FA5000-20-Q-0115.pdf

COMBINED SYNOPSIS/SOLICITATION ‘COMBO’:

JWICS Conference Room

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with (IAW) the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) Solicitation FA5000-20-Q-0115 is issued as a Request for Proposal (RFP) IAW FAR Part 12.

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-06, effective 05 June 2020. The DFARS provisions and clauses are those in effect to DPN 20200408, effective 08 April 2020. The AFFARS provisions and clauses are those in effect to AFAC 2019-1001, effective 01 October 2019.

(iv) This is a sole source unrestricted requirement under the North America Industrial Classification System (NAICS) code: 541512 – Computer Systems Design Services with a small business size standard of $30M.

(v) The following table represents the proposed Line items, quantities, and unit of measure, Description Quantity Unit of Measure

CLIN 0001 NON-PERSONAL SERVICES

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the VTC Suite upgrade as defined in the Performance Work Statement

FFP

POP: 1 October 2020 to 29 January 2021

1 Each

CLIN 0002 NON-PERSONAL SERVICES

The contractor shall provide phone support within 1 hour during normal work day (0700 to 1700) Alaska Time. Vendor will provide a method / costing premium for afterhours support / holiday hours support. In the event of system failure, onsite support shall be available within 2 working days. The vendor must support fixing or replacing any component of the VTC & Digital Display/Control suite in the Commanders Conference room for the period of the service agreement.

POP: 30 January 2021 to 30 September 2021

3 Quarters

CLIN 1001 NON-PERSONAL SERVICES

The contractor shall provide phone support within 1 hour during normal work day (0700 to 1700) Alaska Time. Vendor will provide a method / costing premium for afterhours support / holiday hours support. In the event of system failure, onsite support shall be available within 2 working days. The vendor must support fixing or replacing any component of the VTC & Digital Display/Control suite in the Commanders Conference room for the period of the service agreement.

POP: 1 October 2021 to 30 September 2022

4 Quarters

CLIN 2001 NON-PERSONAL SERVICES

The contractor shall provide phone support within 1 hour during normal work day (0700 to 1700) Alaska Time. Vendor will provide a method / costing premium for afterhours support / holiday hours support. In the event of system failure, onsite support shall be available within 2 working days. The vendor must support fixing or replacing any component of the VTC & Digital Display/Control suite in the Commanders Conference room for the period of the service agreement.

FFP

POP: 1 October 2022 to 30 September 2023

4 Quarters

CLIN 3001 NON-PERSONAL SERVICES

The contractor shall provide phone support within 1 hour during normal work day (0700 to 1700) Alaska Time. Vendor will provide a method / costing premium for afterhours support / holiday hours support. In the event of system failure, onsite support shall be available within 2 working days. The vendor must support fixing or replacing any component of the VTC & Digital Display/Control suite in the Commanders Conference room for the period of the service agreement.

POP: 1 October 2023 to 30 September 2024

CLIN 4001 NON-PERSONAL SERVICES

The contractor shall provide phone support within 1 hour during normal work day (0700 to 1700) Alaska Time. Vendor will provide a method / costing premium for afterhours support / holiday hours support. In the event of system failure, onsite support shall be available within 2 working days. The vendor must support fixing or replacing any component of the VTC & Digital Display/Control suite in the Commanders Conference room for the period of the service agreement.

POP: 1 October 2024 to 30 September 2025

(vi) This requirement is for the procurement of conference room upgrades IAW the statement of work and technical support and maintenance of all equipment in the JWICS conference room. Service and Maintenance work must be accomplished by qualified technicians in accordance with the original manufacturer's instructions, including, but not limited to, adjustments, calibrations, cleaning, lubrication, testing, disassembly, checkout and replacement of worn and/or defective parts. See Statement of Work for additional information.

(vii) All items shall be delivery FOB destination and the period of performance will be 1 Oct 2020 to 30 Sep 2025 and will follow the timeline below.

Base Year: 1 October 2020 to 30 September 2021 Option Year 1: 1 October 2021 to 30 September 2022 Option Year 2: 1 October 2022 to 30 September 2023 Option Year 3: 1 October 2023 to 30 September 2024 Option Year 4: 1 October 2024 to 30 September 2025

(viii) FAR 52.212-1 Instructions to Offerors -- Commercial Items (Jun 2020) is hereby incorporated by reference, with the same force and effect as if it were given in full text. In addition to the following addendum, all terms and conditions of FAR 52.212-1 remain in effect. The following have been tailored to this procurement and are hereby added via addendum:

1. To assure timely and equitable evaluation of the proposal, the Offerors must follow the instructions contained herein. The proposal must be complete, self-sufficient, and respond directly to the requirements of this solicitation.

If awarded the contract the contractor is required to submit a signed copy of the contract confirming receipt of the contractual document within five (5) business days.

2. Specific Instructions: The response shall consist of the following:

a. Submit one (1) copy of technical capabilities statement as specified in the Statement of Work.

b. Submit one completed copy of price schedule

c. Submit one completed copy of Representation FAR 52.204-24

(ix) FAR 52.212-2 Evaluation -- Commercial Items (Oct 2014) this provision has been tailored to this procurement and is provided in full-text below:

(a) The Government will award a purchase order resulting from this solicitation to whose proposal conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate proposal:

(1) Technical acceptability

(2) Price

(b) Technical acceptability: The Government will evaluate the technical proposal for acceptability based on the requirements within the Statement of Work.

(c) Price: The offeror’s separately priced line items or subline items shall be analyzed to determine if the prices are unbalanced in accordance with FAR 15.404-1(g). The Government reserves the right to perform price realism analysis. If the Government elects to perform a price realism analysis, the Government reserves discretion over the method within which it performs its price realism analysis. If the Government elects to perform a price realism analysis and finds a proposal unrealistic, the Government may withhold award to that offeror.

Total Evaluated Price (TEP): The price of a six-month extension authorized by 52.217-8, Option to Extend Services, will be added to the total proposed price. Option to Extend Services formula calculation is discussed below.

The TEP is a two-part computation. First, the offeror’s total proposed price will be determined by multiplying the quantities identified in the Pricing Schedule by the unit price, limited to two decimal places, for each Contract Line Item Number (CLIN) to confirm the extended total amount for each CLIN; the sum of all extended amounts will be the offeror’s total proposed price. Second, the total proposed price (total amount for CLINs 0001) plus the sum of Option to Extend Services clause 52.217-8 formula (shown below) will constitute the TEP.

The formula for the Option to Extend Services amount is as follows:

CLIN Extended Amount for Option Year 4 multiplied by 0.5 = Option to Extend Services amount

Evaluating the Option CLINs does not obligate the Government to exercise the Options.

Offerors are cautioned to submit sufficient information and in the format specified in 52.212-1, Instructions to Offerors – Commercial Items, of this solicitation. Offerors may be asked to clarify certain aspects of their proposals. Exchanges conducted to resolve minor or clerical errors will not constitute discussions and the contracting officer reserves the right to award a contract without the opportunity for proposal revision. The Government intends to award a contract without discussions with respective offerors, however, will reserve the right to conduct them if deemed in its best interest.

Award will be made once price fair and reasonable has been determined IAW Far Part 15.404-1.

(End of Provision Addendum)

(x) FAR 52.212-3, Offeror Representations and Certifications—Commercial Items (Jun 2020), hereby incorporated by reference with the same force and effect as if it were given in full text.

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v)) of this provision.

(xi) FAR 52.212-4, Contract Terms and Conditions – Commercial Items (Oct 2018), is hereby incorporated by reference, with the same force and effect as if it were given in full text.

(xii) FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders – Commercial Items (Aug 2020), is hereby incorporated by reference, with the same force and effect as if it were given in full text. Additionally, the following clauses apply to this acquisition:

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the contracting officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

__X__ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Jun 2020), with Alternate I (Oct 1995) (41U.S.C.4704 and 10U.S.C.2402).

__X__ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020) (Pub.

L.109-282) (31 U.S.C. 6101 note) __X__ (8) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Jun 2020) (31 U.S.C. 6101 note) __X__ (19) 52.219-14, Limitations on Subcontracting (Mar 2020) (15 U.S.C.637(a)(14)).

__X__ (22) 52.219-28, Post Award Small Business Program Re-representation (May 2020) (15 U.S.C. 632(a)(2)) __X__ (25) 52.222-3, Convict Labor (June 2003) (E.O.11755) __X__ (26) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Jan 2020) (E.O.13126).

__X__ (27) 52.222-21, Prohibition of Segregated Facilities (Apr 2015) __X__ (28) (i) 52.222-26, Equal Opportunity (Sept 2016) (E.O.11246) __X__ (30) (i) 52.222-36, Equal Opportunity for Workers with Disabilities (Jun 2020) (29 U.S.C. 793)

(ii) Alternate I (July 2014) of 52.222.36 __X__ (33) (i) 52.222-50, Combating Trafficking in Persons (Jan 2019) (22U.S.C. chapter 78 and E.O. 13627) __X__ (42) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Jun 2020) (E.O.13513) __X__ (47) 52.225-3 Buy American-Free Trade Agreements-Israeli Trade Act (May 2014) (41 U.S.C. chapter 83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, Pub. L. 103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-43 __X__ (49) 52.225-13, Restrictions on Certain Foreign Purchases (June 2008) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury) __X__ (55) 52.232-33, Payment by Electronic Funds Transfer-System for Award Management (Oct 2018) (31U.S.C. 3332)

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or executive orders applicable to acquisitions of commercial items:

__X__ (1) 52.222-17, Non-displacement of Qualified Workers (May 2014) (E.O. 13495) __X__ (6) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (May 2014) (41 U.S.C. chapter 67) __X__ (10) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (May 2014) (42 U.S.C. 1792)

(xiii) Additional terms and conditions incorporated by reference:

252.203-7000 Requirements Relating to Compensation of Former DoD Officials 2011-09 SEC I 252.203-7002 Requirement to Inform Employees of Whistleblower Rights. 2013-09 SEC I 252.203-7005 Representation Relating to Compensation of Former DoD Officials. As 2011-11 SEC K prescribed in 203.171-4(b), insert the following provision:

252.204-7003 Control of Government Personnel Work Product. 1992-04 SEC I 252.204-7008 Compliance with Safeguarding Covered Defense Information 2016-10 SEC I

Controls.

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident 2019-10 SEC I

Reporting.

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support. 2016-05 SEC I 252.211-7003 Item Unique Identification and Valuation 2016-03 SEC H 252.215-7008 Only One Offer 2019-07 252.215-7013 Supplies and Services Provided by Nontraditional Defense 2018-01 SEC L

Contractors.

252.223-7006 Prohibition on Storage, Treatment, and Disposal of Toxic or 2014-09 SEC I

Hazardous Materials.

252.225-7001 Buy American and Balance of Payments Program. 2017-12 SEC I 252.225-7002 Qualifying Country Sources as Subcontractors. 2017-12 SEC I 252.225-7048 Export-Controlled Items. 2013-06 SEC I 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports. 2018-12 SEC G 252.232-7010 Levies on Contract Payments. 2006-12 SEC I 252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel. 2013-06 SEC I 252.243-7001 Pricing of Contract Modifications. 1991-12 SEC I 252.244-7000 Subcontracts for Commercial Items 2013-06 SEC I 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal 2017-01 SEC I

Confidentiality Agreements or Statements-Representation.

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements 2017-01 SEC I or Statements.

52.204-7 System for Award Management. 2018-10 SEC L 52.204-16 Commercial and Government Entity Code Reporting. 2020-08 SEC K 52.204-18 Commercial and Government Entity Code Maintenance. 2020-08 SEC I 52.204-22 Alternative Line Item Proposal. 2017-01 SEC I 52.204-23 Prohibition on Contracting for Hardware, Software, and Services 2018-07 SEC I

Developed or Provided by Kaspersky Lab and Other Covered Entities.

52.204-24 Representation Regarding Certain Telecommunications and Video 2020-08 SEC I 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video 2020-08 SEC I 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations. 2015-11 SEC I 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or 2016-02 SEC I a Felony Conviction under any Federal Law.

52.223-22 Public Disclosure of Greenhouse Gas Emissions and Reduction Goals- 2016-12 SEC L Representation

52.232-40 Providing Accelerated Payments to Small Business Subcontractors. 2013-12 SEC I 52.233-3 Protest after Award. 1996-08 SEC I 52.233-4 Applicable Law for Breach of Contract Claim. 2004-10 SEC I 52.237-2 Protection of Government Buildings, Equipment, and Vegetation. 1984-04 SEC I 252.222-7000 Restrictions on Employment of Personnel 2000-03 SEC G 252.223-7008 Prohibition of Hexavalent Chromium 2013-06 SEC I 5352.223-9000 Elimination of Use of Class I Ozone Depleting Substances (ODS) 2019-10 5352.223-9001 Health and Safety on Government Installations 2019-10 5352.242-9000 Contractor Access to Air Force Installations 2019-10

DFARS 252.232-7006, WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (DEC 2018) is hereby incorporated by full text below:

(a) Definitions. As used in this clause-

“Department of Defense Activity Address Code (DoDAAC)”is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall-

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self- registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training

Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the Web Based Training link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer. _N/A__

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer. __2 in 1 Services__

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial item financing, submit a commercial item financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

| Field Name in WAWF || Data to be entered in WAWF | | Pay Official DoDAAC || __F87700__ | | Issue By DoDAAC || __FA5000__ | | Admin DoDAAC || __FA5000__ | | Inspect By DoDAAC || __F3LPBA __ |

| Ship To Code || __F3LPBA__ |

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activities WAWF point of contact. 673CONS.WAWF@elmendorf.af.mil

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of Clause)

FAR 52.217-8, Option to Extend Services (Nov 1999) is hereby incorporated by full text below:

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor not later than 15 days prior to contract expiration.

FAR 52.217-9, Option to Extend the Term of the Contract (Mar 2000) is hereby incorporated by full text below:

(a) The Government may extend the term of this contract by written notice to the Contractor not later than 15 days prior to contract expiration; provided that the Government gives the Contractor a preliminary written notice of its intent to extend not later than 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 66 months.

AFFAR 5352.201-9101 OMBUDSMAN (Oct 2019) is hereby incorporated by full text below:

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, AFICA/KH (Chief EnlistedManager), 25 E Street, Suite B-100, JBPH-H, HI 96853-5427, Phone: (808) 449-8569, FAX: (808) 449-8571.

Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)

(xiv) No Defense Priorities and Allocations System (DPAS) assigned rating applies to this acquisition.

(xiv) This RFP closes at 1:00PM Alaska Standard Time on 18 September 2020. All proposals for this solicitation shall be submitted via email to SrA Ross Bousema at ross.bousema@us.af.mil, susan.reinhart.1@us.af.mil, and 673CONS.LGCB.Services@us.af.mil.

Please direct any inquiries regarding this solicitation to SrA Ross Bousema at ross.bousema@us.af.mil prior to 11:00AM Alaska Standard Time on 15 September 2020.

Susan Reinhart Contracting Officer