RFQ_Solicitation_Pump_System_1.pdf

Request for Quotations (RFQ) #: FA486118QB022

A Firm Fixed Price type contract will be awarded.

The combined synopsis/solicitation and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-96 Effective 06 November 2017.

This RFQ is being issued as a brand name or equal, full and open competition under NAICS: 339112 – Surgical and Medical Instrument Manufacturing

CLIN 0001: 117 Next generation Alaris PC Units, part number 8015, or equal. Includes Equipment Check-in Services

CLIN 0002: 32 Next generation Alaris PC Units, part number 8015, or equal. 221 Alaris Pump modules, part number 8100, or equal. 34 Alaris PCA modules, part number 8120, or equal.

Includes Equipment Check-in services, per diem biomed support, and per diem project management support.

Delivery Date (subject to change based on date of award): 30 days ADC

Performance Location: Nellis AFB, Nevada 89191

All responsible sources may submit a quotation which shall be considered. Quotations may be emailed to Mrs. Maggie Chittur, maggie.chittur.2@us.af.mil no later than 20 March 2018, 10:00 am PST.

ADDENDA TO 52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS

(JAN 2017)

Submission of offers. Submit signed and dated offers electronically to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers must include

1. Completed Pricing Worksheet (Attachment 1)

2. Technical Proposal (submission only required if submitting an or equal brand)

Specific Instructions:

1. COMPLETED PRICING WORKSHEET

Complete all fields of the Pricing Worksheet (Attachment 1). The quote must be submitted for all CLINS. The extended amount must equal the unit price multiplied by the number of units. It is imperative the mathematical calculations are correct; particular care should be taken to ensure the rounding of figures is limited to two decimal places.

2. TECHNICAL PROPOSAL (Only the offeror’s who submit an or equal brand need to complete this section)

a. Offerors shall submit a letter from the manufacturer, CareFusion, stating that the software licenses that we currently own will be compatible with your brand of equipment.

mailto:maggie.chittur.2@us.af.mil

b. Offerors shall submit a detailed brochure or users manual of the equipment quoted that describes all of the features and capabilities in enough detail to demonstrate the product is equal to the brand name requested. When emailed, ensure this document is less than 2MB.

ADDENDA TO FAR 52.212-2 – EVALUATION – COMMERCIAL ITEMS

Award will be made to the offeror whose quote represents the best value to the government based on the evaluation criteria. The following factors shall be used to evaluate offers:

1. Price: Initially, the proposals will be ranked according to their total proposed price as identified in the Pricing Worksheet. The Government will evaluate all offers for award purposes by adding the total price for all CLINs.

Additionally all pricing will be evaluated for completeness, reasonableness, and accuracy.

Failure to provide complete pricing as required by the attached pricing worksheet may cause the Government to determine that the offer is nonresponsive.

If the lowest priced quote is an Alaris brand the award will be made to that offeror. If the lowest priced quote is an or equal brand, then the government will evaluate the technical approach listed in paragraph 2.

2. Technical approach: If an or equal brand is quoted, the government will complete a technical evaluation. The technical evaluation will include verifing the software licenses the hospital already owns are compatible with the proposed brand. If they are compatible, the customer will review the specifications and/or user manual to determine if the proposed brand is equal to or better than the Alaris infusion pump system.

The following table will be used for the technical evaluation:

Technical Evaluation

- Did the offeror submit a letter from

CareFusion confirming their equipment

- Did the offeror submit a manual/user guide describing the quoted equipments specifications

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL

ITEMS (JAN 2017) ALTERNATE I (OCT 2014)

The offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site located at https://www.sam.gov/portal. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs

(c) through (u) of this provision.

The following additional provisions or clauses are specific to this particular requirement:

52.211-6 Brand Name or Equal Aug 1999 252.201-7000 Contracting Officer's Representative DEC 1991

252.203-7000 Requirements Relating to Compensation of Former DoD Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013 252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7011 Alternative Line Item Structure SEP 2011 252.204-7012 Safeguarding Covered Defense Information and Cyber

Incident Reporting

OCT 2016

252.209-7004 Subcontracting With Firms That Are Owned or Controlled By The Government of a Country that is a State Sponsor of Terrorism

OCT 2015

252.219-7011 Notification to Delay Performance JUN 1998 252.223-7006 Prohibition On Storage, Treatment, and Disposal of Toxic or

Hazardous Materials

SEP 2014

252.225-7002 Qualifying Country Sources As Subcontractors DEC 2016 252.225-7048 Export-Controlled Items JUN 2013 252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

JUN 2012

252.232-7010 Levies on Contract Payments DEC 2006 252.232-7012 Performance-Based Payments--Whole-Contract Basis MAR 2014 252.237-7010 Prohibition on Interrogation of Detainees by Contractor

Personnel

JUN 2013

252.243-7001 Pricing Of Contract Modifications DEC 1991 252.243-7002 Requests for Equitable Adjustment DEC 2012

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web- Based Training Course and use the Practice Training Site before submitting payment requests http://www.acq.osd.mil/dpap/dars/dfars/html/current/252232.htm https://www.acquisition.gov/ https://wawf.eb.mil/ through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

INVOICE ONLY

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

FM4852

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC F67100 Issue By DoDAAC FA4861 Admin DoDAAC FA4861 Inspect By DoDAAC FM4852

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the e-mail address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

N/A

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

Cortney.young@us.af.mil https://wawf.eb.mil/ mailto:Cortney.young@us.af.mil

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

(End of clause)

5352.201-9101 OMBUDSMAN (Mar 2016)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMBC A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, concerned parties may contact the Center/MAJCOM ombudsmen, Lt Col Lateef M. Hynson, USAF Deputy Director of Contracting, OL-ACC Air Force Installation Contracting Agency Joint Base Langley-Eustis VA COMM: (757) 764-5372 DSN: 574-5372 lateef.hynson@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the MAJCOM/DRU or ARISRA level, may be brought by the concerned party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (703) 588-7004, facsimile number (703) 588-1067.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

5352.242-9000 CONTRACTOR ACCESS TO AIR FORCE INSTALLATIONS (AUGUST 2016)

(a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract.

Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, names of employees and subcontractor employees needing access to the base, as well as the specific times these employees require access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, valid vehicle and insurance certificate.to obtain a vehicle pass.

(c) A background check [e.g., National Crime Institute Center (NCIC)] may be conducted on each employee and vehicle prior to issuance of a pass and/or during the performance period of the contract.

Adverse information or failure to consent to such check may result in such individual being prevented from entering the installation.

(1) It is contractor’s responsibility to employ personnel and subcontractors that have the ability to obtain installation access. Employees/subcontractors that are denied installation access does not affect contractor’s performance period.

(d) Contractors are required to ensure their employees and those of their subcontractors have the proper credentials allowing them to work in the United States (reference FAR Clause 52.222-54, Employment Eligibility Verification). Persons found to be undocumented or illegal aliens will be remanded to the proper authorities.

(e) Effective 15 Aug 2016, the United States Air Force will implement REAL ID Act requirements IAW Public Law 109-13, 49 U.S.C., section 30301 and Code of Federal Regulations (CFR) Title 6, Part 37.

(f) After 15 August 2016 contractors seeking base access will not be granted a base pass unless they have an ID card that meets the minimum standards set forth in the regulation listed above. A State ID will no longer be accepted unless it is the new updated “Real ID”. A Real ID driver's license or ID card has a gold circle with a star cutout in the upper right-hand corner.

(g) Personnel who don't possess REAL ID compliant credentials will have to provide acceptable alternative forms of ID. Some of the more common acceptable credentials are:

(h) United States Passport Personal Identification Verification (issued by the Federal Government) PIV-I cards (issued by non-Federal Government entities) U.S Certificate of Naturalization or Certificate of Citizenship (Form N-550) Veterans Identification Card Veterans Health Identification Card U.S. Permanent Resident Card (Form I-551) Foreign Government issued Passport DHS issued employment authorization document that contains a photograph (Form I- 766)

(i) The contractor shall not be entitled to any compensation for delays or expenses associated with complying with the provisions of this clause.

(j) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

(k) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with AFI 31-101, Integrated Defense, and AFI 31-501, Personnel Security Program Management as applicable.

(l) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

(m) Failure to comply with these requirements may result in withholding of final payment.

(End of clause)