FA4877-16-Q-0037_Linen_Laundering_RFQ.pdf

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format prescribed in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Solicitation FA4877‐16‐Q‐0037 is issued as a request for quotation (RFQ).

This solicitation document incorporates provisions and clauses of those in effect through Federal Acquisition Circular 2005‐83, Defense Circular Number 20150826, and Air Force Acquisition Circular 2015‐0406. The Associated North American Industrial Classification Standard (NAICS) code for this request is 812331 with a size standard of $32.5M. The results of this requirement will be a firm fixed priced (FFP) contract plus four (4) Options with a Small Business Set‐Aside.

The resulting contract will consist of a base period and four (4) option periods; with a six (6) month extension period, if required. The right to make multiple or no award is reserved in the event it is advantageous to the Government to do so. IAW the PWS, the contractor shall provide the following Contract Line Item Number (CLIN):

CLIN 0001 Linen Laundering, Pickup & Delivery Services FY16 (01 Oct 2015 – 30 Sep 2016)

Qty: 39,600 Pounds FOB Destination – DMAFB Medical Supply

CLIN 1001 Linen Laundering, Pickup & Delivery Services FY17 (01 Oct 2016 – 30 Sep 2017)

CLIN 2001 Linen Laundering, Pickup & Delivery Services FY18 (01 Oct 2017 – 30 Sep 2018)

CLIN 3001 Linen Laundering, Pickup & Delivery Services FY19 (01 Oct 2018 – 30 Sep 2019)

CLIN 4001 Linen Laundering, Pickup & Delivery Services FY20 (01 Oct 2019 – 30 Sep 2020)

6 Months Extention IAW 52.217‐8 Linen Laundering, Pickup & Delivery Services FY21

(01 Oct 2020 – 31 Mar 2021)

Qty: 19,800 Pounds

52.252‐1 ‐ Solicitation Provisions Incorporated by Reference (Feb 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address (es): http://farsite.hill.af.mil

52.252‐2 ‐ Clauses Incorporated by Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address (es): http://farsite.hill.af.mil

52.202‐1 – Definitions (Nov 2013)

52.203‐3 – Gratuities (Apr 1983)

52.203‐11 ‐ Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions (Sep 2011)

52.203‐12 ‐ Limitation on Payments to Influence Certain Federal Transactions (Oct 2010)

52.203‐17 – Contractor Employee Whistleblower Rights and Requirement To Inform Employees of Whistleblower Rights (Apr 2014)

52.204‐4 ‐ Printed or Copied Double‐Sided on Postconsumer Fiber Content Paper (May 2011)

52.204‐7 ‐ System for Award Management (Jul 2013)

52.204‐9 – Personal Identity Verification of Contractor Personnel System for Award Management (Jan 2011)

52.204‐13 ‐ System for Award Management Maintenance (Jul 2013)

52.209‐5 – Certification Regarding Responsibility Matters (Apr 2010)

52.212‐1 ‐ Instructions to Offeror – Commercial (Apr 2014)

ADDENDUM 1 to FAR 52.212‐1 – INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS

1. In addition to requirement of 52.212‐1(b)(4) the offeror shall submit the following additional technical information:

Offer must meet minimum requirements as stated in the Performance Work Statement (PWS).

Provide a capability statement of the offered services which will meet or exceed the minimum specifications as prescribed within the PWS.

2. In accordance with the requirement of 52.212‐1‐(b)(6) price and any discount terms:

The total evaluated price will be inclusive of all CLINs for the 12‐month base period, the four option periods and the (6) six month extension. The (6) six month extension shall be priced by the offeror, IAW FAR Clause 52.217‐8 using the last option year prices (Option Year Four). If the extension is exercised, the price for the current option period will be pro‐rated IAW FAR Clause 52.217‐8 at the rates specified for that option period.

(a) Insert proposed unit prices in the aforementioned CLIN structure and schedule. The proposal(s) must be submitted for a base period and four (4) option periods and the six‐month extension. All

Position Description Pricing shall be completed on the worksheet in its entirety for consideration for award.

(b) Complete the necessary fill‐ins and certifications in provisions. The provisions FAR 52.212‐3 shall be returned along with the proposal.

(End of provision)

52.212‐2 ‐ Evaluation ‐‐ Commercial Items (Oct 2014)

Evaluation ‐‐ Commercial Items (Oct 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

i. Price

Addendum to FAR 52.212‐2, Evaluation – Commercial Items (Oct 2014)

(a) The Government will award one contract resulting from this solicitation to the responsible offeror whose offer who submits a proposal that (1) conforms to the requirements clins and IAW PWS of this combined synopsis/solicitation; (2) that submits the proposal with the lowest Total Evaluated

Price (TEP), provided that the TEP is not unbalanced and is determined to be fair and reasonable.

The Government reserves the right to award no contract at all depending upon (1) the quality of proposals received and (2) whether proposed prices are determined to be fair and reasonable. The

Government may award without discussions; however, the Government reserves the right to conduct discussions if deemed in the Government’s best interest.

(b) Price: Price proposals will be evaluated for (1) completeness, (2) unbalanced pricing, (3) fair and reasonableness, and (4) Total Evaluated Price (TEP).

(1) Completeness: The Government will review the pricing submissions for completeness and compliance with solicitation’s Additional Instruction to Offerors

(Attachment 1).

(2) Unbalanced Pricing: The Government will analyze each proposal to determine whether they are unbalanced with respect to prices proposed on different Contract

Line Items Numbers (CLIN) for the same or similar services and/or supplies in the same or similar quantities and with respect to option pricing. An offer may be rejected if the Contracting Officer (CO) determines that the option prices are significantly unbalanced or that otherwise unbalanced pricing poses an unacceptable risk to the Government.

(3) Fair and Reasonableness: The offeror’s Price proposal will be evaluated using price analysis in accordance with FAR 13.106‐3(a) or DFARS 215.371‐3 if only one offer is received.

(4) Total Evaluated Price (TEP): The Government will add the total price for all options to the total price for the basic requirement to arrive at a total evaluated price (TEP).

All elements of the price proposal required in FAR Provision 52.212‐1 will be evaluated The TEP will be calculated as:

(i) The sum of the extended prices (unit quantity multiplied by unit price) for the base performance period and option periods I through IV; and

(ii) To account for the maximum six‐month extension possible under the clause at FAR 52.217‐8, Option to Extend Services, the Government will take the proposed price of the final option period, prorate it to a six‐ month value, and add that amount to the sum of all CLINS (base performance period and option periods I through IV). The resulting amount will be the TEP. Evaluation of options shall not obligate the

Government to exercise the option(s).

The spreadsheet below illustrates calculation of a proposal’s TEP using the methodology described above. The spreadsheet is provided for illustration purposes only. Prices reflected in the spreadsheet are notional and in no way reflect the actual value of the requirement or an actual evaluation of proposed prices submitted in response to this solicitation or any other solicitation for the same or similar requirements.

PERIOD OF

PERFORMANCE

(POP)

POP

LENGTH CLINS

NOTIONAL

PROPOSED

PRICE

Base 12 Months 0001 ‐ 0020 $100,000.00

Option I 12 Months 1001 ‐ 1020 $103,000.00

Option II 12 Months 2001 ‐ 2020 $106,090.00

Option III 12 Months 3001 ‐ 3020 $109,272.70

Option IV 12 Months 4001 ‐ 4020 $112,550.88

Total Proposed Price for Base Period & Options I through IV $530,913.58

Evaluted Value of Maximum 6‐Month Option to Extend Services IAW FAR 52.217‐8 $56,275.44

Total Evaluated Price (TEP) $587,189.02

Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

Offeror must include a completed copy of the provision at 52.212‐3, Offeror Representations and Certifications ‐‐ Commercial Items with its offer or have an Online Representations and Certification Application which is current.

52.212‐3 ‐ Offeror Representations and Certifications ‐‐ Commercial Items (Mar 2015) Alternate I of 52.212‐3 (Oct 2014)

52.212‐4 ‐ Contract Terms and Conditions ‐‐ Commercial Items (May 2015)

52.212‐5 ‐ Contract Terms and Conditions Required To Implement Statutes Or Executive Orders— Commercial (May 2015)

52.203‐6 ‐ Restrictions on Subcontractor Sales to the Government (Sep 2006)

52.203‐6 ‐ Alternate I (Oct 1995)

52.204‐10 ‐ Reporting Executive compensation and First‐Tier Subcontract Awards (Jul 2013)

52.209‐6 ‐ Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Aug 2013)

52.219‐6 ‐ Notice of Total Small Business Aside (Nov 2011)

52.219‐8 – Utilization of Small Business Concerns (Oct 2014)

52.219‐14 ‐ Limitations on Subcontracting (Nov 2011)

52.219‐28 ‐ Post‐Award Small Business Program Rerepresentation (Jul 2013)

52.222‐3 ‐ Convict Labor (Jun 2003)

52.222‐17 – Nondisplacement of Qualified Workers (May 2014)

52.222‐21 ‐ Prohibition of Segregated Facilities (Apr 2015)

52.222‐26 ‐ Equal Opportunity (Apr 2015)

52.222‐35 – Equal Opportunity for Veterans (Jul 2014)

52.222‐36 – Affirmative Action for Workers with Disabilities (Jul 2014)

52.222‐37 – Employment Reports on Veterans (Jul 2014)

52.222‐40 – Notification of Employee Rights Under the National Labor Relations Act (Dec 2010)

52.222‐41 – Service Contract Labor Standards (May 2014)

52.222‐42 ‐ Statement of Equivalent Rates for Federal Hires (May 2014)

52.222‐43 – Fair Labor Standards Act and Service Contract Labor Standards – Price Adjustment (Multiple Year and Option Contracts) (May 2014)

52.222‐50 ‐ Combating Trafficking in Persons (Mar 2015)

52.223‐18 ‐ Encouraging Contractor Policies to Ban Text Messaging while Driving (Aug 2011)

52.232‐33 – Payment by Electronic Funds Transfer – System for Award Management (Jul 2013)

52.233‐3 ‐ Protest After Award (Aug 1996)

52.233‐4 ‐ Applicable Law for Breach of Contract Claim (Oct 2004)

52.217‐5 – Evaluation of Options (Jul 1990)

52.217‐8 ‐ Option to Extend Services (Nov 1999)

Option to Extend Services (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

(End of Clause)

52.217‐9 ‐ Option to Extend the Term of the Contract (Mar 2000)

Option to Extend the Term of the Contract (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years and 6 months.

(End of Clause)

52.219‐1 ‐ Small Business Program Representations (Oct 2014) Alternate I of 52.219‐1 (May 2014)

52.222‐22 ‐ Previous Contracts and Compliance Reports (Feb 1999)

52.225‐25 ‐ Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran—Representation and Certifications (Dec 2012)

52.229‐3 – Federal, State, and Local Taxes (Feb 2013)

52.232‐8 – Discounts for Prompt Payments (Feb 2002)

52.232‐18 ‐ Availability of Funds (Apr 1984)

52.232‐39 – Unenforceability of Unauthorized Obligations (Jun 2013)

52.232‐40 ‐ Providing Accelerated Payments to Small Business Subcontractors (Dec 2013)

52.233‐1 – Disputes (May 2014)

52.233‐2 – Service of Protest (Sep 2006)

52.237‐2 – Protection of Government Buildings, Equipment, and Vegetation (Apr 1984)

52.237‐3 – Continuity of Services (Jan 1991)

52.242‐13 – Bankruptcy (Jul 1995)

52.247‐34 – F.o.B Destination (Nov 1991) – DMAFB Medical Supply

52.249‐2 – Termination for Convenience of the Governement (Fixed‐Price) (Apr 2012)

52.249‐8 – Default (Fixed‐Price and Service) (Apr 1984)

252.203‐7000 ‐ Requirements Relating to Compensation of Former DoD Officials (Sep 2011)

252.204‐7004 ‐ Alt A, System for Award Management (Feb 2014)

252.232‐7003 ‐ Electronic Submission of Payment Requests and Receiving Reports (Jun 2012)

252.232‐7006 ‐ Wide Area Workflow Payment Instructions (May 2013)

252.232‐7010 ‐ Levies on Contract Payments (Dec 2006)

252.237‐7010 ‐ Prohibition on Interrogation of Detainees by Contractor Personnel (Jun 2013)

252.237‐7012 – Instructions to Offerors (Count‐of‐Articles) (Dec 1991)

252.237‐7013 – Instructions to Offerors (Bulk Weight) (Dec 1991)

252.237‐7014 – Loss or Damages (Count‐of‐Articles) (Dec 1991)

252.237‐7015 – Loss or Damages (Weight‐of‐Articles) (Dec 1991)

Loss or Damages (Weight‐of‐Articles) (Dec 1991)

(a) The Contractor shall—

(1) Be liable for return of the articles furnished for service under this contract; and

(2) Indemnify the Government for any articles delivered to the Contractor for servicing under this contract that are lost or damaged, and in the opinion of the Contracting Officer, cannot be repaired satisfactorily.

(b) The Contractor shall pay to the Government _$0.77_per pound for lost or damaged articles. The Contractor shall pay the Government only for losses which exceed the maximum weight loss in paragraph (e) of this clause.

(c) Failure to agree on the amount of credit due will be treated as a dispute under the Disputes clause of this contract.

(d) In the case of damage to any articles that the Contracting Officer and the Contractor agree can be satisfactorily repaired, the Contractor shall repair the articles at its expense in a manner satisfactory to the Contracting Officer.

(e) The maximum weight loss allowable in servicing the laundry is _2_percent of the weight recorded on delivery tickets when the laundry is picked up. Any weight loss in excess of this amount shall be subject to the loss provisions of this clause.

(End of clause)

252.237‐7016 – Delivery Tickets (Nov 2014) Alternate I of 252.237‐7016 (May 2014)

5352.242‐9000 ‐ Contractor Access to Air Force Installations (Nov 2012)

5352.242‐9001 ‐ Common Access Cards (CAC) for Contractor Personnel (Nov 2012)

5352.201‐9101 ‐ Ombudsman (Apr 2014) ‐ AFICA/KPC (OL‐ACC) ombudsman, Mr. Christopher S.

Williams, OL KC AFICA 129 Andrews Street, Suite 102, Joint Base Langley‐Eustis VA 23665‐2769, Phone:

(757) 764‐6512, Fax: (757) 764‐4400, email: christopher.williams.196@us.af.mil.

WAGE DETERMINATION:

See Attachment 2: Wage Determination No: 2005‐2025, Revision 18; http://www.wdol.gov/

IAW Title 29 C.F.R Part 4, Section 4.6(d), the contractor is required to pay no less than the Federal minimum wage.

Local Information: DM006 ‐ Individual Access to DM with a Criminal Background; DM010 ‐ Illegal Immigrants; DM017 ‐ Davis Monthan AFB Marijuana Policy apply to this; DM019 ‐ Contractor Manpower Reporting

DM011 – Contracting Officer Notification of Federal Funding Accountability and Transparency Act

Subaward Reporting System (FSRS)

As of March 1, 2011, upon the Federal Acquisition Regulation Clause 52.204‐10 ‐ Reporting Executive Compensation and First‐Tier Subcontract Awards being included in contracts, prime contractors are required to report all newly awarded subcontracts valued at $25,000 or more where the prime contract amount is valued at $25,000 or more.

The prime contractor is required to report 1) First‐tier subcontract awards valued at $25,000 and 2) the names and total compensation of each of the five most highly compensated executives for both the prime and their first tier subcontractors. The FSRS website can be found at www.FSRS.gov.

The Contracting Officer is responsible to “review” the information priovided in FSRS. The prime contractor shall notify the Contracting Officer after submission of the report via email at

Jonathan.Hollis@us.af.mil.

Any questions pertaining to this acquisition shall be asked no later than Monday, 14 September 2015, 10:00 AM, Local Arizona Time. Questions shall be sent to SrA Angel Hill via email at angel.hill@us.af.mil and A1C Christpher Vilmont via email at christopher.vilmont@us.af.mil.

It is the responsibility of the offeror to view the website for any changes or amendments to this RFP.

Quotes will be due to the 355th Contracting Squadron, 3180 S. Craycroft Rd. Davis‐Monthan AFB, AZ 85707, via fax or email by Friday, 18 September 2015, 10:00 AM, Local Arizona Time. Points of Contact are: SrA Angel Hill at email angel.hill@us.af.mil, phone: (520) 228‐2214 and A1C Christopher Vilmont via email at christopher.vilmont@us.af.mil, phone: (520) 228‐3704.