Attachment 1 -DRAFT Statement Of Work.pdf

HAZARDOUS MATERIALS ABATEMENT

CONTRACT (HMAC)

Joint Base Elmendorf-Richardson, Alaska

STATEMENT of WORK

GENERAL CONTRACT PROVISIONS

12 December 2023

DRAFT

TABLE OF CONTENTS

SECTION DESCRIPTION PAGES

01000 GENERAL CONTRACT REQUIREMENTS 3 thru 20

01100 GENERAL SITE REQUIREMENTS 21 thru 40

01200 GENERAL DESIGN REQUIREMENTS 41 thru 43

01300 TASK ORDER EXECUTION 44 thru 47

01400 CONTRACTOR’S QUALITY CONTROL 48 thru 54

A-1 List of Additional Reference Standards 55

Section 01000 General Contract Requirements

1. Contract Description

1.1. The Hazardous Material Abatement Contract (HMAC) is an Indefinite Delivery, Indefinite Quantity (IDIQ) contract providing hazardous material sampling, testing, abatement, and remediation requirement needs for facilities on Joint Base Elmendorf Richardson (JBER), AK. Task orders will be issued under the general contract to include a broad range of work to prepare remediation plans and abatement strategies to support the maintenance, repair, alteration, and clean-up of real property on JBER. Projects will have tasks in a variety of trades including, but not limited to, limited scope demolition and repair of facility components, structural members, architectural features, systems, and finishes; and mechanical, electrical, and plumbing features and system incidental to remediation plans and abatement strategies.

1.2. The contractor shall be required to furnish all labor, materials, equipment, and personnel necessary to perform hazardous material sampling, testing, abatement, and remediation to include developing, implementing, and executing remediation plans with abatement strategies, work plans (where required), and estimates to accomplish task orders awarded under this contract. Plans and strategies resulting from the execution of HMAC task orders may be developed for use in other contracts. Example, a task order may be issued requiring the contractor to perform hazardous material testing and develop an abatement plan and/or strategy that will then be used as the basis of work in a separate contract.

1.3. All work shall be performed in accordance with current federal, state, local, and JBER specific codes, regulations, ordinances, design and construction standards, and environmental specifications whether included or referenced. Specifications are supplied; however, it is the contractor’s responsibility to secure access to governing criteria that is required. The contractor shall perform hazardous material remediation and abatement in accordance with the specifications within the contract and shall submit for approval, modified Unified Facilities Guide Specifications (UFGS) as required. The contractor shall follow and abide by, but not limited to, the Unified Facility Criteria, other UFCs as referenced or applicable, and referenced industry codes. The reference website for UFGS and UFC documents is www.wbdg.org. The contractor shall review and submit any specification changes or additions for approval that would apply at the IDIQ or task order level.

1.4. The contractor must be aware of special requirements that exist throughout JBER that include, but are not limited to, obtaining access passes for entry onto JBER, security escorts, escorts, exercising foreign object damage (FOD) control, radio and phone usage restrictions, controlled vehicle and personnel entry restrictions, and mobile phone/radio/photographic equipment restrictions.

1.5. Basic Testing: The contractor shall conduct surveys for the following hazardous materials:

lead based paint (LBP), asbestos containing materials (ACM), polychlorinated biphenyls (PCBs) and or any hazardous materials that may be required for that specific TO. All personnel conducting hazardous building material surveys must be certified and trained according to the federal, state, and local requirements, including 8 AAC 61.600. After completion of surveyed areas, the contractor shall prepare a detailed report and submit it to the Contracting Officer for review and approval.

1.5.1. The contractor shall determine the methods of testing to be used for LBP during the contract and shall submit methods, processes, and controls to the Contracting Officer for approval. At a minimum, use of an x-ray fluorescence (XRF) instrument to measure the amount of lead on a painted surface shall be included.

1.5.2. The contractor shall determine the methods of testing that will be used for asbestos containing materials (ACM), polychlorinated biphenyls (PCBs) and/or any hazardous materials and submit methods, processes, and controls to the Contracting Officer for approval. For ACM, at a minimum, use of visual inspection and bulk samples shall be included.

1.5.3. The contractor shall determine the methods of air quality testing and environmental controls to be used during abatement/remediation activities and shall submit methods, processes, and controls to the Contracting Officer for approval.

1.6. Test Reports: For each task order, the contractor shall submit to the Government a final inspection report on each individual building separately and detail structure information. The report shall be in Microsoft Word, v2013 or current, along with a PDF file report. The final inspection report main body shall have each paragraph individually numbered. Each page shall have a header which contains at a minimum; Project Number, Contract Number, Task Order number, building number, and date of survey. The page format shall be standard letter size, 8-1/2”x11”, portrait orientation, 1” margin for text / photograph pages. A tabloid, 11”x17”, landscape orientation, 1” margins, may be used for drawings. The contractor shall include as many sub-sections or paragraphs as required to provide a complete, thorough, and accurate report such that an abatement contractor will be capable of understanding and executing required abatement in a thorough and efficient manner. At a minimum, the outlined report shall include the following sections and appendices:

1.6.1. General – Explain where the hazardous material is typically found in the building, standards, or thresholds for when the material is considered hazardous, etc.

Background – Provide information on why survey was conducted, on what type of building, etc.

1.6.2. Scope of Work – Provide date of inspection, purpose of inspection, name of inspector, and specific objectives of survey.

1.6.3. Description – Describe the surfaces inspected and specific requirements of the inspection.

1.6.4. Investigative Methods – Describe the methods used to inspect and assess suspected materials, surfaces, samples and/or readings taken. Refer to the submitted and approved methods from the master submittal log.

1.6.5. Results of Inspection – Explain analytical results and summary of positive HAZMAT.

Include in the assessment a narrative explaining the overall situation regarding the

HAZMAT.

1.6.6. Recommendations – Provide recommendations regarding any possible abatement.

1.6.7. Cost Estimates – If required by the TO include estimated cost for abatement for use by other contracted means.

1.6.8. Appendix A – Laboratory Results and Chain of Custody.

1.6.9. Appendix B – If required by the task order, include photographs of asbestos and lead sample areas and a representative sample of potential PCB and mercury containing devices.

1.6.10. Appendix C – XRF results.

1.6.11. Appendix D – Building Site Maps and Diagrams that identify sampling and HAZMAT locations.

1.7. Remediation/Abatement Plan. The remediation plan is a written report that is supported by the test report and will generally include the abatement plan. The remediation plan shall outline the scope of the problem and the source of contaminates, and the abatement portion will provide the process, methods, and monitoring to remove, encapsulate, or otherwise address the contaminated material. It is possible that the TEST REPORT described below could be used to perform this function.

1.8. Notifications: At least 10 days prior to beginning the demolition of any structure, and regardless of the presence of ACM, the Environmental Protection Agency (EPA) requires the submission of a Notification of Demolition and Renovation Form. A notification must also be submitted for a renovation project that will disturb ACM above the EPA regulatory threshold.

The contractor shall submit all required notifications to the Alaska Occupational Safety and Health (AKOSH) and EPA Region 10 that are required under 40 CFR 61.145(a)(1), 61.145(a)(3), and 61.145(b) before starting any renovation/demolition work. The contractor shall submit copies of notifications to EPA Region 10 to the Contracting Officer (CO), Asbestos Program Officer (APO), and the Asbestos Operating Officer (AOO). In addition, the contractor shall coordinate with 673 CES/CEIEC and 773 CES/CEOI on ongoing projects to ensure all hazardous material abatement is captured.

1.9. Asbestos: Remediation plan development which outlines the source of contaminate, additional testing that may be required, and method of abatement or encapsulation to be undertaken, with alternatives. Removal and disposal of Asbestos. Containing Material

(ACM) and Regulated Asbestos Containing Material (RACM) in accordance with the approved plan. Types of work that may be encountered but not limited to include:

1.9.1. Removal of ACM tile/mastic from flooring or possibly exterior walls.

1.9.2. Removal of ACM pipe in facilities or ground utilities.

1.9.3. Removal of RACM Thermal System Insulation (TSI) on pipes, in mechanical rooms, under facilities, above ceiling grids, etc. which may include plaster or sheetrock ceilings.

1.9.4. Removal of ACM from roofing systems.

1.9.5. Removal of ACM contaminated soils or other materials.

1.9.6. Removal of Regulated Asbestos Containing Material (RACM) prior to whole building demolition.

1.10. Lead-based Paint (LBP): Manage and dispose of all non-Resource Conservation and Recovery Act (RCRA) hazardous lead waste in accordance with local, state, federal, and DoD policies and regulations. This includes State of Alaska regulation 18 AAC 60.025 which prohibits the disposal of materials that contain a hazardous substance in concentrations that exceed the applicable soil cleanup levels in 18 AAC 75.341 (Table B1 or B2) in unlined landfills. Exceptions may be made by Alaska Department of Environmental Conservation (ADEC) on a case-by-case basis, based on site specific factors at the landfill and ADEC concurrence with sampling methodology. “Whole building concept” TCLP sampling approach may not be adequate to determine concentration for disposal of lead-based paint at unlined landfills. Non-hazardous lead waste may be disposed of at a lined class I or II Municipal Solid Waste Landfill (MSWL).

1.11. Polychlorinated Biphenyls (PCBs): Manage and dispose of PCB-containing waste in accordance with all local, state, federal, and DoD policies and regulations. This includes State of Alaska landfill policy which prohibits the disposal of any PCB-containing waste at or above 1ppm. Maintain waste disposal records for all non-RCRA hazardous waste and provide the Contract Office and APO with a copy of the disposal records signed by the receiving landfill.

1.12. RCRA Hazardous Waste: All contractor personnel operating on JBER must abide by the most current version of the JBER Hazardous Waste Management Plan.

1.12.1. Without regard for the quantity of hazardous waste being generated by contractor personnel, all hazardous waste generated on JBER must be managed in accordance with federal regulations applicable to large quantity generators of hazardous waste as outlined within 40 CFR Part 262 – Standards Applicable to Generators of Hazardous Waste.

1.12.2. Without regard for the quantity of universal waste being handled by contractor personnel, all universal waste handled on JBER must be managed in accordance with federal regulations applicable to large quantity handlers of universal waste as outlined within 40 CFR Part 273 Subpart C – Standards for Large Quantity Handlers of Universal Waste.

1.12.3. The contractor shall be responsible for all aspects of hazardous waste and universal waste management at the project site to include, but not limited to providing Resource Conservation and Recovery Act (RCRA) training, providing United Nations (UN) rated containers; marking and labeling of waste containers; waste containerization;

waste sampling and analysis; waste transportation; and waste disposal.

1.12.4. Only authorized JBER Environmental Compliance personnel will sign Uniform Hazardous Waste Manifests and universal waste shipment records for waste generated on JBER. Copies of all waste determination documentation (i.e., hazardous waste profile sheet, safety data sheet, laboratory analysis, etc.…), Land Disposal Restriction notifications, and shipping documents (i.e., Uniform Hazardous Waste Manifest, non-hazardous waste manifest, bill of lading, etc.…) will be provided to the JBER Hazardous Waste Program Manager via the COR for review no later than (10) calendar days prior to a waste shipment.

1.13. Repair Work: Repair of the affected area to return to a usable, finished state. Limited examples of expected repair work would include:

1.13.1. If Drywall must be removed – replace dry wall, tape, mud, prepare and paint to matching schema.

1.13.2. If destructive floor testing is required – the affected area would be repaired to match existing finish.

1.13.3. If a pipe is damaged during removal of ACM, repair pipe to as needed by current code and industry standard as submitted and approved.

1.13.4. If the task order is done in support of other ongoing contracts, or in support of other organizational maintenance activities, the work will need to be coordinated through the Contracting Officer. Work under this IDIQ may be limited to removal, with the repair being done by the supported contract. In these cases, the work will be closely identified and monitored to prevent work delays to either contract.

1.13.5. Allow inspection of abatement area by government representative before placement of new floor covering or pipe insulation.

1.13.6. Install asbestos free signs on new pipe insulation after abatement work. “ASBESTOS FREE” signs shall be 3”x5”, with white lettering on blue background. Spacing between signs shall be every 25’ on straight run, every elbow shall have a sign, and on all piping that branches off main piping shall also have signs and continue every 25’.

1.13.7. Provide 773 CES/CEOHS electronic copies of close out reports and waste manifest upon completion of project.

1.14. Design Build. If required by a task order, the HMAC contractor shall develop project design documentation including drawings, Scope of Work, cost estimate broken out by CSI division and submittals representative of up to a 65% design effort (unless specified in the task order that higher design levels need to be submitted) as adequate to perform the construction. Upon completion of design, and upon acceptance by the Government, construction execution shall commence and be completed in accordance with task order requirements.

1.15. Construction. If required by the task order, the HMAC contractor shall be provided completed design document drawings, Scope of Work, and available specifications to initiate and complete construction execution in accordance with task order requirements.

The HMAC contractor will then develop a price proposal and a schedule to complete project.

2. Contract Requirements

2.1. The Contractor shall furnish all management, supervision, labor, materials, equipment, and incidentals required to provide HAZMAT sampling, HAZMAT testing, HAZMAT abatement, HAZMAT remediation, maintenance, repair, design, and construction work on facilities covered under this contract.

2.2. Master Specifications

2.2.1. This contract will utilize the latest version of the UFGS’s. UFGS standard specifications can be obtained from the Whole Building Design Guide website:

http:/www.wbdg.org/ffc/dod/unified-%20facilities-guide-specifications-ufgs).

%20%20. UFGS are hereby incorporated into the solicitation and any resultant contract(s). The UFGS’ are anticipated to be updated annually by the Contracting Officer by issuance of a unilateral modification to the base contract. Each task order will remain under the UFGS version that was in effect at the time of task order award or through any supplements issued by the Government when individual task orders are modified to add additional work. Only the additional work may be applicable to the current UFGS.

2.2.2. The HMAC Master Specifications are numbered and organized in accordance with the Construction Specification Institute’s (CSI) Master Format. All specifications are filed in Division 2 through 48 per CSI guidelines. The specifications are taken from the UFGS.

2.2.3. In accordance with FAR 36.101, the order of precedence specified in FAR Clause 52.236-21 shall take precedence over FAR 52.215-8. In the case of differences between drawings and specifications, the specifications shall govern.

2.2.4. The Government will identify the required elements of work in the project Scope of Work and Drawings. Following the project award, the successful contractor shall utilize the UFGS Guide Specs and apply the elements of work identified by the Government to develop the project specific specification to be submitted to the Government for approval.

3. Ordering Procedures

3.1. As the need arises for performance under the terms of this contract, the Contracting Officer will issue a Fair Opportunity Proposal Request (FOPR). Task orders issued will be competitively awarded using FAR 16.504(b)(1) fair opportunity processes with specific instructions provided within each FOPR.

3.2. Task orders will be issued on a Firm-Fixed Price (FFP) basis. The Contract Line-Item Number (CLIN) structure on each task order will follow the CLIN structure outlined in the IDIQ contract. Order competition for subsequent award is as follows:

3.3. Fair Opportunity Proposal Request (FOPR)

3.3.1. The Contracting Officer will initiate the FOPR process by sending a FOPR letter with applicable attachments (herein referred to as the FOPR package) to each contractor under the HMAC IDIQ following FAR 16.505.

The FOPR letter may include the following information:

Date of package Proposal due date and name/email address of POC to submit proposal.

Date, time, and location of pre-proposal site visit Magnitude of construction estimate IAW FAR 36.204 Project specific statement of work/performance work statement/statement of objectives Estimated Period of Performance (PoP)/Estimated Completion Date (ECD) Work schedule Other requirement documents Bonding requirements Identification of liquidated damages rate, if applicable Identification of Government furnished property/equipment available, if applicable Identification of Superintendent, SSHO and QC requirements Other pertinent data such as planned closures for other base-related restriction periods

3.3.2. For each FOPR, the Contracting officer will provide the Contractor, at a minimum, with one (1) copy of the Government’s Statement of Objectives (SOO), Statement of Work (SOW) or Performance Work Statement (PWS) and an AF Form 66 – Schedule of Material Submittals, identifying the required submittals. The Contractor may be provided with one (1) set of drawings and specifications as required or applicable.

3.3.3. Although the Contractor may be given a design package, it is still the Contractor’s responsibility under FAR 52.236-3 to investigate the site and conditions affecting the work prior to proposal submission. The Contractor may reproduce the drawings and specifications at the Contractor’s own expense if additional copies are needed. The Contractor shall check all drawings and specifications for discrepancies upon receipt and immediately notify the Contracting Officer of any discrepancies via a written Request for Information (RFI). The RFI shall be forwarded to the Contracting Officer to provide a response. Enlarged plans and details shall govern where the same work is shown on smaller scales. The Contractor shall compare all drawings and verify the location(s) before work begins and shall be responsible for any errors which might have been avoided thereby.

3.3.4. Brand Name Descriptions: The SOW, SOO, or PWS, drawings, and/or technical provisions listed in the specifications may, in some instances, refer to certain items of equipment, material, or article by trade name/brand name. References of this type shall not be construed as limiting competition, but shall be regarded as establishing the physical, functional, and performance needs to meet the minimum level of quality or reliability desired. These brand name references are not intended to limit materials or services to only the brand name UNLESS a Justification and Approval (J&A) is included with the FOPR. If there are any questions regarding the Government’s definition of minimum quality or reliability standards in reference to a brand name, a RFI shall be submitted in writing to the Contracting Officer within five (5) business days of receiving the FOPR.

3.3.5. Site Superintendent, Quality Control, and Site Safety and Health Officer requirements. Each FOPR will identify the manning requirements for the above three functions. Depending on job magnitude and complexity, the Government, at its sole discretion, will specify whether one person can perform all three functions, two people can perform the three functions, or a single individual per function is required on the job site. When one or two individuals are required, the following personnel combinations are acceptable:

One Person: Superintendent/QC/SSHO performed by single qualified individual.

Two Person: Superintendent + QC/SSHO (dual role) or Superintendent/SSHO

(dual role) + QC.

Three Person: Superintendent + QC + SSHO

The site superintendent is always required on site IAW FAR 52.236-6 and shall not dual role as the QC unless the task order designates one person IAW 4.3.6.2 above.

QC and SSHOs are required to visit all project sites daily to perform their functions unless the task order requires three individuals, at which point all three positions are required onsite during performance of work. If an individual FOPR does not identify the number of required personnel, the default will be two people unless changed in writing by the Contracting Officer.

3.4 Pre-Proposal Site Visit

3.4.1. After the release of a FOPR, the Government and the Contractors will schedule and conduct a pre- proposal site visit for the project. Interchanges held during the site visit may include, but are not limited to, scope of work, sequence of operations, progress schedule, access to project site, delivery and storage of materials and equipment, work restrictions, coordination requirements, project goals, liquidated damages, and potential difficulties/problems. Any questions asked during the site visit or identified after the site visit shall be submitted in writing as a RFI to the Contracting Officer and designated Contract Specialist within three (3) business days after the site visit unless a shorter timeframe is specified in the FOPR. Questions received after the deadline may be answered at the sole discretion of the Contracting Officer. The Contracting Officer will provide a finalized scope of work by amendment (if necessary) to the FOPR following submission of site visit questions.

3.4.2. As part of meeting the requirements of FAR 52.236-3, Site Investigation and Conditions Affecting the Work, the Government shall provide as-builts and other drawings they believe are necessary to support the contractors’ needs and perform the scope of work. Following FOPR award, Contractors may access additional historical drawings related to the project site or facility. Historical records and drawings (if they are available) are in the 673d CES Civil Engineer Squadron, Bldg. 724, drawing vault. Contractors will be required to bring a copy of the FOPR signed by the Contracting Officer to the drawing vault to be authorized access. Contractors shall not use the drawing vault to research any building/project for which they do not have a signed FOPR or contract/task order. Contractors found violating this policy may have their access to the drawing vault restricted and/or have further administrative actions levied.

3.5. Proposal Submission Process

3.5.1. Normal Response Requirements: If the requirement is determined to be a normal response requirement by the Contracting Officer, the contractor shall submit a task order proposal to fulfill the requirement within fourteen (14) calendar days or the time specified in the FOPR. Additional time may be allowed at the discretion of the Contracting Officer.

3.5.2. Quick Response Requirements: If the requirement is determined to be a quick response requirement by the Contracting Officer, the contractor shall submit a task order proposal to fulfill the requirement within a maximum of seven (7) calendar days from written notification.

3.5.3. If no proposals or only one proposal is received, the Government, at its discretion, may revalidate the FOPR requirement. The validation process may include interchanges of information with some or all the Contractors to determine whether there are concerns about the FOPR requirement. Should the requirement be validated, the FOPR package may be reissued.

3.5.4. The Contractor’s proposal shall be submitted to the Contracting officer on or before the time and date specified in the FOPR letter. Pricing on task order proposals shall be valid for a minimum 90 calendar days after the required submission date unless otherwise specified in the individual FOPR.

3.6. Project Proposal: For FOPRs associated with a new task order, the Contractor shall provide a written proposal describing the Contractor’s approach to the proposed project work described in the Government’s SOO, SOW, or PWS and project drawings (if any), or a price only proposal may be requested. The proposal shall include at a minimum, a cover letter, and a completed pricing schedule. The FOPR may require all or some of the following additional documents:

A narrative describing the approach to the proposed project as described in the Government’s SOO, SOW, or PWS to include all major components of the project.

An AF Form 66 Schedule of Material Submittals identifying any supplemental submittals in addition to those identified by the government.

A detailed project schedule in Microsoft Project (must be in Adobe .pdf format), or equivalent, that includes all major components of the project, and their associated percentage of effort; and any other information as needed to demonstrate a complete and thorough understanding of task order.

The minimum requirements will be identified in each individual FOPR based on the Contracting Officers discretion, considering such factors as complexity, urgency, historical knowledge, or other factors affecting the individual FOPR. The Government intends on making proposals minimally burdensome with the majority being price only or price and technical narrative. The Contracting Officer at their sole discretion may amend a FOPR at any time to include additional requirements as they become necessary for the Government to ensure clear understanding of a requirement.

3.6.1. Cover Page. The cover page or pages shall include project title, total project cost, list of assumptions, list of requirements, performance period, material(s) with long lead times, any exclusions, and any special considerations. The contractor’s proposals shall be complete and concise.

3.6.2. Technical Narrative. Upon verbal or written request of the Contracting Officer, the Contractor shall provide a technical narrative. The written narrative shall describe the Contractor’s approach and shall document the Contractor’s basic design solution to the subject project. The Contractor shall not simply re-state the goals of the Government SOO, SOW, or PWS, but provide sufficient information to demonstrate to the Government a complete and thorough understanding of the requirement and all applicable codes and regulations. The technical narrative shall be no longer than five pages unless otherwise specified in the FOPR.

3.6.3. Price Proposal. The Contractor shall provide their proposed price by completely filling out the pricing requested in the FOPR for all identified CLINs. Contractors will be requested to provide a lump sum cost per CLIN. All CLINS will be added to determine the total proposed price.

3.6.3.1. Detailed Price Proposal (Price Breakdown). Upon verbal or written request of the Contracting Officer, the Contractor shall submit a detailed price breakdown of their proposal within 2 business days of request. The Contracting Officer’s request will identify how detailed the price breakout needs to be and what price items need to be included. The Government will only require detailed price breakdowns in limited situations, primarily when price reasonableness cannot be established, when only one offer is received, or for negotiating task order modifications.

3.7. Post FOPR Award Documentation Requirements

3.7.1. Drawings. For the purpose of this requirement, the term drawings includes construction drawings, shop drawings, fabrication drawings, erection drawings, diagrams, layouts, schematics, descriptive literature, illustrations, room finish schedules, lighting/panel schedules, lighting level analysis plans, load/distribution schedules/calculations, performance and test data, and similar materials furnished by the Contractor to explain in detail specific portions as may be required by an individual task order.

3.7.1.1. When required, design drawings submitted by the Contractor shall show the basic layout and planning of work. Shop drawings shall show in detail the proposed fabrication and assembly of structural elements and/or the installation (i.e., form fit, and attachment details) of materials or equipment. Drawings must have sufficient detail to enable both the Contractor and the Government to understand the work to be accomplished.

3.7.1.2. The Government may indicate minimum drawings that are necessary for each individual task order project. Typical types of drawings required on task orders include the following: Title/Location/Legend/Index Sheets, Site Plans, Grading/Landscaping Plans, Underground Utility Plan and Profiles, Demolition Floor Plans, New Work Floor Plans, Wall Sections, Building Section, Finish Schedules, Window and Door Schedules, Mechanical Plans and Equipment Schedules, Plumbing Plans and HVAC Riser Diagrams, Electrical Plans and Wiring Diagrams, Electrical Equipment and Panel Schedules, Lighting Plans and Schedules, Communications Plans, Fire Protection Plans, Structural Plans, Roofing Plans, Wall and Roof Sections, Reflected Ceiling Plans, Elevations (Interior and Exterior), and Associated details.

3.7.2. Design Calculations. The Contractor shall provide as part of the proposal, design calculations to substantiate appropriate equipment or material selection/sizing, component assembly, proposed layout and sizing of utilities, and structural elements (i.e., HVAC Loads, Lighting, Platform Supports, etc.). The Contractor shall supply the following calculations per each task order project, as applicable:

3.7.2.1. Mechanical: HVAC load analysis and unit sizing, pipe sizing and duct sizing.

3.7.2.2. Electrical: Electrical system capacity, conductor, conduit, protective devices, and other equipment sizing.

3.7.2.3. Structural: Structural system and foundation sizing.

3.7.2.4. Pavement/Site Work: Area run-off quantities, drainage capacities and grading slopes.

3.7.2.5. Lighting: Lighting level analysis and lumen/foot-candle levels for each room or area.

3.7.2.6. Energy: Provide energy savings and Return on Investment (ROI).

3.7.3. Schedule of Material Submittals. The Contractor shall provide at a minimum, all submittals identified in the AF Form 66, Schedule of Material Submittals. Additional submittal requirements are identified in paragraph 6. Submittals. The submittals shall include all reports, project materials, and documentation that have a material effect on the project effort including, but not limited to, large purchase items, long-lead items, required reports, and as-built drawings.

3.7.4. Project Schedules: The progress schedules for task orders under this contract shall be prepared using the AF Form 3064 Project Schedule, Microsoft Project, or equivalent industry standard progress schedules as indicated in the FOPR instructions.

3.7.4.1. Progress Schedules shall be prepared IAW FAR Clause 52.236-15 for all projects that exceed the Simplified Acquisition Threshold, as defined in FAR 2.201, and whose actual performance is greater than 60 days.

3.7.4.2. Schedules may be requested by the Government for projects below the simplified acquisition threshold or whose performance period is less than 60 days when deemed necessary.

3.7.4.3. Progress Schedules shall breakdown the project into distinct tasks, identifying major work elements such as HAZMAT Sampling, HAZMAT Testing, HAZMAT Abatement, HAZMAT Remediation, maintenance, repair, electrical, site work, etc., show which tasks will be accomplished simultaneously, and indicate the critical path. The progress schedule shall identify all major tasks as described in the task order for the project effort and their associated percentage of the work effort. It should demonstrate a logical progression of the work effort from award to close-out. The purpose of the submitted project schedules is to aid in the determination of the duration of the project timeline. Following the start work date, the Contractor shall provide bi-monthly construction progress updates on an AF Form 3065 Progress Report, to the Contracting Officer or Contract Specialist.

3.7.5. Progress Payments/Reports. Progress Payments are allowable and should be requested IAW FAR Clause 52.232-16 Progress Payments. Progress reports shall be prepared for all projects when progress payments are requested. The AF Form 3065 Progress Report or Contracting Officer approved equivalent in electronic format is the form that must be used when requesting progress payments or final payment to justify work completion.

3.7.5.1. When requesting progress payments, the completed AF 3065, or approved equivalent, shall be submitted to the Contracting Officer or Contract Specialist for final approval. Once completed, the AF 3065 shall be attached to the invoice in Wide Area Workflow (WAWF). Invoices submitted without a completed AF 3065 will be rejected.

3.8. Task Order Selection Procedures

3.8.1. Task orders issued under each contract award are subject to the requirements of

Federal Acquisition Regulation (FAR) 16.505, Orders under Multiple Award Contracts. All contractors will be given a fair opportunity to be considered for each task order. Contractors must follow the procedures outlined above in section 4.6 to be considered. The Contracting Officer will select one contractor to receive the task order award. In accordance with FAR subpart 33.1, no protest is authorized in connection with the issuance or proposed issuance of a task order, except as authorized by FAR 16.505(a)(10)(i).

3.8.2. The selection process for task order award will be determined by the Contracting Officer and will be identified in the FOPR.

3.9. Construction Wage Rate Requirements (Formerly known as Davis-Bacon Act)

3.9.1. The most current Construction Wage Rate Requirements Statute wage determination will be incorporated into individual FOPRs. Once a FOPR is awarded, the wage rate in effect at the time of task order issuance will remain in effect for the duration of the task order unless changed by FOPR modification by the Contracting Officer.

3.10. Performance and Payment Bonds – Applicable to Individual TOs

3.10.1. Contractors shall furnish Performance and Payment Bonds (Standard Form 25/25A) with good and sufficient surety or sureties, acceptable to the Government on all task orders with the following exceptions.

3.10.1.1. Task Orders up to $35,000 will not normally require performance or payment bonds. Refer to the FOPR for guidance from the Contracting Officer.

3.10.1.2. For task orders exceeding $35,000 but less than $150,000, the Contracting Officer may determine an amount lesser than 100% if deemed adequate for the protection of the Government.

3.10.1.3. Performance Bond. Unless the Contracting Officer determines that a lesser amount is adequate for the protection of the Government, the penal sum of the performance bonds (Standard Form 25) shall equal one hundred percent (100%) of the contract price for each.

3.10.1.4. Payment Bond. Shall equal 100% of the contract price for each task order. One of the following is required:

A payment bond;

An irrevocable letter of credit (ILC); or A tripartite escrow agreement. The prime contractor establishes an escrow account in a federally insured financial institution and enters into a tripartite escrow agreement with the financial institution, an escrow agent, and all the suppliers of labor and material. The escrow agreement shall establish the terms of payment under the contractor’s escrow account, and the escrow agent distributes the payments in accordance with the agreement or triggers the disputes resolution procedures if required.

Certificates of deposit. The contractor deposits certificates of deposit from a federally insured financial institution with the Contracting Officer, in an acceptable form, executable by the Contracting Officer

Other Deposits. A deposit of the types of security listed in FAR 28.204-1 and FAR 28.204-2.

3.10.1.5. Performance and payment bonds are due within 10 days of the Notice to Proceed. Bid Bonds. Bid bonds are not anticipated for use on task orders.

3.11. Meetings and Conferences

3.11.1. Pre-Construction Conference: The Contractor shall attend a pre-construction conference prior to being issued a notice to proceed on any project unless the requirement is waived by the Contracting officer in writing. The Contractor shall reach out to the Contracting Officer or Contract Specialist assigned to the project to schedule the meeting. The Contracting officer will coordinate the attendance of the project inspector, Base Environmental, the customer, and any other applicable government parties. The meeting shall be Government led and will discuss all aspects of the required work for a task order. At a minimum, there will be a review of all material submittals, drawings, SOW, schedule, safety, accident protection, coordination’s required, HAZMAT and Universal Waste storage/disposal, administrative issues, traffic control, as-built criteria, performance requirements, security procedures, and any questions the Contractor may have.

3.11.2. Following the pre-construction conference, the Contract Specialist shall provide all attendees with written (e-mailed) meeting minutes from the conference to include the list of all parties in attendance, any identified issues or concerns, due outs, the responsible party to address them, and the date, time, and location of the meeting.

3.12. Task Order Funding

3.12.1. Proposals may be requested and processed up to the point of award in advance of funding. In these cases, the FOPR will contain verbiage informing contractors that funds are not currently available. Proposals processed up to award may remain on hold, pending funding for the entire period specified in the FOPR. If significant time has passed from the initial FOPR or the requirement changes the Government, at its sole discretion, may cancel the FOPR and issue a new FOPR. It is the government’s intent to award a task order for each proposal processed up to the point of award;

however, due to changes in the construction program, congressional budget changes or world events, some projects may be canceled. No compensation for cancelled FOPRs will be granted to the contractor.

4. Working Hours

4.1. Standard Working Hours. Monday through Friday, 7:30 a.m. to 4:30 p.m., excluding Saturdays, Sundays, and Federal Holidays. If the contractor desires to work during non-standard working hours, additional Government inspection forces may be required. The contractor shall notify the Contracting Officer in writing via email three (3) working days in advance of the intention to work outside of standard working hours. This notification will initiate an inquiry into the availability of additional Government inspectors. If the Contracting Officer confirms that additional Government inspectors are available, the Contracting Officer may authorize the contractor to perform work outside of standard working hours.

4.2. Standard and Non-standard Work in Controlled Areas. When a task order requires work within a controlled area, the standard and non-standard work hours will be specified for each affected task order. All work in restricted areas is assumed to be within standard working hours. All work inside of controlled areas may be subject to brief delays due to security processing (ex. 30 minutes to process through security into and out of the controlled area) or interruption to the normal work schedule to permit the completion of mission essential operations. Such interruptions, if required, will be given on short notice and require immediate action. The contractor will not be compensated for delays incurred due to mission essential operations within a controlled area.

5. Submittals

5.1. All submittals shall be submitted on an Air Force Form 3000 Material Approval Submittal (20030901 or most current version). The contractor shall fill out the AF Form 3000 listing all equipment and materials that are required. This list may not be all inclusive and additional submittals may be required. Material submittals and shop drawings shall be submitted to the

Contracting Officer for approval. The Contracting Officer will process, approve/disapprove, and return submittal request to the contractor in ten (10) business days. If a submittal request is disapproved, the Contracting Officer will annotate on the AF Form 3000, how many business days the contractor must correct and resubmit the submittal request, and the reason(s) why the request was disapproved. If the contractor requires additional time to submit a material submittal listed on the AF Form 66, the contractor shall identify the submittal(s) requiring additional time and request an extension in writing via email to the Contracting Officer for review and approval. The written request must include the reason additional time is needed and the date the submittals will be provided.

5.2. Submittals shall include items such as: contractor work plans, schedules, material submittal register, samples, brochures, manufacturers data, product data sheets, shop drawings and/or certificates of materials, drawings, descriptive literature (including but not limited to, catalog cuts, diagrams, operating charts or curves), test reports, test cylinders, samples, O&M manuals (including parts list), certifications, warranties, Hazardous Materials Safety Data Sheets, and other such required submittals.

5.3. Submittal Classifications: Submittals are classified as follows:

5.3.1. Government Approved: Governmental approval is required for extensions of the project, critical materials, deviations, equipment whose compatibility with the entire system must be checked, and other items as indicated on the Submittal Register or as designated by the Contracting Officer.

5.3.2. Re-Certification: Contractor shall provide the requested submittals for each task order unless otherwise specified and approved by the Contracting Officer. If the contractor intends to use material and/or equipment on a task order that has an approved material submittal request from a previous task order, a letter certifying the specific material and/or equipment in lieu of a submittal is acceptable. The certification letter will contain the task order number and approved electronic copies of AF Form 3000 submittal.

5.3.3. Approved Submittals: Once a submittal has been reviewed and approved, a digital copy of the submittal will be returned to the contractor. The Contracting Officer’s approval of submittals serves as a determination that the general method of project tasks, materials, methods, and other information are satisfactory. Submittal approval will not relieve the contractor of the responsibility for any error that may exist or occurs. After submittals have been approved by the Contracting Officer, resubmittals for the purpose of substituting materials or equipment will not be considered unless accompanied by an explanation of why a substitution is necessary.

5.3.4. Disapproved Submittals: The contractor shall make all corrections required by the Contracting Officer and furnish a corrected submittal within the number of days specified on the disapproved AF Form 3000. If the contractor considers any correction indicated on a disapproved submittal as a change to the terms and conditions of the task order, a notice must be submitted in writing promptly to the

Contracting Officer. Subsequent submissions of disapproved or updated submittals shall be formatted in a way to identify it is a subsequent submittal (Ex. Submittal 1 was disapproved. The resubmittal would be labeled 1a or 1-1, with additional resubmissions lb., 1c, or 1-2, 1-3, etc. until final approval).

5.3.5. Submittal Register (AF Form 66): Submittal registers shall be submitted by the contractor within fourteen (14) calendar days after issuance of a Notice to Proceed and prior to the submission of any material submittal.

6. Project Status Updates

6.1. At a frequency determined by the Contracting Officer, the contractor is required to attend project status update meetings for all active projects. The Contractor shall ensure key management personnel participate in and provide briefings to the Contracting Officer and Base Civil Engineer (BCE), as required. The BCE will be represented by the HMAC Program Manager, Project Manager(s), Project Inspector(s), Contracting Officer’s Representative (CORs) and other authorized Government personnel, as needed. The purpose of these meetings is to discuss the status of active projects, schedules, projections, problems, corrective actions, recommendations, etc., to help accomplish project and program goals.

6.2. Project Tracking Spreadsheet. The Contractor shall produce and distribute a project tracking spreadsheet. All active projects shall be included on the spreadsheet. They are considered inactive when all work has been completed, there are no additional modifications required, and all submittals, including the as-built submittal are approved by the Government. The Contractor shall provide copies of the report at the meeting (if conducted in person). At a minimum, the spreadsheet shall include project numbers (FXSB or HJHZ XX-XXXX), task order numbers, Contractor Project Manager initials, Government Project Manager initials, Government Inspector initials, Contracting Officer initials, brief project statuses, task order completion dates, scheduled completion dates, progress completed to date (shown as a percentage), and other pertinent remarks.

6.3. In lieu of a meeting, the Contracting Officer may only require digital submission of the project tracking spreadsheet or direct the meeting be held virtually in Microsoft Teams or other collaborative system accessible by Government and Contractor employees.

7. Interruption of Work

7.1. If it becomes necessary to interrupt work activities in buildings and/or areas on JBER for construction purposes (except as otherwise described in the task order), the contractor shall request permission in writing from the Contracting Officer no less than twenty-one (21) working days in advance. The contractor shall submit written requests for approved street closings no less than twenty-one (21) working days prior to closing of the street. Requests shall stipulate the location of the work, the time at which the shutdown will occur, and the duration of the closure. Closures shall be kept to a minimum both in number and duration.

Where multiple closures are required, as many as can be accurately scheduled shall be submitted as a group. Contractor must receive written approval of any requested interruption or closure plan prior to implementing the requested closure.

8. Project Coordination

8.1. Final schedules are due at the time of the pre-construction meeting.

8.2. Temporary construction. Any contractor installed temporary construction intended to prevent interruption of normal work activity or loss of utility services is subject to the approval of the Contracting Officer.

8.3. Medical Facilities. The contractor shall coordinate all work in medical facilities through the hospital staff liaison support to minimize interruption of service.

End of Section

Section 01100 General Site Requirements

1. Regulations

1.1. The contractor shall comply with all applicable Federal, State, Local, Air Force, Army, and DOD regulations, including supplements pertaining to safety, traffic control, and fire prevention.

2. Standard Products

2.1. Materials and equipment shall be standard products of a manufacturer regularly engaged in the manufacture of-such products, which are of a similar material, design, and workmanship.

The standard products shall have been in satisfactory commercial and/or industrial use for 2 years prior to use. The 2- year use shall include applications of equipment and materials under similar circumstances and of similar size. The 2-year experience must be satisfactorily completed by a product that has been sold or is offered for sale on the commercial market through advertisements, manufacturers' catalogs, or brochures. Products having less than a 2-year field service record will be acceptable, if a certified record of satisfactory field operation, for not less than 6,000 hours exclusive of the manufacturer's factory or laboratory tests, can be shown and approved by the Government.