FAR_Part_6_Sole_Source_J_and_A_-_Emergency_Management_Dispatch_System_signed.pdf

Justification and Approval (J&A) for Other Than Full and Open Competition

: NOTE: If a Justification and Approval was approved for the preceding acquisition, a copy of the approved J&A for the predecessoraction :

I must be included in the staff package for approval of the instant J&A. Thisapplies to J&Astaff packages that are submitted for review :

I I and approval at a level above the contracting officer. ThepredecessorJ&Awill be usedasa referencedocument by the approving official. :

I IL -----------------------------

Choose the funding level for this J&A Document:

r. s $650K r: > $650Kand ~ $12.5M r > $12.5Mand s $85.5M r > $85.5M

Contracting Activity: 27th SpecialOperations Contracting Squadron

Purchase Request I LocallD Number: F1L3J26090AW01

Program I Project (and PE,if applicable): EmergencyManagement Dispatch System

Program Type (PEOor Other Contracting): Other Contracting

A th "t C I d f II tltl ) 10U.S.C2304(c)(1)Only One ResponsibleSourceand No Other Supplies or ServicesWill Satisfy u or. y me U e u men Agency Requirements

Estimated Contract Cost (including options): $590,953.98 J&AType: r Class (i' Individual

COORDINATION (AFFARS 5306.304(a))

Date Project Lead I Program Mgr I Requiring Activity Signature

27 Jun 2016 Jonathan Campos,TSgt CAMPOS.JONATHAN.127g~;~~~;;~:~ds"~~:~~!~~~::~:~~:;~:540 5291540 0I.I""U5AF,cn=CAMPOSJONATHAN.1275291S40

27 SOCES/CEF784-2578 Date: 2016.06.2712:23:51 -()6'OO'

APPROVAL (AFFARS 5306.304(a))

Date Contracting Officer SteveM. Noriega, MSgt, USAF

27 SOCONS/LGCC,575-784-4224

I. Contracting Activity.

27th Special Operation Contracting Squadron/LGCC Cannon AFB, NM 88103

II. Nature and/or description of the action being processed.

This action will be awarded as a sole source, firm fixed price purchase order. The notice will be posted to the Federal Business Opportunities (FBO) Government point of entry website at http://www.fedbizopps.gov in accordance with Federal Acquisition Regulation (FAR) part 5.301 (a)(2)(i). A purchase order will be executed between Monaco Enterprises Inc and the United States Government.

III. Description of supplies/services required to meet agency needs.

The work is to provide all labor, material and equipment to repair Fireand EmergencyServiceCommunications Center Dispatch Systems. Thiswork will bring on-line five workstations, install vehicle dispatch platforms, and upgrade the MONACODispatch System.

IV. Statutory authority permitting Other than Full and Open Competition.

10 U.S.C. 2304(c)(1), as further implemented by FAR 6.302-1 (a)(2).

V. Demonstration that the contractor's unique qualifications or nature of the acquisition requires the use of the authority cited above (applicability of authority).

Monaco's D-21 platform is specifically designed to provide for incremental expansion capabilities. This allows for the better allocation of resources through the addition of features and system improvements as operational requirements grow without having to replace or remove existing equipment. This integration results in a highly-efficient operator interface founded on a common database and network infrastructure.

The D-21 Fire Management system is a Factory Mutual approved to NFPA 72 system which offers the flexibility to integrate all the fire management tools necessary for the preservation of life and the protection of property. MONACO currently provide the infrastructure for the Emergency Dispatch Center, the dispatch is linked to every single alarm panel on base. All of these panels are part of the MONACO system. Opening the requirement to competition and allowing a new vendor to upgrade the platform would involve the complete replacement of every fire alarm panel on base. This would also require replacing all the equipment and servers in CE'sFire Alarm Maintenance job.

VI. Description of efforts made to ensure that offers are solicited from as many potential sources as practicable.

No other vendors are authorized to provide these repairs. MONACOis the FireNotifications/Dispatch Systemsprovider for the USAF.

VII. Determination by the Contracting Officer that the anticipated cost to the Government will be fair and reasonable.

The contracting officer will utilize techniques recommended in FAR 13.106-3(a) to determine the price fair and reasonable. Comparison of past Government acquisitions for the same items will also be used for determining the price fair and reasonable.

VIII.Description of the market research conducted and the results, or a statement of the reasons market research was not conducted.

MONACOis the sole vendor/platform for FireEmergencyDispatch Center. A comprehensive quote/scope of work was acquired from MONACO.

IX. Any other facts supporting the use of Other Than Full and Open Competition.

This is a repair of the current Emergency Dispatch System in place at Cannon FES.It is connected to the fire alarm notification panels in every building on base. Thesepanels are part of the MONACOsystem. If another vendor was used to completely replace the current Emergency Dispatch System,every alarm panel on basewould be replaced including the infrastructure and serversin the Alarm Maintenance Shop. Upgrading our current system is the most cost effective option for the 27 SOCES.

X. List of sources, if any, that expressed interest in the acquisition.

Only one source is available to support this service.

XI. A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before making subsequent acquisitions for the supplies or services required.

This purchasewill be repair of the MONACOFireDispatch System. There will be no further parts needed to be purchased.

XII. Certification by the Contracting Officer.

As evidenced by my signature above, I have determined this document to be both accurate and complete to the best of my knowledge and belief.

XIII. Certification by the technical/requirements personnel.

Asevidenced by my (our) signature(s) above, I (we) certify that any supporting data contained herein, which ismy (our) responsibility, is both accurate and complete.

GUIDANCE

I. Contracting Activity.

Fully identify the contracting agency and organizational activity responsible for the proposed contracting action. Specifically identify as a "Justification for Other Than Full and Open Competition." Identify purchase request number, if applicable.

II. Nature and/or description of the action being processed.

State whether the action will be awarded as a new contract or by modification to an existing contract (identify contract number) and identify the type contract planned (e.g., firm-fixed-price, cost-plus-incentive-fee, etc.). If exception 2 is cited (unusual or compelling urgency), state date of UCA/contract/modification issuance and amount.

An individual J&A cannot be used to support more than one contract irrespective of the quantities or the dol/or value stated therein. If a proposed contract will contain unpriced options (including NTEprices), those options must be supported by a separate J&A prior to option exercise or the J&A supporting the basic contract must be a ClassJ&A. For ClassJ&A situations where the number of contracts in the class can be identified: (1) Provide brief general description of actions, (2) identify the document as a ClassJ&A, (3) identify the supplies and services that are being acquired, and (4) for each contract in the class identify the contractor; estimated value; type of contract and rationale for contract length; and estimated award date. Where the same information applies to more than one contract within the class, it need only be stated one time. (FAR6.303-2(b)(2)).

III. Description of the supplies/services required to meet agency needs. (FAR6.303-2(bH3ll

Specifically describe the supplies and/or services to be acquired including the estimated value (including options) and quantity of each item, the total estimated value of the acquisition, and the estimated delivery dates/periods of performance. For example, if commodities are being procured with technical data, support equipment, and support services (staff-hour quantity of support hours) each should be listed, not just commodity quantities. If all of the ancillary requirements associated with a particular item are not specifically described in the J&A, those ancillary requirements cannot be included in the resulting contract unless a second J&A covering those ancillary requirements is executed. Also, state the type of appropriation (e.g., 3600, 3070, 3400) that will be used to fund each requirement listed.

Here is an example of such a list:

"Under the contemplated contract, ABC Corporation will provide the following supplies and services in sustainment of the XYZ program:

(1) Approximately 30,030staff-hours will be acquired eachyear for: (a)depot-level (Level II)maintenance on eight XYZsystems around the world and routine (Levell) maintenance on the two systems located at ABCCorporation's facility, (b) help desk services(24 hours/day, 7 days/week) to provide daily assistanceto military personnel to maintain the systems,and (c) software releasesfor the XYZsystem (including any deficiency releasesneeded to fix minor problems that occur after a major release)and maintenance training on those software releases.The period of performance of this effort will be from January 2005through 30 September 2005,and 3400 appropriations will fund this effort.

(2)Approximately 2,640staff-hours will be acquired eachyear to convert seventeen XYZsystems into seventeen QRSsystemsto enable a transportable weather systemto be deployed into forward locations in order to provide polar ingest capability outside the UMQ-13polar footprint. Deliveries of these items will occur between January 2005 and March 2006,and 3400 appropriations will fund this effort.

(3) .

(N) "

If approval for more than one fiscal year requirement is needed, give the rationale for this request. Generally, the scope of these actions is limited to current requirements only, so that actions may be taken to facilitate competition for out-year requirements. In some cases, there are no feasible actions that could develop future competition, and it is reasonable to seek approval for more than one fiscal year's requirements.

For /0/10 or requirements contracts, use the maximum dollar value of the total estimated orders as the estimated J&A dollar value.