Grease_Traps_PWS__FY16_(11_Jun_15-JD).docx

Performance Work Statement for Grease Trap Pumping and Cleaning Services

1.0. Description of Services. The contractor shall furnish all tools, equipment, material, transportation, personnel, labor, supervision, and management necessary to pump and clean all grease traps listed in appendix 1 of this Performance Work Statement (PWS), at Davis-Monthan AFB (DMAFB), AZ.

1.1. Scope. The contractor shall scrape and/or use high pressure water to remove grease and residues from trap, pit walls, and all associated piping/equipment. The contractor shall ensure unrestricted flow and proper operation of grease traps, inspect for any damage, and notify the Contracting Officer Representative (COR) immediately of suspected damage.

1.1.1. Filling Flowing Reservoirs. After completing pumping and cleaning of grease traps, the contractor shall fill small (under 50 gal) tank “out flowing reservoirs” with water approximately 1 inch above the bottom of outflowing tube so grease does not get trapped inside the out flow tube during normal usage.

1.2. Waste Material Transport and Disposal. The contractor shall transport and dispose of all waste materials to an off base approved site in accordance with all applicable laws, ordinances, and regulations, to include, but not limited to the ACRR R9-8, Article 4 (Refuse and Other Objectionable Wastes); and Pima County Ordinance, (Liquid Wastes).

1.3. Monthly Services. The contractor shall perform monthly services at locations identified in PWS Appendix 1, on the last Tuesday of each month between 7:00 a.m. and 3:30 pm. Consolidated Club (bldg 2050) & Bowling Center (bldg 3203) shall be performed between 8:00 a.m. and 10:00 a.m. If the facilities are holding a function between these hours, the contractor will be notified at least 24 hours prior, and services will be re-scheduled with the COR at no additional cost to the government.

1.4. Bi-Weekly Services. The contractor shall perform bi-weekly services, identified in PWS Appendix 1, on the 2nd and last Tuesday of each month between 7:00 a.m. and 3:30 pm.

1.5. Quarterly Services. The contractor shall perform quarterly services, identified in PWS Appendix 1, on the last Tuesday of the months of October, January, April and July between 7:00 a.m. and 3:30 pm.

1.6. Annual Services. The contractor shall perform annual services, identified in PWS Appendix 1, on the last Tuesday of July between 7:00 a.m. and 3:30 pm.

1.7. Re-Scheduling Services. In an unforeseen event such as increased threat condition, National Emergencies, etc; that may prevent the contractor from doing said work, the contractor shall be notified by the COR, and at the government’s discretion, re-schedule work. The contractor shall provide this service at no additional cost to the government.

1.8. Additional Services. If additional grease trap servicing is necessary due to a contingency, it will be at the contract monthly price.

2.0 General Information

2.1. Contractor Personnel

2.1.1. Contract Manager. The contractor shall designate a contract manager who will be responsible for performance of services and have full authority to act for the contractor on all matters relating to daily operation of this contract. The contract manager shall have a minimum of three years’ experience in work related to that being performed. Upon contract award and prior to the contract start date, the contractor shall submit the name and telephone number of the contract manager, in writing, to the Contracting Officer and/or the COR. The contract manager shall be available within 60 minutes, either in person or by telephone, during normal duty hours to discuss performance with Government personnel. The contract manager must be able to read, write, speak, and understand English fluently.

2.1.2. Contractor Employee Restrictions. The contractor shall not employ any person for work on this contract who is an employee of the US Government if employing that person would create a conflict of interest. The contractor shall not employ any person for work on this contract if such employee is identified to the contractor by the Contracting Officer as a potential threat to the health, safety, security, general well-being or operational mission of the installation or its population.

2.1.3. Conflict of Interest. The contractor shall not employ any individual who is an employee of the United States Government if the employment of that individual would create a conflict of interest, nor shall the contractor employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval of the employment in accordance with Department of Defense Directive (DODD) 5500-7, Standards of Conduct. In addition, the contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies contained in Air Force Instructions (AFI) 64-106, Air Force Industrial Labor Relations Activities.

2.1.4. Military Personnel. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station (PCS), change in duty hours, or deployment. Military reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the contractor’s ability to perform. Their absence at any time shall not constitute an excuse for non-performance under this contract.

2.1.5. Contractor Travel on DMAFB. Contractor employees shall not loiter in any working area before or after performing services. All contractor employees shall limit their travel on DMAFB only to the specific areas required for performance of services or in travel directly to and from these locations. Upon completion of contract work, contractor employees shall promptly depart DMAFB.

2.1.6. Contractor Employee Conduct. The Government reserves the right to require removal from the installation any contractor employee who endangers persons or property, whose actions are inconsistent with professional conduct, whose continued employment is inconsistent with the interest of military security or who is found to be incapacitated or under the influence of alcohol, drugs, or other substances. Removal of employees for any reason does not relieve the contractor of the requirement to perform services specified herein.

2.1.7. Identification Badge. All contractor employees shall display a legible identification badge, issued by the Government, on their outer clothing above the waist, at all times while on DMAFB.

2.2. Cooperation with Other Government or Contractor Employees. The Government may undertake or award other contracts for additional work. The contractor shall fully cooperate with Government employees and other contractors performing the same or similar services. The contractor shall not commit or permit any act, which will interfere with the performance of work by Government employees or other contractor employees.

2.3. Continuation of Essential DoD Contractor Services During a Crisis. In accordance with Department of Defense Federal Acquisition Regulation Supplement (DFARS), Subpart 237.76, Continuation of Essential Contractor Services, the Government has determined that contract services described in this PWS are not mission essential and do not require the contractor’s continued support during a crisis.

2.4. Security Requirements

2.4.1. Listings of Employees. Upon contract award the contractor shall provide a listing of contractor employees that will perform services on DMAFB to the COR, so security checks can be performed. The list shall include contractor employee’s first and last name, date of birth, social security number, driver’s license number and state of issue.

2.4.2. Pass and Identification Items. The contractor shall ensure the pass and identification items required for contract performance are obtained for employees and non-Government owned vehicles.

2.4.3. Retrieval of Identification Media. The contractor shall retrieve all identification media, including vehicle passes, upon termination of employment or just prior to contract expiration from employees who depart for any reason before the contract expires; e.g. terminated for cause, retirement, etc., and turn them in to the issuing office.

2.4.4. Traffic Laws. Contractor employees shall comply with all DMAFB traffic regulations. Contractor employees are subject to random vehicle speed control checks. Contractor personnel cited for speeding on the installation may suffer loss of base driving privileges and debarment from the base. The use of cell phones is prohibited while driving on DMAFB, unless the phone is a hands free phone. Seat belt use is mandatory for all vehicle occupants.

2.4.5. Random Personnel and Vehicle Searches. Contractor personnel are subject to random personnel and vehicle searches. If contractor personnel refuse to be searched, they will be denied entry to the base, and may result in loss of base driving privileges and debarment from the base.

2.4.6. Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor owned vehicle or privately owned vehicle while on Davis-Monthan AFB.

2.4.7. Reporting Requirements. Contractor personnel shall immediately report to an appropriate Government authority any information or circumstances of which they are aware may pose a threat to the security of Department of Defense personnel, contractor personnel, resources, and classified or unclassified defense information.

2.4.8. Physical Security. The contractor shall safeguard all Government property, including controlled forms provided for contractor use. At the close of each work period, Government equipment, facilities, and other valuable materials shall be secured.

2.5. Air Quality. All contractor employees shall observe and exercise air quality control procedures as specified in the Pima County, Arizona, Air Quality Code. The contractor shall minimize soil disturbance to avoid creation of dust and sediment hazards.

2.6. Safety. The contractor shall comply with all safety requirements as provided in law, DoD, Air Force, Major Command, and local publications. Any fines, penalties, etc., levied for contractor-caused safety violations are the responsibility of the contractor. The contractor shall immediately notify the COR and the Wing Ground Safety Office when safety violations occur or are discovered. The contractor shall cooperate fully with safety investigators.

2.6.1. Fire Prevention and Safety. Contractor employees shall comply with the Occupational Safety and Health Act (OSHA), Davis-Monthan AFB Fire Protection Program, Air Force Occupational Safety, and the Fire Prevention and Health (AFOSH) Program.

2.6.2. Work Area. The contractor shall, at all times, keep work areas free from accumulations of waste material, rubbish, tools, scaffolding, equipment, and materials. Upon completion of the job or when away from the work site, the contractor shall leave the work area and premises in a clean, neat, safe and workmanlike condition. The contractor shall remove and properly dispose of all job related waste material.

2.6.3. Smoking In AF Facilities. Contractors are advised that the Air Force has placed restrictions on the smoking of tobacco products in Air Force facilities. AFI 40-102, Tobacco Use in the Air Force, outlines the procedures used by the commander to control smoking in our facilities. Contractor employees and visitors are subject to the same restrictions as Government employees. Smoking is permitted only in designated smoking areas.

2.7. Environmental Protection/Compliance

2.7.1. Adherence to the Davis-Monthan Air Force Base Contractor Environmental Guide. Adherence to this guide will help increase your company’s awareness of the installation’s Environmental Management System (EMS), and the environmental regulatory requirements that impact DMAFB.

2.7.1.1. Environmental Management System (EMS) Awareness Training. The contractor shall comply with the DMAFB Contractor Environmental Guide in completing the required EMS Awareness Training prior to start of work. The Contractor Environmental Guide is available on the Environmental, Safety, Occupational Health (ESOH) Training Network at www.esohtn.com. Instructions for this site are found in paragraph 2.7.3.

2.7.1.2. Environmental Laws and Regulations. The contractor shall comply with all applicable Federal, State, and local laws, regulations, and requirements regarding environmental protection. In the event environmental laws/regulations/requirements change during the term of the contract, the contractor shall comply with such law/regulation as changed. The contractor is responsible for any penalties, fines, etc. resulting from violations. The contractor shall immediately notify the COR when violations occur, and cooperate fully with fire department personnel and Government investigators.

2.7.1.3. Environmental Permits. Contractors shall comply with all regulatory requirements to include permits if applicable. Pima County Department of Environmental Quality (PDEQ) and Arizona Department of Environmental Quality (ADEQ) require permits for asbestos removal or demolition as well as projects that require earth-moving or soil disturbance. These requirements may include storm protections. The contractor shall treat areas subject to dust producing activities with liquid palliatives which will not harm regrowth of vegetation, or other methods of dust control. The contractor shall also ensure methods to protect native plants, birds and wildlife are included in projects where required. All permit costs shall be considered as having been included as a factor in the contractor's bid price.

2.7.2. Hazardous Materials/Waste The contractor shall be responsible for the proper management of both hazardous and non-hazardous waste. The contractor shall segregate hazardous or regulated materials and non-hazardous or non-regulated materials and handle, transport, store, and dispose of those materials, in accordance with the Resource Conservation and Recovery Act, all applicable federal, state, and local statutes and regulations, and IAW Appendix C, Hazardous, PCB, and Universal Waste: Proper Management and Disposal, of the Contractor Environmental Guide. The contractor shall coordinate all hazardous shipments with the 355 Civil Engineer Squadron Hazardous Waste Program Manager (355 CES/CEIE) at 228-4840.

2.7.2.1. Hazardous Material (HAZMAT) Handling. The contractor shall have approval from Hazardous Waste Program Manager (355 CES/CEIE) at 228-4840, in accordance with the Contractor Environmental Guide, prior to handling, using, and storing any chemicals, solvents, lubricants, and other products that require Safety Data Sheet (SDS) or Material Safety Data Sheet (MSDS) on the installation. The contractor shall plan, fill out, and submit a HAZMAT worksheet to the COR prior to bringing HAZMAT on the base - see Appendix A, Guidance For Submission Of Safety Data Sheets For Hazardous Material (HAZMAT) and Reporting of Hazmat Usage, and Attachment(s) A-1 to A-3 of the Contractor Environmental Guide for details. The contractor shall maintain one copy of the MSDS’s for each HAZMAT line item used within the work center.

2.7.2.2. Prohibited Substances/Chemicals. The contractor shall not use products that are, or contain Extremely Hazardous Substances (EHS), Ozone Depleting Substances (ODS), and/or Persistent Bio-accumulative and Toxic (PBT) chemicals. Any HAZMAT containing one of these banned substances will not be allowed on base. Contact the environmental office (355 CES/CEIE) at 228-7201 if you have any questions on materials.

2.7.2.3. Hazardous Materials/Waste Spills. The contractor shall take every reasonable precaution to prevent spills of HAZMAT, and immediately report any HAZMAT spills to the COR and base fire department by calling 228-3333, in accordance with Appendix J, HAZMAT Incident Response Procedures, of the DMAFB Spill Prevention, Control, and Countermeasure (SPCC) Plan. The contractor shall comply with this plan when handling and storing all oils and fuels. The SPCC Plan can be found on the ESOH Training Network. The contractor shall clean and dispose of all HAZMAT spills in accordance with local, state, and federal laws and regulations and the Contractor Environmental Guide. The contractor shall bear full financial obligation incurred from cleaning and disposing of HAZMAT spills, or release of HAZMAT within the confines of DMAFB by contractor employees.

2.7.2.3.1. Spill Containment Kits. The contractor shall ensure that all vehicles used for transport of HAZMAT on DMAFB, carry a spill containment kit capable of containing a spill, until first responders arrive. The contractor shall make spill containment kits available for inspection by Government personnel, upon request.

2.7.3. ENVIRONMENTAL, SAFETY, OCCUPATIONAL HEALTH TRAINING NETWORK (ESOHtn) LOG ON AND REGISTRATION INSTRUCTIONS

To access and register to the ESOH Training Network: Go to www.esohtn.com

Click on to enter, then

Choose

At the next screen, click on Enter

Find the Registration box on the right side of the screen.

Type “esohtn” into the Registration Password box; Click on Create an Account

To complete each step of the registration process all blocks with an “*” must be filled.

Step 1. First and Last Name and email address Step 2. Account information User Id and password Step 3. Installation: Select Davis-Monthan Step 4. Training Type Select “Construction Contractor (even if you are not a construction contractor) Step 5. Select your company name if listed, if not listed select “Company Not Listed”. Then fill in the company name, and other information Step 6. Under the “Job Specific Information” select EMS Awareness Training and any other applicable.

Step 7. Select “I agree” then the site should take you to your training Home page.

To get access to applicable Davis-Monthan documents and plans; from the home page Select “Installation Specific Information” then click on Davis-Monthan AFB Plans, then select the applicable plan. To find the Civilian Contractor Environmental Guide from the “Installation Specific Information” page select “Davis-Monthan AFB Guidance Documents” then select the guide.

3.0. Government Furnished Services

3.1. Utilities. The Government will provide electric and water utilities. The contractor shall immediately notify the COR if utilities are not available for use. If the contractor cannot locate the COR, the contractor shall call the 355th Civil Engineer Squadron Service Call Desk at 228-3171 for assistance.

3.1.1. Conservation of Utilities. The contractor shall practice utility conservation and is responsible for operating under conditions that prevent the waste of utilities.

3.2. Emergency Services. The Government will provide security forces services (call 228-4444 for emergencies only), and fire protection services (call 228-3333). There are no emergency medical services available on DMAFB, therefore the contractor should call 911 for medical emergencies. If the contractor calls 911 from a Government phone, the contractor must tell the operator that they are calling from DMAFB.

4.0. APPENDIX

4.1. Appendix 1 - Location of Grease Traps

Frequency Tank Gallon Capacity

image3.PNG image1.PNG image2.PNG