Statement_of_Work__-_Draft.pdf

Solicitation No: FA4830-18-Q-S010 Requirement: Aerial Herbicide Application

Attachment 1

23D OPERATIONAL SUPPORT SQUARDRON

STATEMENT OF WORK (SOW)

FOR

SERVICES NON-PERSONAL

AERIAL HERBICIDE APPLICATION

21 FEB 2018

23d Contracting Squadron Moody AFB GA

1. Description of Services.

1.1. This services non-personal requirement is to control 80% of local grasses, shrubs and small trees on approximately (~) 388.2+- acres located on Moody AFB, GA in three General Zones.

Zone A is approximately 170.5+- acres and is located at the south end of the runway (South EOR). Zone B is approximately 155.4+- acres and is located in the Grand Bay Weapons Range Impact Area. Zone C is approximately 62.3+- acres and is located near the Bemis Field ULZ Area on Grand Bay Weapons Range. This contract is to cover a five year period with scheduled sprayings between June 23-Oct. 1 in 2018, 2020, and 2022 (with the option to delay or speed up the 2020 and 2022 sprayings by one year on any zone depending on weather or funding limitations).

1.2. Work consists of applying herbicide via helicopter. Contractor shall furnish all labor, materials, equipment (including safety equipment, spill kit capable of containing 110% of the largest possible chemical spill, and a spill containment system of appropriate size), tools, chemicals, transportation, supervision and perform all work required to apply herbicide using aerial spraying for different cover types. Water is available from a fire hydrant at the Range shop or at the entomology shop, but it is preferred the contractor bring water initially. If filling up from fire hydrants on the range or entomology shop, care must be taken to use back wash protection or an air gap.

1.3. The treatment area associated with this SOW consists of ~ 388.2+- acres (see attached Zone Maps) of local grasses, shrubs and small trees on Moody AFB and Grand Bay Weapons Range. The areas to be sprayed contain mostly wetlands and should be treated as such using appropriately labeled herbicides for wetland areas.

1.4. Aerial spraying application shall be by helicopter ONLY. This work shall be accomplished between June 23- October 1, 2018, and June 23-Oct 1, in subsequent sprayings of later years tentatively 2020 and 2022 unless funding or weather delays or advances the second or third spraying for any or all of the three Zones A, B, and C. The available days for aerial herbicide applications will have to be closely coordinated with the Range Manager and Airfield Manager, and generally will be when the airfield is closed on weekends, holidays, no-fly days, or down days (usually on Fridays before a Monday holiday). The range areas have a little more flexibility in scheduling spraying. Timing of spraying should be coordinated if possible to avoid times of severe drought.

1.5. Objective. The purpose of aerial spraying is to control and eliminate undesirable vegetation, in order to meet specific program objectives.

1.5.1. Kill back or control most (80%) of the vegetation, especially brush and small trees. The vegetation produces a habitat appropriate for numerous bird species that are creating a Bird Aircraft Strike Hazard, limits the visibility for safety observers, and poses a potential fire hazard.

1.6. Description and Location. The area to be treated is on the south end of the airfield on Moody AFB, GA (see attached map of Zone A), the impact area of Grand Bay Bombing

Range (see attached map of Zone B), and the Bemis Field ULZ area (see attached map of Zone C). Zones B and C are about 3-3.5 miles northeast or east of Zone A.

1.7. Boundaries. The areas to be sprayed are clearly indicated on the attached maps of Zones A, B, and C. Shape files produced using ARC GIS data can be provided by the Government.

1.8. Contractor Qualifications. (1) The Contractor shall be certified in the aerial application of herbicides in the State of Georgia; (2) shall have a Georgia Commercial Pesticide Applicators license in Categories 23 (Forest Pest Control), 26 (Aquatic Pest Control) and 34 (Aerial Equipment); (3) and shall adhere to all herbicide label directions. A copy of the applicator’s license and/or certification should be submitted to the Base Entomologist prior to application.

2. GENERAL INFORMATION

2.1. Coordination. The Contractor shall coordinate closely with the Airfield Manager (Lee Walters) at 229-257-3424 and the Grand Bay Range Manager (Mr. Perry Tillman) at 229-257- 3510, concerning items such as security, access to work site, work schedules, etc. The Contractor shall notify, also, the Control Tower at 229-257-4156 and Flight Plans and Scheduling at 229-257-4544 at least two (2) days prior to flying as well as the Base Forester (John Crain) at 229-257-4980.

2.2. Work Hours. Work hours will be during daylight hours when weather conditions are favorable and when not in conflict with the range schedule or the airfield flying schedule preferably between 0630 and 2000 in coordination with the government representative who will be present to inspect the operation at time of application.

2.3. Safety and Health. The Contractor shall comply with all applicable requirements in OSHA Parts 1910 and 1926.

2.4. Technical Specifications.

2.4.1 Aerial Spraying for Zone A. Contracted services will involve a single aerial helicopter application of the herbicides Arsenal (EPA Reg. No. 241-346, 27.8% Isopropylamine salt of Imazapyr) at a rate of 2 quarts per acre, Alligare Triclopyr 3 (EPA Reg. No. 81927-13, 44.4% Triclopyr) at a rate of 2 quarts per acre, and Aqua Neat (EPA Reg. No. 228-365) at a rate of 2 quarts per acre from June 23

– October 1st, 2018 (and 2020 and 2022). The herbicides will be applied in accordance with the label guidelines by a certified applicator. Note: the herbicide Garlon 3A (EPA Reg. No. 62719-37) can be substituted for Alligare Triclopyr 3. Herbicides shall be diluted with 15 gallons of water per acre. The helicopter shall be equipped with nozzles that produce a course spray to minimize drift and achieve uniform coverage. An appropriately labeled methylated seed oil (MSO) adjuvant will be added last to the spray mixture at a rate of one quart per acre to enhance control and will be agitated as needed to prevent separation or follow specific tank filling information on the herbicide label. Herbicides will not be applied if winds exceed eight (8) MPH, not during a temperature inversion or when ground fog is present, not when heavy dew is present, and not within 3 hours of predicted oncoming precipitation.

2.4.2. Aerial Spraying for Zones B and C. Contracted services will involve a single aerial helicopter application of the herbicides Alligare Triclopyr 3 (EPA Reg. No. 81927-13, 44.4% Triclopyr) at a rate of 6 quarts per acre, and Arsenal (EPA Reg. No 241-346, 27.8% Isopropylamine salt of Imazapyr) at a rate of one quart per acre will be applied by helicopter in June 23 – October 1, 2018 (and 2020 and 2022). The herbicides will be applied in accordance with the label guidelines by a certified applicator. Note: the herbicide Garlon 3A (EPA Reg. No. 62719-37) can be substituted for Alligare Triclopyr 3. Herbicides shall be diluted with 15 gallons of water per acre. The helicopter shall be equipped with nozzles that produce a course spray to minimize drift and achieve uniform coverage. An appropriately labeled methylated seed oil (MSO) adjuvant will be added last to the spray mixture at a rate of 2 quarts per acre to enhance control and will be agitated as needed to prevent separation or follow specific tank filling information on the herbicide label. Herbicides will not be applied if winds exceed eight (8) MPH, not during a temperature inversion or when ground fog is present, not when heavy dew is present, and not within 3 hours of predicted oncoming precipitation.

2.5 Environmental and Cultural Resources.

2.5.1. Mixing Site. For Zone A, all mixing shall be done, either on the Hot Cargo Pad southwest of the control tower or on Taxiway Alpha (located on the south end of the airfield, between the two runways). Any alternative mixing-site on base must be approved by the Base Pest Management Supervisor (CES/CEOIE). For Zones B and C, all mixing shall be done, near the target material holding area near the Range Operations Office at the northeast corner of the Grand Bay Range or on the ULZ on Bemis Field. Any alternative mixing-site must be approved by the Base Pest Management Supervisor (CES/CEOIE). The Contractor shall provide a spill kit and secondary containment and have it on site for all mixing. A Material Safety Data Sheet (MSDS) for each chemical product shall be on site.

2.5.2 Protection of Streams, Lakes, and Reservoirs. The Contractor shall use every precaution necessary to prevent pollution of streams, lakes, and reservoirs by fuels, oils, and other chemicals or other harmful materials. Any waste of said material shall be disposed of in accordance with EPA regulations. All streams will be kept free of Contractor-generated debris.

2.5.3 Protection of Soil. The Contractor shall use every precaution necessary to prevent the contamination of soils by spills of petroleum products (oil and fuels), ethylene glycol (coolant), and other chemicals or harmful materials. The Contractor shall also be responsible for reporting all spills of the aforementioned materials immediately to the Contracting Officer (CO) or the Pest Management Supervisor.

2.5.4 Pre-Performance Required Documentation.

2.5.4.1 Must complete the following forms a minimum of thirty (30) days, prior to conducting flight operations on Moody AFB.

2.5.4.2 DD Form 2400, Civil Aircraft Certificate of Insurance

2.5.4.3 DD Form 2401, Civil Aircraft Landing Permit

2.5.4.4 DD Form 2402, Hold Harmless Agreement

Note: If unable to download or access via online access, please contact the Airfield Manager at 229-257-3424 for DOD/USAF forms or guidance referenced in this statement of work (SOW).

2.5.5 Inspection and Acceptance.

2.5.5.1 Inspection Procedures. Inspection by the Government of the work performed under this contract shall be made as the spraying progresses.

2.5.5.1.1 The Pest Management Supervisor or the Base Forester will check activities to ensure herbicide applications are made within acceptable weather parameters, such as dry conditions with relatively calm wind and that applications are made at the specified volume(s) and concentration(s).

2.5.6. Contractor Inspection and Record Keeping.

2.5.6.1. The Contractor shall provide and maintain a system of records covering the services under this contract utilizing DD Form 1532 “Pest Management Report and DD Form 1532-1 “Pest Management Maintenance Record” or company service ticket containing as a minimum:

2.5.6.1.1. Applicators name and certification number and expiration date

2.5.6.1.2. Total area treated

2.5.6.1.3. Common name and amount of pesticide concentrate applied

2.5.6.1.4. Amount of final solution applied

2.5.6.1.5. Concentration of final solution

2.5.6.1.6. Rate of application (volume/unit area)

2.5.6.1.7. Complete records of all work performed by the Contractor shall be maintained and provided to the Pest Management Supervisor upon completion of the spraying.

2.7. Measurement and Payment.

2.7.1. Measurement. The acreage listed in the bid schedule is considered to be an estimate of the acreage to be sprayed. For the purpose of determining the payment amount, acreage satisfactorily sprayed will be measured to the nearest one tenth (1/10) acre by the use of the Global Positioning System.

2.7.2. Basis for Payment. Payment will be made at a rate up to, but not to exceed, unit bid price after satisfactory completion by the Contractor.

2.8. Records Management Requirement.

2.8.1. All records, files, documents, regardless of media (e.g., paper, electronic, etc.), as described in the SOW, that are the responsibility of the Contractor are the property of the Government and shall remain so upon termination or completion of the contract. The Contractor shall keep these items current and maintain and dispose of them in accordance with the requirements established in Air Force Instruction (AFI) 33-322, Records Management Program, paragraph 10, Air Force Manual (AFMAN) 33-363, paragraph 6.4, Air Force Manual (AFMAN) 33-364, paragraph 2.10, and the Air Force Records Disposition Schedule which may be acquired by contacting the Grand Bay Range Manager. Records shall be turned over to the Government upon completion of the contract unless otherwise stated. All records are subject to the Freedom of Information and Privacy Act. The Moody AFB Records Management Office (23 CS/SCXKR), x9258, will provide assistance and training to the Contractor to ensure compliance with Federal record keeping requirements.

2.8.2. The service provider shall ensure all records (according to Title 44, United States Code, Public Printing and Documents, Section 3301, include all books, papers, maps, photographs, machine readable materials, or other documentary materials, regardless of physical form or characteristics), files, documents and working papers provided by the Government, and/or generated for the Government in the performance of this contract, remain Government property and are maintained in accordance with established Federal Records Act (Public Law 81-754), Freedom of Information Act (Public Law 90-23), Privacy Act of 1974 (Public Law 93-529), (DoD), and Air Force directives listed in this SOW.

2.9. Conformance with Environmental Management Systems.

2.9.1. The Contractor shall perform work under this contract consistent with the relevant policy and objectives identified in the 23 Wing’s Environmental Management System (EMS) applicable for this contract. The Contractor shall perform work in a manner that conforms to all appropriate EMS and operational controls identified by the agency, organizational, or facility EMS, and provide monitoring and measurement information as necessary for the organization to address environmental performance relative to the environmental, energy, and transportation management goals. In the event an environmental nonconformance or noncompliance associated with the contracted services is identified, the Contractor shall take corrective and/or preventative actions.

2.9.2. In the case of a noncompliance, the Contractor shall respond and take corrective action immediately. In the case of a nonconformance, the Contractor shall respond and take corrective action based on the time schedule established by the EMS Site Coordinator. In addition, the Contractor shall ensure that their employees are aware of the roles and responsibilities identified by the EMS and how these requirements affect their work performed under this contract.

2.9.3. The on-site Contractor shall complete initial EMS awareness training thirty (30) days after the contract start date through a website or a computer CD (as directed by Greg Haugen at 229- 257-4654). The EMS Coordinator or designated appointee (Greg Haugen) will be responsible for providing the EMS training, as well as, providing the method of training. Individual documentation processes will be established by the EMS Coordinator or a designated appointee.

3 Appendix A. Maps and/or Site Plans