Performance_Work_Statement.pdf

23d EQUIPMENT MAINTENANCE SQUADRON

Paint Booth Contract

PERFORMANCE WORK STATEMENT

Current as of: 9 February 2017

23d Equipment Maintenance Squadron Moody Air Force Base, Georgia

TABLE OF CONTENTS

PARAGRAPH TITLE PAGE(S)

1 DESCRIPTION OF SERVICES 3

2 SERVICES SUMMARY (SS) TABLE 7

3 GOVERNMENT-FURNISHED PROPERTY AND

SERVICES

4 GENERAL INFORMATION

5 APPENDICES (Example)

Appendix A. Definitions

1. DESCRIPTION OF SERVICES

1.0. General. The primary objective of this statement of work is to provide an outline of the preventive maintenance and unscheduled required for existing aircraft paint hangar insert booth, abrasive blast equipment, paint spray and surface preparation booths in accordance with the manufactures recommended preventive maintenance and standard commercial practices for the following pieces of equipment.

1.0.1. Moody AFB, 23EMS, Aircraft Structural Maintenance Corrosion Section, Building 744 o Aircraft Paint Booth Insert o Chiller o AMU or MAU (Air Make-up Unit or Make-up Air Unit) o Exhaust Fans & Motors o Tool Air Compressors o Breathing Air System (to include Breathing Air Compressors)

1.0.2. Moody AFB, 23EMS, Aircraft Structural Maintenance Corrosion Section, Building 717 o Paint Booth o Sanding Booth o Air Shower (s) o Mixing Room o Transition Room o Clean Room o Breathing Air System (to include Breathing Air Compressors) o Tool Air Compressor o Oven o Chiller o AMU or MAU (Air Make-up Unit or Make-up Air Unit) o Exhaust Fans & Motors

1.0.3. Moody AFB, 23EMS, Aircraft Structural Maintenance Corrosion Section, Media Blasting, Building 799 and 751 o Pauli Blasting Booth (2 each) o Pauli Dust Collectors (2 each) o Pauli RAM 31 Cabinet Blaster o Clemo Blasters

1.0.4. Moody AFB, 23EMS, Aircraft Structural Maintenance Sheetmetal Section, Building 785 o Filter 1, Touch-up, Open Booth

1.1. Vendor shall provide supervision, personnel, maintenance equipment, transportation, tools, and labor necessary to inspect and maintain the equipment noted above as prescribed in this SOW. The vendor will provide all required safety equipment. All equipment used under this contract shall meet all OSHA, EPA, and or any other applicable guidelines. All safety equipment must be used for its intended and designed purpose. Unsafe acts by the vendor will be reported to vendor supervision and 23 CONS and may be grounds for contract cancelation.

1.1.1. The vendor will not use any government equipment or personnel in the performance of their duties unless 23EMS supervision determines government provided equipment is required for the completion of requirements depicted in this SOW.

1.2. For the purpose of this SOW, maintenance is defined as those tasks stated and/or recommended by the specific equipment manufacturer and the vendor to keep the machine/equipment in safe, working order, with the goal to further the equipment’s service life.

1.2.1. The vendor shall provide a descriptive and comprehensive inspection checklist and maintenance schedule for above pieces of equipment for this agency to check on a daily and weekly basis. The inspection criteria will be based on manufactures recommendations for inspections based on the above frequencies.

Any deficiencies found during these inspections by this agency will be handled on a case by case basis depending on severity in accordance with vendor recommendations and the procedures defined in this SOW

1.2.3. During the course of the preventative maintenance, the vendor shall replace parts as require in accordance with manufacturer’s instructions. All parts replacement requires authorization by section supervision.

1.2.4. Preventive maintenance includes final operational checks of all equipment items.

1.3. Vendor preventive maintenance will be performed on a monthly basis as per this SOW, unless otherwise written. Some maintenance items may be performed on a quarterly, semi-annual or annual basis for on the above equipment items under the terms in paragraph 3.0.

1.4. The vendor will supply this agency with all the necessary non-consumable parts required for preventative maintenance of equipment at additional cost. The vendor will pass on pricing of items to the government of approved manufacture’s specific parts and items. Approval of parts and labor above $500 will be required before any additional maintenance is performed. Also, suitable substitute parts that do not meet original manufacture specifications will be approved by section supervision prior to purchase and installation. A written cost estimate of parts and labor will be delivered to section supervision no later than 72 hours after discovery of need of item or part.

1.5. The contactor will provide at no expense to the government the repair or replacement of components and equipment due to abuse, misuse, mishandling or neglected maintenance of the vendor or by those employed by the vendor.

1.6. If equipment is down for maintenance for an extended period due to parts back order, awaiting maintenance status for technician repairs, or building maintenance during the scheduled preventive maintenance, the preventive maintenance will be completed on that item at another scheduled time. This agency will schedule the preventive maintenance with the vendor when equipment is serviceable. There will be no costs to the government if no preventive maintenance is accomplished during that period. If an item is unserviceable during a preventive maintenance cycle and only become serviceable during the next scheduled cycle, the government will only have to pay the costs of one preventive maintenance cycle for work accomplished.

1.7. Disposal of all filters, equipment and/or parts deemed to contain hazardous waste will be the responsibility of the government. All other parts will be removed immediately from the job site by the vendor and will be disposed of at no cost to the government. The use of dumpsters on Moody AFB by the vendor to dispose of hazardous waste is prohibited. Disposal of regular trash in government refuse containers must be reviewed and approved by the shop.

1.7.1. The government will provide and assemble all hazardous disposal containers, to include approved liners and packing tape.

1.7.2. Cardboard boxes from new filters or parts packaging will be broke down and disposed of in applicable recycling containers by the government.

1.8. If the Contractor identifies repairs additional to the services outlined in this SOW, the Contractor shall submit in writing the recommended repairs, parts, and labor hours to the section supervisor at the conclusion of the maintenance visit. The Contractor is not to perform any of these additional repairs, or provide any of these additional parts.

2.0. Basic Services. The vendor will provide the basic services as described in this SOW

2.1. Maintenance Scheduling. The vendor will contact section supervision no later than one week prior to schedule maintenance visit. The vendor will contact Aircraft Metals Technology Supervisor in Building 744 at 229-257-2425 or 229-257-9254 to schedule the appointment. If vendor cannot keep appointment, the appointment must be rescheduled no later than 24 hours prior to the appointment time.

2.2. Vendor Check-in. Prior to the start of any maintenance, part installation, parts deliveries, or site inspections, the vendor must check in with element or section supervision where maintenance is being performed. Due to USAF mission requirements and needs of the government, there may be a delay for supervision availability. No work will be accomplished until checked in with element or section supervision. There will be no additional costs to the government.

2.3. Vendor actions at worksite. Vendor technicians will maintain control of all vendor tools and equipment at the jobsite. At no time should the government be responsible for lost, damaged, or missing tools, equipment, or parts that are property of the vendor on the jobsite. Lost tools and equipment will immediately brought to the attention of section supervision. Any debris or trash created by the vendor or replaced parts on the jobsite will be disposed of in accordance with paragraph 1.6 and 2.4.1of this SOW. Contractor personnel are only to be in their assigned areas and are not allowed in other secure aircraft maintenance areas without section supervision approval and/or escort.

2.4. Vendor Checkout. After finishing any maintenance, part installations, part deliveries, or site inspections, the vendor must check out with section supervision.

Section supervision will inspect all work performed and will ensure work as been accomplished IAW this SOW and meets requirements necessary for the government.

2.4.1. Any dust, dirt, debris on floor that is caused by the vendor will be swept up and cleaned before the vendor leaves and will be disposed of. Unless otherwise stated in this SOW, the contractor will remove all debris from area and will not dispose of items in the section’s trash or trash dumpsters unless approved by section supervision. The areas will be checked at vendor checkout and vendor will not be released until area is approved by the section supervisor.

2.4.2. Cardboard boxes may be disposed of in section cardboard dumpster once inspected by section supervision.

2.4.3. At this time, a written receipt for work accomplished will be given to section supervision as proof work was performed. The written receipt is for government records only. The vendor is required to invoice through Wide Area Workflow to receive payment.

2.4.4. Any work or items that require rework due to workmanship or neglect will be up to section supervision to have rework accomplished on the spot or to schedule an appointment for a later time. This rework will be documented and sent to the squadron resource advisor and will be elevated to vendor management.

There will be no additional costs to the government as any related costs will be the vendor’s responsibility.

2.5. Unscheduled maintenance: Equipment items that require repairs or maintenance done that are not considered preventive maintenance, are considered unscheduled maintenance. In addition to the stated preventative maintenance in the SOW, a specified amount of unscheduled maintenance service calls and repairs are included in this SOW.

These unscheduled service calls include the labor to troubleshoot and installation of parts.

This SOW includes 120 hours of service calls. See below in paragraph 2.6 for types of service calls. Repairs will be billed to this contract only after approval from this agency and will be processed through WAWF. If no parts are required, there will be no additional costs to the government besides invoicing the service call.

2.6. Service Calls. In addition to preventative maintenance at set times, the vendor shall provide support of unscheduled maintenance troubleshooting and repairs. A service call is required for troubleshooting, adjustments, and failed part(s) replacements. The vendor will provide support (labor) for a total of 120 hours of the following types of service calls: normal unscheduled service and emergency service. Service calls for warranty work from previous service calls from the vendor will not be counted toward the section’s 120 hours of service calls. Each type of service call is broken down in paragraph 2.6.2 – 2.6.3.

2.6.1 Items covered. The vendor will be able to provide support for unscheduled maintenance service calls for all booths and dust collector. One service call is defined as a completed job. Parts costs are separate and will be handled IAW paragraph 2.8. All final repairs will have a 1-year warranty and any rework is the responsibility of the vendor.

2.6.2. Normal Unscheduled Maintenance Services. The vendor will make provisions to provide at least 80 hours of service calls for unscheduled maintenance. The vendor will be able to have technicians on site within five (5) business days. The vendor will utilize the set aside amount and adhere to the procedures and restrictions in paragraph 4.2.2. for any parts that are required.

Any travel and lodging costs are the sole responsibility of the vendor.

2.6.3. Emergency Services. The vendor will make provisions to provide at least 40 hours of emergency service calls for unscheduled maintenance. The vendor will be able to provide emergency telephone support and provide emergency unscheduled repairs for all booths within 24 hours of service call. The vendor will trouble shoot with ASM section over phone and provide technicians on site with parts within 96 hours. The vendor will utilize the set aside amount and adhere to the procedures and restrictions in paragraph 4.2.2. for any parts that are required.

If vendor does not meet the 24 hour response time, the vendor will not be able to invoice this type of service call, and it does not count towards this type of service call. All travel and lodging costs are the sole responsibility of the vendor.

2.7. Parts not listed as consumable. The vendor must be able to supply this agency with all the necessary consumable and non-consumable parts as required for maintenance of the aforementioned equipment. The vendor will provide as stated in paragraph 1.4, a cost estimate in writing of all parts and or services not covered by this SOW to this agency prior to work approval. After work is approved, the vendor will submit all charges through Wide Area Work Flow (WAWF) for payment against this contract.

2.7.1. Non-consumable parts. The ASM section will contact the vendor for trouble shooting via a service call and the item will be replaced either at the next scheduled preventative maintenance if there is less than 30 days until the next call if the equipment is still operational. If the equipment is not operational, the ASM section may request the appropriate service call defined in paragraph 2.6. If the part is back-ordered, the vendor will contact ASM supervision every 7 days to provide a status update. If part does not arrive within 30 days, ASM supervision has the option to have another vendor order and install the part and the vendor will not be able to invoice the service call.

2.7.2. Unscheduled Repairs set aside amount. This SOW will set aside $25,000 for unscheduled maintenance parts. For parts less than $500, the vendor and ASM section will determine if parts will be invoiced against this SOW or will be directly purchased separately. Parts costs $500 and over, not to exceed $25,000 or the balance remaining from this SOW from previous parts costs will be invoiced against this contract. Parts cost over $25,000 or the remaining in this contract may require may require a contract modification or an additional prescribed by 23 CONS and contract rules IAW the Federal Acquisition Regulation (FAR). Any travel and lodging costs are the sole responsibility of the vendor.

3.0 Specific Preventative Maintenance Actions for Equipment. Preventive maintenance will be done on a monthly basis (unless otherwise stated in this SOW) by the vendor for the equipment items listed in paragraph 1.0.

3.0.1. Vendor will provide the government with a checklist of preventative maintenance actions that will be performed each month and will give a copy of the checklist of items accomplished during the monthly preventative maintenance visit.

3.0.2. Once the vendor has completed the monthly preventative maintenance, the vendor will provide the shop with the checklist showing everything that was accomplished during the preventative maintenance within 3 days of completed maintenance.

3.0.3. If parts or filters are found to be needed for next month’s preventative maintenance, the vendor will give a list of items that will be needed and the shop will approve ordering the parts or filters. This list is to be given to the shop within 3 days of completing maintenance.

3.0.4. If the checklist and/or list cannot be provided by the vendor within the allotted 3 days due to unforeseen circumstances, the vendor will contact the shop within 3 days and the shop and vendor will determine an applicable timeframe.

3.1. Large Paint Spray Booth Aircraft Insert, Building 744

3.1.1. Paint spray equipment maintenance program will include the following:

3.1.1.1 Clean and inspect all light fixtures and glass lens

3.1.1.2. Inspect for burned out light tubes and ballasts

3.1.1.3. Check motor belts for wear and tension

3.1.1.4. Inspect door seals and gaskets

3.1.1.5. Check and tighten all electrical connections

3.1.1.6. Service and clean airflow switches

3.1.1.7. Inspect fire suppression for damage/serviceability

3.1.1.8. Inspect main exhaust blower/fan

3.1.1.9. Inspect upper plenum

3.1.1.10. Inspect doors and electrical interlock system

3.1.1.11. Inspect and clean fan blades

3.1.1.12. Check fan motors for operation and vibration

3.1.1.13. Clean motor control center ventilation ports

3.1.1.14. Check and repair or replace all compressed air lines and/or water separator /regulator as required.

3.1.1.13. Additional tasks as specified in manufacture’s

documentation for preventive maintenance

3.1.1.14. All maintenance shall be performed in accordance with manufacture’s recommendations.

3.1.2. Air Make Up (AMU) units or Make-Up Air Units (MAU).

3.1.2.1. Check and ensure all parts are in correct working order.

3.1.2.2. Check and repair or replace all electrical components, wiring and parts not limited to but to include fuses as required.

3.1.2.3. Inspect, adjust and replace all belts as required.

3.1.2.4. Clean burner on heating units and adjust for proper heating capabilities.

3.1.2.5. Clean, repair or replace fan blades and all ductwork as required.

3.1.2.6. Repair or replace all loose or bad bearings.

3.1.2.7. Make adjustments and alignments to all pulleys and sheaves.

3.1.2.8. Clean and repair evaporative cooling system as required.

3.1.2.9. Lubricate motors as required.

3.1.2.10. Repair leaks and replace parts to ensure proper operation as required.

3.1.2.11. Inspect AMU filters (change when necessary, at least annually)

3.1.2.12. Additional tasks as specified in manufacture’s

documentation for preventive maintenance

3.1.2.13. All maintenance shall be performed in accordance with manufactures’ recommendations.

3.1.3. Chiller

3.1.3.1. Inspect system to ensure it is functioning properly.

3.1.3.2. Check and replace any malfunctioning parts as required.

3.1.3.3. Check, repair or replace any electrical parts as required.

3.1.3.4. Check and repair or replace any and all airlines as required.

3.1.3.5. Lubricate any and all moving parts as required.

3.1.3.6. Test chiller water if required

3.1.3.7. Additional tasks as specified in manufacturer’s

documentation for preventative maintenance

3.1.3.8. All maintenance should be performed in accordance with manufacturer’s instructions

3.1.3. During the course of the quarterly preventative maintenance, the vendor shall replace parts as require in accordance with manufacturer’s instructions. All parts replacement requires authorization by section supervision. The vendor will utilize the “set aside amount” and adhere to the procedures and restrictions in paragraph 4.2.2. for any parts that are required. Any unscheduled repairs will be subject to service calls in paragraph 4.3.

3.2. Paint Booth, Sanding Booth, Clean Room, Air Shower, Transition Areas in Building717.

3.2.1. Paint Booth, Sanding Booth, Clean Room, maintenance program will include the following:

3.2.1.1 Clean and inspect all light fixtures and glass lens.

3.2.1.2. Inspect for burned out light tubes and ballasts.

3.2.1.3. Check motor belts for wear and tension.

3.2.1.4. Inspect door seals and gaskets.

3.2.1.5. Check and tighten all electrical connections.

3.2.1.6. Service and clean airflow switches.

3.2.1.7. Lubricate blower shaft bearings.

3.2.1.8. Inspect fire suppression for damage/serviceability.

3.2.1.9. Inspect exhaust stack, dampers and stack heads.

3.2.1.10. Inspect upper plenum.

3.2.1.11. Inspect doors and electrical interlock system.

3.2.1.12. Inspect and lubricate all doors on booths.

3.2.1.13. Additional tasks as specified in manufacture’s

documentation for preventive maintenance.

3.2.1.14. All maintenance shall be performed in accordance with

3.2.2. Air Make Up (AMU) units or Make-Up Air Units (MAU).

3.2.1.1. Check and ensure all parts are in correct working order.

3.2.1.2. Check and repair or replace all electrical components, wiring and parts not limited to but to include fuses as required.

3.2.1.3. Inspect, adjust and replace all belts as required.

3.2.1.4. Clean burner on heating units and adjust for proper heating capabilities.

3.2.1.5. Clean, repair or replace fan blades and all ductwork as required.

3.2.1.6. Repair or replace all loose or bad bearings.

3.2.1.7. Make adjustments and alignments to all pulleys and sheaves.

3.2.1.8. Clean and repair evaporative cooling system as required.

3.2.1.9. Lubricate motors as required.

3.2.1.10. Repair leaks and replace parts to ensure proper operation as required.

3.2.1.11. Inspect AMU filters (change when necessary, at least annually)

3.2.1.12. Additional tasks as specified in manufacture’s

documentation for preventive maintenance

3.2.1.13. All maintenance shall be performed in accordance with

3.2.3. Air Shower and Transition Areas

3.2.3.1 Clean and inspect all light fixtures and glass lens.

3.2.3.2. Inspect for burned out light tubes and ballasts.

3.2.3.3. Check ventilation motor belts for wear and tension.

3.2.3.4. Inspect door seals and gaskets.

3.2.3.5. Check and tighten all electrical connections.

3.2.3.6. Service and clean airflow switches.

3.2.3.7. Inspect all air shower nozzles for operation.

3.2.3.8. Inspect fire suppression for damage/serviceability.

3.2.3.9. Inspect all mounting hardware for tightness (annually).

3.2.3.10. Inspect floor mounting bolts for tightness (annually).

3.2.3.11. Inspect doors and electrical interlock system.

3.2.3.12. Inspect and lubricate all doors on booths.

3.2.3.13. Additional tasks as specified in manufacture’s

documentation for preventive maintenance.

3.2.3.14. All maintenance shall be performed in accordance with

3.2.4. During the course of the quarterly preventative maintenance, the instructions. All parts replacement requires authorization by section supervision. The vendor will utilize the “set aside amount” and adhere to the procedures and restrictions in paragraph 4.2.2. for any parts that are

3.3. Composite Curing Ovens

3.3.1. Composite Curing Ovens maintenance program includes:

3.3.1.1. Inspect all lines, hoses and fittings for tightness.

3.3.1.2. Inspect all anchors for tightness.

3.3.1.3. Clean and adjust burners to improve efficiency.

3.3.1.3. Inspect and lubricate all door hinges.

3.3.1.4. Inspect and lubricate all motors.

3.3.1.5. Inspect all vacuum components for wear.

3.3.1.6. Calibrate all gauges and oven sensors.

3.3.1.7. Additional tasks as specified in manufacture’s

documentation for preventive maintenance.

3.3.1.8. All maintenance shall be performed in accordance with

3.4. Booth filters change out. Filters for the paint spray booths, composite booths and the surface preparation booths will be replaced by the vendor unless otherwise stated. The vender will provide the necessary filters as listed in paragraph 3.4.2. of this SOW. All filters will be included as part of the preventative maintenance of the booth, however will be invoiced separately.

Filters are in addition to the “set aside” amount for filter purchases.

3.4.1. Booth manometer readings will be the driver for paint booth filter replacement. Booth filters are estimated to be replaced on a quarterly basis (unless otherwise directed) in accordance with this SOW.

If manometer readings do not warrant a filter change, filters will be changed at a later time or at next scheduled maintenance. Only once filters have been delivered, then vendor may invoice them. All filter needs in this SOW may not be entirely utilized due to booth downtime, or utilization.

3.4.1.1. The sections may have filters in storage. These are to be utilized first. During the scheduling of preventative maintenance with the vendor, the section will let the vendor know what filters are required.

3.4.2. Type, number, and size of filters required for booths. Type of replacement filters are determined by the type of maintenance performed.

All exhaust filters used for filtering of epoxy primer and polyurethane paints shall be of NESHAP, 319 type as called out in permit.

3.4.2.1. Aircraft Paint Booth Insert in Bld. 717. The main use for the paint booth in building 717 is for parts prep (sanding, feathering, wiping down with acetone), and painting (wash primer, epoxy primer, polyurethane and latex paints). Moody AFB Air Permit specifies Dralle XFP-6000, 3-stage filter system.

3.4.2.1.1. Type, number of filters required for each

booth A. Stage 1 Exhaust,

a. 6 each, 127” X 108” blanket

b. 2 each 150” X 90” blanket

B. Stage 2 Exhaust,

a. 136 each, 24” X 24” panel

C. Stage 3 Exhaust

a. 136 each, 24” X 24” pocket

D. Intake

a. 224 each, 24” X 24”, intake panel

3.4.2.2. Paint Booth, Sanding Booth in Bld. 717. The main use for the paint booth in building 717 is for parts prep (sanding, feathering, wiping down with acetone), and painting (wash primer, epoxy primer, polyurethane and latex paints).

3.4.2.2.1. Type, number of filters required for each

booth A. Stage 1 Exhaust,

a. 30 each, 34” X 36” preface panel B. Stage 2 Exhaust,

a. 30 each, 34” X 36” panel C. Stage 3 Exhaust

a. 30 each, 34” X 36” pocket D. Carbon Tray Exhaust Filter

a. 16 each, carbon pellet filter

b. Each carbon filter is a refillable 23 5/8” X 23 5/5” X 1 7/8” filter

F. Intake, Filter Blanket

a. 4 each, 26’ X 6’ G. Transition Filters

a. 4, 45.5” X 19.5, wire frame

3.5 Cabinet and Walk-in Blasters in building 799 and 751. Abrasive blast equipment maintenance program will include the following:

3.5.1 Cabinet and Walk-in Blasters

3.5.1.1. Check overall condition of blast equipment.

3.5.1.2. Inspect air inlet filters, clean or replace as needed.

3.5.1.3. Inspect Dust Collector cartridges.

3.5.1.4. Inspect HEPA filters (If installed).

3.5.1.5. Clean and check pressure vessel air inlet valve.

3.5.1.6. Clean and check air exhaust valve or pinch valve.

3.5.1.7. Clean and adjust choke valve.

3.5.1.8. Clean inlet valve (pop-up).

3.5.1.9. Clean and adjust foot control.

3.5.1.10. Inspect dust collector pulse valves (manual operator control).

3.5.1.11. Inspect dust collector pulse valves (automatic solenoid operation).

3.5.1.12. Check and adjust all door interlocks.

3.5.1.13. Clean and inspect all air regulators and pressure gauges.

3.5.1.14. Check media aerators filter and change as needed.

3.5.1.15. Clean moisture separator.

3.5.1.16. Check blast nozzles for wear.

3.5.1.17. Clean magnetic separator.

3.5.1.18. Inspect and adjust all door handles, strikes, and latches.

3.5.1.19. Check and adjust magnehelic gauges.

3.5.1.20. Inspect gloves and gauntlets (blast cabinet).

3.5.1.21. Inspect all hoses and connections.

3.5.1.22. Clean and adjust cyclone and air wash.

3.5.1.23. Lubricate all motors and bearings.

3.5.1.24. Check for vacuum leaks.

3.5.1.25. Check dust collector filters for leaks and life of service.

3.5.1.26. Inspect breathing air filter.

3.5.1.27. Clean all vibrator screens.

3.5.1.28. Inspect all ducting and vacuum hose.

3.5.1.29. Inspect breathing air system if installed.

3.5.1.30. Inspect cabinet blaster door seals, replace if required.

3.5.1.31. Replace personnel door seal on walk-in blaster when required.

3.5.1.32. Additional tasks as specified in manufacture’s

documentation for preventive maintenance.

3.5.1.33. All maintenance shall be performed in accordance with

3.5.1. During the course of the quarterly preventative maintenance, the instructions. All parts replacement requires authorization by section supervision. The vendor will utilize the “set aside amount” and adhere to the procedures and restrictions in paragraph 4.2.2. for any parts that are

3.6. Breathing Air System in Building 744, 799, 751, and 717. The breathing air system maintenance program will include the following:

3.6.1. Breathing Air Systems

3.6.1.1. Inspect all fittings and soldered joints.

3.6.1.2. Inspect purifier connections.

3.6.1.3. Inspect all automatic drains for operation.

3.6.1.4. Inspect all fittings and soldered joints connecting air purifier to compressors.

3.6.1.5. Perform preventative maintenance on compressors.

3.6.1.6. Replace purifier filters when required.

3.6.1.7. Service and replace filters on compressors when required.

3.6.1.8. Perform quarterly air sampling of breathing air system.

3.6.1.9. Replace filters as required on breathing air system.

3.6.1.10. Inspect all lines and hoses on breathing air system.

3.6.1.11. Calibrate all CO monitors.

3.6.1.12. Test all emergency horns and lights.

3.6.1.13. Check desiccant levels as required.

3.6.1.13. Additional tasks as specified in manufacture’s

documentation for preventive maintenance.

3.6.1.14. All maintenance shall be performed in accordance with

3.6.2. During the course of the quarterly preventative maintenance, the instructions. All parts replacement requires authorization by section supervision. The vendor will utilize the “set aside amount” and adhere to the procedures and restrictions in paragraph 4.2.2. for any parts that are

3.7. Filter 1, Open-Face Paint/Sanding Booth in Sheetmetal Shop, Building

3.7.1. Filter 1, Open Face Paint/Sanding Booth, maintenance program will include the following:

3.7.1.1 Clean and inspect all light fixtures and glass lens.

3.7.1.2. Inspect for burned out light tubes and ballasts.

3.7.1.3. Check motor belts for wear and tension.

3.7.1.4. Inspect door seals and gaskets.

3.7.1.5. Check and tighten all electrical connections.

3.7.1.6. Service and clean airflow switches.

3.7.1.7. Lubricate blower shaft bearings.

3.7.1.8. Inspect fire suppression for damage/serviceability.

3.7.1.9. Inspect exhaust stack, dampers and stack heads.

3.7.1.10. Inspect upper plenum.

3.7.1.11. Inspect doors and electrical interlock system.

3.7.1.12. Inspect and lubricate all doors on booths.

3.7.1.13. Additional tasks as specified in manufacture’s

documentation for preventive maintenance.

3.7.1.14. All maintenance shall be performed in accordance with

3.7.2. During the course of the quarterly preventative maintenance, the instructions. All parts replacement requires authorization by section supervision. The vendor will utilize the “set aside amount” and adhere to the procedures and restrictions in paragraph 4.2.2. for any parts that are

3.8. Tool Air Compressors/Air Driers, Building 744, 799, 751, 717

3.8.1. Compressor preventative maintenance program will include the following:

3.8.1.1. Inspect all fittings and soldered joints.

3.8.1.2. Check and ensure all mechanical parts are in proper

working order.

3.8.1.3. Inspect all automatic drains for operation.

3.8.1.4. Check and repair all electrical components as required.

3.8.1.5. Check and refill all refrigerant level as required.

3.8.1.6. Inspect, adjust and replace belts as required.

3.8.1.7. Perform preventative maintenance on compressors.

3.8.1.8. Make all required service adjustments to the pilot valves, pressure switches and regulating valves.

3.8.1.9. Service and replace filters on compressors when required

3.8.1.10. Clean after cooler and lubricate cooler fins.

3.8.1.11. Repair leaks and replace parts to ensure proper operation as required.

3.8.1.12. Lubricate motors and bearings as necessary.

3.8.1.13. Additional tasks as specified in manufacture’s

documentation for preventive maintenance.

3.8.1.14. All maintenance shall be performed in accordance with

3.8.2. During the course of the quarterly preventative maintenance, the instructions. All parts replacement requires authorization by section supervision. The vendor will utilize the “set aside amount” and adhere to the procedures and restrictions in paragraph 4.2.2. for any parts that are

3.9. Preventive maintenance includes final operational checks of all equipment items.

4.0. Consumable and non-consumable parts. All equipment will require both parts changed for preventative maintenance. Consumable parts are defined as parts that are used up during the operation of the booth. Consumable parts include filters, door seals, and blaster gloves. Non-consumable parts are defined as parts that need changed due to the failure of the part on an unscheduled basis.

4.1 Consumable Parts. Consumable parts are defined in this SOW as parts that have a limited service life that deteriorate under normal use. All consumable parts needed to fulfill preventive maintenance and tasks outlined in the attached SOW will be provided by the vendor. For this SOW and quote purposes, all consumable parts are included in the monthly preventative maintenance.

4.1.1. Consumable Parts Listing for Blast Room

4.1.1.1. Dust Collector Filters

4.1.1.2. Air Inlet Filters

4.1.1.3. Enclosure Door Seals

4.1.2.4. Blast Station Window

4.1.1.4. Blasting station gloves (if installed)

4.1.1.4.1. Vendor will deliver gloves when needed for

change-out between preventative maintenance calls.

4.1.2. Consumable Parts Listing for Cabinet Blasters (2 Each)

4.1.2.1. Dust Collector Filters

4.1.2.2. Door and Window Seals

4.1.2.3. Air Regulator

4.1.2.4. Blast Station Window

4.1.2.5. Blasting station gloves

4.1.2.5.1. Vendor will deliver gloves when needed for

change-out between preventative maintenance calls.

4.1.3. Consumable Parts Listing for Aircraft Paint Booth Insert

4.1.3.1. Change individual windows only if needed

4.1.3.2. Motor blower belt

4.1.3.3. Door Seals

4.1.3.4. Light Bulbs

4.1.3.5. AMU filters

4.1.4. Consumable Parts Listing for Paint Booth, Sanding Booth, Clean Room

4.1.4.1. Change individual windows only if needed

4.1.4.2. Motor blower belt

4.1.4.3. Door Seals

4.1.4.4. Light Bulbs

4.1.4.5. AMU filters

4.1.5. Consumable Parts Listing for Filter 1 Booth (1 each)

4.1.5.1. Motor blower belt

4.1.5.2. Door Seals

4.1.5.3. Light Bulbs

4.1.5.4. Intake filters

4.1.6. Consumable Parts Listing for Installed Breathing Air System

4.1.8.1. Purifier Filters

4.1.8.2. Desiccant

4.1.7. Consumable Parts Listing for Compressors

4.1.7.1. Air Filters

4.1.7.2. Oil Filters

4.1.7.3. Separator Filters

4.1.7.4. Compressor Oil

4.2. Filters, consumable/non consumable parts and service calls, not invoiced by the end of contract may be returned to the government, or may be used to purchase additional parts or filters or be added to the next contact if the contract is renewed by the same vendor.

5.0. Invoicing. Filters and parts that arrive at shop may be invoiced. Only after work has been finished can labor or service calls be invoiced.

5.1. Each equipment item and service must be broken down and invoiced separately.

2. SERVICES SUMMARY (SS).

2.1. General. The purpose of this paragraph is to state the performance objectives, the paragraph where located in the PWS or SOW, and identify the performance thresholds (standards) to determine the overall effectiveness of services delivered to the Government.

Performance Objective

PWS or SOW Paragraph

Performance Threshold

SS-1 The Contractor shall provide sufficient and qualified personnel

Sec. 1, Para. 1.1. No more than one instance of insufficient or unqualified personnel

SS-2 The Contractor shall maintain 100% of tool accountability.

Sec. 1, Para. 1.1. No more than one instance of failure to maintain tool accountability IAW

SOW

SS-3 The vendor will clean worksite.

Sec. 1, Para. 1.7. & 2.4.1

No more than one instance of failure to perform site clean-up IAW SOW

SS-4 Vendor will provide checklist within 30 days.

Sec. 1, Para. 3.0. No more than one instance of failure to provide checklist every 30 days

SS-5 Perform required unscheduled maintenance for each equipment identified in the SOW.

Sec. 1, Para. 2.5. & 2.6.

No more than one instance of failure to perform unscheduled maintenance IAW

SOW

SS-6 The Contractor shall Perform Preventive Maintenance Inspections.

Sec. 1, Para. 3.0.

Thru 3.9.

All equipment identified in the SOW shall have preventative maintenance performed

3. GOVERNMENT-FURNISHED EQUIPMENT, FACILITY, MATERIALS,

PROPERTY, AND SERVICES.

3.1. General Information. The Government will provide the following facilities, equipment, materials, services, technical order, publications and forms. If facilities, equipment, materials or services are not listed as Government-furnished or Government-shared, they shall be contractor furnished.

3.2. Government-Furnished Facility. The Government will furnish the following facility (ies): Office and rest room at building 744 (500 SQ. FT.) on Moody AFB GA.

3.3. Government-Furnished-Equipment.

Type of Equipment Quantity Stock Number N/A

3.3.1. Contractor-controlled equipment.

Type of Equipment Quantity

3.3.2. Equipment Inventory. An inventory of Government-furnished equipment (Contractor control) shall be accomplished not later than five (5) days after start of the contract, within ten (10) days of the start of any option periods, and not later than ten (10) days before completion of the contract period. The Contractor and Contracting Officer’s Representative (COR) shall conduct a joint inventory of all Government-furnished equipment, and the Contractor shall sign a receipt for all equipment provided by the Government. Items of equipment missing or not in working order shall be recorded and the Contracting Officer (CO) notified in writing. The Contractor and the COR shall jointly determine the working order and condition of all equipment and document their findings on the inventory. In the event of disagreement between the Contractor and the Government representative on the working order and condition of equipment, the disagreement shall be referred to the CO for resolution.

3.3.2.1. Obtaining Replacement of Government-Furnished Equipment. The Contractor shall direct request(s) for replacement of Government-furnished equipment to the COR for processing. Such requests shall specify the reason for the replacement request.

3.3.3.2. Equipment Accountability. The Contractor shall be liable for loss or damage to Government- furnished property and equipment beyond fair wear and tear in accordance with the clause of the contract. The Contractor shall report all lost, damaged or destroyed Government-furnished equipment to the CO within seventy-two (72) hours of discovery.

In the case of loss or damage beyond economical repair to property and equipment, the CO shall determine the amount of the Contractor’s liability.

3.3.2.3. Equipment Turn-In. The Contractor shall coordinate any equipment to be submitted to the Defense Reutilization Marketing Organization (DRMO) with the COR and CO.

3.3.2.4. Government-Furnished Materials. The Government will provide the material listed for performance of services by the Contractor for the duration of the performance period of this contract. The Contractor and the COR shall inventory the initial stock of materials provided not later than five (5) days after contract start date. The Contractor shall be responsible for keeping enough materials on-hand for the performance of the contract according to its terms. If additional material(s) are required the Contractor shall request such additional material(s) by providing a written request to the COR. At the conclusion of the contract period, including any option periods, the Contractor shall return all residual inventories to the Government.

DESCRIPTION QUANTITY

3.4. Government-Furnished Services.

3.4.1. Telephone Services. Use of Government-furnished telephone(s) is provided solely for official Government business and shall not be used to transact personal business by the Contractor or his employees. The Contractor shall contact the COR for repair service.

The Government will not be responsible for charges for long distance telephone calls made or accepted by Contractor personnel. Telephone services will be subject to the standard monitoring requirements of the Government telephone network.

3.4.2. Base Distribution. The Contractor may use the Base Information Transfer Center (BITC) and the Postal Services to send mail on base.

3.4.3. Refuse Collection. The base refuse and recycling services Contractor is responsible for the collection and removal of all trash and refuse. However, when the Contractor finds it necessary, at times, to dispose of refuse and trash generated as a result of this contract requirement, the Contractor may use the base dumpsters.

3.4.4. Recycling Program. The Contractor shall be required to participate in the base-recycling program.

3.4.5. Emergency Medical Service. Moody Air Force Base Emergency Medical Technicians (EMTs) will provide emergency medical services, if required, on a reimbursable basis. The Contractor is responsible to reimburse the Government.

3.4.6. Utilities. The Government will furnish reasonable amounts of utilities to include electricity, water, sewage, and heating. The Contractor shall exercise responsible use of all utilities.

3.4.7. Housekeeping Service. The Contractor and/or his employees shall not smoke inside Government facilities and shall ensure that their work areas are neat, clean, and orderly.

3.4.7.1. Custodial Service. The COR will inform the Contractor of the standard of service that can be expected from the janitorial contractor.

3.5. Government-Furnished Publications and Forms. (NOTE: PUBS/FORMS MAY

BE INCLUDED AS AN APPENDIX IF A LISTING OF 1 OR MORE PAGES.)

3.5.1. Publications and forms that apply to this PWS/SOW are listed below. The Contractor shall maintain current copies of forms and publications via the Internet at http://afpubs.hq.af.mil/ for the documents required to provide Paint Booth Maintenance.

3.5.2. The Government will notify the Contractor, as follow-on requirements changes occur. Supplements or amendments to listed publications from any organization level may be issued during the life of the contract. The Contractor shall immediately implement those changes that result in a decrease or no change in the contract price and notify the CO in writing of such change. Should a decrease in contract price result, the Contractor shall provide a proposal for a reduction in the contract price to the CO.

Before implementing any change that will result in an increase in contract price, the Contractor shall submit to the CO a price proposal within thirty (30) days following receipt of the change. Upon completion of the contract, the Contractor shall return to the Government all issued publications and forms.

PUBLICATIONS.

Publications No.

Title Date Applicable Paragraph

Applicable Paragraph/Chapter

FORMS.

http://afpubs.hq.af.mil/

Form Number Title Date

4. GENERAL INFORMATION.

4.1. Contractor Personnel.

4.1.1. Contract Manager. The Contractor shall provide a contract manager who shall be responsible for the performance of work. The name of the contract manager and an alternate(s), who shall act for the Contractor when the manager is absent, shall be designated in writing to the CO prior to the contract start date.

4.1.1.1. The contract manager or alternate(s) shall have full authority to act for the Contractor on all contract matters relating to the daily operation of this contract.

4.1.1.2. The contract manager or alternate(s) shall be available during standard duty hours within sixty (60) minutes to meet on the installation with Government personnel designated by the CO discuss problem areas. After standard duty hours the manager or designated alternate shall be available within two (2) hours.

4.1.1.3. The contract manager and alternate(s) shall be able to read, write, speak, and understand English.

4.1.2. Contractor Employees. The CO may restrict the employment under this contract of any Contractor employee(s), or prospective contract employee(s) who is identified as a potential threat to the health, safety, security, general wellbeing or the operational mission of the installation and its population.

4.1.2.1. Contract personnel shall present a neat appearance and be easily recognized. This may be accomplished by wearing clothing bearing the name of the company (uniforms) or by wearing appropriate badges, which contain the company name and employee’s name. The Contractor is responsible for acquiring an appropriate number of badges to meet their needs at their own expense.

4.1.2.2. The Contractor shall ensure that employees have current and valid professional certifications before starting work. Vehicle operators shall have a valid Georgia driver’s license.

4.1.2.3. The Contractor shall not employ any person who is an employee of the United States Government if the employment of that person could create a conflict of interest, nor shall the Contractor employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval in accordance with DD 5500.7-R Joint ethics Regulation (JER), Chapter 2. In addition, the Contractor shall not employ any person who is an employee of the Department of the Air

Force if such employment would be contrary to the policies contained in AFI 64-106, Air Force Industrial Labor Relations Activities, paragraph 3.

4.1.2.4. The Contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station (PCS), change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall or active duty. The abrupt absence of these personnel could adversely affect the Contractor’s ability to perform. Their absence at any time shall not constitute an excuse for nonperformance under this contract.

4.2. Quality Control.

4.2.1. The Government shall rely on the contractor’s existing quality assurance system(s).

The Government relies on and enforces the inspection/acceptance procedures stated in FAR 52.212-4(a). Contractor shall possess an acceptable inspection or program for quality control, utilizing the industry standard commercial practices and procedures to ensure that only conforming services are tendered for Government acceptance. This system or program for quality control shall be validated by the Government to ensure the process or processes fulfill the requirement of the PWS. The plan shall be submitted no later than the pre-performance conference.

4.3. Government Quality Assurance.

4.3.1. The Government will periodically evaluate the Contractor’s performance by appointing Representatives Contracting Officer’s Representatives (CORs) to monitor Contractor performance to ensure services are received in accordance with the contract requirements. The CORs will evaluate the Contractor’s performance through intermittent on-site inspections of the Contractor’s quality control program, receipt of complaints from base personnel, and/or COR surveillance and evaluation. The Government may inspect each task as completed or increase the number of quality control inspections if deemed appropriate because of repeated failures discovered during quality control inspections or because of repeated customer complaints. The Government may inspect contract services using a variety of methods.

4.4. Re-performance of Nonconforming Contractor Services.

4.4.1. Re-performance of Service. When service performed does not conform to contract requirements, the Contractor shall re-perform the service in conformity with the contract specifications at no additional cost to the Government. Re-performance of the service(s) shall commence immediately upon notification by the CO’s representative; and the Contractor shall have a sufficient workforce dedicated to ensure corrections are accomplished by no later than 5 duty days without degradation to standard services.

4.4.2. Acceptable Performance. Acceptable performance is achieved when the Contractor’s performance meets the minimum contract standard(s).

4.4.3. Unacceptable Performance. Unacceptable performance exists when the Contractor does not meet the minimum contract performance standard(s).

4.4.4. Performance that does not meet contract standards shall be dealt with as cited in accordance with 52.212-4, Contract Terms and Conditions—Commercial Items—(a) Inspection and Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of the contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or re-performance of nonconforming services at no increase in contract price. If repair/replacement or re-performance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services.

4.5. Hours of Operation.

4.5.1. Standard Duty Hours. The Contractor shall maintain the following customer service hours. Standard duty hours will be from (0700 to 1600), Monday through Friday.

4.5.2. Holidays. The Contractor is not required to provide services on the following days, in accordance with the DOL Wage Decision:

New Year’s Day 1 January

Martin Luther King’s Birthday Third Monday in January President’s Day Third Monday in February

Good Friday Friday before Easter Memorial Day Last Monday in May

Independence Day 4 July Labor Day First Monday in September

Columbus Day Second Monday in October Veterans Day 11 November

Thanksgiving Day Fourth Thursday in November Christmas Day 25 December

4.5.2.1. Good Friday--The Contractor may substitute the “Good Friday” holiday time-off for the day after Thanksgiving, which is usually considered a “family day” for the general base population. If the Contractor takes advantage of this option, this arrangement must be finalized between the CO, Contractor, and COR two (2) weeks prior to the holiday

4.5.2.2. On work days that have been declared “family days,” the Base may be minimally manned with many offices and facilities closed. On these days, the COR shall ensure that the Contractor has access to the work site.

NOTE: Any of the above holidays falling on a Saturday will be observed on the preceding Friday. Holidays falling on a Sunday will be observed on the following Monday.

4.5.3. Holiday Services. Services scheduled for a certain day of the week, but cannot be performed due to a holiday, shall be performed either the day before or the day after the holiday.