Sterrad Sterilizers Combo Solicitation.pdf

PDF 991 KB Posted Dec 30, 2019

Attached to: Sterrad Sterilizer Service and Maintenance Federal contract opportunity
Solicitation number: FA500020R0008
Issued by: Department of the Air Force Pacific Air Forces

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COMBINED SYNOPSIS/SOLICITATION ‘COMBO’:

STERRAD STERILIZER SERVICE AND MAINTENANCE

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with (IAW) the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) Solicitation FA5000-20-R-0008 is issued as a Request for Proposal (RFP) IAW FAR Part 12.

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-02, effective 23 December 2019. The DFARS provisions and clauses are those in effect to DPN 20190820, effective 20 August 2019. The AFFARS provisions and clauses are those in effect to AFAC 2019-1001, effective 1 October 2019.

(iv) This is a full and open requirement under the North America Industrial Classification System (NAICS) code:

811219 – Other Electronic and Precision Equipment Repair and Maintenance with a small business size standard of $20.5M.

(v) The Government intends to award a firm-fixed price (FFP) contract for Sterrad Sterilizer Service and Maintenance. Please see Attachment 1, Price Schedule, and Attachment 2, Statement of Work for a full description of the Government’s requirement. The following table represents the proposed Line items, quantities, and unit of measure, Description Quantity Unit of Measure

CLIN 0001 NON-PERSONAL SERVICES

Provide all personnel, equipment, tools, test equipment, transportation, regularly scheduled preventative maintenance, parts, and other items and services necessary to perform preventative maintenance and calibration (on-site) for one (1) Sterrad ST 100NX All Clear 1-DR DUO at 673d Medical Group IAW the attached Performance Work Statement (PWS) Serial Number: 1047180616

FFP

POP: 11 January 2020 to 10 January 2021

1 Each

CLIN 0002 NON-PERSONAL SERVICES

Provide all personnel, equipment, tools, test equipment, transportation, regularly scheduled preventative maintenance, parts, and other items and services necessary to perform preventative maintenance and calibration (on-site) for two (2) Sterrad NX All Clear Sterilizers at 673d Medical Group IAW the attached Performance Work Statement (PWS) Serial Numbers: 40331855432 and 40231185430

POP: 11 January 2020 to 10 January 2021

2 Each

CLIN 1001 NON-PERSONAL SERVICES

POP: 11 January 2021 to 10 January 2022

CLIN 1002 NON-PERSONAL SERVICES

Provide all personnel, equipment, tools, test equipment, transportation, regularly scheduled preventative maintenance, parts, and other items and services necessary to perform preventative maintenance and calibration (on-site) for two (2) Sterrad NX All Clear Sterilizers at 673d Medical Group IAW the attached Performance Work Statement (PWS) Serial Numbers: 40331855432 and 40231185430

CLIN 2001 NON-PERSONAL SERVICES

POP: 11 January 2022 to 10 January 2023

CLIN 2002 NON-PERSONAL SERVICES

Provide all personnel, equipment, tools, test equipment, transportation, regularly scheduled preventative maintenance, parts, and other items and services necessary to perform preventative maintenance and calibration (on-site) for two (2) Sterrad NX All Clear Sterilizers at 673d Medical Group IAW the attached Performance Work Statement (PWS) Serial Numbers: 40331855432 and 40231185430

POP: 11 January 2022 to 10 January 2023

CLIN 3001 NON-PERSONAL SERVICES

POP: 11 January 2023 to 10 January 2024

CLIN 3002 NON-PERSONAL SERVICES

Provide all personnel, equipment, tools, test equipment, transportation, regularly scheduled preventative maintenance, parts, and other items and services necessary to perform preventative maintenance and calibration (on-site) for two (2) Sterrad NX All Clear Sterilizers at 673d Medical Group IAW the attached Performance Work Statement (PWS) Serial Numbers: 40331855432 and 40231185430

POP: 11 January 2023 to 10 January 2024

CLIN 4001 NON-PERSONAL SERVICES

POP: 11 January 2024 to 10 January 2025

CLIN 4002 NON-PERSONAL SERVICES

Provide all personnel, equipment, tools, test equipment, transportation, regularly scheduled preventative maintenance, parts, and other items and services necessary to perform preventative maintenance and calibration (on-site) for two (2) Sterrad NX All Clear Sterilizers at 673d Medical Group IAW the attached Performance Work Statement (PWS) Serial Numbers: 40331855432 and 40231185430

(vi) This requirement is for the procurement of Sterrad Sterilizer Service and Maintenance for the 673rd Medical Group (MDG). The Contractor shall provide all personnel, equipment, tools, test equipment, transportation, regularly scheduled preventative maintenance, parts, and other items and services necessary to perform preventative maintenance and calibration (on-site) for one (1) Sterrad ST 100NX All Clear 1-DR DUO and two

(2) Sterrad NX All Clear Sterilizers.

(vii) All items shall be delivery FOB destination and the period of performance will be 11 January 2020 to 10 January 2025 and will follow the timeline below.

Base Year: 11 January 2020 to 10 January 2021 Option Year 1: 11 January 2021 to 10 January 2022 Option Year 2: 11 January 2022 to 10 January 2023 Option Year 3: 11 January 2023 to 10 January 2024 Option Year 4: 11 January 2024 to 10 January 2025

(viii) FAR 52.212-1 Instructions to Offerors -- Commercial Items (Oct 2018) is hereby incorporated by reference, with the same force and effect as if it were given in full text. In addition to the following addendum, all terms and conditions of FAR 52.212-1 remain in effect. The following have been tailored to this procurement and are hereby added via addendum:

1. To assure timely and equitable evaluation of the proposal, the Offerors must follow the instructions contained herein. The proposal must be complete, self-sufficient, and respond directly to the requirements of this solicitation. If awarded the contract the contractor is required to submit a signed copy of the contract confirming receipt of the contractual document within five (5) business days.

2. Specific Instructions: The response shall consist of the following:

a. Submit one (1) copy of technical capabilities statement as specified in the Statement of Work.

b. Submit one completed copy of price schedule (Attachment 1)

(ix) FAR 52.212-2 Evaluation -- Commercial Items (Oct 2014) this provision has been tailored to this procurement and is provided in full-text below:

(a) The Government will award a purchase order resulting from this solicitation to the responsible offeror whose proposal conforming to this solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate each proposal:

(1) Price: The Government will select the proposal with the lowest evaluated price which meets or exceeds the acceptability standards for non-price factors.

(2) Technical acceptability: The Government will evaluate the technical proposal for acceptability based on the requirements within the Performance Work Statement (PWS).

The Government will rank the proposals from lowest price to highest price.

The price of a six-month extension authorized by 52.217-8, Option to Extend Services, will be added to the total proposed price. Option to Extend Services formula calculation is discussed below:

The Total Evaluated Price (TEP) is a two-part computation. First, the offerors total proposed price will be determined by adding the total of the base year and each option year identified in the Pricing Schedule. The sum will be the offerors total proposed price. Second, the proposed price (total amount for CLINs 2001) plus the sum of Option to Extend Services clause 52.217-8 formula (shown below) will constitute the TEP.

The formula for the Option to Extend Services amount is as follows:

CLIN unit price for Option Year 4 multiplied by .5 = Option to Extend Services amount Evaluating the Option CLINs does not obligate the Government to exercise the Options.

Next the Government will evaluate the technical proposal on an acceptable or unacceptable basis, starting with the lowest priced proposal. The Acceptable and unacceptable definitions are as follows:

Acceptable: Proposal clearly meets the minimum requirements of the solicitation.

Unacceptable: Proposal does not clearly meet the minimum requirements of the solicitation.

Any factor that is “unacceptable” will render the entire proposal unacceptable and, therefore not awardable.

The next lowest priced proposal will then be technically evaluated.

If the lowest priced evaluated proposal is judged to have an “acceptable” technical rating and is determined to be responsible, that offeror represents the best value for the Government and the evaluation process stops at this point.

Offerors are cautioned to submit sufficient information and in the format specified in 52.212-1, Instructions to Offerors – Commercial Items, of this solicitation. Offerors may be asked to clarify certain aspects of their proposals. Exchanges conducted to resolve minor or clerical errors will not constitute discussions and the contracting officer reserves the right to award a contract without the opportunity for proposal revision. The Government intends to award a contract without discussions with respective offerors, however, will reserve the right to conduct them if deemed in its best interest.

Award will be made once price fair and reasonable has been determined IAW Far Part 15.404-1.

(End of Provision Addendum)

(x) FAR 52.212-3, Offeror Representations and Certifications—Commercial Items (OCT 2018), hereby incorporated by reference with the same force and effect as if it were given in full text.

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u) of this provision

(xi) FAR 52.212-4, Contract Terms and Conditions – Commercial Items (OCT 2018), is hereby incorporated by reference, with the same force and effect as if it were given in full text.

(xii) FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders – Commercial Items (Oct 2019), is hereby incorporated by reference, with the same force and effect as if it were given in full text. Additionally, the following clauses apply to this acquisition:

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L.

113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (Aug 2019) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(5) 52.233-3, Protest After Award (Aug 1996) (31U.S.C.3553).

(6) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 (19U.S.C.3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the contracting officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

__X__ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2018)(Pub. L.

109-282) (31 U.S.C. 6101 note) __X__ (8) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Oct 2015) (31 U.S.C. 6101 note) __X__ (22) 52.219-28, Post Award Small Business Program Re-representation (Jul 2013) (15 U.S.C. 632(a)(2)) __X__ (25) 52.222-3, Convict Labor (June 2003) (E.O.11755) __X__ (27) 52.222-21, Prohibition of Segregated Facilities (Apr 2015) __X__ (28) (i) 52.222-26, Equal Opportunity (Sept 2016) (E.O.11246) __X__ (29) (i) 52.222-35, Equal Opportunity for Veterans (Oct2015) (38U.S.C.4212) __X__ (30) (i) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793)

(ii) Alternate I (July 2014) of 52.222.36 __X__ (31) 52.222-37, Employment Reports on Veterans (Feb 2016) (38U.S.C.4212) __X__ (33) (i) 52.222-50, Combating Trafficking in Persons (Jan 2019) (22U.S.C. chapter 78 and E.O. 13627) __X__ (42) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011) (E.O.13513) __X__ (49) 52.225-13, Restrictions on Certain Foreign Purchases (June 2008) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury) __X__ (55) 52.232-33, Payment by Electronic Funds Transfer-System for Award Management (Oct 2018) (31U.S.C. 3332)

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or executive orders applicable to acquisitions of commercial items:

__X__ (1) 52.222-17, Non-displacement of Qualified Workers (May 2014) (E.O. 13495)

(xiii) Additional terms and conditions incorporated by reference:

252.203-7000 Requirements Relating to Compensation of Former DoD Officials 2011-09 SEC I 252.203-7002 Requirement to Inform Employees of Whistleblower Rights 2013-09 SEC I 252.203-7005 Representation Relating to Compensation of Former DoD Officials 2011-11 SEC K 252.204-7003 Control of Government Personnel Work Product 1992-04 SEC I 252.204-7004 Antiterrorism Awareness Training for Contractors 252.204-7006 Billing Instructions 2015-10 SEC G 252.204-7008 Compliance with Safeguarding Covered Defense Information 2016-10 SEC I Controls 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident 2016-10 SEC I Reporting 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support 2016-05 SEC I 252.209-7004 Subcontracting with Firms that are Owned or Controlled by the

Government of a Country that is a State Sponsor of Terrorism

2019-05 SEC I

252.215-7007 Notice of Intent to Resolicit 2012-06 SEC K 252.215-7013 Supplies and Services Provided by Nontraditional Defense 2018-01 SEC L Contractors 252.223-7006 Prohibition on Storage, Treatment, and Disposal of Toxic or 2014-09 SEC I Hazardous Materials 252.223-7008 Prohibition of Hexavalent Chromium 2013-06 SEC I 252.225-7001 Buy American and Balance of Payments Program 2017-12 SEC I 252.225-7002 Qualifying Country Sources as Subcontractors 2017-12 SEC I 252.225-7012 Preference for Certain Domestic Commodities 2017-12 SEC I 252.225-7048 Export-Controlled Items 2013-06 SEC I 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports 2018-12 SEC G 252.232-7010 Levies on Contract Payments 2006-12 SEC I 252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel 2013-06 SEC I 252.243-7001 Pricing of Contract Modifications 1991-12 SEC I 252.244-7000 Subcontracts for Commercial Items 2013-06 SEC I 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal 2017-01 SEC I Confidentiality Agreements or Statements-Representation or Statements 52.204-16 Commercial and Government Entity Code Reporting 2016-07 SEC K 52.204-18 Commercial and Government Entity Code Maintenance 2016-07 SEC K 52.204-22 Alternative Line Item Proposal 2017-01 SEC I 52.204-7 System for Award Management. 2018-10 SEC I 52.204-24 Representation Regarding Certain Telecommunications and Video

Surveillance Services or Equipment

2019-08 SEC K

52.223-22 Public Disclosure of Greenhouse Gas Emissions and Reduction Goals- 2016-12 SEC L Representation 52.232-40 Providing Accelerated Payments to Small Business Subcontractors 2013-12 SEC I 52.237-2 Protection of Government Buildings, Equipment, and Vegetation 1984-04 SEC I 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or 2016-02 SEC I a Felony Conviction under any Federal Law 252.222-7000 Restrictions on Employment of Personnel 2000-03 SEC L 5352.223-9000 Elimination of Use of Class I Ozone Depleting Substances (ODS) 2019-10 5352.223-9001 Health and Safety on Government Installations 2019-10 5352.242-9000 Contractor Access to Air Force Installations 2019-10

DFARS 252.232-7006, WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (DEC 2018) is hereby incorporated by full text below:

(a) Definitions. As used in this clause-

“Department of Defense Activity Address Code (DoDAAC)”is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self- registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training

Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the Web Based Training link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic

Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer. _N/A__

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer. __2 in 1 Services__

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial item financing, submit a commercial item financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

| Field Name in WAWF || Data to be entered in WAWF | | Pay Official DoDAAC || __F87700__ | | Issue By DoDAAC || __FA5000__ | | Admin DoDAAC || __FA5000__ | | Inspect By DoDAAC || __F1W4AB__ | | Ship To Code || __F1W4AB__ | | Service Approver || __F1W4AB__ | | Service Acceptor || __F1W4AB__ |

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activities WAWF point of contact. 673CONS.WAWF@elmendorf.af.mil

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of Clause)

FAR 52.217-8, Option to Extend Services (Nov 1999) is hereby incorporated by full text below:

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor not later than 15 days prior to contract expiration.

FAR 52.217-9, Option to Extend the Term of the Contract (Mar 2000) is hereby incorporated by full text below:

(a) The Government may extend the term of this contract by written notice to the Contractor not later than 15 days prior to contract expiration; provided that the Government gives the Contractor a preliminary written notice of its intent to extend not later than 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 66 months.

AFFARS 5352.201-9101 OMBUDSMAN (OCT 2019) is hereby incorporated by full text below:

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, AFICC/ KH (Chief Enlisted Manager), 25 E. Street, Suite B-100, JBPH-H, HI 96853-5427, Phone: (808) 449-8569 or FAX:

(808)449-8571. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer

(xiv) No Defense Priorities and Allocations System (DPAS) assigned rating applies to this acquisition.

(xv) This RFP closes at 2:00PM Alaska Standard Time on 7 January 2020. All proposals for this solicitation shall be submitted via email to anthony.bennett.12@us.af.mil and susan.reinhart.1@us.af.mil.

(xvi) Please direct any inquiries regarding this solicitation to Anthony Bennett at anthony.bennett.12@us.af.mil prior to 09:00AM Alaska Standard Time on 3 January 2020.

List of Attachments:

Attachment 1: Pricing Schedule Attachment 2: Statement of Work dated 26 Apr 2019

FA5000-20-R-0004

Attachment 1: PRICING SCHEDULE

Description Quantity Unit of Measure

Unit Price

Round up to the 2nd decimal place

EXTENDED

PRICE

CLIN

NON-PERSONAL SERVICES

FFP

POP: 11 January 2020 to 10 January 2021

1 Each

CLIN

NON-PERSONAL SERVICES

Provide all personnel, equipment, tools, test equipment, transportation, regularly scheduled preventative maintenance, parts, and other items and services necessary to perform preventative maintenance and calibration (on-site) for two (2) Sterrad NX All Clear Sterilizers at 673d Medical Group IAW the attached Performance Work Statement (PWS) Serial Numbers: 40331855432 and 40231185430

FFP

POP: 11 January 2020 to 10 January 2021

2 Each

CLIN

NON-PERSONAL SERVICES

FFP

POP: 11 January 2021 to 10 January 2022

1 Each

CLIN

NON-PERSONAL SERVICES

Provide all personnel, equipment, tools, test equipment, transportation, regularly scheduled preventative maintenance, parts, and other items and services necessary to perform preventative maintenance and calibration (on-site) for two (2) Sterrad NX All Clear Sterilizers at 673d Medical Group IAW the attached Performance Work Statement (PWS) Serial Numbers: 40331855432 and 40231185430

CLIN

NON-PERSONAL SERVICES

FFP

POP: 11 January 2022 to 10 January 2023

1 Each

CLIN

NON-PERSONAL SERVICES

Provide all personnel, equipment, tools, test equipment, transportation, regularly scheduled preventative maintenance, parts, and other items and services necessary to perform preventative maintenance and calibration (on-site) for two (2) Sterrad NX All Clear Sterilizers at 673d Medical Group IAW the attached Performance Work Statement (PWS) Serial Numbers: 40331855432 and 40231185430

FFP

POP: 11 January 2022 to 10 January 2023

2 Each

CLIN

NON-PERSONAL SERVICES

FFP

POP: 11 January 2023 to 10 January 2024

1 Each

CLIN

NON-PERSONAL SERVICES

Provide all personnel, equipment, tools, test equipment, transportation, regularly scheduled preventative maintenance, parts, and other items and services necessary to perform preventative maintenance and calibration (on-site) for two (2) Sterrad NX All Clear Sterilizers at 673d Medical Group IAW the attached Performance Work Statement (PWS) Serial Numbers: 40331855432 and 40231185430

FFP

POP: 11 January 2023 to 10 January 2024

2 Each

CLIN

NON-PERSONAL SERVICES

CLIN

NON-PERSONAL SERVICES

Provide all personnel, equipment, tools, test equipment, transportation, regularly scheduled preventative maintenance, parts, and other items and services necessary to perform preventative maintenance and calibration (on-site) for two (2) Sterrad NX All Clear Sterilizers at 673d Medical Group IAW the attached Performance Work Statement (PWS) Serial Numbers: 40331855432 and 40231185430

Total Price

Submission Expiry Date _________________________________________________________

Offers are valid for a minimum of 60 days from this solicitation’s closing date.

Offerors may, at their discretion, provide additional time.

Net Terms Net 30 days is assumed unless otherwise specified.

DUNS

Offerors Dunn & Bradstreet number.

Business Size Offerors business size as “small” or “large.”

Please note that the undersigned must be a signatory official for the Offeror. Signature constitutes agreement to all terms and conditions contained in this solicitation.

Name

Title

Signature

Date

26 April 2019

PERFORMANCE WORK STATEMENT

FOR

TWO STERRAD NX’S AND ONE 100NX STERILIZATION SYSTEMS

SECTION C-1

1. GENERAL INFORMATION

1.1. SCOPE OF WORK. The contractor shall provide all personnel, equipment, tools, test equipment, transportation, regularly scheduled preventive maintenance parts, and other items and services necessary to perform preventive maintenance and calibration (on-site) for equipment items listed in attachment 1. These units are located in the 673rd Medical Group, 5955 Zeamer Avenue, JBER, Alaska.

1.2. CONTRACTOR PERSONEL:

1.2.1. Contract Manager. The contractor shall provide a Contract Manager who shall be responsible for the performance of the work. The name of the person, and an alternate or alternates, who shall act for the contractor when the manager is absent, shall be designated in writing to the Contracting Officer.

1.2.1.1. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.2.1.2. The contract manager will contact MERC at (907)580-6397, to schedule maintenance, at least 72 hours prior to arrival. The contract manager will provide a complete list of dates and service personnel coming to MERC. MERC will coordinate with the contractor to obtain a base pass at the visitor center at the time of arrival.

1.2.1.3. The contract manager and alternates must be able to read, write, speak, and understand English.

1.2.2. Contractor Employees. The contractor shall not employ persons for work on this contract if such employee is identified by the contractor as a potential threat to the health, safety, security, general well being or operational mission of the installation and its population.

1.2.3. Employee Training. All maintenance service shall be performed by professionally trained, technically qualified personnel. All contractor personnel performing services under this contract must have proof of factory training on these or like systems. If factory training occurred more than three years ago, proof must be presented that the individual has been actively engaged in repairing the system for 12 of the last 18 months. The contractor shall provide to the contracting officer a written list of technicians qualified to work on the equipment prior to contract award date. Contractor’s personnel credentials shall be approved by the contracting

FA5000-20-R-0008

Attachment 2 officer and the NCOIC of MERC prior to award of the contract. Personnel changes will be coordinated through the contracting officer for addition and deletion from the qualified technician list.

1.3. QUALITY CONTROL. The contactor shall maintain all systems in accordance with directives and manufacturer specifications. All preventive maintenance shall be completed annually, as specified in the manufacturer service manuals. Upon completion of service, the contractor shall provide service reports, to include calibration results, to the MERC.

1.4. QUALITY ASSURANCE. The MERC will inspect the contractor’s work on a random basis to ensure requirements of this contract are being met. The MERC will also accept customer complaints from the equipment users to determine the quality of the contractor’s work.

1.5. PHYSICAL SECURITY. The contractor shall be responsible for safeguarding all government property provided for contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured.

1.6. HOURS OF OPERATION:

1.6.1 Normal Hours of Operation. The contractor shall perform the services required under this contract between normal duty hours 7:30 AM to 4:30 PM, Alaska Time, Monday through Friday excluding Federal Holidays.

1.6.2. Holidays. The contractor shall not be required to respond on-site during these federal holidays; New Years Day, Martin Luther King’s birthday, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day, and Christmas Day.

1.7. CONSERVATION OF UTILITIES. The contractor shall make sure employees practice utility conservation.

1.8. RECORDS/DOCUMENTATION. The MERC will report and maintain a sign-in log noting date called, date scheduled, date & time arrived, and date and time completed. This log will provide the government data to determine if uptimes and response times are being met and will be available for review by the contractor.

1.8.1. Sign-in/Service Report. Upon arrival and prior to beginning work service technicians are to report to the MERC section (Room LC110) to sign the contractor log. Upon completion of each preventive maintenance inspection (PMI) or corrective maintenance call, the contractor shall provide the MERC section a legible service report. The government representative shall countersign the report. Failure to sign in or provide the service report may result in payment for service being delayed until the service report is received by the MERC section. Service reports shall include:

1.8.1.1. Type of service, PMI, scheduled or unscheduled service call.

1.8.1.2. System nomenclature, model, serial number,, and room number.

1.8.1.3. Description of all services rendered during the visit.

1.8.1.4. Listing of all discrepancies, if any, still existing with any item covered under this contract.

1.8.1.5. If replacement parts are used, a complete list of parts used, by part number. If units require parts not covered under routine scheduled maintenance, contractor will notify MERC to obtain parts/service. The completed service report shall be turned in to the MERC section prior to the contractor’s representative departing the hospital.

1.8.1.6. Contractor shall provide a certification, in writing, at a minimum, that the system performs to or better than the manufacturer’s specifications.

1.8.1.7. If service is completed after normal duty hours, or parts costs are not immediately available, service reports shall be placed in the contractor sign-in log at the entrance of the MERC section.

1.8.1.8. After completing systems calibrations, the contractor shall complete , Medical Equipment Verification/Certification sticker, and affix to each major system.

SECTION C-2

DEFINITIONS (RESERVED)

SECTION C-3

GOVERNMENT-FURNISHED PROPERTY AND SERVICES (RESERVED)

3. GENERAL INFORMATION. The government will provide the equipment listed in attachment 1.

SECTION C-4

CONTRACTOR-FURNISHED ITEMS AND SERVICES

4.1. GENERAL INFORMATION. Contractor shall furnish all items needed to perform this contract according to all its terms.

4.1.1. Scope. On each scheduled service call for maintenance service, the Contractor Service Representative will service or attempt to service each covered item of equipment (See Attachment 1) in accordance with the contractor’s current Maintenance Guidelines for such equipment. The Maintenance Guidelines will be provided to the MERC. In the event that a covered service call is not specified in the Contractor’s current Maintenance Guideline, the Service Representative will determine whether such repairs can be made and, if so, whether such repairs should be made on-site or at the Contractor’s Service Center. In the event that non-routine repairs or services of the type described in this section are necessary, the MERC personnel will arrange payment of parts/services. If repairs include shipping an item to the Contractor’s Service Center, the MERC personnel will provide prepaid FEDEX shipping forms.

4.1.2. Equipment Updates. The contractor shall furnish and install all software updates and equipment modifications normally provided by the manufacturer, and installed at next PMI after they are made available by the manufacturer.

4.1.3. Replacement Parts. The contractor shall have available any special tools, supplies, parts, and test equipment which are required for the scheduled maintenance and servicing of the equipment. The contractor shall use only original or factory refurbished replacement parts and be quality assurance tested by the manufacturer. If required replacement parts are not immediately available to the contractor while performing PMIs or service repair calls, the contractor shall notify the MERC personnel of the deficiency. The contractor’s service personnel shall carry or have available in the local area the manufacturer’s “recommended stock” for each system covered by this contract. Replacement parts shall be returned to the manufacturer, by the contractor. Maintenance actions shall not be delayed by more than 48 hours due to delivery of a repair part or item.

4.1.4. Special Tools/Test Equipment Requirements. All tools, test equipment, and supplies used for preventive maintenance shall be included in this contract. No charge will be made for them during the period of this contract.

4.1.5. Technical Data. The contractor shall have and maintain a complete file of technical documentation on each system listed in the contract to include schematics, wiring diagrams, service manuals, troubleshooting guides, and service update memos.

4.1.6. Special Working Conditions. All equipment, parts, materials, and services supplied by the contractor shall conform to the applicable safety standards as indicated in the current code of Federal Regulations, Occupational Safety and Health Administration (OSHA)Standards.

4.1.7. Access to Software. The contractor shall have full access to all original software and all software necessary for troubleshooting, calibrating, and revising original software.

SECTION C-5

SPECIFIC TASKS

5. GENERAL INFORMATION. The contractor shall furnish maintenance support to include, as a minimum, preventive maintenance for the systems listed in attachment 1. The contractor’s maintenance service support shall provide preventive maintenance parts, labor, travel time and expense to perform preventive on all systems listed in attachment 1.

5.1. POINT OF CONTACT. The contractor shall provide a single point of contact for any maintenance that is required. This information should include name, title, address, and telephone number of the contractor’s service personnel.

5.2. MAINTENANCE ACTIONS. Once a maintenance action is started, it shall be continued until the task is completed. Compliance shall be manifested by the continuous presence of the engineers on the job site, but not to include the waiting for arrival of parts. This requirement applies to normal hours. Contractor employees desiring to work after normal hours, do so at the contractor’s expense.

5.2.1. Preventive Maintenance Inspections (PMIs). PMIs are the care and servicing of the equipment in a serviceable condition in accordance with manufacturer’s scheduled and specifications listed in their technical literature. This inspection includes, but is not limited to, verification of proper operation, detection and correction of incident failures either before they occur or before they develop into major defects; and includes actions pertaining to periodic technical inspections, lubrications, adjustments, calibrations, interior cleaning, and replacement of manufacturer’s recommended preventive maintenance parts. If units require additional parts not covered under this contract, the contractor’s service representative will contact the MERC at 907-580-6397 to arrange for payment of parts/service. The contractor shall incorporate all the manufacturer’s published PMIs and be in sufficient detail as to meet industry standards set forth by The Joint Commission (TJC), National Fire Protection Association (NFPA) 99, and OSHA.

The contractor shall comply with the manufacturer’s specified frequency, duration, and PMI procedures required for each system. PMI’s shall be performed between the hours of 7:30 AM and 4:30 PM, Alaska Time. All preventive maintenance visits will be coordinated with the MERC personnel prior to any action being taken.

5.2.2. Consulting with Equipment Operators Regarding Equipment Performance.

5.2.2.1. Visually inspecting exterior of all systems for damage and cleanliness, and reporting discrepancies to the MERC personnel.

5.2.2.2. Performing operational checks on all systems and correcting any deficiencies noted.

5.2.2.3. Cleaning and lubricating mechanical parts in accordance with manufacturer’s service manual.

5.2.2.4. Making mechanical adjustments to ensure proper operation.

5.2.2.5. Verifying the system’s internal and external calibrations are within manufacturer’s specifications.

5.2.2.6. Performing an electrical check of the equipment and all accessories included in this contract, and making electrical adjustments as required to ensure compliance with manufacturer’s specifications.

5.2.2.7. Performing electrical safety inspection after each PMI or repair of the electrical system in accordance with NFPA 99 - Standard for Health Care Facilities.

5.2.3. Scheduled Maintenance. As a minimum, the contractor shall perform PMIs and system calibration according to the following schedule.

PMI 12 Months Annually Calibration 12 Months Annually

5.2.4. Claims of Operator Misuse or Abuse. The Contractor shall not be responsible for expenses incurred for corrective maintenance of repairs that are directly related to operator misuse or abuse. If the contractor claims any service calls are the result of operator abuse or misuse, the damage must immediately be shown to, and verified by, the MERC personnel before repairs are made. Disagreements of responsibility will be resolved by the Base Contracting Office.

//signed// Jason R Weigl, MSgt, USAF

NCOIC, MERC

WEIGL.JASON.RIC

HARD.123453600

Digitally signed by

WEIGL.JASON.RICHARD.1234

536008 Date: 2019.04.26 12:31:08 -08'00'

Attachment 1

This contact will include the manufacturer’s recommended preventive maintenance parts and labor coverage for the following units:

Manufacturer Model Serial Nomenclature ECN Device Advanced

Sterilization Products

100NX 1047180616 STERILIZING UNIT, PLASMA 031665

STERILIZING

UNIT

Advanced Sterilization

Products

NX 40331855432 STERILIZING UNIT, PLASMA 031657

STERILIZING

UNIT

Advanced Sterilization

Products

NX 40231185430 STERILIZING UNIT, PLASMA 031658

STERILIZING

UNIT

File details come from the government source that posted it. Updated Dec 30, 2019.