Attach_1_PWS_Revised_18_Oct_18.pdf

PERFORMANCE WORK STATEMENT

FOR

INTEGRATED SOLID WASTE MANAGEMENT

Cannon Air Force Base, New Mexico

2 April 2018

Revised:18 October 2018

INTEGRATED SOLID WASTE MANAGEMENT Attachment 1 Contract: Pending Solicitation FA4855-19-R-0001 Performance Work Statement 2 April 2018

TABLE OF CONTENTS

1. DESCRIPTION OF SERVICES

1.1. COLLECTION REQUIREMENTS

1.1.1. Main Base

1.1.2. RESERVED

1.1.3. Over and Above Requirements

1.1.4. Inclement Weather Schedule

1.1.5. Route Parameters

1.1.6. Points of Collection

1.1.7. Cubic Yard Capacity

1.1.8. Government-Approved Containers

1.1.9. Maintaining Containers and Collection Area

1.1.10. Vehicle Weighing

1.2. RECYCLABLE MATERIALS PROCESSING

1.2.1. Materials

1.2.2. Pickup Points

1.2.3. RESERVED

1.2.4. Marketing

1.2.5. Sales Receipts

1.2.6. RESERVED

1.3. DISPOSAL

1.3.1. Off-Base Disposal

1.3.2. Disposal of Non-Marketable Materials

1.4. EQUIPMENT MAINTENANCE

1.4.1. Government Containers

1.5. REPORTS AND RECORDS

2. SERVICE SUMMARY

2.1. QUALITY CONTROL

2.2. QUALITY ASSURANCE

2.3. PERFORMANCE ASSESSMENT

2.3.1. Periodic Validations

2.3.2. Unsatisfactory Performance

2.4. PERIODIC PROGRESS MEETINGS

2.4.1. Meetings

2.4.2. Meeting Minutes

3. RESERVED

4. GENERAL INFORMATION

4.1. MISSION

4.2. BACKGROUND

4.2.1. Phase Out

4.3. HOURS OF OPERATION

4.4 . HOLIDAYS AND CLOSURES

4.4.1. Recognized Federal Holidays

4.4.2. Other Base Closures

4.5. PERFORMANCE OF SERVICE DURING CRISIS OR HEIGHTENED SECURITY

4.6. CONTRACTOR WORK SCHEDULE

4.6.1. Schedule Submission and Approval

4.6.2. Schedule Changes

4.7. CONTRACT PERSONNEL

4.7.1. Contract Manager

4.7.2. Personnel

4.7.3. Employee Restrictions

4.8. CONTRACTOR MANPOWER REPORTING REQUIREMENTS

4.9. SECURITY REQUIREMENTS

4.9.1. Base Access

4.9.2. Main Base Access

4.9.3. RESERVED

4.9.4. Restricted/Controlled Areas

4.9.5. RESERVED

4.9.6. Contractor Vehicles

4.9.7. RESERVED

4.9.8. RESERVED

4.9.9. RESERVED

4.9.10. RESERVED

4.10. SAFETY REQUIREMENTS AND REPORTS

4.11. RESERVED

4.12. CONTRACTING OFFICER AND CONTRACTING OFFICER REPRESENTATIVE

4.13. MULTI-FUNCTIONAL TEAM

4.14. PARTNERING AGREEMENT

4.15. RESERVED

5. APPENDIX

1. DESCRIPTION OF SERVICES. The contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other items and services necessary to perform integrated solid waste management (municipal solid waste [MSW] collection and recycling services) at Cannon Air Force Base, New Mexico. The contractor shall perform to the standards in the contract as well as local, state and Federal regulations. Estimated workload factors are in Appendix A and collection areas are shown in Appendix B. Appendix A and B are subject to change as the base population increases.

1.1. COLLECTION REQUIREMENTS.

1.1.1. Main Base.

1.1.1.1. Municipal Solid Waste. The contractor shall empty refuse containers based on historical data for the first 30 days of performance or at least weekly. The contractor shall establish initial vehicle routes and collection schedules upon contract award. The contractor may propose adjustments to the schedule at any time, but as a minimum, the Contracting Officer’s designated Representative (COR) and contractor shall monitor fill capacities during the first 30 days of performance and during one other period to be agreed upon during the same performance period in order to determine if adjustments to container size, routes, or frequencies should be made to provide the minimum number of pickups necessary to maintain a healthy, vector-free environment and prevent waste container overflow. No changes are allowed to the schedule or haul route without CO coordination. Historical frequency tables are located at Appendix A, Table A2. When the contractor completes service at a location, there shall be no litter, waste or recyclable material on the ground within a 10-foot radius of the container.

1.1.1.2. Food Waste. The contractor shall empty containers used to dispose of food waste as necessary to maintain a healthy, vector-free environment (on days when the serviced facility is in operation). Food waste containers and pickup days are identified in Appendix A, Table A2.

1.1.1.3. Recycling. The contractor shall empty recycling containers based on historical data for the first 30 days of performance or at least weekly. The contractor shall establish initial vehicle routes and collection schedules upon contract award. Container size, routes and frequencies should be established to provide the minimum number of pickups necessary to maintain a healthy, vector-free environment and prevent waste container overflow. The contractor may propose adjustments to the schedule at any time, but as a minimum the COR and contractor shall monitor fill capacities during the first 30 days of performance and during one other period to be agreed upon during the same performance period, in order to determine if adjustments to container size, routes, or frequencies should be made. No changes are allowed to the schedule or haul route without CO coordination. Historical frequency tables are located at Appendix A, Tables A2 and A3. When the contractor completes service at a location, there shall be no litter, waste or recyclable material on the ground within a 10-foot radius of the container.

1.1.2. RESERVED

1.1.3. Over and Above Requirements. The contractor shall be compensated in accordance with the price specified on the SF 1449 for that service. The contractor shall be compensated in accordance with the unit price when these services are requested.

1.1.3.1. Unscheduled Pickup and Special Events. In addition to the scheduled solid waste collections, the COR may request the contractor to make unscheduled collections and disposals. For unscheduled events, the contractor shall respond within one (1) business day of notification from the COR. For special events, the contractor shall also provide (or re-position as directed) solid waste containers. These containers shall be placed in locations for a length of time designated by the COR.

The COR shall notify the contractor in writing (email/ text/Fax sufficient) at least two (2) calendar days in advance of the special event date. See Appendix A, Table A1, for workload data.

1.1.3.2. Construction and Demolition Debris (C&D). When requested by the COR, the contractor shall provide roll-off containers for collection of C&D. The contractor shall place containers at the designated site within one (1) business day of notification by the COR. The contractor shall recycle or dispose of all C&D at a recycling facility or permitted landfill. The contractor shall provide weight tickets of all roll-off containers to the COR.

1.1.3.3. Public/Common Use MSW Receptacles. The contractor shall empty, collect and dispose of all waste, provide and replace liners in government containers located at the locations designated in Appendix A, Table A2, before their capacity is exceeded. Estimated frequencies are included in Appemdox A, Table A2.

1.1.3.4. RESERVED

1.1.3.5. RESERVED

1.1.3.6. Additional Pickups. In the event unusual conditions cause a container to require pickup before the scheduled time, the COR may request in writing (email/text/Fax sufficient) pickup within two (2) calendar days and the contractor will be compensated at a unit rate based on the container size.

1.1.3.7. Container Relocations. The Government may request relocation of containers. The request will be made in writing (email/text/Fax sufficient) by the COR and the container will be relocated within two (2) calendar days.

1.1.3.8. Additional Containers. As the base population increases, additional containers may be required at newly designated collection stations. When requested by the COR, the contractor shall provide container(s) for designated collection station(s). The contractor shall place container(s) at the designated collection station(s) within three (3) calendar days of notification by the COR. The contractor shall empty, collect and dispose MSW, Cardboard and Shredded Paper containers in accordance with the requirements to be identified in Appendix A, Table A2, and B.

1.1.4. Inclement Weather Schedule. The contractor shall collect MSW and recyclable material during periods of inclement weather. In cases of severe weather, the CO may authorize exceptions.

When exceptions are granted, all missed collections shall be performed within 24 hours after the severe weather has terminated, unless the CO authorizes additional time.

1.1.4.1. Refuse Collection During High Winds. During times when wind speeds exceed 30 mph, the contractor shall delay refuse collection along the flight line until the high winds subside or decrease to below 30 mph. During times when wind speeds exceed 35 mph, the contractor shall delay refuse collection in other areas of the base until the high winds subside or decrease to below 35 mph. The contractor shall notify the COR when collection along the flight line and areas of the base are delayed. The contractor shall make every effort to collect refuse the same day or before 9:00 am the next duty day. Flight line containers are identified in Appendix A, Table A2.

1.1.4.2. Clovis City Landfill. During times when wind speeds exceed 30 mph (constantly for at least one (1) hour), the landfill may cease operations until the high winds subside. The contractor may contact the landfill regarding operation status.

1.1.5. Route Parameters. The contractor shall enter and exit the base through the Portales Gate on State Highway 467 (see paragraph 4.9.2). Collection shall be made between the hours of 5 a.m. and 2 p.m., Monday through Sunday. Collection operations for food service facilities (Landing Zone building 1820; Drop Zone building 1208; Dining Facility Airmen’s Center (DFAC) building 1225;

Whispering Winds Club House building 2206; Burger King building 1230; Cannon Lanes bowling center building 74; High Plains Café building 4625) shall be completed by 8:30 a.m. Collection outside these hours shall require prior coordination with the CO.

1.1.6. Points of Collection. Collection stations for MSW and recyclable materials are shown in Appendix B. The contractor shall position containers for customer ease in depositing MSW. The contractor shall also position containers to minimize interference with adjacent parking areas, sidewalks, roadways, overhead utilities, trees, storm drains and other potential obstructions.

1.1.7. Cubic Yard Capacity. Proposed capacity of containers is indicated in Appendix A, Table A2. The contractor is encouraged to identify changes to the capacity of containers and/or pickup frequency to improve the overall efficiency of MSW and recycling removal, and to submit these changes to the CO (see Appendix D). No changes shall be made until the proposed change is coordinated and approved in writing by the CO.

1.1.8. Government-Approved Containers. Collection of MSW and recyclable materials in all main base facility areas shall be from contractor-provided, CO accepted containers, recycling bins or plastic bags. Containers shall meet the base architectural/appearance standards.

1.1.9. Maintaining Containers and Collection Area. The contractor shall return all MSW and recycling containers to their original location after servicing, in an upright position with the lids securely in place (closed). The contractor is responsible for cleaning up any spills, debris, etc., on the ground within ten (10) feet of the container when servicing a location. The contractor shall collect debris placed at collection stations; for example, tree branches, sacks, cartons, boxes, cans, tied bundles or other containers. It is intended that the majority of debris will be placed in containers. The contractor shall notify the COR of locations where debris is frequently placed outside of containers so the COR may notify facility managers and, if necessary, the contractor can adjust the container size or pickup frequency with CO approval (see Appendix D). The contractor shall also notify the COR if it is discovered that a particular receptacle is being utilized for the wrong material.

1.1.10. Vehicle Weighing. All vehicles used in the collection of MSW, C&D, organics and recyclable commodities shall be weighed on state-certified public scales/weigh station, either on- or off-base. When use of off-base scales are the only option, a predetermined public state-certified scale/weigh station will be identified for use. The COR may be present at the public scale for empty and loaded weighing with no notice to the contractor. All weight discrepancies will be resolved prior to departing the scale site. The contractor and COR (if present) shall sign all weight tickets. The contractor shall submit a monthly report (para 1.5.) that includes weight tickets that reflect the disposed tonnage, disposal date, vehicle type and landfill tipping fee cost. The contractor shall be reimbursed for tipping fees according to submitted invoices and the Governmental Gross Receipts Tax (GGRT) on the tipping fees IAW New Mexico Taxation and Revenue Department. Since the tipping fees and the GGRT are outside the contractor’s control, these shall be reimbursed strictly based on weight tickets submitted (para 1.5.) and invoiced by the contractor.

1.2. RECYCLABLE MATERIALS PROCESSING. The base operates a Qualified Recycling Program (QRP) to reduce the volume of non-hazardous solid waste generated. It is the intent of the base to conduct direct sales of recyclable commodities through a QRP. The contractor shall provide a detailed accounting of recyclable commodities sold (type / weight / price) to the COR (see Appendix D). 100 percent of the proceeds is provided to the QRP.

1.2.1. Materials. The contractor shall collect shredded higher grade office paper and corrugated cardboard on Cannon Air Force Base for recycling resale. Shredded higher grade office paper shall be collected from facilities classified as having over 100 office workers which are identified in Appendix A, Table A3. As the base population increases, Table A3 is subject to change. All recyclable items shall be stored, shipped or disposed of in accordance with Federal and local environmental regulations.

1.2.1.1. Recyclable Material. The contractor may transport recyclables to a contractor-owned or third party off-base facility for separation and resale so long as Government recyclable materials are sorted and weighed prior to commingling with other customers’ recyclables. Recyclable materials shall be weighed on a contractor-provided scale at a contractor-owned or third party facility.

Proceeds from Government recyclable materials shall be used to offset the O&M costs of the contract. Checks shall be provided to the installation QRP Manager within 30-45 days after recyclables are marketed and made to “QRP Cannon Air Force Base.” (See Attachement D)

1.2.2. Pickup Points. Contractor shall provide recycling containers for cardboard collection at the locations specified in Appendix A, Table A2. Contractor shall provide recycling containers for higher grade office paper at buildings identified in Appendix A, Table A3, to accommodate 100+ office worker buildings. Containers shall be emptied as specified in paragraph 1.1.1.3.

1.2.3. RESERVED

1.2.4. Marketing. The contractor shall market recyclable commodities, which may include transporting commodities to buyers.

1.2.5. Sales Receipts. The contractor shall provide a commodity sales summary to the COR no later than the fifth (5th) working day of each month, following the sale month, consisting of commodity type sold, sales proceeds achieved by commodity and weights of commodity sold. Documentation to accompany the commodity sales summary includes commodity sales receipts, commodity sold weight tickets and reimbursement check for commodity sales proceeds.

1.2.6. RESERVED

1.3. DISPOSAL.

1.3.1. Off-Base Disposal. The contractor shall transport and dispose of all municipal solid waste at a permitted off-base disposal site. A copy of the landfill(s) operating permit that material is transported to shall be provided to the CO within the first 30 days of contract start (see Appendix D).

The contractor shall transport recyclable commodities to a material recovery facility, contractor-owned or third party off-base facility. The contractor is responsible for disposal being in accordance with existing local, state, and Federal regulations. The contractor shall be responsible for any permit or fees associated with the use of off-base disposal locations and invoice to CLIN X018 for reimbursement, to include Government Gross Receipts Tax.

1.3.2. Disposal of Non-marketable Materials. Any commodity rejected by a predetermined commodity buyer must be reclaimed by the contractor for commodity network or disposal.

Commodity rejection explanation must be provided to the CO within 24 hours of buyer rejection along with remedy of the reject and plans to prevent same future rejection (see Appendix D).

1.4. EQUIPMENT MAINTENANCE. The contractor shall furnish containers that match the color scheme of the base to be approved by the CO (see Appendix D). Additional re-painting must match the approved color scheme. The contractor shall maintain all contractor and government containers (see Appendix C), ensuring they are free of unpleasant odors, dirt, debris and pests. All containers must remain in good, workable condition, with no leaks. They must remain easily accessible to customers. The contractor shall perform all cleaning, painting, repair and other maintenance tasks off-base. Trucks and trailers used for hauling and collecting shall be free of odor, dirt, debris and pests. Contractor vehicles and equipment shall not have any waste or equipment leaks such as oil or hydraulic fluid. Should any contractor vehicles or equipment have any leaks, the contractor is responsible for cleanup.

1.4.1. Government Containers. Smaller municipal solid waste containers (e.g., 10- through 55-gallon containers in recreational areas, high generation [facility] areas) shall be maintained free of unpleasant odor, dirt, debris and pests.

1.5. REPORTS AND RECORDS. The contractor shall provide a monthly report, by fifth (5th) working day of the month following the service month, detailing the previous month’s total contract costs incurred, cumulative weight tickets for total tonnage of solid waste collected (MSW, C&D, organic and recycling), tipping fees, weights diverted by recyclable commodity, cost to divert by recyclable commodity, and commodity sales proceeds reimbursed in sufficient detail to support Defense Environmental Programs Management requirements. All recyclable sales receipts must accompany the report. (See Appendix D) Format for these monthly reports shall be coordinated with the COR.

2. SERVICE SUMMARY (SS). The contract service requirements are summarized into performance objectives that relate directly to mission-essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The Performance Objective (PO) and the contractor’s Quality Control Plan provide information on contract requirements, the expected level of contractor performance, and the expected method of Government validation and confirmation of services provided. These thresholds are critical to mission success. Procedures are set forth in the FAR 52.212-4(a), Contract Terms and Conditions – Commercial Items, Inspection/ Acceptance, will be used to remedy all deficiencies. During the first initial 30 days of the contract, two additional errors on each PO shall be allowed in an effort to identify normal phase-in problems.

Performance Objective (PO) PWS para.

Performance Threshold (Per Surveillance or As Indicated)

Method of Surveillance

PO 1 - Collect Municipal Solid Waste in accordance with the established

1.1, inclusive

Excellent: 0 defects Very Good: 1 defect

Customer Complaint;

Periodic Validation schedule Satisfactory: 4 defects Marginal: 5 defects Unsatisfactory: More than 5 defects

PO 2 - Perform Recyclable Material Processing

1.2, inclusive

Excellent: 0 defects Very Good: 1 defect Satisfactory: 4 defects Marginal: 5 defects Unsatisfactory: More than 5 defects

Customer Complaint;

Periodic Validation

PO 3 - Dispose of Municipal Solid Waste

1.3, inclusive

Excellent: 0 defects Very Good: 1 defect Satisfactory: 4 defects Marginal: 5 defects Unsatisfactory: More than 5 defects

Periodic validation

PO 4 - Maintain equipment in good workable condition

1.4, inclusive

Excellent: 0 defects Very Good: 1 defect Satisfactory: 4 defects Marginal: 5 defects Unsatisfactory: More than 5 defects

Customer Complaint;

Periodic Validation

PO 5 - Perform unscheduled collections 1.1.3.1.

Excellent: 0 defects Very Good: 1 defect Satisfactory: 4 defects Marginal: 5 defects Unsatisfactory: More than 5 defects

Periodic Validation

PO 6 - Submit monthly reports 1.5. No more than 3 Deficiencies per year Periodic Validation

2.1. QUALITY CONTROL. The contractor shall develop and maintain a quality program to ensure integrated solid waste management is performed in accordance with commonly accepted commercial practices. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. As a minimum, the contractor shall develop quality control procedures addressing the areas identified in paragraph 2, Service Summary. The plan shall be submitted to the CO at the pre-performance conference (see Appendix D).

2.2. QUALITY ASSURANCE. The government will inspect and evaluate the contractor’s performance to ensure services are received in accordance with requirements set forth in this PWS.

The contractor shall provide work schedules to the CO in accordance with paragraph 4.6 of this PWS. The COR shall inspect by validating actual work performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, conferring with facility managers, or otherwise inspecting the task or its results to determine whether or not performance meets the standards contained in this PWS. The COR will use the contractor’s work schedule or modified version thereof, to record validation results. Results of the validation then become the official Air Force record of the contractor’s performance. When a performance threshold has not been met or contractor performance has not been accomplished, the COR will initiate and provide the CO a Contract Discrepancy Report (CDR) DD Form 2772 for issuance to the contractor. The contractor shall respond to the CDR IAW instructions provided and return it to the CO within three (3) calendar days of receipt. (See Appendix D and E-1)

2.3. PERFORMANCE ASSESSMENT.

2.3.1. Periodic Validation. This method requires the COR to employ a “spot check” style of evaluation based on the contractor’s schedule. Periodic validation will be conducted on a scheduled basis (daily, weekly, monthly, quarterly, semi-annual or annually) and may be adjusted, based on quality trends.

2.3.2. Unsatisfactory Performance. Any unsatisfactory inspection (defect) result shall be recorded, and the contractor shall re-perform the service after notification by the COR. Failing to meet the performance threshold as outlined in the SS for any of these POs shall result in a warning or letter of concern from the CO. Failing to meet the performance threshold as outlined in the SS of these POs in any combination for any two or more consecutive or non-consecutive surveillances during a contract period shall constitute an immediate Progress Meeting with the Multi-Functional Team. All remedies shall be in accordance with the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/ Acceptance.

2.4. PERIODIC PROGRESS MEETINGS.

2.4.1. Meetings. The CO, Functional Commander, COR, QRP Manager and/or Solid Waste Manager, other government personnel as appropriate, and the contractor shall periodically meet to discuss the contractor’s performance. The following issues shall be discussed: opportunities to improve the contract, required contract modifications, unsatisfactory inspections and trends against each PO observed, positive performance and steps taken by the contractor to prevent unsatisfactory occurrences in the future. The contractor shall provide a summation of unsatisfactory inspections and customer complaints and provide insight into any identified trends.

2.4.2. Meeting Minutes. Contracting will put the minutes in writing, signed by the CO and any other signatures as deemed appropriate, distributed to the functional area and the contractor and a copy placed in the official contract file. Should the contractor not concur with the minutes, the contractor shall provide a written notification to the CO identifying areas of non-concurrence for resolution (see Appendix D).

3. RESERVED

4. GENERAL INFORMATION.

4.1. MISSION. The overall Civil Engineer mission at Cannon AFB is to plan, maintain, operate, and protect the infrastructure, facilities, and environment for assigned Airmen, families and civilian employees.

4.2. BACKGROUND.

4.2.1. Phase Out. In the event a follow-on contract is awarded to other than the incumbent, the contractor shall provide a phase-out plan for CO approval. This plan shall be provided 120 calendar days prior to contract completion (see Appendix D). Contractor personnel shall be available for contract phase-out upon expiration of the contract in accordance with FAR Clause 52.237-3, Continuity of Services, as specified in the contract. The incumbent contractor shall cooperate to the extent required to permit an orderly change over to the successor contractor.

4.3. HOURS OF OPERATION. The contractor shall perform integrated solid waste management services during normal duty hours (see paragraph 1.1.5 and Appendix A, Tables A2 and A3) and be available (by phone, pager, cell phone, text message or fax) during the Government program office’s hours (7:00 a.m. to 4:00 p.m., Monday through Friday) and for after-hours response for refuse/ recycling problems or emergencies. This excludes Federal holidays, unless otherwise required in the contract or approved by the CO. There may be situations that require the contractor to work at times other than normal duty hours. When the contractor’s work schedule conflicts with an Air Force mission requirement, advise the CO and reschedule the work to minimize disruption.

4.4. HOLIDAYS AND CLOSURES.

4.4.1. Recognized Federal Holidays. There may be Federal holidays when the contractor is not required to perform service, except in emergency situations or to support specific mission needs. The holidays are:

New Year's Day January 1 Martin Luther King, Jr. Day Third Monday in January Washington’s Birthday Third Monday in February Memorial Day Last Monday in May Independence Day July 4 Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day November 11 Thanksgiving Day Fourth Thursday in November Christmas Day December 25

If a holiday falls on a Saturday, the preceding Friday will be observed. If a holiday falls on Sunday, the following Monday will be observed. If a holiday falls on a scheduled service day, the contractor will be responsible for rescheduling services for the first day after the holiday observance. The Government will provide the contractor at least 7 days advanced notification when work is required during a Federal holiday.

4.4.2. Other Base Closures. Work scheduled but not accomplished because of base closure due to exercises or real-world events will be accomplished as soon as possible after base reopening.

4.5. PERFORMANCE OF SERVICE DURING CRISIS OR HEIGHTENED SECURITY.

The services under this contract are not essential for performance during crisis. The CO will determine circumstances which constitute a crisis based on direction from Security Forces and base leadership.

4.6. CONTRACTOR WORK SCHEDULE.

4.6.1. Schedule Submission and Approval. The Contractor shall submit a schedule for all services described in this PWS and Appendix to the CO for approval at the post-award conference. The schedule shall include routes, pickup points, times and days that pickups will occur. The contractor shall not deviate from the approved schedule without prior approval from the CO. Permanent changes to the schedule must be submitted 10 days before implementation and receive CO approval before the Government will allow the proposed changes. The schedule must be submitted electronically using a file format compatible with Government software. (See paragraphs 1.1.1.1., 1.1.1.2, 1.1.1.3 and Appendix D)

4.6.2. Schedule Changes. Occurrence-based (non-permanent) schedule changes due to customer requests or base exercises shall be submitted to the COR and do not require CO approval (see Appendix D).

4.7. CONTRACTOR PERSONNEL.

4.7.1. Contract Manager. The contractor shall establish and maintain an office through which the contract manager or alternate(s) can be contacted during work hours. The contract manager or alternate shall be available during normal duty hours to meet on the installation within 1 hour with the government personnel designated by the CO to discuss problem areas. The contractor shall provide the CO telephone number(s) where validation results and complaints can be reported. The contractor shall also provide to the CO the names and phone numbers of contractor POCs for after business hours including nights, weekends and holidays. This information will be kept updated by the contractor whenever personnel changes occur (see Appendix D). The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to the daily operation of this contract.

4.7.2. Personnel. Contractor personnel shall present a neat appearance. Contractor personnel shall be easily recognizable while on the installation in conjunction with this contract. This shall be accomplished through the wear of distinctive clothing, overcoats or hats bearing the company name or logo. The coloring or design of the items selected should be such that identifies personnel easily and quickly for reasons of safety and personal protection.

4.7.3. Employee Restrictions. The government is authorized to restrict employment under the contract of any contractor employee or prospective contractor employee who is identified as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population.

4.8. CONTRACTOR MANPOWER REPORTING. The contractor shall report all contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the “U.S. Air Force” via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: https://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. (See Appendix D) Contractor may direct questions to the electronic Contractor Manpower Reporting Application (eCMRA) help desk.

4.9. SECURITY REQUIREMENTS. Contractor employees shall comply with Cannon AFB security requirements imposed by the Installation Commander at all times while on Cannon AFB premises. The contractor shall obtain all necessary passes, decals, badges, or other items required for access to perform contract services at Cannon AFB. The contractor is responsible for accountability of all such media, which shall be surrendered to the Security Forces Squadron Pass and Registration Section upon completion or termination of the contract or upon termination of an individual’s employment with the contractor. The contractor shall comply with all Cannon AFB policies regarding entry to the installation, rules of the road, contingency operations compliance, and photography prohibitions. Contractor employees are authorized entry to the installation for the purpose of work under this contract only, and are not authorized in other facilities or areas without prior government authorization. Due to safety/security requirements, contractor personnel shall be required to fluently speak, comprehend, read and write English.

4.9.1. Base Access. The contractor must be aware that entry requirements are subject to change due to installation and world situations. All employees may be subject to a background check through the FBI for base access.

4.9.2. Main Base Access. Current security access restrictions at the main base entry gate require all contractor commercial vehicles (which are the size of a standard bread delivery truck or larger) to enter through the Portales Gate only (via NM Hwy 467). Contractor vehicles may be subject to search prior to gaining base entry. The contractor should plan and allow for delays as a result of increased and ever-changing security procedures.

4.9.3. RESERVED

4.9.4. Restricted/Controlled Areas. Contractor performance within restricted/controlled areas shall require contractor compliance with various levels of security and established personnel security entry control procedures.

4.9.4.1. Security Authority. The Contractor shall brief all employees that they shall immediately leave any area upon notification by the CO, COR, constituted authority, Security Forces or when directed as occasional operational requirements, real-world activities or emergencies dictate.

https://www.ecmra.mil/

4.9.4.2. Escorts. At all times while in restricted/controlled areas, contractor employees shall be under direct surveillance of a person from that facility who is cleared to wear a controlled area badge and perform escort duties. Visitor badges shall be returned to the Entry Controller each time the employee completes the duties and leaves the area (see Appendix D).

4.9.5. Contract Personnel Requirements. The Contractor shall not employ persons for work on this contract who are identified to the contractor by the CO as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

4.9.6. Contractor Vehicles. Contractor vehicles must be maintained in a safe and operational condition at all times while on Cannon AFB.

4.9.7. RESERVED

4.9.8. RESERVED

4.9.9. RESERVED

4.9.10. RESERVED

4.10. SAFETY REQUIREMENTS AND REPORTS. The contractor shall perform work in a safe manner as required by OSHA Safety and Health Requirements.

4.10.1. Safety and Health Plan (S&HP). The contractor shall develop, implement and maintain a base specific S&HP. The contractor shall submit the S&HP and corresponding site safety checklist to the CO no later than 15 calendar days after contract award. The contractor’s plan shall include appropriate measures to ensure the contractor reacts promptly to investigate, correct and track work-area hazards and alleged safety and health violations. (See Appendix D).

4.10.2. Mishap Notification. The contractor shall provide a verbal report to the CO as soon as possible of each occurrence of damage to government property or a mishap resulting in death, injury, occupational disease or adverse environmental impact (see Appendix D).

4.10.3. Reporting. The contractor shall provide a copy of all required Accident Investigation Reports to the CO within 5 calendar days of each occurrence. The contractor shall report contractor personnel occupational injuries, illnesses and other related activities in accordance with the Occupational Safety and Health Act (OSHA). The contractor shall maintain records as required by Federal, State and local regulations. (See Appendix D)

4.10.4. Investigations. The contractor shall cooperate fully and assist government personnel in any government mishap investigation until released by the mishap investigation authority. Do not release mishap information outside official Government channels.

4.11. RESERVED

4.12. CONTRACTING OFFICER (CO) AND CONTRACTING OFFICER REPRESENTATIVE

(COR). The CO will appoint a primary and alternate representative for management of the day-to-day activities of the contract. The identity, title and authority of this representative will be provided in writing to the contractor after contract award.

4.13. MULTI-FUNCTIONAL TEAM. A multi-functional team may be established between the government and the contractor to ensure joint cooperation and a sound customer focus of all parties involved in the execution of this contract.

4.14. PARTNERING AGREEMENT. The CO may require a partnering agreement, or multi-functional team, between the Government and Contractor to facilitate joint cooperation and a sound partnership of all parties involved in the execution of this contract. Partnering is the creation of a Government-Contractor relationship that promotes achievement of mutually beneficial goals. It involves an agreement in principal to share the risk involved in completing the project and to establish and promote a nurturing partnership environment. Representatives from each organization are encouraged to participate in developing a partnering agreement. The partnering agreement that results may be formal or informal. If formal, it should be reduced to writing and signed by the parties involved.

4.15. DAMAGES TO GOVERNMENT BUILDINGS, EQUIPMENT, OR VEGETATION.

Damages to government buildings, equipment or vegetation are addressed in FAR 52.237-2, Protection of Government Buildings, Equipment and Vegetation.

5. APPENDICES

Appendix A, Table A1 - Estimated Workload Data Appendix A, Table A2 - Tasks and Estimated Frequencies Appendix A, Table A3 - Facilities with 100 or More Office Workers (Shredded Higher Grade Office

Paper Only) Appendix B - Map of Container Placements Appendix C - Government Furnished Property/Services/Equipment Appendix D - Data Requirements Appendix E - Forms (E-1 - DD Form 2772, Contract Discrepancy Report)