government representatives will meet to discuss the objectives and requirements relating to the investigation. The A-E will have the opportunity to interview appropriate government personnel and request any assistance that may be required. Record the proceedings of the meeting, and submit a written summary report (meeting minutes) to the CO.

2.03 COST AND SCHEDULE ESTIMATE: A preliminary construction timeline and cost estimate shall be included with the investigation report. The A-E shall develop initial estimates of construction timelines and submit for each alternative considered. Any minor construction costs (new work as defined by the Air Force) in the project has a limit and therefore must be tracked separately. The A-E shall separate the cost of minor construction work for ease of tracking. If the estimated construction cost differs significantly from the range shown in the Contract, or exceeds the statutory limit (if one exists), or exceeds the Programmed Amount (PA), the

A-E shall notify the CO as soon as practical and shall not proceed until advised to do so by the CO.

2.04 INVESTIGATION REPORT: The A-E shall prepare an investigation report detailing the findings of the investigation and submit it to the CO for approval. Included in this report shall be all soil boring logs, site plans, photographs, hazardous materials surveys and test results, documents describing existing conditions prepared by the A-E, inspection results, engineering data, cost and construction estimates, product literature and technical data required to support their findings, etc. required to perform the requested engineering services. If applicable to the project, the report shall include recommendations for design and estimated design and construction schedules.

After review of the report by the CO, the A-E shall present the report at an investigation review meeting at

Eielson AFB. Changes resulting from the investigation review meeting shall be incorporated into the first design submittal.

A. A Sample and Analysis Plan (SAP) shall be submitted to the CO for approval prior to soil disturbance

(soil borings for geotechnical analysis, contamination sampling/testing, etc.) in areas that are known to be contaminated. The SAP will have to be approved by Air Force Environmental, ADEC and the CO prior to soil disturbance. SAP approval can be a 60 day process.

2.05 INVESTIGATION REVIEW MEETING: At the meeting the attendees will discuss the investigative report, consider design alternatives, and give technical guidance for proceeding with the design. The A-E shall attend the investigation review meeting at Eielson AFB, take attendance and minutes, and answer review comments. The investigation review meeting shall be scheduled through the CO. The meeting will be attended by the

Government’s project engineer, engineering staff, representatives of the reviewing and using agencies, interested parties, and shall be attended by the A-E’s project manager and necessary staff. Reviewers will submit written comments on the design prior to the investigation review meeting. The A-E shall provide responses to the comments at the investigation review meeting.

SECTION 2

A-E INVESTIGATION SERVICES FOR

2.06 DOCUMENTS SUBMITTED: The exact number of documents required for each review submittal, and time frames for their development and review are described in section 4 of this Statement of Work.

2.07 CONTRACTOR’S FURNISHED PRODUCT: The A-E shall provide complete investigation report to the government as specified elsewhere in this statement of work. The investigation report shall be of the highest professional quality and shall provide the basis of as well as options for the design.

SECTION 3

A-E DESIGN SERVICES FOR

3.01 SCOPE OF WORK: The A-E shall perform all services required to prepare and furnish complete construction documents, with addenda and contract modifications as required, for the accomplishment of this contract.

3.02 DESIGN SERVICES: Design services shall include all aspects of design required to provide a complete and accurate set of project documents to be used for obtaining contract construction services. This shall include work elements such as:

A. Familiarization with the scope of the project, general conditions governing the performance of the work, and the conditions under which the project will be constructed.

B. Coordination with base civil engineering and the using agencies to develop functional relationships and detailed requirements.

C. Production of the required design documents.

3.03 STATUTORY DESIGN COST LIMIT: See contract.

3.04 DESIGN DOCUMENTS: The contract drawings to be furnished shall be well prepared, complete, and accomplished in accordance with the best professional practice to show clearly and concisely the type and extent of work to be performed. The drawings shall clearly distinguish new and existing work. The drawings shall be drawn to appropriate scales and dimensioned completely and accurately. Each drawing shall have a graphic scale.

The A-E shall use a standard sheet format and fonts conforming to Eielson’s Drafting Standards. Lettering shall be large enough to ensure legible half-size reduction. Each discipline’s group of drawings shall contain a detailed legend defining all applicable symbols appearing on that discipline’s sheets. The legend shall appear on the first sheet of each group. Standard building material indicators, and symbols for architectural items and for mechanical and electrical equipment shall be used to the greatest extent possible.

A. DESIGN ANALYSIS: The A-E shall prepare a complete and accurate design analysis to support the project design. Each sheet of the design analysis shall be sequentially numbered and shall carry the title of the project, date of analysis, and the designer’s name. The analysis shall be bound and prepared (typed or legibly printed) on 8-1/2”x11” bond paper or standard company form, with 1” left and right margins. The design analysis shall cite specific code references, assumptions, calculation sources, data sources, etc. Calculations and data shall be presented in a neat and logical progression.

The analysis shall include elements such as: a brief description of the desired project outcome, anticipated construction schedule, description of existing conditions, site descriptions, existing facility features such as age and type of construction, utilities location and access, photos as necessary or required, electrical-load and lighting-level calculations, structural computations, foundation determinations, plumbing and HVAC calculations, fire hydrant flow tests and fire suppression hydraulic calculations, fire protection features such as: egress, fire alarm, fire rated construction, life cycle cost analysis, facility energy analyses, computer modeling, etc. A constructability report shall be incorporated into the 95% design analyses (see section 3.08). An updated design analysis shall be submitted at each design / review stage to describe and justify each decision made at that stage. The final design analysis shall present a clear and logical picture of the final design and shall be edited to exclude reference to changes made during the design process.

1. For facilities projects UFC 3-600-01, para. 1-7.2.1 states a fire protection design analysis and life safety plans are required for all Major Projects (but applies to this design since it is a fire protection project). The fire protection and design analysis and life safety plans shall be as required by UFC 3-600-01.

Note: When directed by the DFPE, projects with little or no fire protection considerations may not require a fire protection design analysis or life safety plans. (This note does not apply to this project – a fire protection design analysis and life safety plans are required).

B. BID SCHEDULE: The A-E shall provide a detailed bidding schedule in the format specified by the government.

C. DRAWINGS: The A-E shall prepare and furnish drawings to show existing site conditions, general layout of facilities, and the extent, type, and detailed requirements of the work to be performed. The preferred full scale drawing size for Eielson AFB is ANSI D (22”X34”), but other drawing sizes may be accepted upon prior approval of the CO. Separate drawings shall be prepared to cover all needed phases of architectural, hazmat, civil, structural, mechanical, fire suppression, fire alarms and mass notification systems, electrical, telecommunications, etc. work to be accomplished. The A-E shall provide a detailed schedule of drawings in the format specified by the government for each design project. In addition to hard copy drawings, the A-E shall provide electronic copies of the drawings on CD-ROMs in the Government’s most recent version of AutoCAD (version 2012 or later) and in read-only Adobe Acrobat Reader (.pdf file) format. Actual number of required copies of drawings to be submitted is described in Section 4 of this Statement of Work.

D. SPECIFICATION TECHNICAL PROVISIONS: The A-E shall prepare detailed specifications for each category of work for each building trade to meet government standards for competitive bidding.

Included shall be a list of all government-furnished equipment (GFE). If no GFE is to be used, the specifications shall state no GFE is to be used. Specifications shall be written utilizing industry and government standards. Specifications shall conform to the CSI system with CSI-format page numbers centered at each page bottom. The header of each page shall include the project title and project number on the left-hand side and the section number and section title on the right hand side.

The specification Table of Contents shall indicate in the CSI format which sections are utilized and shall include a listing of the number of pages in each section. Brand name references in specifications shall be avoided and may only be used when no suitable standard is available. Such cases must be justified on a case-by-case basis and be approved by the CO. If a brand name is used without a CO approved sole source justification letter the term “or approved equal” shall be used with the basis of design. Specifications shall be tailored to the project and be clear; concise; free of typographical, grammatical, and spelling errors; etc. Specifications shall be printed on 8-1/2” x 11” bond paper with 1” left and right margins. In addition, the complete specifications shall be submitted on a CD-ROM, and in a form compatible with the Government’s most recent version of Microsoft

Word (2013 or later). Actual number of required copies is described in Section 4 of this Statement of

Work.

E. COST ESTIMATE: The A-E shall prepare a detailed construction cost estimate. Estimates shall be broken down into line items by individual task and grouped into major construction categories such as architectural, hazardous material abatement, civil, structural, mechanical, fire protection, electrical, contractor mobilization(s), general contractor requirements, etc. showing labor (man-hours), material costs and equipment costs. Cost estimate shall be marked “FOR OFFICIAL USE ONLY”. Cost estimate shall be prepared using accurate data reflecting construction costs in the Fairbanks, Alaska area. The estimate shall also reflect accurate costs associated with the particular requirements of constructing on Eielson AFB. The cost estimate shall be prepared assuming construction in Spring / Summer 2019. Also include an “estimating contingency” line item amount appropriately sized per the level of design, with no estimating contingency costs included in the 95% and 100% submittals. If the construction cost estimate will exceed the amount programmed by the Government, the A-E shall notify the

CO as soon as that determination is made. If applicable, the cost estimate shall be broken down into “minor construction” and/or “repair and maintenance”. The final cost estimate forms shall be signed as official by the A-

E. In addition to the hard copy, the final cost estimate shall be submitted on CD-ROM in the Government’s most recent version of Microsoft Excel (2013 or later). Actual number of copies is described in Section 4 of this

Statement of Work.

3.05 DESIGN REVIEW: Design reviews shall normally be held at the 35%, 65%, and 95% design stages. After each review, the A-E shall not proceed to the next design stage until given Notice to Proceed (NTP) in writing to do so by the CO. Each review will take up to three (3) weeks, or as arranged/modified during the negotiations of the contract. The A-E shall allow for a total of eight (8) to twelve (12) weeks for government design review on each project. Reviewers will submit written comments on the design prior to each review meeting. The A-E shall provide responses to the comments at the review meetings.

A. DESIGN REVIEW MEETING ATTENDANCE: The A-E shall attend design review meetings at

Eielson AFB, take attendance and minutes, and answer review comments. The review meetings shall be scheduled through the CO. The review meetings will be attended by the Government’s project engineer, engineering staff, representatives of the reviewing and using agencies, interested parties, and shall be attended by the A-E’s project manager and necessary staff. Reviewers will submit written comments on the design that will be provided to the A-E for response.

B. 35% REVIEW: The 35% design package shall be submitted to the CO for approval. Included shall be a preliminary design analysis with basic computations and selection of material types for construction, outline specifications, a Waste Disposal/Borrow Pit Worksheet, preliminary drawings showing planned layouts and indicating layout and content of final drawings, preliminary cost estimate, and the A-E shall also submit the approved investigation review meeting minutes to include investigation review comments and A-E’s response to those comments.

C. 65% REVIEW: The 65% design package shall be submitted to the CO for approval. Included shall be the 65% design analysis, well-developed drawings, draft specifications, final calculations and selection of material types for construction, completed project Waste Disposal/Borrow Pit Plan, draft bid schedule, draft drawing schedule, detailed cost estimate, preliminary AF Form 66, and the approved 35% design review meeting minutes to include the 35% comments and responses.

Drawings should indicate final layouts, details and sections, and initial schedule layouts with some fill-in remaining.

D. 95% REVIEW: The 95% design package, which should be the A-E’s final design package, shall be submitted to the CO for final government review and acceptance. Included shall be the pre-final design analysis, drawings, drawing schedule, specifications, calculations, material selection types, bid schedule, AF Form 66, cost estimate, final estimate of required construction schedule, Draft DD Form

1354, constructability review and the approved 65% design review meeting minutes to include the

65% comments and responses. The A-E shall have performed and completed Quality Assurance reviews of the design, and thoroughly proofread the specifications.

E. 100% PACKAGE: The 100% package shall be the 95% package with those changes necessitated by the 95% design review. Included shall be the 100% drawings, drawing schedule, AF Form 66, synopsis of work, specifications, design analysis (including calculations, recommended material selections, constructability report), bid schedule, cost estimate, estimate of required construction schedule, Draft DD Form 1354 and the approved 95% design review meeting minutes to include the

95% comments and responses.

3.06 DOCUMENTS SUBMITTED: The exact number of documents required for each review submittal, and time frames (though subject to negotiation) for their development and review is described in section 4 of this

Statement of Work. All of the architectural and engineering design, design analysis, specifications, and drawings shall be developed into a uniform level for each review submittal. All review plans and specifications shall be boldly marked on each page “FOR ENGINEERING REVIEW ONLY, ___% REVIEW, NOT FOR

CONSTRUCTION”. The cover sheet of each document shall be boldly marked with the date submitted.

Document packages shall include:

A. MINUTES AND REVIEW COMMENTS: The A-E shall submit minutes and the annotated review comments to the CO for written approval, within three (3) working days following each review meeting.

B. REVIEW DOCUMENTS: The A-E shall submit the required number of design packages for review to the CO at each review stage. See 3.04, 3.05 and Section 4 for specific requirements.

C. 100% SUBMITTAL: The A-E shall submit the required number of the 100% design documents to the

CO as described in Section 4 of this Statement of Work and meeting the requirements in 3.04, 3.05 and Section 4 of this Statement of Work. Files shall be delivered and labeled clearly with typed project information, to include date, and shall be accompanied by a typed index. Each drawing file shall be made to stand-alone by binding all X-REFs. Include all special font files used, and only use standard AutoCAD font files. Change all menus to standard AutoCAD prior to delivery. Include all

*.ctb (plot configuration) files. If *.ctb files are not used, include list of pen weights.

3.07 CONTRACTOR’S FURNISHED PRODUCT: The A-E shall provide complete project designs to the government as specified elsewhere in this statement of work. The A-E shall provide any product literature and technical data required to support the design. Designs shall be of the highest professional quality and shall be certified by a registered architect, civil engineer, structural engineer, mechanical engineer, fire protection engineer, electrical engineer, or land surveyor, as appropriate. Each final plan sheet shall bear the seal of a

Registered Professional Engineer or Architect.

3.08 CONSTRUCTABILITY REVIEW: A review of the design for constructability shall be made by the A-E prior to the submittal of the 95% documents. The A-E shall make a site visit during the 95% design phase to determine whether the plans accurately and completely represent existing conditions and to verify that the construction can proceed as designed. The constructability review report shall be incorporated into the 95% design analysis.

3.09 DD FORM 1354, TRANSFER AND ACCEPTANCE OF MILITARY REAL PROPERTY: Prepare a draft

DD Form 1354. On the form, identify all items of new construction and associated values. Identify work classified as repair or maintenance and its total aggregate value in the “remarks” section of the form. Coordinate directly with Eielson’s Real Property office to ensure proper completion of the form. Include the completed form as part of the 95% and 100% design submittals.

SECTION 4

SPECIFIC REQUIREMENTS FOR INVESTIGATION AND DESIGN OF

4.01. GENERAL:

A. The Architect-Engineer (A-E) shall perform the services as described in the previous Sections of this

Statement of Work and as described below:

B. The Air Force project engineer for this project is Dave Wilson. Dave Wilson can be contacted in the

Eielson AFB Contract Engineering Flight office in bldg. 2258 (2310 Central Ave.), at 377-1736, or david.wilson.16@us.af.mil to discuss any questions concerning the project requirements.

C. Besides the design and construction criteria listed in Section 1.04 this design effort shall conform to the requirements of:

NFPA 1, Uniform Fire Code

NFPA 10, Portable Fire Extinguishers

NFPA 11A, Standard for Medium and High Expansion Foam Systems

NFPA 13, Installation of Sprinkler Systems

NFPA 20, Installation of Centrifugal Fire Pumps

NFPA 24, Installation of Private Fire Service Mains and Their Appurtenances

NFPA 25, Inspection, Testing and Maintenance of Water-Based Fire Protection Systems

NFPA 30, Flammable and Combustible Liquids Code

NFPA 33, Standard for Spray Application Using Flammable or Combustible Materials

NFPA 70, National Electrical Code

NFPA 72, National Fire Alarm Code

NFPA 80, Standard for Fire Doors and Other Opening Protectives

NFPA 90A, Air Conditioning and Ventilating Systems

NFPA 101, Life Safety Code

NFPA 110, Emergency and Standby Systems

NFPA 170, Fire Safety Symbols

NFPA 230, Standard for the Fire Protection of Storage

NFPA 241, Safeguards During Construction

NFPA 409, Standard on Aircraft Hangars

NFPA 1963, Fire Hose Connections

UFC 1-200-01 General Building Requirements

UFC 1-200-02 High Performance and Sustainable Building Requirements

UFC 3-600-01 Fire Protection Engineering for Facilities

UFC 4-211-01 Aircraft Maintenance Hangars

UFC 4-211-02 Aircraft Corrosion Control and Paint Facilities

UFC 3-310-03A, Design: Seismic Design for Buildings

UFC 4-010-01 DoD Minimum Antiterrorism Standards for Buildings

UFC 4-021-01 Mass Notification Systems

Air Force Instruction (AFI) 32-10141 Planning and Programming Fire Safety Deficiency Correction

Projects

ETL 98-8 Fire Protection Engineering Criteria – Existing Aircraft Facilities

TN 1423, National Institute of Standards and Technology (NIST), Analysis of High Bay Hangar

Facilities for Fire Detector Sensitivity and Placement

Other pertinent industry standards. Ensure repaired and modified systems will meet applicable State

Department of Environmental Conservation and EPA requirements.

4.02. BACKGROUND: The corrosion control hangar (bldg. 1348) at Eielson AFB, Alaska is a 37,415 SF general purpose aircraft maintenance facility that houses fueled aircraft, with the primary function of the hangar being wash and corrosion control, as well as a paint booth. The facility was built in 1987 and had an addition built on in 1992. The building has undergone other various repair projects as well. Hangar 1348‘s fire suppression systems are not fully functional. The hangar bay AFFF foam-water closed head and AFFF oscillating underwing nozzle systems are not operational. The valve for the foam concentrate is currently disabled such that no foam concentrate will flow to the fire suppression systems. The oscillating underwing monitor nozzles are disabled and the overhead closed head system is serving as a water-only pre-action sprinkler system. The building is currently served by a central fire suppression water loop. The project goal is to repair fire protection systems in Corrosion

Control Hangar (FAC 1348) to correct the fire safety deficiencies identified in AFCEC Project # AFCE889697, Hangar Evaluation Report (HEIR), to repair / upgrade / provide pre-action fire sprinkler protection in the rest of the building (offices, shops, storage rooms, etc.) as required by codes and UFCs, replace / upgrade the existing building fire alarm system to a combined fire alarm/ mass notification system and correct life safety egress deficiencies identified in the report and as required by current codes and UFCs, including missing exit markings, illumination of exit signs and emergency lighting, etc., disconnect the building from the central fire protection loop and install dedicated fire water pump(s) in the building’s mechanical room.

Note: The building is sitting on known contaminated area DD097. See Attached Eielson AFB Restoration Site

Map and 2016 Source Evaluation Report for Source Areas FT092 and DD097.

4.03. SCOPE OF DESIGN PROJECT: The work required under this delivery order includes investigation and design services necessary to develop construction documents for a project to accomplish the work described below. Work included in the design is expected to include the following items: selection of equipment, and production of a complete set of documentation, to include specifications, drawings, etc., necessary for the

Government to advertise and award a construction contract for the work. The design requirements shall include the following major items of construction which shall result in properly functioning modern fire suppression systems and fire alarms / mass notification systems and pertinent life safety upgrades for hangar, offices and all other spaces of facility 1348 (corrosion control hangar).

A. Investigation and design of demolition, relocation and replacement of any existing equipment

(mechanical systems, electrical power, lighting, and/or other facility systems) required to facilitate replacement/installation of building fire suppression systems and appropriate replacement/installation of fire alarm systems.

B. Investigation and design of demolition, relocation and replacement of any existing fire suppression and alarm equipment required to facilitate replacement/installation of building fire suppression systems and appropriate replacement/installation of fire alarm systems and Mass Notifications Systems.

C. Investigation and testing for presence of hazardous materials such as soil contamination, asbestos and lead based paint.

a. Though the building was built in 1987 it is possible that hazardous materials such as lead-based paint (LBP) and asbestos containing materials (ACM) are present. All available LBP surveys are

Attached to this statement of work. No ACM surveys are available.

i. The A-E shall perform LBP and ACM surveys as required to create construction documents that are easily bid by Contractors.

ii. The A-E shall create construction documents that require the Contractor to perform their own screening, abatement and disposal of hazardous materials to protect their workers.

b. If excavation of soils is required to accomplish the scope of work the A-E shall incorporate the requirement to screen / test soil for contaminants following Eielson AFB’s specification section 01

14 00 as well as ADEC and EPA requirements. The contract documents shall require the

Contractor submit a site specific Sample and Analysis Plan for Eielson AFB, ADEC and EPA approval prior to excavation.

D. Investigation of fire suppression systems and fire detection / alarm / mass notification systems shall include evaluation of suitability and recommendations of the various types of systems that could be used in each space.

E. Investigation and design shall include installation of fire suppression systems and fire detection / alarm / mass notification systems in/at all areas of the building to bring it up to current codes, UFCs and appropriate guidelines. Investigation and design of fire suppression systems shall include:

1. Disconnect the building from the pumped central fire suppression water loop and connect the building’s fire suppression systems to the base water supply with dedicated pump(s) in the building mechanical room.

2. Investigation shall include whether or not fire suppression water storage tank(s) is/are required. The design shall include the water storage tank(s) if required to meet codes and UFCs.

3. Convert and / or replace the existing overhead Aqueous Film Forming Foam (AFFF) system in the

Hangar Bay to / with a water pre-action fire sprinkler system. Replace the existing sprinklers with quick response ordinary temperature type.

4. Remove the underwing AFFF nozzle system.

5. Install a new high-expansion foam system for the hangar bay to include foam storage tank with pump and prorated foam mixing device and all other associated controls and supporting work as needed to complete the project.

6. Replace the existing building fire alarm system with the appropriate combined fire alarm/ mass notification system.

7. Provide pre-action fire sprinkler protection in offices, shops and the rest of the building.

8. Provide temperature monitoring system in compliance with UFC 4-211-01.

9. Correct life safety egress deficiencies identified in the attached AFCEC Project # AFCE889697, Hangar Evaluation Report, including missing exit markings, illumination of exit signs and emergency lighting as well as other life safety deficiencies that are required to be repaired by codes and UFCs.

10. Repair and restoration of all areas affected by this project, such as hidden wires, cables, lines, telecommunication system, building parts and components, and pavement as required.

11. Provide proper placement of fire hydrants at the exterior of the building if required.

F. Investigation shall include updated flow tests of water supply as required to facilitate a proper design.

G. Investigation shall include analysis of building structural members to include, but not be limited to the roof structural members to determine if upgrades are required to support new fire suppression systems and associated work. The design shall include any required structural alterations.

H. Investigation and design shall include a complete fire alarm and mass notification system in accordance with current NFPA 72, UFC 3-600-01, ETL 01-18, and UFC 4-021-01 except as modified.

1. Work shall include communications alterations/upgrades/additions.

2. Work shall include alarm system programming and reprogramming of Eielson’s Monaco D-21 central fire monitoring and alarm system. All work shall be compatible with Eielson’s existing central fire alarm and monitoring / communication system. All new fire alarm/mass notification systems shall be combination Class B addressable fire alarm/mass notification system.

3. Pull stations shall be installed only where required by NFPA 101 and shall be the type that is resettable by key.

4. Amber strobes are not required for MNS. Shall use one clear strobe and also provide text signs. Text signs are required over the door to each egress stairwell and over (or adjacent to) the required means of egress from the level of discharge. Exterior exit doors from a single room (e.g., mechanical or electrical rooms) do not require a text sign.

I. Investigation and design shall include all electrical and HVAC work that is required to facilitate the fire suppression, alarms and life safety work.

J. Investigation and design shall include replacement or upgrade of any interior doors that do not meet fire code / life safety standards with/to doors that do meet these requirements.

K. Investigate and analyze the mean of egress of the facility and ensure the egress from the aircraft servicing area is in compliance with Life Safety Code NFPA 101 and UFC 4-211-01. The design shall include corrections of any non-compliance findings.

L. Investigate and verify proper fire rated separations are in place IAW NFPA 101 and UFC 4-211-01. Design shall correct deficiencies.

M. HAZARDOUS MATERIALS: The following guidance shall be used for dealing with hazardous materials:

1. Asbestos containing materials (ACM), lead base paint (LBP), polychlorinated biphenyls (PCBs), contaminated soils, and other hazardous materials may be present in and around Building 1348. The

A-E shall anticipate the potential presence of hazardous materials in the design project, and sub-contract with firms who perform testing for hazardous materials and prepare project documents for their remediation. Technical provisions shall be developed such that all requirements for handling, worker protection, and environmental protection at the work site are referenced to OSHA, EPA, and

ADEC regulations as well as pertinent Eielson AFB requirements.

2. When construction requires special demolition procedures to protect personnel from exposure to excessive levels of hazardous materials, these requirements shall be specified and coordinated with the Eielson AFB project engineer and the Eielson AFB Environmental Element of the Asset

Management Flight. These procedures shall not be less stringent than Federal OSHA and EPA requirements. Mitigation of hazards to workers shall be included in this design project.

3. The following items are a minimum of what shall be included in the project documents when dealing with hazardous material remediation. Project drawings shall denote the location of hazardous materials and provide sufficiently detailed information for their remediation, to include accurate quantities. Project drawings shall also note the location of approved, permitted, on-base disposal areas if available for use during project construction. The most direct haul route, minimizing the exposure risk for personnel, between the project site and disposal area shall also be shown on the drawings. Construction contractor notification and permitting requirements shall be specified.

N. WASTE DISPOSAL/BORROW PIT PLAN: The design shall include a project specific Waste

Disposal/Borrow Pit section. The A-E shall complete the estimated quantities of wastes to be generated and borrow materials required on the Worksheet during the 35% design phase. The Eielson AFB Natural

Resource Manager will then produce a project specific Waste Disposal/Borrow Pit Plan section to be incorporated into the specifications at the 65% design phase. The Waste Disposal/Borrow Pit Worksheet is an appendix to Specification 01 14 00 (which is in attachment A of this section of the Statement of

Work).

O. The A-E shall ensure the requirements of the attached AF IMT 813 are incorporated into the construction documents.

P. Investigation and design shall include repair and painting of all existing surfaces that are disturbed by new work where appropriate and painting of all new work where appropriate.

Q. Design documents shall require a Construction Warranty – one year on all new work and longer warranty where it is industry standard.

R. The identification and analyses of alternatives shall include scope descriptions, the costs and other associated impacts of each alternative.

S. The A-E is expected to include drawings and photographs with the body of each submittal as necessary to adequately describe the work involved. Drawings associated with each submittal shall be of a sufficient size so that details and notes are easily readable. Drawings 11"x17" or smaller shall be bound with the report.

T. The A-E shall send all investigation and design submittals (design analysis, specifications, plans, etc.) to

Vanessa Lung, Fire Protection Engineer, USAF AFMC PACAF/AFIMSC Det 2/CEOI via AMRDEC

SAFE file exchange website. Ms. Lung’s email address is vanessa.lung@us.af.mil.

4.04. SCOPE OF WORK: The work includes: attending pre-investigation meeting; investigating site conditions, options, etc.; collecting and reviewing project data and records; developing design concepts and cost estimates;

submitting an investigation report; attending review meetings; making the review revisions requested by the

Government; submitting intermediate design documents; and producing a complete design based on the requirements specified above and based on comments received during the Investigation, 35%, 65% and 95% design review meetings.

4.05. TASKS:

A. The investigation and design shall be divided into five tasks. The Contracting Officer will issue a Notice to Proceed for each task. The Government shall neither approve payment for a task nor issue Notice to

Proceed for the subsequent task until all work under the task is complete and the A-E has provided all of the listed Contract Deliverable Items applicable to the task (except draft meeting minutes which may not yet be complete).

B. Pre-investigation and review meetings shall be scheduled by the Contracting Officer and be held at

Eielson AFB. They will be attended by the Government's Project Engineer, engineering staff, representatives of the reviewing agencies, invited interested parties, and the A-E's project manager and necessary staff. Reviewers will submit written comments on the investigation and design. Comments will be provided to the A-E for response. The A-E may make a presentation at each meeting. The A-E shall record the proceedings of each meeting and submit a written summary report (minutes) of those proceedings to the Contracting Officer for written approval. Draft minutes for each meeting, including the responses to each reviewer's comments shall be submitted to the Contracting Officer within three (3) working days following each meeting.

C. All contract deliverable items for each task (except draft meeting minutes) shall be submitted to the

Contracting Officer at the same time. Approval from the Contracting Officer shall be obtained prior to the submission of contract deliverable items separately.

D. TASK I: Task I includes attending the Pre-Investigation Meeting and submitting draft and final minutes of the meeting; investigating the project site and applicable existing documents; interviewing appropriate facility users and maintenance personnel; investigating options; investigating design concepts; producing the required Investigation Report; submitting these documents to the Contracting Officer for review;

attending the Investigation Review Meeting; and submitting draft meeting minutes of the Investigation review meeting to the Contracting Officer.

1. Pre-Investigation Meeting: The A-E and Government representatives will meet to discuss the objectives and requirements relating to the investigation. The A-E will have the opportunity to interview appropriate government personnel. The A-E shall record the proceedings of the meeting, and submit a draft meeting minutes to the Contracting Officer within 3 working days for approval.

2. Data Acquisition and Field Investigation: The A-E shall complete the necessary investigative field work and submit an investigation report to the Contracting Officer. The report produced shall include discussions of all aspects of the work required under the various options investigated -- identify each item of work and discuss any potential difficulties, alternatives to proposed work items, recommendations, construction cost estimate for each concept presented, etc.

3. Cost Estimate in the Investigation Report: The A-E shall prepare investigation cost estimates for the project with a sufficiently large contingency (30%) to ensure that costs do not increase as design proceeds. The cost estimates shall be in both hard copy and electronic format. Electronic format shall be in Excel.

4. Investigation Review Meeting: The meeting for discussing the investigative report will be scheduled by the Contracting Officer following receipt of the Investigation submittal, and will be held at Eielson AFB.

The meeting will be attended by the Government's Project Engineer, engineering staff, representatives of the reviewing agencies, invited interested parties, and the A-E's project manager and necessary staff.

Reviewers will provide the A-E with written review comments regarding his report for his response and action. The A-E may make a presentation at the meeting. The A-E shall record the proceedings of the meeting and submit draft minutes to the Contracting Officer for written approval. The draft minutes shall include the responses to each reviewer's comments and shall be submitted within three (3) working days following the meeting.

5. Contract…