Elevator Maintenance Combo Amended.pdf

COMBINED SYNOPSIS/SOLICITATION ‘COMBO’:

ELEVATOR MAINTENANCE AND REPAIR

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with (IAW) the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) Solicitation FA5000-20-R-0003 is issued as a Request for Proposal (RFP) IAW FAR Part 12.

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2019-06 Item I, effective 10 October 2019. The DFARS provisions and clauses are those in effect to DPN 20190820, effective 20 Aug 2019. The AFFARS provisions and clauses are those in effect to AFAC 2019-1001, effective 1 October 2019.

(iv) This notice is a Full and Open requirement. The associated North America Industrial Classification System (NAICS) code: 811310 – Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance with a small business size standard of $8M.

(v) The Government intends to award a firm-fixed price (FFP) contract for the elevator maintenance and repair.

Please see Attachment 1, Price Schedule, and Attachment 2, Statement of Work for a full description of the Government’s requirement. The following table represents the proposed Line items, quantities, and unit of measure.

Description Quantity Unit of Measure

CLIN 0001 Elevator Maintenance Service Elevator Maintenance Service in accordance with Statement of Work

Firm Fixed Price POP: 1 December 2019 to 30 November 2020

12 Months

CLIN 1001 Elevator Maintenance Service Elevator Maintenance Service in accordance with Statement of Work

Firm Fixed Price POP: 1 December 2020 to 30 November 2021

CLIN 2001 Elevator Maintenance Service Elevator

Statement of Work

Firm Fixed Price POP: 1 December 2021 to 30 November 2022

CLIN 3001 Elevator Maintenance Service Elevator

Statement of Work

Firm Fixed Price POP: 1 December 2022 to 30 November 2023

(vii) All items shall be delivery FOB destination and the Period of Performance will be:

Base Year: 1 December 2019 to 30 November 2020 Option Year 1: 1 December 2020 to 30 November 2021 Option Year 2: 1 December 2021 to 30 November 2022 Option Year 3: 1 December 2022 to 30 November 2023

(viii) FAR 52.212-1 Instructions to Offerors -- Commercial Items (Oct 2018) is hereby incorporated by reference, with the same force and effect as if it were given in full text. In addition to the following addendum, all terms and conditions of FAR 52.212-1 remain in effect. The following have been tailored to this procurement and are hereby added via addendum:

1. To assure timely and equitable evaluation of the proposal, the Offerors must follow the instructions contained herein. The proposal must be complete, self-sufficient, and respond directly to the requirements of this solicitation.

If awarded the contract the contractor is required to submit a signed copy of the contract confirming receipt of the contractual document within one (1) business days.

2. Specific Instructions: The response shall consist of the following:

a. Part 1 – Price - Submit one (1) completed copy of price schedule (Attachment 1)

b. Part 2- Technical Acceptability - Submit one (1) copy of technical acceptability narrative showing how offeror meet’s the criteria specified in the Statement of Work.

(ix) FAR 52.212-2 Evaluation -- Commercial Items (Oct 2014) this provision has been tailored to this procurement and is provided in full-text below:

(a) The Government will award a purchase order resulting from this solicitation to the responsible offeror whose proposal conforming to this solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate each proposal:

1. Price: The Government will select the proposal with the lowest total evaluated price which meets or exceeds the acceptability standards for non-price factors.

2. Technical acceptability: The Government will evaluate the technical proposal for acceptability based on the requirements within the Performance Work Statement (PWS).

The Government will rank the proposals from lowest price to highest price.

The price of a six-month extension authorized by 52.217-8, Option to Extend Services, will be added to the total proposed price. Option to Extend Services formula calculation is discussed below:

The Total Evaluated Price (TEP) is a two-part computation. First, the offerors total proposed price will be determined by adding the total of the base year and each option year identified in the Pricing Schedule. The sum will be the offerors total proposed price. Secondly, the total proposed price plus the sum of Option to Extend Services clause 52.217-8 formula (shown below) will constitute the TEP.

The formula for the Option to Extend Services amount is as follows:

CLIN 3001 Extended price for Option Year 3 multiplied by .5 = Option to Extend Services amount

Evaluating the Option CLINs does not obligate the Government to exercise the Options.

Next the Government will evaluate the technical proposal on an acceptable or unacceptable basis, starting with the lowest priced proposal. The Acceptable and unacceptable definitions are as follows:

Acceptable: Proposal clearly meets the minimum requirements of the solicitation.

Unacceptable: Proposal does not clearly meet the minimum requirements of the solicitation

Any factor that is “unacceptable” will render the entire proposal unacceptable and, therefore not awardable.

The next lowest priced proposal will then be technically evaluated.

If the lowest priced evaluated proposal is judged to have an “acceptable” technical rating and is determined to be responsible, that offeror represents the best value for the Government and the evaluation process stops at this point.

Offerors are cautioned to submit sufficient information and in the format specified in 52.212-1, Instructions to Offerors – Commercial Items, of this solicitation. Offerors may be asked to clarify certain aspects of their proposals. Exchanges conducted to resolve minor or clerical errors will not constitute discussions and the contracting officer reserves the right to award a contract without the opportunity for proposal revision. The

Government intends to award a contract without discussions with respective offerors, however, will reserve the right to conduct them if deemed in its best interest.

(End of Provision Addendum)

(x) FAR 52.212-3, Offeror Representations and Certifications—Commercial Items (OCT 2018), hereby incorporated by reference with the same force and effect as if it were given in full text.

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u) of this provision

(xi) FAR 52.212-4, Contract Terms and Conditions – Commercial Items (OCT 2018), is hereby incorporated by reference, with the same force and effect as if it were given in full text.

(xii) FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders – Commercial Items (Jan 2019), is hereby incorporated by reference, with the same force and effect as if it were given in full text. Additionally, the following clauses apply to this acquisition:

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L.

113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Aug 2019) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(5) 52.233-3, Protest After Award (Aug 1996) (31U.S.C.3553).

(6) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 19U.S.C.3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the contracting officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

__X__ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2018) (Pub.

L.109-282) (31 U.S.C. 6101 note) __X__ (8) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Oct 2015) (31 U.S.C. 6101 note) __X__ (22) 52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013) (15U.S.C.632(a)(2)).

__X__ (25) 52.222-3, Convict Labor (June 2003) (E.O.11755)

__X__ (27) 52.222-21, Prohibition of Segregated Facilities (Apr 2015) __X__ (28) (i) 52.222-26, Equal Opportunity (Sept 2016) (E.O.11246) __X__ (29) (i) 52.222-35, Equal Opportunity for Veterans (Oct2015) (38U.S.C.4212).

__X__ (30) (i) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793)

(ii) Alternate I (July 2014) of 52.222.36 __X__ (31) 52.222-37, Employment Reports on Veterans (Feb 2016) (38U.S.C.4212).

__X__ (33) (i) 52.222-50, Combating Trafficking in Persons (Jan 2019) (22U.S.C. chapter 78 and E.O. 13627) __X__ (42) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011) (E.O.13513) __X__ (47)(i) 52.225-3, Buy American-Free Trade Agreements-Israeli Trade Act (May 2014) (41 U.S.C. chapter 83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, Pub. L. 103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-43 (Alternate II) __X__ (49) 52.225-13, Restrictions on Certain Foreign Purchases (June 2008) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury)

__X__ (55) 52.232-33, Payment by Electronic Funds Transfer-System for Award Management (Oct2018) (31U.S.C.

3332)

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or executive orders applicable to acquisitions of commercial items:

__X__ (1) 52.222-17, Nondisplacement of Qualified Workers (May 2014)(E.O. 13495).

__X__ (2) 52.222-41, Service Contract Labor Standards (Aug 2018) (41U.S.C.chapter 67).

__X__ (4) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts) (Aug 2018) (29U.S.C.206 and 41U.S.C.chapter 67).

__X__ (8) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2015).

__X__ (9) 52.222-62, Paid Sick Leave Under Executive Order 13706 (Jan 2017) (E.O. 13706).

FAR 52.222-42, Statement of Equivalent Rates for Federal Hires (May 2014) is hereby incorporated by full text below:

In compliance with the Service Contract Labor Standards statute and the regulations of the Secretary of Labor (29 CFR part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C.5341 or 5 332.

This Statement is for Information Only: It is not a Wage Determination | Employee Class || Monetary Wage-Fringe Benefits | | 23210 || 57.33 |

(End of Clause)

52.217-8 Option to Extend Services. 1999-11 is hereby incorporated by full text below:

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor not later than 15 days prior to contract expiration.

(End of Clause)

52.217-9 Option to Extend the Term of the Contract. 2000-03 is hereby incorporated by full text below:

(a) The Government may extend the term of this contract by written notice to the Contractor not later than 15 days prior to contract expiration; provided that the Government gives the Contractor a preliminary written notice of its intent to extend not later than 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 66 months.

(End of Clause)

(xiii) Additional terms and conditions incorporated by reference:

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal 2017-01 SEC I Confidentiality Agreements or Statements-Representation.

52.204-16 Commercial and Government Entity Code Reporting. 2016-07 SEC K 52.204-7 System for Award Management. 2018-10 SEC L 52.204-18 Commercial and Government Entity Code Maintenance. 2016-07 SEC K 52.204-22 Alternative Line Item Proposal. 2017-01 SEC K 52.204-24 Representation Regarding Certain Telecommunications and Video 2019-08 SEC K Surveillance Services or Equipment 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or 2016-02 SEC I a Felony Conviction under any Federal Law.

52.223-22 Public Disclosure of Greenhouse Gas Emissions and Reduction Goals- 2016-12 SEC L Representation 52.232-40 Providing Accelerated Payments to Small Business Subcontractors. 2013-12 SEC I 52.237-2 Protection of Government Buildings, Equipment, and Vegetation. 1984-04 SEC I 252.203-7000 Requirements Relating to Compensation of Former DoD Officials 2011-09 SEC I 252.203-7002 Requirement to Inform Employees of Whistleblower Rights. 2013-09 SEC I 252.203-7005 Representation Relating to Compensation of Former DoD Officials. 2011-11 SEC K 252.204-7003 Control of Government Personnel Work Product. 1992-04 SEC I 252.204-7004 Level I Anti-Terrorism Awareness Training for Contractors 2019-02 SEC G 252.204-7008 Compliance with Safeguarding Covered Defense Information 2016-10 SEC I Controls.

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident 2016-10 SEC I Reporting.

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support. 2016-05 SEC I 252.209-7004 Subcontracting with Firms that are Owned or Controlled by the 2019-05 SEC I Government of a Country that is a State Sponsor of Terrorism 252.215-7007 Notice of Intent to Resolicit. 2012-06 SEC K 252.215-7013 Supplies and Services Provided by Nontraditional Defense Contractors. 2018-01 SEC L 252.222-7000 Restrictions on Employment of Personnel 2000-03 SEC G 252.223-7006 Prohibition on Storage, Treatment, and Disposal of Toxic or Hazardous 2014-09 SEC I Materials.

252.223-7008 Prohibition of Hexavalent Chromium 2013-06 SEC I 252.225-7001 Buy American and Balance of Payments Program. 2017-12 SEC I 252.225-7002 Qualifying Country Sources as Subcontractors. 2017-12 SEC I 252.225-7012 Preference for Certain Domestic Commodities. 2017-12 SEC I 252.225-7048 Export-Controlled Items. 2013-06 SEC I 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports. 2018-12 SEC G 252.232-7010 Levies on Contract Payments. 2006-12 SEC I 252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel. 2013-06 SEC I 252.243-7001 Pricing of Contract Modifications. 1991-12 SEC I 252.243-7002 Requests for Equitable Adjustment. 2012-12 SEC I 252.244-7000 Subcontracts for Commercial Items 2013-06 SEC I 5352.223-9000 Elimination of Use of Class I Ozone Depleting Substances (ODS) 2012-11 SEC I

5352.223-9001 Health and Safety on Government Installations 2012-11 SEC I

5352.242-9000 Contractor Access to Air Force Installations 2012-11 SEC I

DFARS 252.232-7006, WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (DEC 2018) is hereby incorporated by full text below:

(a) Definitions. As used in this clause-

“Department of Defense Activity Address Code (DoDAAC)”is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall-

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self- registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training

Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the Web Based Training link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer. _N/A__

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer. __2 in 1 Services__

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial item financing, submit a commercial item financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

| Field Name in WAWF || Data to be entered in WAWF | | Pay Official DoDAAC || __F87700__ | | Issue By DoDAAC || __FA5000__ | | Admin DoDAAC || __FA5000__ | | Inspect By DoDAAC || __F1W4AA__ |

| Ship To Code || __F1W4AA__ |

| Service Approver (DoDAAC) || __F1W4AA__ |

| Service Acceptor (DoDAAC) || __F1W4AA__ |

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activities WAWF point of contact.

673CONS.LGCB.Services@us.af.mil

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

AFFAR 5352.201-9101 OMBUDSMAN (JUN 2016) is hereby incorporated by full text below:

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, AFICC/ KH (Chief Enlisted Manager), 25 E. Street, Suite B-100, JBPH-H, HI 96853-5427, Phone: (808) 449-8569 or FAX:

(808)449-8571. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force

Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer

(xiv) No Defense Priorities and Allocations System (DPAS) assigned rating applies to this acquisition.

(xv) The deadline for all questions pertaining to this requirement will be 2:00PM (Alaska Standard Time) on 8 November 2019.

(xvi) This RFP closes at 12:00PM (Alaska Standard Time) on 15 November 2019. All proposals for this solicitation shall be submitted via email to john.gosh@us.af.mil, and susan.reinhart.1@us.af.mil.

List of Attachments:

Attachment 1: Pricing Schedule Attachment 2: Statement of Work dated 22 Oct 2019 Attachment 3: Wage Determination 1988-0080 dated 28 March 2019

FA5000-20-R-0003

Attachment 1: PRICING SCHEDULE

Description Quantity Unit of Measure

Price Per Month (PPM)

Extended Price (PPM x 12)

CLIN

Elevator Maintenance Service Elevator Maintenance Service in accordance with Statement of Work Firm Fixed Price POP: 1 December 2019 to 30 November 2020

12 Months

CLIN

Elevator Maintenance Service Elevator Maintenance Service in accordance with Statement of Work Firm Fixed Price POP: 1 December 2020 to 30 November 2021

12 Months

CLIN

Elevator Maintenance Service Elevator Maintenance Service in accordance with Statement of Work Firm Fixed Price POP: 1 December 2021 to 30 November 2022

12 Months

CLIN

Elevator Maintenance Service Elevator Maintenance Service in accordance with Statement of Work Firm Fixed Price POP: 1 December 2022 to 30 November 2023

Total Price

Submission Expiry Date ______________________________________________________________

Offers are valid for a minimum of 60 days from this solicitation’s closing date.

Offerors may, at their discretion, provide additional time.

Net Terms Net 30 days is assumed unless otherwise specified.

DUNS

Offerors Dunn & Bradstreet number.

Business Size Offerors business size as “small” or “large.”

Please note that the undersigned must be a signatory official for the Offeror. Signature constitutes agreement to all terms and conditions contained in this solicitation.

Name

Title

Signature

Date

FA5000-20-R-0003

Attachment 2: Statement of Work

JBER HOSPITAL

ELEVATOR MAINTENANCE/REPAIR

STATEMENT OF WORK

22 October 2019

Joint Base Elmendorf‐Richardson seeks a multiyear contract that will consist of a base plus three option years to provide monthly preventative maintenance and inspections as recommended by the manufacturer, unscheduled repairs, parts and labor necessary to maintain its elevators described below.

Contractor shall perform elevator/escalator service(s) with licensed, trained, skilled employees, whom have at least 5 years of elevator repair and maintenance experience.

1. PERIOD OF PERFORMANCE

1.1. Base Year 1 December 2019 to 30 November 2020

1.2. Option Year 1 1 December 2020 to 30 November 2021

1.3. Option Year 2 1 December 2021 to 30 November 2022

1.4. Option Year 3 1 December 2022 to 30 November 2023

2. DESCRIPTION OF ELEVATORS TO BE MAINTAINED

2.1. Five Dover hydraulic elevators, seven Dover geared traction elevators, and three Otis hydraulic elevators that are located in the VA/JV bldg 4965, one at the Fisher House building 4945, and one in the LYNX bldg 5975.

2.1.1. MAKE MODEL SERIAL NUMBER

Dover AP26050 EF2960 Dover AP26050 EF2961 Dover AP26050 EF2962 Dover AP26050 EF2963 Dover Elect CF2953 Dover Elect CF2954 Dover Elect CF2955 Dover Elect CF2956 Dover Elect CF2957 Dover Elect CF2958 Dover Elect CF2959 Dover DMC‐1 Conv‐hydro EF2964 Otis (service) LVM‐4500 240498 Otis (passenger) LVM‐4500 240499 Otis (passenger) LVM‐4500 240500 Otis (passenger) HYDR‐M 252064 (bldg 5975) Otis (passenger) HYDR‐M (bldg 04945)

3. SCOPE OF WORK

3.1. The contractor shall perform monthly inspection and preventive maintenance on each elevator to include the associated machinery, in accordance with the elevator manufacturer’s recommendations that is listed under preventative maintenance. The contractor shall perform all required periodic testing required by applicable federal and state codes. The contractor shall perform call out service to make unscheduled repairs between the hours of 07:30 and 16:30, Monday through Friday, excluding holidays. Response within 24 hours of repair call is required. All work to be accomplished in accordance with American Society of Mechanical Engineers (ASME) standard A17.1 and all federal, state, and local laws or codes.

4. EXCLUSIONS

4.1. These specifications do not include the refinishing of inside of cab, finish materials on cab, the doors, or any structural part of the elevator shaft.

5. PREVENTATIVE MAINTENANCE

5.1. The contractor will provide monthly inspections, maintenance, and equipment adjustment services (preventative maintenance). Contractor will pick up and complete a monthly PM checklist of work performed and will provide it to the Facilities Management Contract COR.

Also included is the performance of periodic tests that is required by Federal, State, and/or local codes.

5.2. Contractor shall, on a monthly frequency, examine, adjust, lubricate, and, if conditions warrant as determined by contractor, repair or replace the items listed below with new and or manufacturers original repair parts. Contractor shall perform all preventative maintenance during regular working hours, 7:30 a.m. to 16:30 p.m. Monday through Friday, excluding legal holidays. Contractor is required to check in at the Facility Operations Center (FOC) before starting monthly services and check out when finished. FOC is located in Bldg. 5955 room

LE103.

5.2.1. CONTROLLERS: Including relays, contacts, coils, timers, printed circuit boards, microprocessor boards, controller wiring, travel cable wiring, and hoistway wiring.

5.2.2. SELECTORS: Including electrical or mechanical drive components, cams, contacts, relays, resistors, leads, transformers, and solid‐state components.

5.2.3. FIXTURES: Including hail button stations, master indicator control panels, all signal fixtures to include; floor directional/indicator arrows, floor chimes, contact buttons, key switches, locks, lamps, and sockets.

5.3. MACHINE:

5.3.1. MOTOR: Including gears, bearings, brakes and related parts, brushes, windings, commutators, rotating equipment, contacts, coils, and resistors for motor circuits, V‐belts, sheaves and wiring.

5.3.2. PUMP: Including sheaves, screens, filters, hoses, or any parts thereof.

5.3.3. CLEAN: Elevator machine including pump, valves, and motor.

5.3.4. VALVES: Complete, including relief valve, leveling valves, check valve, strainers, springs, gaskets, or any parts thereof.

5.3.5. JACK UNIT: Including plungers, guide bearings, and packing glands

5.3.6. GOVERNOR: Including sheave, bearings, shafts, contacts, and governor jaws.

5.3.7. CAR: Including power door operator, door protective devices, car door operator, hangers, car door contact, load weighing equipment, car safety devices, car guide shoes, and subflooring.

5.3.8. DIAGNOSTIC: Ride the elevator each visit, checking the floor levels, door operation and checking all signal fixture lamps (replacing when needed).

5.3.9. ACCESSORY EQUIPMENT: including all accessory elevator equipment installed prior to commencement of this contract unless exempted in the exclusions paragraph.

5.3.10. HOISTWAY: Including deflector sheave, secondary sheaves, buffers, governor tension assemblies, limit switches, compensating chain or cables, traveling cabinets, hoistway and machine room wiring, hoistway door interlocks, hoist way door hangers, gibs and auxiliary closer. Included shall be a semiannual brush down and vacuum of the hoistway, divider beams, door hangers, car top and bottom, doorsills (beyond opening) and pit.

5.3.11. GUIDE RAILS: Keep the guide rails properly lubricated, except where roller guides are used. When necessary, the contractor will renew guide shoe inserts, or roller guides to promote smooth and quiet operation.

5.3.12. WIRE ROPES: Wire ropes are to be renewed/replaced as required by commercial/ industrial standards, to prevent any injuries and equalize the tension on all hosting ropes.

5.3.13. ALL OTHER MAINTENANCE FEATURES OR PRACTICES NOT CITED ABOVE WHICH ARE

CONSIDERED ROUTINE IN ELEVATOR MAINTENANCE IN GENERAL.

5.3.14. FURNISH LUBRICANTS: Compounded to specifications and selected to give the best performance. Lubricate pumps, pump motors, couplings, valve control equipment, guides or guide rollers, interlocks, automatic door operator and its linkage parts.

5.3.15. FURNISH AND MAINTAINS: Hydraulic fluid at proper operating level.

5.3.16. FURNISH AND MAINTAINS: Parts and supplies necessary for preventative maintenance and corrective repair of items described above.

6. PERIODIC TESTS

6.1. The contractor will perform periodic testing in accordance with ASME A17.1 Elevator Code to ensure the elevators meet safety and maintenance requirements. Licensed, trained and experienced personnel must complete all tests. The contractor will ensure that all applicable tests are completed on a timely basis and recorded on the Department of Labor and Industries Elevator Test Log Form in each machine. The contractor will also apply tags to equipment where applicable. Contractor is required to check in at the Facility Operations Center (FOC) before testing and check out when finished with the tests. See Section 5.2 for FOC location.

7. UNSCHEDULED REPAIRS

7.1. The contractor will provide all necessary repairs to maintain the elevators and will report all findings in writing to the Facility Management Contract COR. The contractor is to provide a single point of contact who can provide a qualified repairperson on site with 24 hours from the time of notification.

8. MISCELLANEOUS INFORMATION

8.1. References: Provide a list of references of customers, including the name of the customer’s contact person and current phone number.

8.2. Staff Qualifications: List of employees that will be working on the elevators and must have at least five years of experience as an elevator mechanic. Additionally, provide the government with the supervisor’s training and experience.

8.3. Contractor is allowed 30 days from start date of contract for identification of pre‐existing conditions that warrant repair.