Attachment 4 - Instructions and Evaluation Criteria.pdf

1. The solicitation number is FA486124R0001. This solicitation is issued as a Request for Proposal (RFP). A Firm Fixed Price type contract will be awarded.

2. The incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-01, effective 11 November 2023.

3. This solicitation is being issued as Small Business set-aside, and the associated NAICS code is 517111- Wired Telecommunications Carriers, Small Business Size Standard 1500 employees.

4. Offeror’s shall provide a completed Price List (see “Attachment 3 – Price List”). Proposals that do not include Attachment 3 shall be considered incomplete and not evaluated.

CLIN breakdown can be found in the official Solicitation Document:

“Attachment 1 - FA486124R0001”

5. The 99th Communications Squadron (99 CS) and 432nd Support Squadron (432 SPTS) require Contractor support to provide all personnel, equipment, tools, materials, vehicles, permits, and supervision to provide highly reliable telecommunications with the current outside cable plant, telephone voice service, and premise infrastructure.

PLEASE SEE “ATTACHMENT 2 – BTS PWS” FOR MORE INFORMATION.

6. Delivery Period: 1 April 2024 through 31 March 2029 Delivery Location: Nellis AFB and Creech AFB FOB Point: Destination

7. Offers are due no later than Tuesday, 09 January 2024 at 10:00am PST. Only offers submitted electronically via email will be considered for this requirement. Submit offers to SSgt Tiffany Jones at tiffany.jones.33@us.af.mil. Please include the solicitation number, FA486124R0001, in the Subject Line of the email to ensure prompt receipt of your proposal.

a. All questions need to be submitted NLT COB Tuesday, December 19th and the answers will be posted to SAM.gov by Friday, December 22nd.

8. The following provisions are incorporated by reference.

FAR 52.212-1, Instructions to Offerors – Commercial FAR 52.212-4, Contract Terms and Conditions -- Commercial Item FAR 52.247-34, FOB Destination DFAR 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports

9. The following provisions are incorporated by full-text.

52.212-1, Instructions to Offerors – Commercial, Addendum, applies to this acquisition.

(1) FAR 52.212-1, paragraph (b)(8), is changed to read:

(8) Offerors must include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with its offer.

(2) FAR 52.212-1, paragraph (c), is changed to read:

(c) Period for acceptance of offers. The offeror agrees to hold prices in its offer firm for 90 calendar days from the date specified for receipt of offers.

1525564939A Highlight

(3) To be considered for this requirement, the offer must complete the Price Sheet. Fully complete the pricing on each CLIN as required. The contractor shall fill out a unit price, the extended price and a total price for all CLINs. Please ensure that all prices, extended prices and total prices are checked and verified for accuracy. DO NOT go two (2) digits beyond the decimal point.

(4) In accordance with FAR Part 9, Contractor Qualifications, past performance information will be used to determine whether an offeror has a satisfactory performance record to determine whether the offeror is a responsible contractor eligible for contract award.

An offeror determined to have an unsatisfactory performance record will be determined non-responsible, therefore, the offeror will not be eligible for contract award.

In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available, the offeror will not be evaluated favorably or unfavorably on past performance.

The Government has a right to retrieve additional past performance information through the Government’s past performance databases, Federal Awardee Performance Integrity Information System (FAPIIS) and Past Performance Information Retrieval System (PPIRS). Any active exclusions will deem the contractor non-responsible, therefore, the offeror will not be eligible for contract award.

52.212-2, Evaluation – Commercial Items (NOV 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Factor 1 – Technical Factor 2 – Past Performance Factor 3 – Price

All proposals will be graded Acceptable or Unacceptable by (1) Technical based on an Acceptable or Unacceptable rating; (2) Past Performance based on an Acceptable or Unacceptable rating; and (3) Price, in order of their price rankings, lowest to highest. Evaluations will cease once an (1) Acceptable technical evaluation and (2) Acceptable past performance evaluation is identified, along with (3) lowest priced selected.

Factor 1 – Technical. To be determined technically acceptable the contractor shall provide an offer that clearly meets the requirements of the Solicitation and the Performance Work Statement.

Factors to be evaluated:

1. Does the proposal identify Contractor’s ability to simultaneously provide support to Nellis and Creech (individually) and meet all key personnel requirements specified in PWS paragraph 1.2.5?

(**Historical Work Order numbers provided in solicitation document for reference)

2. The Offeror shall describe, in detail, the approach to perform Operations and Maintenance (O&M) of the equipment which includes all items as specified in PWS paragraphs 4.1.1 and 4.2.1 (inclusive) and Appendices 5.2 and 5.4 Contractor Maintained Items.

3. The offeror shall describe in detail, how the Offeror will complete work orders within time limitations listed in PWS, paragraph 1.7 (inclusive)

4. The offeror must describe in detail how the Offeror will maintain the performance thresholds listed in the PWS paragraph 2.4 Service Delivery Summary (SDS).

Technical Acceptable/Unacceptable Ratings:

Rating Description

Acceptable The proposal clearly demonstrates a thorough understanding of the requirements and describes an approach to demonstrating how the tasks will be accomplished in accordance with the outlined services summary table in the Performance Work Statement.

Unacceptable The proposal does not demonstrate an understanding of the requirement. A demonstration of how the tasks will be accomplished is not clearly defined.

**Historical Data:

1. Avg CIPS work orders per month:

Add, move, change, and analog/digital to VoIP conversion 80% Copper/fiber inside wiring 10%, OSP cable installation 5% Circuit/alarm installation 5%

Nellis: 63 Creech: 11

2. Avg Trouble Tickets (TT) per month:

Primary Crash, Secondary Crash, E911, TMetrics, copper, fiber and, alarm circuit fault isolations, VoIP resets, and voice mail resets

Nellis: 66.5 Creech: 14

3. Avg Monthly Maintenance for Nellis and Creech:

OSP manhole, handhole and pedestal PMI: 128 hours ISP software feature changes, and switch and building terminal PMI: 160 hours

4. Normal make-up of the types of bodies hired by previous BTS’s on a daily basis for Nellis and Creech: 1 Site Lead, 2 Switch Tech, 2 OSP Tech, and 4 ISP Tech.

Factor 2 – Past Performance. The Government will evaluate the completion of the offeror’s past performance by reviewing the Past Performance Evaluation Survey and Federal Awardee Performance and Integrity Information System (FAPIIS). If the Offeror has one (1) or more active FAPIIS exclusions, the overall rating is Unacceptable, and the proposal will not be evaluated further.

Past Performance Survey, provide evidence of at least (2) two but no more than (5) five examples within the past 5 years that are relevant to this requirement. (2-3 page limit) Relevancy is based on performance of BTS type services for multiple buildings under the same contract.

Past Performance Acceptable/Unacceptable Ratings:

Rating Description

Acceptable Based on the offeror’s recent and relevant performance survey and no active FAPIIS exclusions the Government has an expectation that the offeror will successfully complete the required service.

Unacceptable Based on the offeror’s recent and relevant performance survey and/or at least one active FAPIIS exclusions, the Government does NOT have an expectation that the offeror will successfully complete the required service.

Factor 3 – Price. The Government shall conduct a price evaluation of offers receiving (1) an Acceptable Technical Rating and (2) an Acceptable Past Performance Rating. The Government will utilize an Abstract of Offers by arranging offers from lowest price to highest price. The Government will evaluate an offer by total price for Base Year, Ordering Period 1, Ordering Period 2, Ordering Period 3, Ordering Period 4.

If only one offer is received, the Government may use various price analysis techniques and procedures to ensure a fair, reasonable, and realistic price. It is expected that the competitive nature of this acquisition will drive price reasonableness and fairness.

Contract may be awarded to the offeror who is deemed responsible in accordance with FAR Part 9.1, whose offer conforms to the solicitation’s requirements (to include all stated terms, conditions, representations, certifications, and all other information required by this RFP) and is judged, based on the evaluation.

The Government intends to evaluate proposals and award one (1) contract without discussions with offerors. Therefore, the offeror’s initial proposal shall contain the offeror’s best terms. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

A written notice of award or acceptance of an offer shall result in a binding contract utilizing the offeror’s Acceptable proposal.

52.252-1, Solicitation Provisions Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov

52.252-2, Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov

FAR 52.212-3, Offeror Representations and Certifications – Commercial Items (Dec 2022)

The offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site located at http://www.sam.gov/portal. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs

(c) through (v) of this provision.

FAR 52.252-6, Authorized Deviations in Clauses (NOV 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter

1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any DFARS (48 CFR Chp 2) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

Attachment 1 – FA486124R0001 Attachment 2 – BTS PWS Attachment 3 – Price List