Draft_PWS_VDOPS-VSS_18R0008_18Jan18.pdf

DRAFT VECTOR SCORING SYSTEMS SERVICES PWS

Solicitation FA4890-18-R-0008

PWS - 1

DRAFT PERFORMANCE WORK STATEMENT

FOR

VECTOR SCORING SYSTEMS SERVICES

18 Jan 2018

OPR: ACC AMIC/PMA

LANGLEY AFB, VIRGINIA

Table of Contents

SECTION A DESCRIPTION OF SERVICES

1.0 SCOPE OF WORK

1.1 Background

1.2 Scope

2.0 PROGRAM MANAGEMENT

2.1 Contractor Program Management (CLIN X001)

2.2 Contract Administration (CLIN X001)

2.3 Quality Program

2.4 Publications, Technical Orders (TO) and Supplements……...……………

2.5 Tool and Equipment Management……………………..………………..…….7

2.6 Foreign Object Damage (FOD) Program…………………………….…..……7

2.6 Contractor Personnel Qualification/Training…………………..……….…….7

2.7 Electrostatic Discharge (ESD) Program………..…………………………...…9

2.8 Technical and Test Support, and Meetings………………………………..…..9

3.0 ENGINEERING SUPPORT

3.1 Engineering Support (CLIN X004)

4.0 GROUND STATION and SUPPORT EQUIPMENT MAINTENANCE

4.1 Scoring and Maintenance (CLIN X002)

4.2 Ground Station, Support Equipment Maint. and Spares (CLIN X005)

4.3 Lifecycle Management

4.4 Equipment Replacement (CLIN X007)

5.0 MISSION SUPPORT

5.1 Emergency Management Response

5.2 Information Technology System Security Plan

5.3 Electronic Mail Policy

5.4 Communications

5.5 Security

5.6 Property Control Administration

5.7 Facilities

5.8 Environment Safety and Health (ES&H) Plan

5.9 Vehicles

6.0 SERVICES SUMMARY (SS) NARRATIVE

6.1 Purpose

6.2 Components

6.3 Nonconformance

6.4 Right to Surveil

6.5 Services Summary Table

7.0 CME REPORTING

7.1 About CME Reporting

7.2 Uses and Safeguarding of Information

7.3 User Manuals

7.4 Reporting Period for FY19 Data

7.5 Reporting Period for FY20 Data

7.6 Reporting Period for FY21 Data

7.7 Reporting Period for FY22 Data

7.8 Reporting Period for FY23 Data

7.9 Reporting Period for FY24 Data …………………………………...……… 21

7.10 Reporting Period for FY25 Data…………………………………………….21

7.11 Possible Additional Costs

SECTION B APPENDICES

Appendix A Government Furnished Equipment ................................................ A-1 Appendix B Contract Data Requirements List (CDRL) .................................... B-1

1.0 SCOPE OF WORK

1.1 Background. The 53d Weapons Evaluation Group (WEG) provides aerial targets for lethality testing of major weapons systems and munitions programs under U.S. Code Title 10, Sec 2366. The 53 WEG evaluates all USAF fighters and air-to-air missiles supporting DoD and Foreign Military Sales customers. It also hosts live-fire Weapons System Evaluation Program (WSEP) exercises. The Vector Scoring System (VSS) is the end-game missile scoring system on the QF-16 Full-Scale Aerial Target (FSAT) at Tyndall AFB (TAFB) and Holloman AFB (HAFB). Vector Doppler Scorer (VDOPS) is the end-game missile scoring system on the Subscale Aerial Targets (SSAT) (BQM-167A) at Tyndall AFB (TAFB). For the purposes of this PWS, the term VSS will be used to describe both VDOPS and VSS services.

1.2 Scope. Services non-personal; the Contractor shall supply all management, personnel, equipment, and supplies, necessary to perform the services as defined in this PWS. Provide VDOPS/VSS program management, mission scoring, scoring data reports, depot support, engineering support, lifecycle management, and security. Operate GSUs and perform Organizational Level (O-Level), Intermediate (I-Level), and Depot (D- level) maintenance/repair/replacement for GSUs and scoring support equipment. Perform Aerial Gunnery Target Sets (AGTS) engineering support, depot-level repairs, and associated equipment replacement/repairs/replacement. Ensure work, services, operations, safety, security, and environmental requirements comply with local, state, and federal laws and regulations, publications, and applicable technical orders (TOs). The nature of this work will demand that the Contractor be capable of quick response to stringent deadlines as specified in this PWS.

1.2.1 Provide services at TAFB and HAFB with periodic deployments to the Utah Test and Training Range (UTTR).

1.2.2 Unless otherwise stated in this contract, all work and purchases are part of the baseline Firm Fixed Price (FFP) portion of the contract. The Contractor shall be responsible for performing all services and meeting all directives noted in this PWS by imperative verbs regardless of whether such services and directives are preceded by the words “the Contractor shall.”

1.2.3 Additional Maintenance Support. The Government reserves the right to incorporate additional maintenance support, including on equipment maintenance of full scale or sub-scale aerial targets to the O-Level, I-Level, and D-Level, to support the missions of the 53 WEG. If such change should become necessary, an equitable adjustment in cost would be negotiated IAW the “Changes” clause.

2.0 PROGRAM MANAGEMENT

2.1 Contractor Program Management (CLIN X001).

2.1.1 Exercise management and operational control over, and retain full responsibility for, the performance requirement set forth in this PWS. Both the Government and the Contractor recognize that no employer-employee relationship, between Government and contractor personnel exists or will exist under this contract. The Government will not exercise any direct supervision over the Contractor’s employees performing services under this contract. The Contractor’s employees shall remain under the Contractor’s direct supervision at all times.

Although the Program Manager (PM), Deputy PM, Chief Quality Assurance Evaluator (CQAE), 53 TSS Commander (53 TSS/CC) will coordinate directions within the scope of the contract, detailed instructions for the Contractor’s employees and supervision shall remain the sole responsibility of the Contractor. Contract administration rests with the CO; any conflict between the stated directions and the PWS shall be addressed to the CO.

2.1.2 Human Resources. The contractor shall provide a qualified workforce sufficient to support all mission requirements.

2.1.2.1 Contractor Program Manager (CPM). Designate a manager and alternate who shall be responsible for the performance of work. The CPM/alternate shall have full authority to act for the Contractor on all matters relating to daily operations. The CPM/alternate shall be identified in writing at contract start. The CPM shall maintain COMSEC control and appoint a COMSEC Responsible Officer (CRO) and establish user accounts IAW AFM 33-283, Communications Security (COMSEC) Operations.

2.1.2.2 Key Personnel. The CPM shall designate key personnel at each operating location responsible for daily operations at each site.

2.2 Contract Administration (CLIN X001). The Contractor shall provide all data and information to the Government in electronic format compatible with Microsoft Office software unless otherwise directed by the Government. All data developed by the Contractor during performance of this contract becomes the property of the Government.

2.2.1 Operating Instructions (OI) and Operating Procedures. Develop, maintain, implement and continuously improve a set of OIs/OPs (CDRL A008) that all Contractor personnel will be held accountable to, which provide guidance and establish procedures to standardize O&M at all operating locations. Contractor OIs/OPs will be reviewed and accepted by the Government prior to implementation. Review OIs/OPs every 2 years for currency. Craft and/or revise OIs/OPs to reflect new and/or evolving guidance present in applicable governing DoD documentation, instructions, publications, policies, directives, supplements, addendums, etc.

2.2.2 Contractor Checklists, Job Guides and Work cards. Develop Job Guides, workcards, Standard Operating Procedures (SOPs), checklists, etc., to supplement TOs, as required (CDRL A008), and to provide procedures for areas that do not have TO instructions. Contractor checklists, job guides and workcards will be reviewed and accepted by the Government prior to implementation. Approval is the responsibility of the CPM. Review checklists, job guides and workcards every 2 years for currency.

2.2.3 Records Management and Administrative Support. Maintain files, reports, publication files, OIs, and control maintenance administrative procedures IAW AFI 33-322, Records Management Program, Paragraph 10. Maintain a records management program IAW AFI 33- 322, Paragraphs 7 and 8. Records shall be disposed of as directed by applicable portions of Air Force Instruction AFI 33- 364, Records Disposition Procedures and Responsibilities. All Contractor-generated records, documents, training documents and materials, training syllabi, databases, other electronic media, and associated papers that are generated pursuant to this contract will become Government property and will remain in place and accessible to the Government upon contract termination or completion. Records, documents, databases, other electronic media, and associated papers shall be available for Government review at all times.

Establish a workable file system IAW Air Force Records Information Management System Records Disposition Schedule (AFRIMSRDS). Obtain CO approval prior to using and marking any proprietary data in performance of this contract.

2.2.3.1 Ensure all records, files, documents, electronic data, and working papers provided by the Government and/or generated for the Government in the performance of this contract remain Government property and are maintained IAW established Federal Records Act, Public Law 81- 754, DoD and Air Force. Government-owned records shall be segregated from the company-owned records. Records management at the functional level is life-cycle management (creation, maintenance, storage and use, and disposition) of information as a Government record, regardless of the media. Action to destroy Government records shall only be based on authorized records disposition schedule (RDS) as approved by the National Archives and Records Administration (NARA). If there is no NARA disposition, records shall be maintained until disposition is established. All data created for Government use and delivered to, or falling under the legal control of the Government are federal records and shall be managed IAW NARA and objectives and policies of the DoD, Air Force directives and the records management legislation as codified in 44 United States Code (U.S.C.), Chapters 21, 29, 31, and 33, and Freedom of Information Act (5 U.S.C. 552), Privacy Act (5 U.S.C. 552a), and Public Law 100- 235 and shall be scheduled for disposition IAW 36 CFR part 1228. All reports, records, files, documents, maintenance policies, OIs and working papers shall be made available to the Government, as requested.

2.2.3.2 Provide the Government unlimited rights to use, duplicate, or disclose such records, files, documents, data, and working papers and reports in whole or in part, in any manner and for any purpose whatsoever.

2.2.3.3 Provide technical assistance to all Government officials (designated decision authorities & Base Records Manager) in support of the Records Management (RM) Program, which includes Electronic Records, Privacy Act (PA), and Freedom of Information Act (FOIA) programs.

2.2.3.4 Segment and control access security and safety of records according to record sensitivity IAW AFI 33-322 Records Management Program.

2.2.3.5 Identify and establish procedures to protect or remove all vital records in the event of a disaster, natural or otherwise.

2.2.4 Correspondence. Prepare all correspondence, such as replies, requests for depot assistance, reports, and routine correspondence to the base/installation or other activities, IAW AFMAN 33-326. All correspondence between the Contractor and Government to shall be courtesy copied to the Government PM office.

2.2.5 For Official Use Only (FOUO). Create and maintain FOUO material IAW DoD 5400-7, R, DoD Freedom of Information Act Program, Chapter 4, AFI 33-115, and AFMAN 33-283.

Mark all documents meeting the requirements identified in DoD Regulation 5400.7/Air Force Supplement, Paragraphs C3.2.1.2 thru C3.2.1.9 as “For Official Use Only” IAW instructions identified in Paragraph C4.2.1. When documents containing FOUO material are authorized for destruction, shred the records so the pieces cannot be reconstructed. Degauss or overwrite magnetic tapes or other magnetic medium.

2.2.6 Continuity of Performance. Continuity of performance and uninterrupted mission support must be maintained during any contract transition without degradation of performance/support occurring. This means the contractor must have sufficient number of fully qualified personnel on the start date of the Basic Period to accomplish the requirements of the contract without adverse mission impact to any area. Such fully qualified personnel shall have the necessary knowledge, skills, and abilities to perform the requirements of the contract.

2.2.6.1 Prior to contract completion, if applicable, the incumbent shall provide sufficient orientation, training, and equipment/system familiarization information required by the follow-on contractor. The incumbent agrees to cooperate fully with the Government and the follow-on contractor to ensure an orderly transition and continuity is maintained. During the transition period, the contractor shall make available all official files, manuals, charts, records, drawings, and other official documentation that are the property of the government and shall remain on location for use by the government or follow-on contractor during the transition period.

2.2.7 Periodic Progress Meetings. The Contracting Officer and other government personnel, as appropriate, will meet periodically with the contractor to review the contractor’s performance.

At these meetings, the Contracting Officer will apprise the contractor of how the government views the contractor’s performance and the contractor will apprise the Government of problems, if any, being experienced.

2.2.7.1 The contractor will also notify the Contracting Officer (in writing) of any work being performed, if any, that the contractor considers over and above the requirements of the contract.

Appropriate action shall be taken to resolve outstanding issues.

2.2.7.2 The minutes of these meetings will be reduced to writing, signed by the Contracting Officer and any other signatures as deemed appropriate, and distributed to the functional area and the contractor. Should the contractor not concur with the minutes, the contractor will set out in writing to the Contracting Officer any areas of non-concurrence.

2.3 Quality Program.

2.3.1 Quality Management System (QMS) (CDRL A001). Develop, document, implement, maintain, and continuously improve a comprehensive higher-level QMS that assures compliance with all requirements of this PWS.

2.3.2 Performance Evaluation. Contractor performance outputs are subject to surveillance by Government Contracting Officer Representatives (COR) to ensure compliance with this PWS.

At a minimum, the Contractor shall:

2.3.2.1 COR/CO Access. Allow CORs access to work areas and data, provide support, and do not interfere with the QAEs and other designated personnel in the performance of their official duties. Permit the CO or authorized representative access to all records, data, and facilities used in the performance of the contracted services. Access shall be provided as soon as possible, but not to exceed 1 workday of the request (unless the CO agrees to an extended time).

2.3.2.2 Non-Conformance. Take immediate corrective action for all non-conformances identified during Government surveillance.

2.3.2.3 Audit Reports/Corrective Action Request (CAR). Upon receipt of an audit report and/or CAR, complete applicable sections of the CAR (or automated equivalent) and return it to the CO within time constraints issued by the CO. At a minimum, provide corrective and preventive action plans that address why the performance threshold was not met, how performance will be returned to acceptable levels, and how recurrence of the cause will be prevented in the future.

2.3.3 Performance Evaluation Meetings, Conferences, and Workshops. Meet with Government personnel as necessary to discuss contract compliance, performance improvement, quality strategic planning, teamwork, and training opportunities. The Contractor may request a meeting with the Government at any time.

2.3.4 Inspections/Assessments/Exercises. Participate in inspections, audits, or exercises as deemed necessary by the CO. Perform required preparations to ensure a satisfactory rating is received during any required Air Force inspection, review, assessment, or staff assistant visit.

2.4 Publications, Technical Orders (TO) and Supplements. All publications, instructions and documents referenced in this PWS are mandatory and shall be adhered to without deviation.

2.5 Tool and Equipment Management. The CAF 140 shall be used to account for and manage all tools and equipment used in support of the 53 WEG maintenance activities. Contractor will use CLIN X006 when tools and equipment are required. Obtain CO approval before purchase of TMDE items requiring PMEL or when purchases exceed $3,000.

2.6 Foreign Object Damage (FOD) Program. Develop and implement a FOD program IAW 21-101, Paragraph 11.8, and host base instructions. Enforce an effective and meaningful Foreign Object Damage (FOD) prevention program which reduces the FOD hazard to aerospace equipment and aircraft for all personnel working in, on, around, or traveling through areas near aircraft, Aerospace Ground Equipment (AGE), engines, or components thereof.

2.6 Contractor Personnel Qualification/Training. Select and employ qualified and motivated personnel in sufficient numbers to manage, supervise, and perform all tasks required by this PWS. All costs associated with providing training to employees in order to meet the requirements of this PWS are the sole responsibility of the Contractor unless otherwise approved by the CO. Contractor personnel shall be properly trained, qualified, and certified. A qualified individual is one who has the expertise necessary to predict, identify, and resolve problems and take required actions quickly and accurately on assigned tasks. Contractor training standards shall meet or exceed those acceptable to the Air Force, commercial aircraft and/or avionics industry and are subject to review by the PM and CORs.

2.6.1 Training Plan. Prior to performance of assigned duties under this contract, develop and provide a comprehensive Training Plan (CDRL A008) that documents all procedures for training, qualification, certification and decertification of employees. This plan must be reviewed and accepted by the Government prior to implementation.

2.6.2 Personnel Training Records. Develop and maintain individual training records to document training. Make records available to Government representatives upon request.

Document initial, recurring, and supplemental training accomplished within each employee’s training record. Experience and training records shall be maintained on file at both TAFB and HAFB. Training records shall be available to the CO, PM and/or COR(s) at any time.

2.7 Electrostatic Discharge (ESD) Program. Develop and implement an ESD Program IAW TO 00-25-234, Section 7.

2.8 Technical and Test Support, and Meetings. Attend meetings, as required, by the Government. Proactively provide information and be prepared to discuss Contractor activities that have or may have an impact on 53 WEG support activities, missions and/or programs.

Support Government seminars and conferences, test and other evaluations, technical interchange meetings, reviews, working groups, and Program Management Reviews (PMR) specified herein and in support of current and future efforts. Act as a Government technical advisor and subject matter expert (SME) at such meetings. The support shall include preparation of support documentation, briefing slides and materials, resolution of action items and taskers, and presenting the material in the performance of contractual requirements. Interface through ad hoc meetings, discussions (in person and over-the phone or radio), and electronic correspondence with the Government, including the PM and 53 WEG representatives, as necessary to meet flying schedule, test support and PWS requirements. Expect these communications and Government interfaces to occur on a daily basis. Support staff assistance visits (SAVs), working groups, briefings, inspections, and prepare, maintain, submit or make accessible correspondence, records, reports, and data associated with all work requirements.

3.0 ENGINEERING SUPPORT

3.1 Engineering Support (CLIN X003). Provide engineering support as follows: Hardware (HW) and software (SW) maintenance, frequency migration research and implementation, antenna pattern studies (IAW CDRL A002), product improvements, on-aircraft scoring system (to I-Level and D- Level), GSU, AGTS, aircraft support equipment modifications and engineering change proposal development (IAW CDRL A003) as directed by the Government.

Prepare drawings, graphics, test/analysis procedures and reports. These services also include support of any follow-on system, such as QF-16 integration.

4.0 GROUND STATION AND SUPPORT EQUIPMENT MAINTENANCE

4.1 Scoring (CLIN X002). Accomplish all activities necessary to capture vector and scalar scoring including GSU operation, final score capture and processing, and score delivery to the designated Government recipient. Support all scheduled missions and levels of effort. Provide monthly report of Mission Availability (Ma) in CDRL A004. Ma is defined as the number of score reports provided divided by the number of scoring reports required expressed as a percentage.

4.1.1 Levels of Effort. The Contractor shall provide scores for all scheduled scoring missions not to exceed 245 annually. The Government reserves the right to schedule and utilize the types of sortie scores (FSAT or SSAT) at all operating locations to meet mission requirements.

4.1.1.1 TAFB FSAT Level of Effort. Provide scoring for up to two (2) NULLO missions per week, up to a maximum of 80 NULLO sorties per year. The Government will provide the Contractor 72 hour notification of multiple drone missions and the total number of flights will be determined by mission requirements. The Government may direct the Contractor to provide

FSAT missions in excess of two (2) NULLO missions per week and 90 NULLO sorties per year, provided the PM and the Contractor agree that such support is within the Contractor’s on-site capability.

4.1.1.2 HAFB FSAT Level of Effort. Provide scoring for up to two (2) NULLO missions per week up to a maximum of 20 NULLO sorties per year. The Government will provide the Contractor 72 hours notification of multiple drone missions. The Government may direct the Contractor to provide FSAT missions in excess of two (2) NULLO missions per week up to a maximum of 30 NULLO sorties per year, provided the PM and the Contractor agree that such support is within the Contractor’s on-site capability.

4.1.1.2.1 Range checks. Transmit VSS signal during White Sands Missile Range periodic range checks. Range checks will be coordinated/scheduled by the Range Controller.

4.1.1.2.2 Pre-mission checks. Perform VSS signal bit error rate check with Range Controller two hours prior to each scoring mission.

4.1.1.2.3 Scoring Mission Support. Operate and maintain multiplex/demultiplex units, Apogee recorder, and decryption equipment during each scoring mission.

4.1.1.3 SSAT Level of Effort. The Contractor shall be capable of scoring a maximum of 16 SSATs in a two (2) week period, not to exceed 145 SSAT sorties per year (inclusive of all SSAT operating locations). Due to limited range availability, the Government may schedule up to three

(3) primary drones in a single range period. If more than one target is launched in a range period, each target that flies a minimum of one valid presentation shall count toward the total subscale target missions. The Government may direct the Contractor to provide SSAT missions in excess of 16 SSATs in a two (2) week period provided the PM and the Contractor agree that such support is within the Contractor’s onsite capability.

4.1.1.4 Deployed Scoring O&M. Support deployed drone missions. The deployment length shall be approximately two (2) weeks in duration. The support shall include scoring of 16 SSAT missions. The Contractor shall be responsible for all logistics activities for deployment and redeployment of necessary equipment and Contractor support personnel. This level of effort is expected to occur one (1) to two (2) times annually. The Government will provide the Contractor 30 day notification to move personnel and equipment between TAFB and HAFB or other operating locations such as the UTTR as designated by the PM to support mission requirements. Travel and logistics cost will be reimbursed per CLIN X003.

4.1.2 Score Reporting.

• High/Medium/Low Score Reporting. The Contractor shall provide the 83 FWS Missile Analysis Flight (MAF) no later than (NLT) 2 hours after mission period

(with a goal of 90 minutes after the last missile has been fired), a documented report which includes the following:

• Date, drone type, aces, mission number, missile type, document classification

• Score quality

• Miss Distance

• Missile orientation relative to drone

4.1.2.1 Low Quality Score. In addition, the contractor will annotate all observations in the “note” area of the “scoring database” in accordance with the requirements of 4.1.2.4 below for that particular drone/mission.

4.1.2.2 Scalar Score Reporting. For Scalar scores, the contractor shall provide the 83 FWS/MAF NLT 2 hours after mission period (with a goal of 90 minutes after the last missile has been fired), a documented report which includes the following:

• Date, drone type, aces, mission number, missile type, document classification

• Score quality

• Miss distance

4.1.2.3 In addition, the contractor will annotate all observations in the “note” area of the “scoring database” in accordance with the requirements of 4.1.2.4 below for that particular drone/mission.

4.1.2.4 No Score Reporting. The contractor will enter “NS” in the “scoring database” and annotate all observations in the “note” area of the “scoring database” in accordance with the requirements of 4.1.2.4 below for that particular drone/mission.

4.1.2.5 Scoring Database. The contractor shall load all scores onto Excel spreadsheet (High, Medium, Low, Scalar, No Score, No Score Expected, No Score Required) that can be viewed by 83 FWS/MAF. The spreadsheet will include the following scoring info: date, drone type, aces, missile type, score quality, detailed notes. This data shall be updated weekly and made available through a Government- owned shared, unclassified drive. Provide database information to PM via Monthly Status Report (CDRL A004).

4.2 Equipment Lifecycle Management (CLIN X002). Provide VSS and AGTS equipment lifecycle management including configuration control, spares forecasting, documentation, technical manual and drawing updates, technical research and investigations, equipment and component obsolescence and replacement planning. Identify HW/SW projected to be affected by diminishing manufacturing sources, forecast obsolete or cost prohibitive HW/SW and identify replacement sources via the Monthly Status Report (CDRL A004). Identify HW/SW, and documentation deficiencies. Propose and justify changes, suitability, perform cost comparisons, engineering studies and testing. Prepare drawings, graphics, test/analysis procedures and reports.

Support new systems once approved by Government. Assist other Government and contract agencies as directed by the Government.

4.3 Ground Station Units, VSS Equipment, and AGTS Equipment Repair (CLIN X004).

Provide all services and materials necessary to maintain the GSU and aircraft support equipment to the depot level. Accomplish all warranty and non-warranty repairs. Provide sufficient spares, for items not covered by a warranty, to maintain the GSU and support equipment. Obtain CO approval before initiating repair action in excess of $3,000 for equipment items.

4.4 Equipment Replacement (CLIN X005). Manufacture, test, integrate, assemble, deliver and install replacement GSU, VSS, and AGTS support equipment and train O&M personnel as directed by the Government. Obtain CO approval before initiating acquisition action for new or replacement equipment.

4.5 Aerial Gunnery Target Sets Repair and Replacement (CLINs X004/X005). Provide depot level component repairs/replacement for AGTS as directed by the Government.

Accomplish all warranty and non-warranty repairs. Obtain CO approval begore initiating actions.

4.6 Lifecycle Management. Provide lifecycle management including configuration control, spares forecasting, documentation, technical manual and drawing updates, technical research and investigations, equipment and component obsolescence and replacement planning. Identify HW/SW projected to be affected by diminishing manufacturing sources, forecast obsolete or cost prohibitive HW/SW and identify replacement sources via the Monthly Status Report (CDRL A004). Identify HW/SW, and documentation deficiencies. Propose and justify changes, proposed changes, reviews, and modifications/solutions for Government approval. Research form, fit, and function suitability, perform cost comparisons, engineering studies and testing.

Prepare drawings, graphics, test/analysis procedures and reports. Support new systems once approved by Government. Assist other Government and contract agencies as directed by the Government.

5.0 MISSION SUPPORT

5.1 Emergency Management Response. All VDOPS employees shall familiarize themselves with TAFB and HAFB Plan 10-2, both titled Contingency Emergency Response Plan. Copy of plans shall be maintained in the workplace in a readily accessible location. Develop a plan (CDRL A008) and establish specific emergency action procedures for contractor employees to effectively respond to mishaps, disaster control events and severe weather titled Contingency Emergency Response Plan.

5.2 Information Technology (IT) Systems Security Plan. Develop a comprehensive security plan for IT systems security as per Appendix III to OMB Circular A-130. As a minimum, this plan shall address the fraud, abuse, misuse, sabotage, espionage, etc. of the IT systems. The plan shall include implementation procedures to include training/education of users and supervisors and address Operations Security (OPSEC) practices and procedures. The Contractor shall submit this plan to the Government for approval IAW CDRL A006.

5.2.1 Certification and Accreditation (C&A). The contractor shall provide expertise for DOD information technology programs to address life cycle security from inception of the program through accreditation, and obsolescence. The contractor shall review and provide documentation, to the Government, which is required for the application, system, and site certification and accreditation process. The contractor shall provide technical services to assist the Government in conducting required C&A. The contractor shall support the implementation and compliance of DoD and AF C&A standards.

5.2.2 Security Update. Implement and maintain all government directed security updates.

5.2.3 Classified Material Handling. Develop a plan for the protection, removal, or destruction of classified materials in case of fire, natural disaster, civil disturbance, terrorist activities or enemy action, to minimize the risks of its compromise. The level of detail and amount of testing and rehearsal of these plans should be determined by an assessment of the risk of hostile action, natural disaster, or terrorist activity that might place the information in jeopardy IAW DoD 5200.1R, Para C.6.3.4.1.

5.3 Electronic Mail Policy. Adhere to Electronic Mail policy IAW AFI 33-119, Section C-3, C-4, C-8. Adhere to local Network Control Center (NCC) policies in addition to AFI 33-119.

5.4 Communications.

5.4.1 Current Communications. Maintain effective and efficient communications throughout the maintenance complex. Contractor employees shall be readily identified in correspondence, in telephone conversations and in meetings they attend. Email accounts for Contractor employees shall follow the naming conventions of AFI 33-119, Paragraph 5.

5.4.2 New Communications Requirements, Upgrades and Changes. Submit all recommendations for new, upgraded or changed communications requirements to the CO.

5.4.3 Personal Electronic or Communication Devices. Personal electronic or communication devices (e.g., cell phones, beepers, pagers, portable music/video players, electronic games, etc.)

are prohibited on the flightline and hangars and/or other industrial work areas except for key mission essential and senior management personnel for official business only. Personnel authorized shall be approved by the CPM and identified on a CPM designation letter. All use of these devices must follow the appropriate safety precautions such as Hazards of Electromagnetic Radiation to Ordnance (HERO) distances etc., when used in these areas. This prohibition does not include common areas such as office areas, break or locker/ready rooms.

5.5 Security.

5.5.1 Visitor Group Security Agreement (VGSA). The Contractor shall enter into a long-term VGSA with the host base Security Office if contract performance is on base for 90 days or more.

This agreement shall outline how the Contractor integrates security requirements for contract operations with the Air Force to ensure effective and economical operation on the installation.

5.5.1.1 Security support provided by the Air Force to the contractor to include storage containers for classified information/material, use of base destruction facilities, classified reproduction facilities, use of base classified mail services, security badging, base visitor control, investigation of security incidents, base traffic regulations, the use of security forms, and conducting inspections required by DOD 5220.22R, Industrial Security Regulation, and A-FI 16-1406, Industrial Security Program Management.

5.5.1.2 Security support requiring joint Air Force and contractor coordination includes packaging classified information, mailing and receiving classified materials, implementing emergency procedures for protection of classified information, security checks, and internal security controls for protection of classified material and high value pilfer able property.

5.5.1.3 On base, the long term visitor group security agreement may take the place of a Standard Practice Procedure (SPP).

5.5.2 Clearance Requirements. The Contractor shall possess or obtain a facility security clearance at the classification level of Secret prior to performing contract work. If the Contractor does not possess a facility clearance the government (Contracting Office) will request one. The government (DISCO) assumes costs and conducts security investigations for Top Secret, Secret, and Confidential facility security clearances. The Contractor shall request security clearances (Submit Clearance Paperwork through DISCO to the Office of Personnel Management) for personnel requiring access to classified information within 15 days after receiving a facility clearance or, if the Contractor is already cleared, within 15 days after contract award. Due to costs involved with security investigations, requests for Contractor security clearances shall be kept to an absolute minimum necessary to perform contract requirements.

5.5.3 Notification. The Contractor shall notify 53 TSS Security Manager, 1279 Florida Ave Suite 213 Bldg 226 TAFB, FL 32403, 30 days before contract start. The notification shall include:

• Name, address, and telephone number of company representatives

• Contract number and contracting agency

• Highest level of classified information to which Contractor employees require access

• Location(s) of contract performance

• Date contract performance begins

• Any changes to information previously provided under this paragraph

5.5.4 Identification/Apparel. All on-site Contractor employees shall wear clothing appropriate to the task assigned and readily identifying them as Contractor personnel. Recognition will be accomplished by distinctive clothing or badges (e.g. uniforms, name tags, company name and/or logo or company identification badges). If badges are worn, the Contractor shall comply with host base policy. All clothing worn by Contractor personnel shall conform to TO 00-25-172, AF directives, applicable technical data and OSHA Standards. Uniform designs must be approved by the Government.

5.5.5 Listing of Employees. Maintain a current listing of employees. The list shall include the employee's name, social security number and level of security clearance. The list shall be validated and signed by the company Facility Security Officer (FSO) and provided to the Sponsoring Agencies Security Manager. An updated listing shall be provided when an employee's status or information changes.

5.5.6 Security Manager Appointment. Appoint a security manager for the on base Visitor Group. The security manager shall provide employees with training required by DOD 5200.1-R, DoD Information Security Program Regulation, and AFI 16-1404, Information Security Program. The Contractor shall also provide initial and follow-on training to Contractor personnel who work in Air Force controlled/restricted areas. Air Force restricted areas and controlled areas are explained in AFI 31-101, The Air Force Installation Security Program.

5.5.7 Pass and Identification Items. Ensure the pass and identification items required for contract performance are obtained for employees and non-government owned vehicles.

5.5.8 Retrieving Identification Media. Retrieve all identification media, including vehicle passes from employees who depart for any reason before the contract expires; e.g. terminated for cause, retirement, etc.

5.5.9 Traffic Laws. Comply with base traffic regulations.

5.5.10 Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor-owned vehicle or privately owned vehicle while on Tyndall and Holloman AFBs.

5.5.11 For Official Use Only (FOUO). The contractor shall comply with DoD 5400.7-R, Chapter 4, DoD Freedom of Information Act (FOIA) Program, requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.

5.5.12 Reporting Requirements. Contractor personnel shall immediately report to an appropriate authority any information or circumstances which may pose a threat to the security of DOD personnel, Contractor personnel, resources, and classified or unclassified defense information. Contractor employees shall be briefed by their immediate supervisor upon initial on-base assignment.

5.5.13 Physical Security. Safeguard all government property and controlled forms provided for Contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured.

5.5.14 Controlled/Restricted Areas. Implement local base procedures for entry to Air Force controlled/restricted areas where Contractor personnel will work. An AF Form 2586, Unescorted Entry Authorization Certificate, shall be completed and signed by the sponsoring agencies Security Manager before a Restricted Area Badge will be issued. Contractor employees shall have a favorably completed National Agency Check Plus Written Inquiries (NACI) investigation before receiving a Restricted Area Badge. Interim access can be granted IAW AFI 31-501, Personnel Security Program Management. Contractor employees requiring a security clearance shall have a minimum of a SECRET, current within 5 years or a documented request for TOP SECRET SSBI clearance and be eligible for clearance into Special Access Programs such as F-22.

5.5.15 Key Control. Establish and implement control procedures to account for Government issued keys. Government keys will not be duplicated without approval of the CO. All keys issued and received shall be signed and annotated on AF Form 2427 or equivalent form approved by the PM. Immediately report to the PM any occurrences of lost, stolen, or duplicated keys. The Contractor shall prohibit the use of Government-issued keys by any persons other than the Contractor employees except when authorized by the PM.

5.5.15.1 Replacement. In the event that Government-issued keys (other than master keys) are lost, stolen, or duplicated, the Contractor shall be required, when directed by the CO, to re-key or replace the affected lock or locks at no cost to the Government. In the event that a Government-issued master key is lost or duplicated due to fault or negligence by Contractor employees, replace all locks and keys for that system at Contractor expense.

5.5.16 Lock Combinations. Control access to all Government-provided lock combinations to preclude unauthorized entry. The Contractor is not authorized to record lock combinations without CO or PM approval. Records with written combinations for authorized secure storage containers, secure storage rooms, or certified vaults, shall be marked and safeguarded at the highest classification level as the classified material maintained inside the secure storage container(s). Change combinations to locks and safes whenever an individual knowing the combination no longer requires access. Comply with DoD Instruction 5200.1-R security requirements for changing combinations to storage containers used to maintain classified materials.

5.5.17 Computer Security (COMPUSEC). Ensure all individuals obtain and maintain a favorable National Agency Check Plus Written Inquiries (NACI) and complete Information Assurance Awareness Training prior to gaining access to “.mil” domains IAW AFI 33-200 and AFI 33-115. The Contractor shall comply with the DoDI 5200.2-R, Personnel Security Program;

AFI 33-152, User Responsibilities and Guidance for Information Systems requirements and local host base COMPUSEC procedures. Ensure employees complete any additional computer security training requirements mandated by the host base.

5.5.18 Information Security (INFOSEC). Information, irrespective of media, shall be controlled and maintained IAW AFI 16-1404 Air Force Policy Directive (AFPD) 31-4 and DoDM 5200.1, Enclosure 3.

5.5.19 Privacy Act. Comply with AFI 33-332, Air Force Privacy Act Program, when collecting and maintaining information protected by the Privacy Act of 1974, Title 5, U.S.C., Section 552a.

Remove or destroy official records only IAW Air Force Records Information Management System, (AFRIMS) located on the internet at: https://afrims.amc.af.mil/rds_series.cfm.

5.5.20 Communications Security (COMSEC) Materials. Obtain, remove, replace, operate, store, secure, inventory, transport, support, and manage all COMSEC items such as keying devices. Appoint a COMSEC Responsible Officer (CRO) and establish user accounts IAW User Requirements AFMAN 33-283, Communications Security (COMSEC) Operations.

5.5.20.1 COMSEC Local Elements. Establish and manage a local element and perform CRO duties IAW AFMAN 33-283. Employees requiring access to classified COMSEC information shall meet all requirements as stated in AFMAN 33-283 and be enrolled in the Cryptographic Access Program. Contractor personnel shall have a final security clearance equal to or greater than the classification level of the COMSEC material being accessed and have a valid need-to-know.

5.5.20.2 CRO Duties. Perform duties IAW AFMAN 33-283. Brief users of their responsibility to follow procedures for using, safeguarding, and destroying COMSEC material. (NOTE: The term “COMSEC user” is generically used in this instruction. It is used to apply to all types of other users that also handle COMSEC materials such as Secure Voice User, etc.).

Validate/verify that individuals who receive COMSEC material have the appropriate authorization and security clearance. Report to the 325 CS/SCXS or 49 CS as appropriate any circumstances or intentional/inadvertent acts, which could lead to the unauthorized disclosure of classified information, including its loss, improper use, unauthorized viewing, or any other instance that could possibly jeopardize the value of COMSEC material.

5.6 Property Control Administration. Develop a Property Control Plan IAW CDRL A007.

5.6.1 Property Records. Provide and operate a property control system IAW FAR 52.245-1 Alternate1 Provide Government-accessible database with the following fields, at a minimum:

• Nomenclature, and National Stock Number (NSN)

• Serial Number

• Quantity received (or fabricated), issued, and balance-on-hand

• Unit acquisition price and unit of measure

• Contract number or equivalent code designation

• Location

• Disposition

• Posting reference and date of transaction

• Property Classification (consumable, equipment or repairable)

• Time/date group of most recent update to item

5.6.2 Property Disposal Procedures. Implement property disposal procedures IAW FAR Part 52.245- 1, with the exception to SBSS-managed items, these items shall be covered under SBSS.

Report excess and unserviceable property to PM and AMIC/PLG immediately for disposition instructions. An approved disposal case for non-expendable equipment beyond economical repair shall be considered authorization for purchasing replacement items below the PM approved threshold of $3,000.

5.6.3 Discrepancy Reports. Prepare and submit shipment discrepancy reports IAW FAR Parts 52.245-1. SBSS managed items shall be reported IAW 23-110, Volume 2, Part 2, Chapter 10, Section B.

5.6.4 Inventory. Perform a complete physical inventory during contract transition of all GFE and annually IAW FAR Part 52.245. Inventory losses and gains shall be identified and explained on an inventory adjustment document. The GFE inventories for Tyndall AFB and Holloman AFB can be found in Section B, Appendix A.

5.7 Facilities.

5.7.1 Facility Management. Submit service calls and work requests (e.g., AF Form 332) IAW host base procedures for contractor occupied government furnished facilities. Maintain records for each facility to include a listing of all work requests, Base Civil Engineers (BCE) service calls, work request control number or job order number, date submitted, description of work, date completed, and other support required to accomplish the requirements of the PWS.

5.7.2 Collocation. In the event the contractor is collocated in a government occupied facility that has an assigned facility manager, the contractor shall not assume facility manager responsibilities and shall notify the assigned facility manager for all facility matters.

5.8 Environmental, Safety, and Health (ES&H) Program. Implement an ES&H Program IAW with host base procedures. The contractor shall be liable and responsible for non-compliance of ES&H provisions in this PWS.

5.8.1 Voluntary Protection Program (VPP). Calculate annually your Total Case Incidence Rate (TCIR) and Days Away, Restricted, and or Transfer Case Incident Rate (DART) using data from the OSHA mandated Form 300A. Provide your TCIR, DART and OSHA Form 300A to the Government upon request. Detailed information on VPP is available on the OSHA website at http://www.osha.gov/dcsp/vpp/index.html.

5.8.2 Safety and Health Plan (S&HP). Develop, implement and maintain base-specific S&HPs. The VPP shall be included in the S&HPs. Comply with AFOSHSTDs or AF safety program instructions only to the extent required to protect AF resources (facilities, equipment, and AF personnel) and the general public. These Air Force Instructions are not to be considered as all-inclusive. The Contractor shall use all applicable references, (i.e. OSHA, Federal Aviation Regulations, and TOs).

5.8.2.1 Mishap Notification. Notify the host wing safety office of all reportable mishaps/events involving government personnel, AF assets, or AF operations, which result in injury, illness, or damage. Establish internal mishap notification procedures and brief all personnel. Document the mishap notification briefing as part of the initial safety orientation. Notify the CO of all reportable mishaps/events IAW CDRL A005.

5.8.2.1.1 Mishap Report. Submit reportable mishap reports IAW CDRL A005. Injuries to Contractor personnel shall be reported IAW OSHA procedures. Maintain records of occupational injuries, illnesses, and other related activities as required by Federal, State and local regulations. Maintain copies of all mishap reports for one year.

5.8.2.1.2 Investigations. Contractor shall participate and cooperate fully in mishap investigations, safety investigations, and/or investigation boards conducted by the Government until released by the investigation authority. Contractor personnel are subject to drug testing following a Class A, B, or C mishap. Do not release mishap information outside official Government channels.

5.8.3 Hazardous Material Handling and Storage. Ensure proper handling and storage of all hazardous materials and ensure all personnel have met training requirements prior to handling of hazardous materials IAW AFI 32-7042, and AFI 32-7086, Tyndall Air Force Base Instruction (TAFBI) 32-7002 and Holloman Air Force Base Instruction (HAFBI) 32-7011, both titled Hazardous Material Management.

5.8.3.1 Hazardous Material Requisitioning. Obtain approval from the host base Hazardous Material Management Office prior to purchase or use of any coded hazardous materials IAW AFI 32-7086. Report the quantities of coded hazardous materials each year to the host base for the purposes of reporting under the Emergency Planning and Community Right to Know Act

(EPCRA).

5.8.3.2 Hazardous Waste Accumulation Point. Establish and maintain hazardous accumulation points for hazardous wastes generated under this contract IAW host base Hazardous Waste Management Plan and Air Force Pamphlet (AFPAM) 32-7043, Hazardous Waste Management Guide.

5.9 Vehicles. Contractor shall provide all general purpose vehicles in performance of the PWS requirements.

5.9.1 Contractor Furnished Vehicles.