SIB_Bristles_COMBO.pdf

COMBINED SYNOPSIS/SOLICIATION ‘COMBO’:

SIB Snow Removal Bristles

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotation are being requested and a written solicitation will not be issued.

(ii) Solicitation FA5000-16-T-0054 is issued as a Request for Quotation (RFQ).

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-87, effective 6 Apr 2016. The DFARS provisions and clauses are those in effect to DPN 20160325, effective 25 Mar 2016. The AFFARS provisions and clauses are those in effect to AFAC 2015-1001, effective 01 Oct 2015.

(iv) This is an 100% small business set aside. This quotation is requested for a normal requirement. Funds are currently available. Submission of a quotation does not obligate the government to make an award. If awarded, this requirement will be awarded as firm-fixed price.

The associated North American Industrial Classification System (NAICS) code for this procurement is 333120 with a small business size standard of 1250 Employees.

(v) The Pricing Schedule is incorporated as Attachment 1. Vendors shall complete Attachment 1 in its entirety and return with any other documentation/data as required by this Combo.

(vi) The government intends to award a firm-fixed price contract for the following:

Svenska Industri Borstar/Swedish International Brush (SIB) Oshkosh (MB) snow broom bristles:

Part Number: SIB/MB-18/28-05.

Two (2) brooms per set: 1 Set = 1 Each Quantity: 52 Each

See Attachment 1: Pricing Schedule for additional details

(vii) Delivery shall be FOB Destination. Contractor shall include delivery schedule information on the Pricing Schedule, Attachment 1. All items shall be delivered to:

Joint-Base Elmendorf Richardson, Anchorage Alaska, 99506

(viii) FAR 52.212-1 Instructions to Offerors -- Commercial Items (Oct 2015) is hereby incorporated by reference, with the same force and effect as if it were given in full text. In addition to the following addendum, all terms and conditions of FAR 52.212-1 remain in effect.

The following have been tailored to this procurement and are hereby added via addendum:

1117317176A Typewritten Text

1. To assure timely and equitable evaluation of the quotation, the vendors must follow the instructions contained herein. The quotation must be complete, self-sufficient, and respond directly to the requirements of this solicitation.

2. Specific Instructions: The response shall consist of two (2) separate parts:

a. Part 1- Technical Acceptability - Submit one (1) copy of technical acceptability narrative.

b. Part 2- Price – Submit one (1) copy of price schedule (attachment 1) and any pertinent additional information

3. Award will be made to the vendor whose quotation is conforming to the solicitation and is determined to be the lowest price technically acceptable. Technical Acceptability, at a minimum, is defined as meeting all of the criteria and specifications in Attachment 1. Price and technical acceptability will be considered.

(ix) FAR 52.212-2 Evaluation -- Commercial Items (Oct 2014) this provision has been tailored to this procurement and is provided in full-text below:

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(i) Technical capability of the item offered to meet the Government requirement

Minimum Qualifications: The bristle replacement sections shall be no more than 33 inches in length and all sections shall be of the same length. They shall be made of a molded reinforced plastic designed to eliminate and guarantee against distortion of the cassette section. There shall be a polyurethane formed (molded) cup, which extends up the length of the tuft no less than three inches for support. This formed cup shall have vertical risers of the same material to hold the upper rings of polyurethane in place and strengthen the cup. The cups shall be molded in a way that every four cups are interconnected from the base to the top of each cup by the same polyurethane material that the cups are made of. The distance between the center of each cup shall be a maximum of 41.5 mm. Each tuft shall consist of 140 pieces of zinc coated steel wires with a quality grade of “C”. The wires shall be electro-galvanized, hard drawn crimped steel and exhibit a high fracture resistance, bent in a “U” shape and held in place “in the cup” by a 1/8 inch diameter steel rod that runs the full length of each cassette section.

Each cassette section shall contain 20 tufts of .045mm wires as described above. The bristles shall be suitable for use in temperatures seen at the altitude of the airport (sea level) and be guaranteed for a period of one year and one full use of the bristles down to the maximum wear. The length of each tuft shall be 11 inches from the top of the cassette strip to the tip of the wire bristles. These replacement cassettes shall be guaranteed to fit in the SIB core properly and have the OEM approval to not void the warranty on the core, which is five (5) years from the date the runway broom was placed in service. They shall also be guaranteed to not void the sweeper manufacturer’s warranty, as any damage to the core may cause damage to the drive system and frame work of the sweeper. The cassettes shall be designed to eliminate any possibility of the bent wire tufts from distorting the cassettes during storage that could be up to two years. The supplier shall guarantee that this distortion will not occur. Each set shall consist of the proper amount of cassette sections to fill the entire core. The reinforcement between the cups adds rigidity to all four of the cups / tufts which will reduce the bending movement while sweeping and give a better flicking action. The distance between the tufts is important for better sweeping action at full angle and most important when the broom head is at less than full angle.

Specifications for SIB Cassette Cores for Use on Any Broom The cores used on this broom shall be of the cassette style. The design shall allow easy replacement of worn bristles and replacement with new. The core shall be primarily manufactured from aluminum to reduce weight, yet have the strength necessary to perform as needed under normal conditions. The core shall have plastic wear inserts inside each track to eliminate any wear to the body (structure) of the core itself. These plastic wear inserts shall be easily replaceable-snap in design. The core (s) shall be dynamically balanced and designed to eliminate bouncing and vibration. The design of the core shall be such that the tip to tip bristle diameter will be approx. 46 inch +/- ½ inch. There shall be 20 rows of bristles equally spaced. The cores shall be warranted for a period of five (5) years from date of in-service. The cores shall be a proven design with a minimum of 10 cores in use for a period of no less than five (5) years with a minimum of 2000 hours of use on at least six (6) units.

(ii) Price

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(x) Each vendors shall ensure the provision at FAR 52.212-3 including its Alternate I, Vendors Representations and Certifications--Commercial Items (Apr 2016), are updated at www.sam.gov.

Failure to obtain SAM registration will result in submissions not being considered for award.

(xi) The clause at FAR 52.212-4, Contract Terms and Conditions – Commercial Items (May 15), is hereby incorporated by reference, with the same force and effect as if it were given in full text.

(xii) The clause at FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders – Commercial Items (Mar 2016), is hereby incorporated by reference, with the same force and effect as if it were given in full text. Additionally, the following clauses apply to this acquisition:

FAR 52.203-3 Gratuities Apr 1984 FAR 52.203-6 Alt 1 Restrictions on Subcontractor Sales to the Government Oct 1995

FAR 52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights. Apr 2014

FAR 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper May 2011

FAR 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards Jul 2013

FAR 52.204-16 Commercial and Government Entity Code Reporting Jul 2015

FAR 52.204-18 Commercial and Government Entity Code Maintenance Jul 2015

FAR 52.209-6 Protecting the Governments Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment Aug 2013

FAR 52.219-8 Utilization of Small Business Concerns Oct 2014

FAR 52.219-28 Post-Award Small Business Program Rerepresentation Jul 2013

FAR 52.222-3 Convict Labor Jun 2003 FAR 52.222-19 Child Labor -- Cooperation with Authorities and Remedies Jan 2014 FAR 52.222-21 Prohibition of Segregated Facilities Feb 1999 FAR 52.222-26 Equal Opportunity Mar 2007 FAR 52.222-35 Equal Opportunity for Veterans Jul 2014

FAR 52.222-36 Equal Opportunity for Workers With Disabilities Jul 2014

FAR 52.222-37 Employment Reports on Veterans Jul 2014

FAR 52.222-40

Notification of Employee Rights Under the National Labor Relations Act

Dec 2010

FAR 52.222-50 Combating Trafficking in Persons Mar 2015

FAR 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving Aug 2011

FAR 52.225-13 Restrictions on Certain Foreign Purchases Jun 2008 FAR 52.232-39 Unenforceability of Unauthorized Obligations Jun 2013

FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors Dec 2013

FAR 52.233-3 Protest After Award Aug 1996 FAR 52.233-4 Applicable Law for Breach of Contract Claim Oct 2004

DFARS 252.203-7000 Requirements Relating To Compensation of Former DoD Officials Sep 2011

DFARS 252.203-7005 Representation Relating To Compensation of Former DoD Officials Nov 2011

DFARS 252.203-7992 Representation by Corporations Regarding an Unpaid Feb 2015

Delinquent Tax Liability or a Felony Conviction under any Federal Law-Fiscal Year 2015 Appropriations (Deviation 2015- O0005)

DFARS 252.201-7008 Compliance with Safeguarding Covered Defense Information Controls Aug 2015

DFARS 252.204-7011 Alternative Line Item Structure Sep 2011 DFARS 252.204-7012 Safeguarding of Unclassified Controlled Technical Information Nov 2013 DFARS 252.204-7015 Disclosure of Information to Litigation Support Contractors. Feb 2014 DFARS 252.209-7998 Representation Regarding Conviction of a Felony Criminal May 2014

DFARS 252.209-7999

Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction under any Federal Law

May 2014

DFARS 252.211-7003 Item Unique Identification and Valuation Dec 2013 DFARS 252.211-7008 Use of Government-Assigned Serial Numbers Sep 2010 DFARS 252.222-7007 Representation Regarding Combating Trafficking in Persons Jan 2015 DFARS 252.223-7008 Prohibition of Hexavalent Chromium Jun 2013 DFARS 252.225-7000 Buy American--Balance of Payments Program Nov 2014 DFARS 252.225-7001 Buy American and Balance of Payments Program Nov 2015 DFARS 252.225-7012 Preference for Certain Domestic Commodities Feb 2013 DFARS 252.227-7015 Technical Data–Commercial Items Feb 2014 DFARS 252.227-7037 Validation of Restrictive Markings on Technical Data Jun 2013

DFARS 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports Jun 2012

DFARS 252.232-7006 Wide Area Workflow Payment Instructions May 2013

DFARS 252.232-7010 Levies on Contract Payments Dec 2006 DFARS 252.243-7002 Requests for Equitable Adjustment Dec 2012 DFARS 252.244-7000 Subcontracts for Commercial Items Jun 2013 DFARS 252.246-7003 Notification of Potential Safety Issues Jun 2013 DFARS 252.247-7023 Transportation of Supplies by Sea--Basic Apr 2014

AFFARS 5352.201-9101 Ombudsman Apr 2014

(xiii) No additional contract requirements apply to this acquisition.

(xiv) No Defense Priorities and Allocation System (DPAS) assigned rating to this acquisition.

(xv) NOTICE TO ALL INTERESTED PARTIES:

Questions shall be submitted to the following personnel via e-Mail:

673d Contracting Squadron/LGCC Attn: Jamie Screeton, e-Mail: jamie.screeton@us.af.mil

Please forward all questions to Jamie Screeton at jamie.screeton@us.af.mil no later than 2:00PM AKDT on 25 April 2016. An amendment will be issued providing the Government’s answers to any questions received.

mailto:jamie.screeton@us.af.mil

Proposals are due no later than 2PM AKDT on 29 April 2016; proposals shall include the following:

a. Part 1- Technical Acceptability - Submit one (1) copy of technical acceptability narrative.

b. Part 2- Price – Submit one (1) copy of price schedule as well as any additional pertinent information

BASIS OF CONTRACT AWARD: This is a competitive action in which award shall be made to the lowest priced, technically acceptable proposal.

(xvi) Quotations shall be submitted to Jamie Screeton at jamie.screeton@us.af.mil. For information regarding this solicitation, contact the same.

List of Attachments:

• Attachment 1: Pricing Schedule (1 page)

• Attachment 2: Redacted Brand Name Justification and Apporval

• Attachment 3: DFARS 252.203-7998 (Prohibition on Contracting with Entities that require Certain Internal Confidentiality Agreements – Representation) (DEVIATION 2015-O0010)

• Attachment 4: DFARS 252.203-7999 (Prohibition on Contracting with Entities that require Certain Internal Confidentiality Agreements) (DEVIATION 2015-O0010)

• Attachment 5: DFARS 252.209-7991 (Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction under any Federal Law—Fiscal Year 2016 Appropriations) (Deviation 2016-O0002) mailto:jamie.screeton@us.af.mil

FA5000-16-T-0054

Attachment 1

1 Page

Line Item Description Quantity Unit of Issue Unit Price

Extended Price

Svenska Industri Borstar/Swedish International Brush (SIB) Oshkosh (MB) snow broom bristles two (2) brooms per set: Part Number: SIB/MB-18/28-05.

52 Each/Set

TOTAL:

Shipping costs to JBER, AK 99506 MUST be included within CLIN 0001 (if $0.00, please specify) Offers are hereby good for a minimum of 30 days from this Solicitation’s closing date. Offerors may, at their discretion, provide additional time. This offer expires on _______________.

Offerors shall complete the following:

Delivery Date: 160 ARO Net Terms: 30 Days

Business Size:

(Please “X” as applicable)

Small

DUNS #:

Large Women-Owned Veteran-Owned Other:______________________

Printed Name/Title:

Printed Name Title

Signature/Date: _____/_____/______ Signature Date

NOTE: The individual signing must be a signatory official for this Entity; signature constitutes agreement to all terms/conditions contained within this solicitation.

1117317176A Typewritten Text

Justification and Approval (J&A) for Other Than Full and Open Competition

Choose the funding level for this J&A Document:

< $700K > $700K and < $13.5M > $13.5M and < $93M > $93M

Contracting Activity: 673d Contracting Squadron, Joint Base Elmendorf-Richardson (JBER), AK 99506.

Purchase Request / Local ID Number:

Program / Project (and PE, if applicable):

Program Type (PEO or Other Contracting): Commercial Purchase IAW FAR 12.6 and 13.5.

Authority (include full title):

6.302-1 -- Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements

Estimated Contract Cost (including options): J&A Type: Class Individual

COORDINATION (AFFARS 5306.304(a) )

'00'

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I. Contracting Activity.

Department of the Air Force, 673d Contracting Squadron, Joint Base Elmendorf-Richardson (JBER), AK 99506.

II. Nature and/or description of the action being processed.

This justification is being issued to allow for a brand name, firm-fixed-price, commodity purchase order award. The award will be for the Svenska Industriborstar i Västerås AB (SIB) cassettes that are compatible with the SIB Broom Cores used on the JBERS snow broom machine.

III. Description of supplies/services required to meet agency needs.

This requirement necessitates procuring the SIB cassettes from the original equipment manufacturer (OEM) through an authorized reseller. In FY 2007, JBER snow brooms were converted from MB-type sweepers to SIB-type cores. The purpose is to remove snow and ice mechanically from the airfield and maintain runway integrity for Runway Control Report (RCR).

IV. Statutory authority permitting Other than Full and Open Competition.

The statutory authority permitting other than full and open competition is 10 U.S.C. 2304(c)(1) as implemented by FAR 6.302-1(a). Furthermore, (FAR 6.302-1(c)(1)(ii) dictates the requirements for a brand name description.

V. Demonstration that the contractor's unique qualifications or nature of the acquisition requires the use of the authority cited above (applicability of authority).

Oshkosh is an authorized reseller for snow brooms with SIB systems. SIB is the original equipment manufacturer (OEM) of the fourteen (14) snow removal brooms used by the 673d Civil Engineering Group (CEG) to remove snow from JBER's airfield. Oshkosh will warranty the cores for life and rebuild them as long as the SIB bristles are being used on the cores. The 673 CEG will have no means to remove snow from the airfield if the required parts are not procured potentially grounding aircraft, impacting sorties, and jeopardizing critical Air Defense Capabilities.

VI. Description of efforts made to ensure that offers are solicited from as many potential sources as practicable.

There are no feasible courses of action to increase competition. Replacement parts will be a manufacturer specific brand name requirement as long as the current fleet of snow removal equipment is maintained. Parts availability will be taken into consideration if and when a new fleet of snow removal equipment is purchased in the future.

VII. Determination by the Contracting Officer that the anticipated cost to the Government will be fair and reasonable.

Price fair and reasonable will be determined by comparison with prior purchases of same items.

Based on pricing data received from the price will be within 2.3% of the consumer price index allowable percent of change when compared to pricing obtained during the FY14 Market Research. This

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VIII. Description of the market research conducted and the results, or a statement of the reasons market research was not conducted.

Market research found that OSHKOSH is the manufacture of the equipment we are purchasing parts for. The SIB parts being purchased are specific to this equipment. Parts for similar equipment are made by other companies, though they will not fit our OSHKOSH vehicles without making expensive modifications to the equipment and voiding the current warranties on the SIB Brush Cores. This action requires the 773 CEG Horizontal Repair Section to purchase the SIB cassettes Part Number: SIB/MB-18/28/-05, to maintain the integrity and warranty of the SIB cores. The Government is able to obtain the required SIB parts from contractors who are authorized parts distributors. Typical manufacturing and delivery lead times for these items are 120 to 160 days ARO. SIB Steel Brush Cassettes are typically used to clear ice and snow buildup from runways and flight lines in regions that see heavy show accumulation or frequently experience temperature below freezing.

IX. Any other facts supporting the use of Other Than Full and Open Competition.

N/A

X. List of sources, if any, that expressed interest in the acquisition.

XI. A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before making subsequent acquisitions for the supplies or services required.

As Stated in Sec. VI, "There are no feasible courses of action to increase competition.

Replacement parts will be a manufacturer specific brand name requirement as long as the current fleet of snow removal equipment is maintained. Parts availability will be taken into consideration if and when a new fleet of snow removal equipment is purchased in the future."

XII. Certification by the Contracting Officer.

As evidenced by my signature above, I have determined this document to be both accurate and complete to the best of my knowledge and belief.

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XIII. Certification by the technical/requirements personnel.

As evidenced by my (our) signature(s) above, I (we) certify that any supporting data contained herein, which is my (our) responsibility, is both accurate and complete.

252.203-7998 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements— Representation. (DEVIATION 2015-O0010)

Insert the following provision in all solicitations that will use funds made available by the Financial Services and General Government Appropriations Act, 2015 (Division E of the Consolidated and Further Continuing Appropriations Act, 2015, Pub. L. 113-235), or any other Act, including solicitations for the acquisition of commercial items under FAR part 12.

PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE CERTAIN INTERNAL

CONFIDENTIALITY AGREEMENTS—REPRESENTATION (DEVIATION 2015-O0010)

(FEB 2015)

(a) In accordance with section 743 of Division E, Title VII, of the Consolidated and Further Continuing Resolution Appropriations Act, 2015 (Pub. L. 113-235), Government agencies are not permitted to use funds appropriated (or otherwise made available) under that or any other Act for contracts with an entity that requires employees or subcontractors of such entity seeking to report fraud, waste, or abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or contactors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information.

(b) The prohibition in paragraph (a) of this provision does not contravene requirements applicable to Standard Form 312, Form 4414, or any other form issued by a Federal department or agency governing the nondisclosure of classified information.

(c) Representation. By submission of its offer, the Offeror represents that it does not require employees or subcontractors of such entity seeking to report fraud, waste, or abuse to sign or comply with internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or contactors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information.

(End of provision)

Attachment #3

252.203-7999 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements. (DEVIATION 2015-O0010) Insert the following clause in all solicitations and contracts that will use funds made available by the Financial Services and General Government Appropriations Act, 2015 (Division E of the Consolidated and Further Continuing Appropriations Act, 2015, Pub. L. 113-235), or any other Act, including solicitations and contracts for the acquisition of commercial items under FAR part 12, or when obligating FY 2015 funds on existing contracts.

PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE CERTAIN INTERNAL

CONFIDENTIALITY AGREEMENTS (DEVIATION 2015-O0010)(FEB 2015)

(a) The Contractor shall not require employees or subcontractors seeking to report fraud, waste, or abuse to sign or comply with internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or contactors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information.

(b) The Contractor shall notify employees that the prohibitions and restrictions of any internal confidentiality agreements covered by this clause are no longer in effect.

(c) The prohibition in paragraph (a) of this clause does not contravene requirements applicable to Standard Form 312, Form 4414, or any other form issued by a Federal department or agency governing the nondisclosure of classified information.

(d)(1) In accordance with section 743 of Division E, Title VII, of the Consolidated and Further Continuing Resolution Appropriations Act, 2015, (Pub. L. 113-235), use of funds appropriated (or otherwise made available) under that or any other Act may be prohibited, if the Government determines that the Contractor is not in compliance with the provisions of this clause.

(2) The Government may seek any available remedies in the event the Contractor fails to perform in accordance with the terms and conditions of the contract as a result of Government action under this clause.

(End of clause)

Attachment #4

Specifications for SIB Cassette Cores for Use on Any Broom