DFAC_Amendment_5.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to:

1) Extend the hour and date specif ied for receipt of bid to February 18, 2015 at 0900 local time.

2) Post questions and answ ers regarding this IFB for Dining Facility Services.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 10

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X FA4897-15-B-0001

X 9B. DATED (SEE ITEM 11)

13-Jan-2015

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

11-Feb-2015

CODE

366 CONS/LGCA1

366 GUNFIGHTER AVE STE 498

MOUNTAIN HOME AFB ID 83648-5258

FA4897 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

FA4897-15-B-0001

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

Questions and answers are hereby incorporated and provided as follows:

SOLICITATION FA4897-15-B-0001

DINING FACILITY

QUESTIONS AND ANSWERS

QUESTION 1 : What GFE are the responsibility of the government personnel to clean?

ANSWER: Government personnel are responsible for the cleaning of exhaust duct systems.

QUESTION 2: Amendment 0004 QUESTION 14: How many employees are staffed on this contract?( contractor employees)

ANSWER: Total personnel employed: 24 Personnel with 30+hrs/week: 20 Personnel with less than 30 hrs/week: 4

Follow-Up Question: During the site tour of the dining facility it was observed that there were several employees cooking in the kitchen. Are the Cook Is and Cook IIs included in the total EEs listed above? Yes

How many cook is and cook IIs are staffed in this contract? There are six Cook 1 positions and there are 0 Cook IIs.

How many are MAs and how many are MA Leads? There are six MA leads and seventeen MAs.

What the EE count provided by the current contractor or by observance by the government?

Don’t understand the question.

QUESTION 3: Amendment 0004 QUESTION 9: Is any service needed by the contractor in the flight kitchen except cleaning?

ANSWER: The only service required besides cleaning the flight meal area will be a flight kitchen change fund. The flight meals have to be manually added to the system at the end of the day by the government.

Follow-Up Question: During the site tour of the dining facility we asked to see the flight meal area we would be cleaning. The LT giving the tour stated that there was not any particular flight meal area. Please clarify what the specific cleaning requirement stipulated in amendment 0004 Q&A?

ANSWER: The flight kitchen responsibilities have been absorbed in the DFAC as we no longer have a flight kitchen facility.

QUESTION 4: Does the current contract subcontract out the requirements for the Preventive Maintenance or Self-Perform? If subcontracted who is the current service provider? If self-performed what is the wage rate? This rate is not provided in the current CBA and no Wage Determination was incorporated into the Solicitation.

ANSWER: We do both. We subcontract maintenance, as well as self-perform preventative maintenance.

If subcontracted who is the current service provider? We have multiple subcontractors.

If self-performed what is the wage rate? This rate is not provided in the current CBA and no Wage Determination was incorporated into the Solicitation.

QUESTION 5: Does the current contract subcontract out the requirements for the Major and Minor Equipment Maintenance or Self-Perform? If subcontracted who is the current service provider? If self-performed what is the wage rate? This rate is not provided in the current CBA and no Wage Determination was incorporated into the Solicitation.

ANSWER: We have multiple subcontractors. If self-performed what is the wage rate? N/A.

This rate is not provided in the current CBA and no Wage Determination was incorporated into the Solicitation.

QUESTION 6: 2. SERVICES SUMMARY

Performance Objective PWS Para. Performance Standard

Make available Government provided supplies and materials necessary to serve the guests.

1.1 and 4.2.2

95% of monthly meal periods.

Contractor shall correct deficiencies immediately upon notification.

A. 1.1 states: The contractor shall provide non-personal services, to include all personnel, supervision, supplies and services necessary to perform dining facility services as well as preventive maintenance and equipment repair for all food service equipment and 4.2.2 states: 4.2.2 Special Functions. The contractor shall decorate the Wagon Wheel Dining Facility with Government provided decorative materials for Christmas and Thanksgiving holidays. Decorative materials may also include Government provided flower arrangements. This will include the decoration of the entranceway to the Wagon Wheel Dining Facility, the dining area and serving line area to include setting up the serving line of the Wagon Wheel Dining Facility.

B. These Service Summary item is very confusing, seems to be inconsistence with the PWS Paragraph references and needs to be clarified.

C. What supplies and materials are provided by the Government?

D. Will the contractor be provided a facility on base for the ample storage of supplies?

ANSWER: The government provides all service ware for customer use, including carry out supplies. Condiments are government provided and are available on tables and in customer serving areas. Also, the restroom/ locker room area supplies (toilet paper, towels, soap, air fresheners) are government provided.

We have storage sheds in the loading dock area.

QUESTION 7: APPENDIX 1- HOURS OF OPERATION

Wagon Wheel Dining Hall Exercise Hours (7 Days Per Week)*:………

* Extended serving hours at the discretion of 366th Wing Leadership. Variances from the above schedule are to be expected during wing exercises and inspections.

What is the correlation between the exercise hours and extended service hours? Are the exercise hour over and beyond the normal operation hours included in the hours provided in the extended service CLIN?

ANSWER: During exercises, we operate under normal operating hours, unless instructed otherwise. The frequency of exercises per year is unknown to us.

QUESTION 8: Will the government require company logos on the uniforms?

ANSWER: No, but we suggest some form of company logo on uniform to signify the company.

For example, name tags or hats.

QUESTION 9: Is there internet access for the contractor’s use at the office space/s provided?

Yes

Is wireless internet available at the site or will the contractor be able to install Ethernet for our office/administrative use? Yes

Will an area be available in each DFAC to install wall mounted time clocks? Yes, areas are available to install wall mounted clocks. Except in the kitchen, clocks are mounted in all areas.

QUESTION 10: Expendable Supplies. Does the government provide the paper goods to include Air Force flight meal boxes, Flight Meals service packs, Styrofoam cups, paper ware, plastic ware …etc, for meals served and consumed in or outside the dining facility?

ANSWER: Yes

Do the boxes need to have the AF Logo? If it is the contractor providing these boxes; how many are used annually and how do we get that Logo?

ANSWER: N/A

QUESTION 11: The employee wages and benefits are the major direct cost passed through as a direct cost to the government. If the union will not provide the current seniority list to all bidders, giving the incumbent a significant competitive advantage over all other bidders, since they would be the only one to know actual employee seniorities.

1. Can we be provided with a copy of the current contractor's seniority list to adequately price for accumulation of vacation time in the proposal?

2. What is the average number of year’s seniority does each of the incumbent’s employees have?

ANSWER: See Attached

QUESTION 12: Is the contractor responsible for setting up serving lines before each meal?

ANSWER: Normally, the military sets up serving lines.

QUESTION 13: 1.4.1.3 Extended meal service - Extended service CLIN price. Is this for one person for the number of unit hours or the total number of persons need for one hour?

ANSWER: This CLIN price should be the hourly rate that you will charge, regardless of the number of people you choose to employ during that time.

QUESTION 14: Can you provide a list of expendable and durable supplies and quantities by facility?

ANSWER: The government supplies expendable items.

QUESTION 15: Please provide a copy of the sign in sheets for those in attendance at the site visit.

ANSWER: Benjamin Bueneman – Native Resource Development; Lloyd Taylor – Ace Services; Michael Sparks – Sons Quality Food; Dominica Quitevis – BR Mgmt; Melissa Nodzin

– BR Mgmt; Robert Rettig – BR Mgmt; Dan Pickett – Gana-A’Yoo Svs

QUESTION 16: Will the contractor be required to unload and/or stock government furnished subsistence and/or supplies?

ANSWER: No.

QUESTION 17: Is the military responsible for any kitchen equipment cleaning? No

Does the military only cleans their immediate work area? Yes

Do the Cooks clean the food production equipment they use? Yes

What is the clean as you go policy for the cooks and food production personnel? This is in accordance with industry standards.

QUESTION 18: Are the Offeror Representations and Certifications, the SF 1449, and any amendments to the solicitation supposed to be a part of the Price Proposal?

ANSWER: Yes

QUESTION 19: Can a copy of the historical maintenance records by obtained? If so, please provide.

ANSWER: Reimbursable CLIN for maintenance.

Yearly total of monies spent on reimbursable CLIN:

FY 10 - $9,322.00

FY 11- $15,603.00

FY 12 - $12,990.00

FY 13 - $10,188.00

FY 14 – to date $7,833.00

QUESTION 20: In order for the contractor to project the cost to purchase and maintain an inventory of cleaning supplies adequate to sustain normal facility operation we need to know the historical usage. Since only the incumbent would have the reference information necessary to project these cost without risk. Could you please provide a list of the items, the usage and the historic usage for the dining facility?

ANSWER: The cleaning supplies needed will vary based on industry standards at the time.

There are no historical records available for this item.

QUESTION 21: With such a large number of variables to consider during startup will there be a Phase in Period? Will you consider adding a Phase-In CLIN

ANSWER: No. See PWS 1.13

QUESTION 22: Is the contractor responsible for any cleaning in the subsistence storage areas?

QUESTION 23: Could we get a copy of the current Preventive Maintenance schedules?

ANSWER: No, each contractor is responsible for providing their own. See PWS 1.10

QUESTION 24: For Flight Box meals, does the contractor or the government pay for the boxes?

ANSWER: The government pays for the boxes.

QUESTION 25: What are some of the major issue, concerns, complaints, and/or dissatisfaction raised by dining facility patrons over the past year?

ANSWER: No major issues.

QUESTION 26: Who supplies the office furniture? Will the furniture that is presently there stay? Who supplies the safe for government funds?

ANSWER: Current furniture is government owned and will stay in facility (including the safe).

QUESTION 27: Can invoices be submitted every two weeks? As a small business, under FAR 52-232.1(b) we are allowed to invoice twice monthly to allow for better cash flow.

ANSWER: As a small business, under FAR 52-232.1(b) you are allowed to invoice twice monthly to allow for better cash flow.

QUESTION 28: If the Union sponsored Health Care Plan does not receive a waiver from the Affordable Care Act, will the government be responsible for the contractor's resulting tax?

ANSWER: Per UFCW Local 368A: The Employer (contractor) would be responsible for any taxes or penalties for non-compliance, not the government. We have been asking the employees about their medical coverage and have not been able to get a clear picture of who is covered and who is not.

We continue to work with other UFCW plans to try to get coverage that would be continuous for this group. In the meantime, employees are paid an hourly rate in order to purchase their own medical coverage. We also have provision to reopen the H&W portion of the agreement if an employer sponsored plan becomes available. I suggest that employers check with their own legal counsel for advise and direction on the potential impact of ACA for them.

QUESTION 29: Will the contractor be required to provide any vehicles in connection with the work being performed under any service in the PWS?

QUESTION 30: Does Executive Order 13495, the Nondisplacement of Qualified Workers Under Service Contracts apply to this procurement? Yes.

Request for relevant information: Nondisplacement of Qualified Workers Under Service Contracts; The regulations require that workers on a federal service contract who would otherwise lose their jobs as a result of the completion or expiration of a contract be given the right of first refusal for employment with the successor contractor.

Since the Federal Government’s procurement, interests in economy and efficiency are served when the successor contractor hires the predecessor’s employees. Their studies have shown that a carryover work force reduces disruption to the delivery of services during the period of transition between contractors and provides the Federal Government the benefits of an experienced and trained work force that is familiar with the Federal Government’s personnel, facilities, and requirements.

Since all Offers will see immediate reductions in the cost of hiring new workers do to this regulation all Offers will need to be provided the same information about the current incumbent force has does the incumbent and those Offers that them may team or collaborate with. They would have an unfair competitive advantage over other Offers without this cost saving information. Please provide all Offers, the number incumbent employees on the list the contractor is required to provide the government upon request and the current position these employees are qualified for.

ANSWER: See attached list; all employees are interchangeable.

QUESTION 31: Key control, what keys will the contractor have access to?

QUESTION 32: For the contingency cook CLIN hours provided. It does not state in the PWS how they will be ordered or whether they would be cook I or cook II. In order to price the flat hourly rate we would need to know the ratio of cook Is to Cook IIs. For example 1 cook IIs for every 3 cook Is. Please provide the ratio to apply to the hours provided in the CLIN.

ANSWER: See PWS 1.4.2.1. Cook I = $12.71 per hour and Cook II is not utilized.

QUESTION 33: Will the contract be required to provide service to the perimeter outside the dining facility?

QUESTION 34: 1.9.2 The contractor shall furnish a written cost estimate to the Food Service Officer (FSO) or designated representative on any equipment repair exceeding $500.00 to include material and labor costs. Upon approval of the estimate, the contractor shall ensure that the repair is completed satisfactorily. The contractor shall then be reimbursed by the Government, at actual invoice cost to the contractor, for all parts and labor used plus any related special handling costs.

Does the hours provided in the Major Equipment Maint & Labor Repair CLIN include the hours paid for repairs over $500.00 which is a cost reimbursable per this PWS requirement?

ANSWER: Yes.

QUESTION 35: PWS 1.2.1 Food Service Operations. Who is supplying the flight meal boxes, is it the Government or contractor? Do they have the USAF Food Service symbol on the box?

ANSWER: When it comes to the flight meal boxes, the government supplies them. They have the USAF Food Service symbol on them already.

QUESTION 36: Appendix 1. Facility exercise hours (7 days per week), how many times a year does this happen?

ANSWER: During exercises, we operate under normal operating hours, unless instructed otherwise. We normally have about 5-7 exercises per year.

QUESTION 37: Could you confirm if the contractor is responsible for any other services in the flight line other than providing $100 change fund?

ANSWER: The contractors would only help with prepping the meals if the Contingency CLINs are activated. According to the PWS, cleaning the area the flight meals are prepped in and the change fund are the only contract requirements for the flight meals.

QUESTION 38: In Amendment 4, Question 2 asks: What is the number of days per year for exercises and typical headcount per meal?

ANSWER: The approximate number of days for exercises per year is 5-7 days. During exercises our headcount will increase about 45%.

CLARIFY - Please confirm if exercises are 7 days per week (per PWS) OR 5-7 days per year (per Amendment 4)

ANSWER: Exercises can last 5-7 days per exercise. We normally have about 5-7 exercises per year.

QUESTION 39: Does the government provide the foil, plastic wrap, flight meal boxes, paper bags and jet ware?

ANSWER: The government provides foil, plastic wrap, flight meal boxes, plastic bags and plastic ware.

QUESTION 40: Are there any paper goods other than Toilet paper, paper towels and napkins required to be supplied by the Contractor?

ANSWER: The only other paper goods required to be supplied by the Contractor is copier paper for the Contractors office.

QUESTION 41: Is the cost of initial evaluation of failed equipment reimbursable or is the contractor responsible?

ANSWER: It’s reimbursable.

(End of Summary of Changes)