FA4830-16-R-0010 _Refuse_PWS.pdf

RFP FA4830-16-R-0010

Contract FA4830-16-C-XXXX Contract Title: Refuse and Bulk Recycling Collection Services

23D CIVIL ENGINEER SQUADRON

Performance Work Statement (PWS)

FOR

REFUSE COLLECTION AND BULK RECYCLING

SERVICES

MOODY AIR FORCE BASE

GEORGIA

4 May 2016

23rd Contracting Squadron Moody AFB

TABLE OF CONTENTS

SECTION TITLE

1 DESCRIPTION OF SERVICES

2 SERVICES SUMMARY (SS)

3 GOVERNMENT-FURNISHED EQUIPMENT, FACILITY

PROPERTY AND/OR SERVICES

4 GENERAL INFORMATION

5 RECORDS MANAGEMENT REQUIREMENTS

6 APPENDICES

Appendix A Appendix B Appendix C Appendix D Appendix E Appendix F

STATEMENT OF WORK

1. DESCRIPTION OF SERVICES. The Contractor shall provide all personnel, refuse/cardboard collection containers, equipment, tools, materials, vehicles, supervision, and other items and services necessary to perform Refuse and Bulk (Cardboard) Recycling Collection Services at Moody Air Force Base (MAFB) GA. The Contractor shall perform to the standards in the contract, as well as all local, state, and Federal regulations. Air Combat Command Refuse/Recycling Service Standards are located in Appendix A; Estimated workload factors and historical estimated frequencies are located in Appendices B and C. Maps with dumpster locations are located in Appendix D.

1.1. Collection Requirements.

1.1.1 Main Base.

1.1.1.1. Refuse and Recycling. Empty refuse/garbage/cardboard recycling containers/dumpsters based on historical data for the first thirty (30) days of performance or at least weekly. The Contractor shall establish vehicle routes and collection schedules. They are to be submitted to the Contracting Officer (CO) five (5) calendar days prior to start of contract performance. The Contractor may propose adjustments to the schedule at any time; but as a minimum, the Contracting Officer’s Representative (COR) and Contractor shall monitor fill capacities during the first thirty (30) days of performance, and at one (1) other time to be agreed upon during each performance period. The COR must be notified of pickup schedule and haul route changes. The Contractor shall pick up all litter, waste, and recyclable material on the ground within a 10-foot radius of the container. For cardboard containers, the Contractor shall be responsible for maintaining separation of cardboard from trash (see section 1.2.) (CLIN 0002)

1.1.1.2. Garbage Containers. Empty containers used to dispose of food waste daily, when the serviced facility is in operation. (CLIN 0002)

1.1.1.3. Public/Common Use Trash Receptacles. Contractor shall empty, collect, and dispose of all waste, replace liners and ensure lids/covers are in place for Government-furnished trash receptacles located in public/common use areas before their capacity is exceeded. See Appendix C, Table C3 for receptacle locations/quantities. (CLIN 0007)

1.1.2. Reserved. (Military Family Housing)

1.1.3. Special Events. In addition to the scheduled refuse collections, the CO/COR may require the Contractor to make unscheduled collections and disposals. For unscheduled events, the Contractor shall respond within one (1) business day of verbal or written notification from the CO/COR. For special events, the Contractor shall also provide (or re-position as directed) refuse or cardboard containers. These containers shall be placed in locations for a length of time designated by the COR. (CLIN 0004 & CLIN 0005)

1.1.3.1. Unscheduled Pickup. In the event unusual conditions cause a container to require pickup before the scheduled time, the Government may request pickup; and the Contractor will be compensated at a unit rate based on the container size. Pickup of refuse or recycling dumpsters may be requested by the COR. (CLIN 0006)

1.1.4. Inclement Weather Schedule. The Contractor shall collect refuse and cardboard recyclable material during periods of inclement weather. In cases of severe weather, the COR may authorize exceptions. When exceptions are granted, the Contractor shall make-up all missed collections within twenty-four (24) hours after the severe weather has terminated, unless the COR authorizes additional time. The Contractor shall secure lids or move containers to minimize property damage during inclement weather when directed by the COR. Securing or moving containers shall be performed at no additional cost to the government.

1.1.5. Route Parameters. The Contractor shall establish routes to the base through the Davidson Road (Main) Gate located on GA Highway 125. Collection shall be made between the hours of 0700 and 1700 (7:00 a.m.-5:00 p.m.), Monday through Friday, excluding holidays.

Collection outside these hours shall require prior approval of the COR.

1.1.6. Points of Collection. Collection stations for refuse and cardboard materials are shown in Appendix C. The Contractor shall position bulk containers for customer ease in depositing refuse and cardboard. This may require repositioning of containers from time to time. The Contractor shall also position containers to minimize interference with adjacent parking areas, sidewalks, roadways, overhead utilities, trees, and other potential obstructions.

1.1.7. Cubic Yard Capacity. Estimated capacity of containers is indicated in Appendix C. The Contractor is encouraged to identify changes to the capacity of containers and/or pickup frequency that improve the overall efficiency of refuse and recycling removal, and to propose these written changes to the COR to ensure Appendix C is updated. No changes are to be made until approved by the COR.

1.1.8. Government-Approved Containers. Collection of refuse and cardboard recyclable materials in all areas, except residential areas, shall be from Contractor-provided, Government-approved containers.

1.1.9. Maintaining Containers and Collection Area. The Contractor shall return all refuse, garbage and cardboard recycling containers to their original location after servicing, in an upright position with the lids securely in place (closed). The Contractor shall be responsible for immediately cleaning up any spills, debris, etc., which may occur during servicing of containers and picking up all refuse on the ground within ten (10) feet of the container. The Contractor shall collect debris placed at collection stations; for example, tree branches, sacks, cartons, boxes, cans, pallets, tied bundles, or other containers. It is intended that the majority of debris shall be placed in containers. The Contractor shall notify the COR of locations where debris is frequently placed outside of containers, so that the COR may notify facility managers; and, if necessary, adjust the container size or pickup frequency. The Contractor shall be responsible for keeping collection areas free of refuse and debris.

1.1.10. Weighing of Vehicles. All vehicles used in the collection of refuse and recyclable materials shall be weighed on state-certified-vehicle scales. Incoming/outgoing cardboard recycling vehicle weights shall be recorded at the automated base vehicle scale, and incoming/outgoing refuse vehicle weights shall be recorded on certified weight tickets provided by the operator at the landfill weigh station. The Contractor shall submit a monthly report (para 1.5.) that includes weight tickets that reflect the disposed tonnage figures, date of disposal, and type of vehicle, and cost of landfill tipping fees. The Contractor shall be reimbursed for tipping fees according to submitted monthly invoices.

1.2. Recyclable Materials Processing. The base operates a Qualified Recycling Program (QRP) to reduce the volume of non-hazardous solid waste generated.

1.2.2. Pickup Points. Contractor shall provide bulk cardboard containers at the locations specified in Appendix C, Table C2. Containers shall be emptied as specified in section 1.1.1.1.

1.3. Disposal.

1.3.1. Off-Base Disposal. The Contractor shall transport and dispose of all solid waste at a State certified/licensed off-base disposal site. The Contractor shall transport and dispose of all cardboard recyclables at Green Way Services Inc. located at 309 Clark Drive in Nashville, Ga.

The Green Way Services Inc. site is located approximately 18 miles from Moody AFB. Disposal shall be in accordance with existing local, state, and Federal regulations. The Contractor shall be responsible for any permit(s) or fees associated with the use of off-base disposal locations. The reimbursable tipping fees shall not exceed the approved landfill rates.

1.4. Equipment Maintenance. The Contractor shall maintain all Contractor and Government-provided containers, ensuring they are free of unpleasant odors, dirt, debris, and pests. All containers must remain in good, workable condition. They must remain easily accessible to customers. Contractor-furnished containers shall match the color scheme of the base. Additional re-painting must match the color scheme approved by the CO/COR. The Contractor shall perform all cleaning, painting, repair and other maintenance tasks off-base. The contractor shall maintain signs and markings attached or affixed to contractor provided dumpsters and containers. See Attachment 1. Trucks and trailers used for hauling and collecting shall be washed as required to ensure they are free of odor, dirt, debris, and pests.

1.5. Records and Reports. The Contractor shall provide a monthly report to the COR, detailing total tonnage of refuse collected, landfill tipping fees, and weight tickets by the tenth (10th) day of EACH MONTH. The contractor shall maintain these records for the term of the contract.

(CLIN 0008).

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2. SERVICES SUMMARY (SS). The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold (standard) describes the minimum acceptable levels of service required for each objective. These thresholds are critical to mission success.

Performance Objective PWS para. Performance Threshold/Method of

Surveillance SS-1. Collect Municipal Solid Waste in accordance with the established schedule.

1.1. - 1.3. No more than 2 Customer Complaints monthly.

2 deficiencies permitted monthly.

Periodic Inspection

SS-2. Maintain equipment and /containers in good workable condition. Trucks should be washed and free of odors.

1.4. No more than 2 Customer

Complaints monthly.

1 deficiency permitted monthly.

Periodic Inspection

SS-3. Perform unscheduled collections required by the CO in accordance with paragraphs 1.1. and 1.3.

1.1.3. 1 deficiency permitted monthly.

Periodic Inspection

SS-4. Implement Quality Control Plan 4.1.1. - 4.1.1.1.6.

1 Deficiency permitted monthly.

Periodic Inspection

2.1. Surveillance Methods.

2.1.2. Periodic Surveillance. This method requires the COR to employ a “spot check” style of evaluation based on the Contractor’s schedule. Periodic surveillances will be conducted on a scheduled basis (daily, weekly, monthly, quarterly, semi-annual or annually) and may be adjusted, based on quality trends.

2.1.2.1. Any unsatisfactory inspection (defect) result shall be recorded, and the Contractor shall re-perform the service within 24 hours after notification by the COR.

2.1.2.2. Exceeding the performance threshold for any performance objective(s) may result in a warning or letter of concern from the CO.

2.1.2.3. Exceeding the performance threshold of these performance objectives for any two (2), or more consecutive or non-consecutive months during a contract period may constitute an immediate Multi-functional Team/Progress Meeting. All remedies shall be in accordance with the FAR 52.212-4--Contract Terms and Conditions - Commercial Items—(a) Inspection/ Acceptance.

2.1.3. Customer Complaints. The COR will investigate all customer complaints received. The COR shall be responsible for initially validating customer complaints. The CO shall make final determination of the validity of customer complaint(s) in cases of disagreement with the COR and the Contractor. Validated customer complaints shall be re-performed after notification by the

COR.

2.1.3.1. Exceeding the performance threshold for performance objective in any one-(1)-month period may result in a warning or letter of concern from the CO.

2.1.3.2. Exceeding the performance threshold for performance objective for any two (2), or more consecutive or non-consecutive months during a contract period may constitute an immediate Multi-functional Team or Progress Meeting. All remedies shall be in accordance with the FAR 52.212-4-- Contract Terms and Conditions--Commercial Items—(a) Inspection/Acceptance.

2.2. Periodic Progress Meetings. The CO, COR, other Government personnel as appropriate, and the Contractor, shall periodically meet to discuss the Contractor’s performance. The following issues should be discussed: opportunities to improve the contract, any modifications required of the contract, unsatisfactory inspections, valid customer complaints against each performance objective observed, and steps taken by the Contractor to prevent occurrences in the future. The Contractor shall provide a summation of unsatisfactory inspections, customer complaints, and provide insight into any identified trends.

2.2.1. Minutes of meetings will be accomplished by Contract Administrator(s) of the Base Services Flight, signed by the CO, and any other signature(s) obtained as deemed necessary.

These minutes will be distributed to the Functional Commander, the Contractor, and a copy placed in the official contract file. Should the Contractor not concur with the minutes, the Contractor shall provide a written notification to the CO identifying areas of non-concurrence for resolution.

3. Government-Furnished Equipment, Facility, Materials, Property, and Services.

Government-furnished property is listed also in Appendix E.

Note: Government property mentioned in this paragraph (Para 3. – 3.4.) and Appendix E is incidental to the place of performance due to the fact that the contract requires contractor personnel to be located on a Government site or installation and the property used by the contractor is within a location accountable to the Government.

3.1. Solid Waste Management Facility (SWMF). The Government will provide utility service (water and electricity), and one (1) on-base-only telephone line to the SWMF and perform facility maintenance and repairs as determined necessary by the Government.

3.2. Government-Furnished Facilities. The Government will provide the Contractor limited use of the north end of the SWMF, Building 7, which is a shared facility, to include restroom and adjacent compound located on MAFB, to store vehicles, equipment, equipment parts and tools.

The SWMF facilities and areas will also be utilized by base personnel and other contractors during hours of operation.

3.3. Telephone Service. Use of a Government-furnished one-line-on-base telephone with 911 service is provided solely for official Government business. The Contractor shall contact the COR for repair service. Telephone service will be subject to the standard monitoring requirements of the Government telephone network, as listed in the MDY Clause 02-19, Telephone Communications Security Monitoring.

3.4. Emergency Medical Service. Moody Air Force Base clinic will provide emergency (cases where loss of life, limb, sight or hearing is possible) medical transport, if required, on a reimbursable basis. The Contractor shall be responsible for reimbursing the Government.

4. General Information.

4.1. Quality Control. The Contractor shall develop and maintain a quality control program to ensure refuse and cardboard recycling services are performed in accordance with commonly accepted commercial practices and meet the requirements of this PWS.

4.1.1. Contractor shall develop a Quality Control Plan (QCP) and implement procedures to identify, prevent, and eliminate recurrence of defective services. The plan shall be submitted to the CO for review and validation. The plan shall be submitted no later than the pre-performance conference. As a minimum, the Contractor shall develop quality control procedures addressing the areas identified in paragraph 2, the Services Summary (SS). The plan shall specifically address the Contractor’s strategy to provide quality workmanship, continual process improvement, and the correction of deficiencies as required.

4.1.1.1. The CO will notify the Contractor of validation or if any required modification(s) may be necessary to the plan; however, any modification(s) required, as a result of the initial review of the plan, shall be submitted to the CO within five (5) days after the initial notification.

4.1.1.1.2. The plan shall include, at a minimum:

4.1.1.1.3. A description of the inspection system to cover all services listed on the Services Summary (SS). The description shall include specifics as to the areas to be inspected on a scheduled and unscheduled basis, frequency of inspections, submission of QC schedule and the title and organizational placement of the quality control inspectors (QCIs). Additionally, control procedures for any Government-furnished keys or lock combinations shall be included. (See paragraph 4.15.—Key Control).

4.1.1.1.4. A description of the methods to be used for identifying and preventing defects in the quality of service performed.

4.1.1.1.5. A description of the records that will be kept to document inspections and corrective or preventive actions taken, to include the use and distribution of required forms and reports.

4.1.1.1.6. The records of inspections shall be kept and made available to the Government throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract.

4.2. Quality Assurance. The Government shall inspect and evaluate the Contractor’s performance to ensure services are received in accordance with requirements set forth in this contract. The COR will periodically inspect by watching actual task performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, conferring with facility managers, or otherwise inspecting the task or its results to determine whether or not the performance meets the standards contained in this PWS. The COR will use the Contractor’s work schedule as the basis to record surveillance results. The COR will use a locally devised form to accomplish routine surveillance. This surveillance record then becomes the official Air Force record of the Contractor’s performance.

When a performance threshold has not been met or contractor performance has not been accomplished, the COR will initiate and provide the CO a DD Form 2772 Contract Discrepancy Report (CDR) for issuance to the Contractor. The Contractor shall respond to the CDR in accordance with (IAW) instructions provided, and return it to the CO within ten (10) calendar days of receipt.

4.3. Government Remedies for Non-Conforming Service(s). The CO will follow FAR 52.212-4--Contract Terms and Conditions-Commercial Items-(a) Inspection/Acceptance, for the Contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

4.4. Hours of Operation. The Contractor shall perform the services required under this contract as follows:

4.4.1. Standard Base Hours. Base hours of operation are 7:00 am-5:00 pm, Monday through Friday, excluding those holidays, as listed in the Georgia DOL Wage Determination. The Contractor may find it necessary to deviate from the standard base hours of operation to ensure timely completion of work under this PWS at no additional cost to the Government.

4.4.2. Holidays.

New Year’s Day 1 January Martin Luther King, Jr.’s, Birthday 3rd Monday in January

George Washington’s Birthday (President’s Day)

3rd Monday in February

Good Friday Friday before Easter Memorial Day Last Monday in May

Independence Day 4 July Labor Day 1st Monday in September

Columbus Day 2nd Monday in October Veterans Day 11 November

Thanksgiving Day 4th Thursday in November Christmas Day 25 December

4.4.2.1. If a holiday falls on Saturday, the preceding Friday will be observed. If these holidays fall on Sunday, the following Monday will be observed.

4.4.2.2. If a holiday falls on a scheduled service day, the Contractor will be responsible for rescheduling services for the first work day following the holiday observance.

4.4.2.3. Base down days and/or goal days are not to be considered as holidays for the Contractor. The Building Custodian/Facility Manager is responsible for coordinating through the COR with the Contractor regarding these days. Access and/or required escorts will be provided, so that the Contractor can perform the regularly scheduled service(s). If no access and/or required escorts are provided, then the Contractor shall not be required to reschedule services.

4.4.2.4. The Contractor may substitute the “Good Friday” holiday time-off for the day after Thanksgiving, which is usually considered a “family day” for the general base population. If the Contractor decides to take advantage of this option, this arrangement must be approved and finalized between the CO, Contractor, and COR two (2) weeks prior to the holiday.

4.4.3. Base Closures. Work scheduled, but not accomplished, because of base closure due to weather, exercises, or actual alert, will be accomplished as soon as possible after reopening the base.

4.4.3.1. Contingency or Actual Force Protection Measures. In the event of a real world contingency or increased force protection requirement the contractor shall, at the direction of the COR, move or remove refuse/garbage/recycle dumpsters. Contingency or actual force protection measure moves shall be made at no additional cost to the government. The COR will coordinate movement and replacement with the contractor to minimize and expedite moves while meeting government security needs.

4.4. Security Requirements. The Contractor shall be responsible for safeguarding all Government property and controlled forms provided for Contractor use. At the end of each work period, all Government facilities, equipment, and materials shall be secured.

4.4.1. Contractor/Employee shall comply with the Base Entry and Force Protection (FP) Requirements. All required documentation shall be submitted at the pre-performance conference.

4.4.1.1. Pass and identification items required for contract performance will be obtained for Contractor personnel and non-Government-provided vehicles. Obtaining the appropriate passes and identification items are the responsibility of the Contractor.

2The Government is authorized to restrict the employment under the contract of any Contractor employee or prospective Contractor employee, who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

4.4.1.3. The Contractor shall obtain personnel pass application forms from the CO’s Contract Administrator, 23rd Contracting Squadron. The Contractor employee shall complete and carry the forms to the Security Forces, Pass and Registration Office. Vehicle registration, proof of insurance and a valid driver’s license must be presented for all vehicles to be registered.

4.4.1.4. Retrieving pass and identification items from Contractor employees shall be accomplished by the Contract Manager and given to the COR upon the departure from employment, prior to contract expiration, of any Contractor employee, and turned in to the Pass and Identification Office.

4.4.1.5. The Contractor shall maintain a current listing of employees. The list shall include the employee’s name, social security number, and type of investigation if contract work involves access to Government automated information systems, unescorted entry to Air Force restricted areas or other sensitive areas designated by the Installation Commander, or for access to unclassified sensitive information or sensitive equipment. The list shall be provided to the Program Manager and the sponsoring agency’s Security Manager. An updated listing shall be provided when an employee’s status or information changes.

4.4.1.6. Suitability Investigations. Contractor personnel shall successfully complete, as a minimum, a National Agency Check, before operating unclassified automated information systems, for unescorted entry into restricted areas, or for access to unclassified sensitive information or sensitive equipment. The Government shall submit these investigations, at no additional cost to the Contractor. The Contractor shall comply with the requirements of DOD 5200-2R, Personnel Security Program, and AFI 33-119, Communications and Information.

4.4.7 The Contractor shall comply with all DoD, Air Force, and MAFB security and airfield access requirements regarding Contractor access and operations while on the installation.

4.5. Continuation of Essential DoD Contractor Services During Crises.

4.5.1. All services accomplished under this contract shall be performed during any wartime operation(s). Wartime operations are those actions, including contingency planning, which will be required to support current or future United States Air Force wartime requirements; in addition to functions that will be continued during wartime-related contingencies.

Notwithstanding any other provision of this contract, the Contractor agrees that, in the event of the occurrence of any wartime-related contingency, the Government shall have the unilateral right to extend performance of this contract as long as the wartime contingency(ies) exist.

4.5.1.1. The Contractor’s contract manager will be notified by the Government by any means of communication within twenty-four (24) hours of notification of any contingency or crisis situation. Contract payment will be in accordance with the existing contract rate.

4.5.1.2. The Contractor shall provide the CO at the pre-performance conference the names and title of all employees who shall be responsible to work during such crisis or wartime operations.

4.5.1.3. The Contractor is responsible for providing the requested information as required in clauses 48 CFR 252.237.7023 and 252.237.7024.

4.6. Special Qualifications. The Contractor shall ensure that all employees operating vehicles on MAFB obtain and maintain state driver's licenses commensurate with the size and type of vehicle being operated. The Contractor shall adhere to all Federal, state, local, and base driving laws or regulations.

4.6.1. Flightline Driving. The contractor shall ensure any personnel operating vehicles on the MAFB flightline are properly trained and possess a current AF Form 483. Flightline driver training will be provided by the government at no additional expense.

4.7. Hazardous Material/ Waste Management. The Contractor will be briefed on MAFB Hazardous Material/Waste Management Plan at the pre-performance conference.

4.7.1. Hazardous Material Identification. The Contractor shall implement procedures to comply with FAR 52.223-3, Hazardous Material Identification and Material Safety Data. The contractor shall obtain prior approval through the base HazMart for all chemicals introduced to MAFB before bringing the chemical onto MAFB. The AF’s intent is to use environmentally safe non-Hazardous Waste (HW) products in performance of this contract. Material Safety Data Sheets (MSDS) are required as specified in the latest version of Federal Standard No. 313 (including revisions adopted during the term of the contract) for any other material designated by a government technical representative as potentially hazardous and requiring safety controls.

Material Safety Data Sheets (MSDS)s must be submitted by the Contractor at the pre-performance conference. Failure to provide MSDSs or certificates when requested could result in unsatisfactory performance ratings and possible termination of the contract.

4.7.2. Hazardous Material Handling. The Contractor shall have approval from the base HAZMART section, prior to purchasing, handling, using, or storing any chemicals, solvents, lubricants, and other products that require MSDSs. The Contractor shall identify these materials and products on Air Force Form 3952 Chemical/Hazardous Material Authorization Request, Process Identification Form, and Shop Disposal Form. The Contractor shall provide one (1) copy of the MSDSs for each item to HAZMART section for review prior to any chemicals being brought onto MAFB. The Contractor shall maintain one (1) copy of the MSDSs for each hazardous material line item used within the work center.

4.7.3. Unauthorized Substances. The Contractor shall not use products that are or contain Toxic 17 chemicals, Extremely Hazardous Substances (EHS), Ozone Depleting Substances (ODS), and/or Persistent Bio-accumulative and Toxic (PBT) chemicals. Any HM containing one of these banned substances will not be allowed on base.

4.7.4 Training. The Contractor shall ensure all employees complete the local Air Force Hazardous Communication, HAZMART, and hazardous waste training. The Contractor shall appoint a primary and alternate(s) HAZMART and Hazardous Waste monitor. Monitors are responsible for training all refuse/recycle contractor personnel regarding hazardous material containers maintained within MAFB and brief MSDSs immediately upon receipt of new chemicals, products, or materials. The Contractor shall submit MSDSs to HAZMART as required.

4.7.5. Spill Response. The Contractor will be briefed on MAFB spill response procedures at the pre-performance conference. The Contractor is responsible to report and promptly cleanup all spills in a manner consistent with current environmental regulations. In the event that it is necessary to utilize Government material, equipment or personnel to cleanup a Contractor-caused spill, the Contractor shall be required to reimburse the Government for all associated costs.

4.8. Traffic Laws. The Contractor and its employees shall comply with all Federal, state, local and base traffic regulations.

4.9. Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their Contractor-owned or privately owned vehicle while on MAFB.

4.10. For Official Use Only (FOUO). The Contractor shall comply with DoD 5400-7-R, Chapter 4, DoD Freedom of Information Act (FOIA) Program requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.

4.11. Reporting Requirements. Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware and may pose a threat to the security of DoD or Contractor personnel, resources, and classified or unclassified defense information.

4.12. Physical Security. The Contractor shall be responsible for safeguarding all Government property, keys and controlled forms provided for Contractor use.

4.13. Safety Requirements.

4.13.1. Safety of personnel and performance shall conform to Office of Safety and Health Administration (OSHA) requirements as specified in AFI 91-202, Air Force Consolidated Occupational Safety Instruction.

4.13.2. Cell Phone Usage. The use of cell phones without a true “hands-free” device while operating any vehicle, low speed vehicle (golf cart, etc.,) or cycle is prohibited on all DoD installations. A violation could result in denial/revocation of installation driving privileges.

4.14. Contract Manager. The Contractor shall designate in writing to the CO a contract manager and alternate(s) who can be contacted during work hours. The contract manager or alternate(s) shall be available during standard duty hours to meet on the installation within one

(1) hour with the Government personnel designated by the CO to discuss problem areas. The Contractor shall provide the CO telephone number(s) where surveillance results and complaints can be reported. In addition, the Contractor shall provide to the CO the names and phone/pager numbers of Contractor POCs for after business hours, including nights, weekends, and holidays.

This information will be kept updated by the Contractor whenever personnel changes occur. The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to the daily operation of this contract.

4.14.1. Contractor Personnel. Contractor personnel shall present a neat appearance.

Contractor personnel shall be easily recognizable while on the installation in conjunction with this contract. This shall be accomplished through the wearing of distinctive clothing--shirt, overcoats, or hats, bearing the company name or logo. The coloring or design of the items selected should be such that identifies personnel easily and quickly for reasons of safety and personal protection.

4.15. Key Control. The Contractor shall establish and implement methods of ensuring all keys/combinations issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. The Contractor shall not duplicate any keys issued by the Government. The Contractor shall immediately report to the COR or CO any occurrences of lost or duplicated keys. In the event keys, other than master keys, are lost or duplicated, the Contractor may be required, upon written direction of the CO, to re-key or replace the affected lock or locks without cost to the Government. The Government may, however, at its option, replace the affected lock or locks or perform re-keying and deduct the cost of such from the monthly payment due the Contractor. In the event a master key is lost or duplicated, the

Government may replace all locks and keys for that system, and the total cost will be deducted from the monthly payment due the Contractor.

4.16. Schedules. The Contractor shall submit an annual schedule for services described in this PWS to the CO for acceptance at the pre-performance conference. The Contractor shall be allowed thirty (30) days to adjust work schedules based on inspections, use, traffic, and special requirements identified in the PWS. The second work schedule shall be submitted to the CO for acceptance within ten (10) days after the first contract month period. The Contractor shall not deviate from the approved schedule without prior acceptance from the CO or COR. Any permanent changes to the schedule must be submitted ten (10) days before implementation and receive CO approval before the Government will allow the proposed changes.

4.17. Government Performance of Services During Labor Strikes.

4.17.1. The services required of the Contractor are of critical importance to the Air Force. As such, the Government reserves the right to take over performance in the event of a labor strike by the Contractor’s employees which could impair the Contractor’s ability to satisfactorily perform the contract. In such event, the Government may elect to perform services with exclusively Government personnel in accordance with Air Force Instruction AFI 64-106, Air Force Industrial Labor Relations Activities.

4.17.2. Under such circumstances and at the direction of the CO, the Contractor agrees to remove its non-striking force from the performance site and not to interfere in any way with Government performance.

4.17.3. Further, the Contractor agrees under such circumstances to permit the Government to use any essential Contractor-furnished property. The Government will equitably compensate the Contractor for use of such property.

4.17.4. Contractor shall not be entitled to payment for any performance period or parts thereof during which the Government assumes performance.

4.18. Records Management.

4.18.1. All records, files, documents, regardless of media (e.g., paper, electronic, etc.), as described in the SOW, that are the responsibility of the Contractor are the property of the Government and shall remain so upon termination or completion of the contract. The Contractor shall keep these items current and maintain and dispose of them in accordance with the requirements established in Air Force Instruction (AFI) 33-322, Records Management Program, paragraph 10, Air Force Manual (AFMAN) 33-363, paragraph 6.4, AFI 33-364, paragraph 2.10., and the Air Force Records Disposition Schedule which may be accessed from the AF-RIMS Link located on the Air Force Portal.

4.18.2. Records shall be turned over to the Government upon completion of the contract unless otherwise stated. All records are subject to the Freedom of Information and Privacy Act. The Moody AFB Records Management Office (23 CS/SCXK), 257-9268, will provide assistance and training to the Contractor to ensure compliance with Federal record-keeping requirements.

4.19. CONTRACTOR MANPOWER REPORTING.

The Contractor shall report ALL Contractor labor hours (including subcontracting labor hours) required for performance of services provided under this contract for the Refuse Services at Moody AFB via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs will be for the labor executed during the period of performance each government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2017. Contractors may direct questions to the help desk at http://www.ecmra.mil/.

4.19.1. Reporting Period. Contractors are required to input data by 31 October of each year.

Example: FY15 ends on 30 September 2015. Manpower Reporting inputs for FY15 is due no later than 31 October 2015.

4.19.2. Uses and Safeguarding of Information. Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

4.19.3. User Manuals. Data for Air Force Service requirements must be input at the Air Force CMRA link. However, user manuals for government personnel and contractors are available at the Army CMRA link at http://www.ecmra.mil.

5. APPENDICES.

Appendix A - ACC Refuse/Recycling Service Standards Appendix B - Estimated Workload Data Appendix C - Historical Estimated Frequencies Appendix D - Maps and/or Site Plans Appendix E - Government-Furnished Facilities, Property, and Services http://www.ecmra.mil/

APPENDIX A

ACC REFUSE/RECYCLING SERVICE STANDARDS

TASK / SERVICE Standard Pickup - Refuse Dumpsters Other than Food Waste At least weekly

Pickup - Recycling Dumpsters Cardboard At least weekly

Pickup - Garbage Dumpsters (Food Waste) Daily (When Facility

Operational)

Clean Refuse Dumpsters

Maintain clean container when empty that doesn't present home for disease vectors and minimal odor.

Clean Garbage Dumpsters (Food Waste) Same as above

Paint/Maintain Dumpsters

(Primarily applicable to bases without enclosures for containers)

Maintain professional appearance.

Pickup - MFH Garbage (including dumpsters) (ONLY NON-PRIVATIZED) 1/week

Pickup - MFH Recycling (QRP study driven) (ONLY NON-PRIVATIZED) 1/week

Pickup - MFH Yard Waste (ONLY NON-PRIVATIZED) 1/week during growing season

Periodic Services Unscheduled collection 4 work hours Bulk item pickup (MFH) (ONLY NON-PRIVATIZED) 8 per year

General Comments

Landfill Tipping Fees Dedicated CLIN 0008 to pass cost thru with no mark-ups

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APPENDIX B

The quantities of workload below are estimates, based on either historical data or projected requirements, and are provided for informational use only. The information is not comprehensive.

TABLE B1 - ESTIMATED WORKLOAD DATA

ITEM

NAME

ESTIMATED

QUANTITY

1 Refuse/Garbage 1500 Tons 2 Cardboard Recyclable 170 Tons 3 Distance To Refuse Disposal Site (Veolia Pecan Row) 26 Miles 4 Distance to Cardboard Disposal Site 18 Miles

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APPENDIX C

The quantities of workload as stated below are estimates, based on either historical data or projected requirements, and are provided for informational use only. The information is not comprehensive.

TABLE C1 HISTORICAL ESTIMATED FREQUENCIES

REFUSE

Collection Station Location Size Type Frequency

1 Bldg 16 – Commercial Access Gate 9302 Davidson Rd 6 cy Refuse 1W

Bldg 105 – Consolidated Base

Support Center (CBSC) 23 Flying Tiger Way

8 cy Refuse 2W

3 Bldg 108 – Base Theater 4100 Bradley Circle 2 cy Refuse 1W

4 Bldg 110 - Base Chapel 5220 Bradley Circle 8 cy Refuse 1W

5 Bldg 115 – 23 MSG/93 AGOW HQ 5090 Gardner Blvd 8 cy Refuse 2W

6 Bldg 201 - TLF 3213 Mitchell Blvd 8 cy Refuse 2W

7 Bldg 206 - Credit Union 3205 Mitchell Blvd 2 cy Refuse 1W

Bldg 207 – Child Development

Center (CDC) 3112 Coney Street

6 cy Refuse 3W

9 Bldg 210 – CDC 3103 Robinson Road 8 cy Refuse 3W

Bldg 217 – Temporary Lodging

Facility (TLF) 5005 Hickam Street

8 cy Refuse 3W

11 Bldg 319 - Billeting 3133 Coney Street 6 cy Refuse 2W

12 Bldg 322 - Dormitory 3046 Robinson Road 8 cy Refuse 3W

13 Bldg 325 - Billeting 3080 Robinson Road 8 cy Refuse 3W

14 Bldg 404 - Fitness Center 4851 Burrell Street 8 cy Refuse 2W

15 Bldg 451 - COMM Facility 6120 Dexter Street 8 cy Refuse 1W

16 Bldg 454 - COMM Facility 6 cy Refuse 1W

6118 Brookley Street

17 Bldg 549 – Dormitory 5350 Berger Street 8 cy Refuse 3W

18 Bldg 550 - Dormitory 6400 George Street 8 cy Refuse 3W

19 Bldg 552 - PMEL 5355 Robbins Road 8 cy Refuse 2W

20 Bldg 554 - Shoppette 7277 Robbins Road 8 cy Garbage 5W

21 Bldg 570 - Dormitory 7257 Robbins Road 8 cy Refuse 3W

22 Bldg 571 - Dining Hall 7255 Robbins Road 6 cy Garbage 5W

23 Bldg 571 - Dining Hall 7255 Robbins Road 8 cy Garbage 5W

24 Bldg 573 - Dormitory 7249 Robbins Road 8 cy Refuse 3W

25 Bldg 577 - Dormitory 7259 Robbins Road 8 cy Refuse 3W

26 Bldg 580 - Dormitory 6253 Berger Street 8 cy Refuse 3W

27 Bldg 583 - Bowling Center 7252 Berger Street 8 cy Refuse 5W

28 Bldg 583 - Bowling Center 7252 Berger Street 8 cy Refuse 5W

29 Bldg 585 - Field Training Facility 6245 Davis Street 6 cy Refuse 2W

30 Bldg 609 - HH-60 Hangar 8153 Apron A Road 8 cy Refuse 2W

31 Bldg 617 - Security Police 8209 Apron A Road 8 cy Refuse 2W

32 Bldg 621 – Fire Dept 8169 Apron A Road 6 cy Refuse 2W

33 Bldg 622 - Base Operations 8163 Apron A Road 6 cy Refuse 2W

34 Bldg 643 - 71st Squadron Operations 8007 Sijan Street 8 cy Refuse 2W

35 Bldg 644 - C-130 Hangar 8009 Sijan Street 8 cy Refuse 2W

36 Bldg 645 - C-130 Parts Store 8011 Kangaroo Lane 8 cy Refuse 2W

37 Bldg 647 – 23 Wing Air Delivery Facility 8 cy Refuse 2W

8049 Robinson Road

38 Bldg 657 – MX Squadron 8111 Apron A Road 8 cy Refuse 2W

39 Bldg 663 - 38th /41st Rescue Sq Ops 7196 Savannah Street 8 cy Refuse 2W

40 Bldg 666 - C-130 MX Shop 8002 Sijan Street 6 cy Refuse 2W

41 Bldg 673 C-130 Flight Simulator 8010 Sijan Street 6 cy Refuse 2W

42 Bldg 706 – 23 FG/OSS 8227 Chennaults Road 8 cy Refuse 2W

43 Bldg 718 - Hangar 8265 Chennaults Road 6 cy Refuse 2W

44 Bldg 733 – Engine Shop 8210 Flying Tiger 6 cy Refuse 2 W

45 Bldg 743 - OSI Office 7248 Robbins Road 8 cy Refuse 2W

46 Bldg 754 – A-29 Part Store 7258 Robbins Road 6 cy Refuse 2W

47 Bldg 758 - 820 SFG 8255 Chennaults Road 6 cy Refuse 2W

48 Bldg 769 - POL Vehicle MX 8471 Vanguard Way 6 cy Refuse 2W

49 Bldg 774 - A-10 MX Hangar 8325 Apron B Road 8 cy Refuse 2W

50 Bldg 775 - A-10 MX Hangar 8311 Apron B Road 8 cy Refuse 2W

51 Bldg 775 - A-10 MX Hangar 8311 Apron B Road 8 cy Refuse 2W

52 Bldg 780 - Avionics 8418 Vanguard Way 6 cy Refuse 2W

53 Bldg 785 - Aircraft MX Shop 8415 Vanguard Way 8 cy Refuse 2W

54 Bldg 792 - A-10 MOS 8301 Apron B Road 8 cy Refuse 2W

55 Bldg 795 - 820 Sq Ops 8401 Vanguard Way 8 cy Refuse 2W

56 Bldg 811 - Rescue Training 8301 Apron B 8 cy Refuse 2W

57 Bldg 840 - Arts & Crafts 4379 George Street 6 cy Refuse 1W

58 Bldg 840 - Arts & Crafts 4379 George Street 6 cy Refuse 1W

59 Bldg 900 - Hospital 3280 Mitchell Blvd 8 cy Refuse 5W

60 Bldg 900 - Hospital 3280 Mitchell Blvd 8 cy Refuse 5W

61 Bldg 901 - Moody Field Club 4251 George Street 8 cy Garbage 5W

62 Bldg 902 - Commissary 4333 George Street 8 cy Refuse 3W

63 Bldg 902 - Commissary 4333 George Street 8 cy Refuse 3W

64 Bldg 902 - Commissary 4333 George Street 8 cy Refuse 3W

65 Bldg 904 - BX - Warehouse 4343 George Street 8 cy Garbage 5W

66 Bldg 904 - BX - Burger King 4343 George Street 8 cy Garbage 5W

67 Bldg 908 - Airmen’s Attic 3552 Florida Road 8 cy Refuse 1W

68 Bldg 918 – CE S. End of Compound 3485 Georgia Street 8 cy Refuse 2W

69 Bldg 932 - LRS Packing and Crating 4380 Alabama Road 6 cy Refuse 2W

70 Bldg 932 - 820th Supply Warehouse 4380 Alabama Road 8 cy Refuse 2W

71 Bldg 932 - AIB/IEU 4380 Alabama Road 8 cy Refuse 2W

72 Green Way Services Inc.

309 Clark Drive in Nashville, Ga 8 cy Refuse 1W

73 Bldg 956 – CE Lockhart Hall 3405 Georgia Street 8 cy Refuse 2W

74 Bldg 965 - CE Entomology 8555 Burma Road 6 cy Refuse 1W

75 Bldg 977 - Vehicle Maintenance 3350 Georgia Street 8 cy Refuse 1W

76 Bldg 979 - CE Vertical 3600 Florida Road 8 cy Refuse 1W

77 Bldg 980 - CE Warehouse 3620 Florida Road 8 cy Refuse 1W

78 Bldg 1003 - Waste Treatment Plant 1710 Moody Rd 2 cy Refuse 1W

79 Bldg 1107 - MSA 9075 Munitions Circle 8 cy Refuse 1W

80 Bldg 1108 - MSA 8 cy Refuse 1W

9049 Munitions Circle

81 Bldg 1111 - MSA Admin Parking 9021 Munitions Circle 8 cy Refuse 1W

82 Bldg 1216 - ALS 1510 Bemiss Road 8 cy Refuse 1W

83 Bldg 1300 - Control Tower 2572 N Perimeter Road 8 cy Refuse 1W

84 Bldg 1315 - Rifle Range 9107 Range Road 8 cy Refuse 1W

85 Bldg 1330 – EOD 9110 Range Road 6 cy Refuse 1 W

86 Bldg 1501 - COMM RCVR 2650 N Perimeter Road 6 cy Refuse 1W

87 Bldg 1531 - 820th SFG Ops 9566 Gopher Turtle Drive 8 cy Refuse 2W

88 Bldg 1705 - Mission Lake 9164 Burma Road 6 cy Refuse 1W

89 Bldg 1708 - SFS K-9 Facility 9200 Burma Road 8 cy Refuse 1W

90 Bldg 1725 - Munitions MX Facility 9149 Burma Road 6 cy Refuse 1W

91 Bldg 1804 - Youth Center 1500 Prewitte Street 8 cy Refuse 1W

92 Bldg 1806 - Golf Clubhouse 1501 Prewitte Street 8 cy Refuse 1W

93 Bldg 1808 - Golf course MX 1560 Beatty Road 6 cy Refuse 1W

94 Grassy Pond Cabins 5360 Grassy Pond Rd 8 cy Refuse 1W

95 Grassy Pond Family Camp 5360 Grassy Pond Rd 8 cy Refuse 1W

96 Grassy Pond Family Camp 5360 Grassy Pond Rd 8 cy Refuse 1W

97 Grassy Pond Family Camp 5360 Grassy Pond Rd 8 cy Refuse 1W

98 Bldg 6 - SWMF - Concrete Ramp 30 cy Refuse As Needed 99 Bldg 6 - SWMF - Concrete Ramp 30 cy Refuse As Needed

TABLE C2 - HISTORICAL ESTIMATED FREQUENCIES

CARDBOARD DUMPSTERS

1 Bldg 105 - CBSC 23 Flying Tiger Way 8 cy Cardboard 1W

Bldg 115 – 23 MSG/93

AGOW HQ

5090 Gardner Blvd

8 cy Cardboard 1W

3 Bldg 201 - New TLF 3213 Mitchell Blvd 8 cy Cardboard 1W

4 Bldg 207 – (CDC) 3112 Coney Street 8 cy Cardboard 1W

5 Bldg 210 – CDC 3103 Robinson Road 8 cy Cardboard 1W

6 Bldg 404 – Fitness Center 4851 Burrell Street 8 cy Cardboard 1W

7 Bldg 451 – COMM Facility 6120 Dexter Street 8 cy Cardboard 1W

8 Bldg 554 - Shoppette 7277 Robbins Road 8 cy Cardboard 1W

9 Bldg 554 - Shoppette 7277 Robbins Road 8 cy Cardboard 1W

10 Bldg 554 - Shoppette 7277 Robbins Road 8 cy Cardboard 1W

11 Bldg 570 – Dormitory 7257 Robbins Road 8 cy Cardboard 1W

12 Bldg 571 – Dining Hall 7255 Robbins Road 8 cy Cardboard 1W

13 Bldg 571 – Dining Hall 7255 Robbins Road 8 cy Cardboard 1W

14 Bldg 583 – Bowling Center 7252 Berger Street 8 cy Cardboard 1W

15 Bldg 621 – Fire Dept 8169 Apron A Road 8 cy Cardboard 1W

16 Bldg 644 – 71st MXS 8009 Sijan Street 8 cy Cardboard 1W

17 Bldg 657 – MX Squadron 8111 Apron A 8 cy Cardboard 1W

18 Bldg 663 – 38th/41st RQS 7196 Savannah Street 8 cy Cardboard 1W

19 Bldg 666 – 71st MXS 8002 Sijan Street 8 cy Cardboard 1W

20 Bldg 704 – A-10 Squad Ops 8 cy Cardboard 1W

8223 Chennaults Road

21 Bldg 718 – MX Hangar 8265 Chennaults Road 8 cy Cardboard 1W

22 Bldg 733 – Engine Shop 8210 Flying Tiger Blvd 8 cy Cardboard 1W

23 Bldg 755 – AGE Shop 8247 Chennaults Blvd 8 cy Cardboard 1W

Bldg 758 – 820th Aerial

Delivery 8255 Chennaults Blvd

8 cy Cardboard 1W

25 Bldg 775 – MX Dock 8311 Chennaults Blvd 8 cy Cardboard 1W

26 Bldg 780 – CMS 8418 Vanguard Way 8 cy Cardboard 1W

Bldg 785 – EMS Fabrication

Flight 8415 Vanguard Way

8 cy Cardboard 1W

28 Bldg 792 – A-10 Sq Ops 8401 Apron B Road 8 cy Cardboard 1W

29 Bldg 811 - A-10 MOS 8301 Apron B Road 8 cy Cardboard 1W

30 Bldg 900 - Hospital 3280 Mitchell Street 8 cy Cardboard 1W

31 Bldg 901 – Consolidated Club 4251 George Street 8 cy Cardboard 1W

32 Bldg 904 – BX 4343 Georgia Street 8 cy Cardboard 1W

33 Bldg 904 – Burger King 4343 George Street 8 cy Cardboard 1W

34 Bldg 908 – Airman’s Attic 3552 Florida Road 8 cy Cardboard 1W

Bldg 932 – Packing and

Crating 4380 Alabama Road

8 cy Cardboard 1W

36 Bldg 932 – AIB/IEU 4380 Alabama Road 8 cy Cardboard 1W

37 Bldg 932 – 820th SFG 4380 Alabama Road 8 cy Cardboard 1W

38 Bldg 956 – CE Lockhart Hall 3405 Georgia Road 8 cy Cardboard 1W

39 Bldg 977 – Vehicle MX 3350 Georgia Road 8 cy Cardboard 1W

40 Bldg 980 – CE Warehouse 8 cy Cardboard 1W

3620 Florida Road

41 Bldg 980 – CE Warehouse 3620 Florida Road 8 cy Cardboard 1W

42 Bldg 1108 - Munitions 9049 Munitions Circle 8 cy Cardboard 1W

43 Bldg 1315 - CATM 9107 Range Road 8 cy Cardboard 1W

44 Bldg 1531 – 820th Maintenance 9566 Gopher Turtle Drive 8 cy Cardboard 1W

45 Bldg 1804 – Youth Center 1500 Prewitte Street 8 cy Cardboard 1W

46 Bldg 1806 - Golf Course 1501 Prewitte Street 8 cy Cardboard 1W

TABLE C3 - HISTORICAL ESTIMATED FREQUENCIES

PUBLIC USE TRASH CANS

Collection Station Location Size/Quantity Type Frequency

1 Bldg 328 - Library/Ed Center 3010 Robinson Road 35 gal/5 ea Trash 2W

2 Bldg 400 - FSS Admin 5091 Gardner Street 35 gal/1 ea Trash 1W

3 Bldg 420 - Ball Fields 23 Flying Tiger 35 gal/3 ea Trash 2W

4 Bldg 846 - Car Wash Alabama Road 35 gal/6 ea Trash 3W

5 Bldg 902 - Commissary Pavilion 4333 George Street 35 gal/1 ea Trash 1W

6 Bldg 924 - N. Gate Visitor’s Fac 3202 Mitchell Blvd 35 gal/1 ea Trash 2W

7 Bldg 1201 - Youth Ball Fields 1520 Bemiss Road 35 gal/4 ea Trash 1W

8 Bldg 1705 - Mission Lake 9164 Burma Road 35 gal/13 ea Trash 2W

9 Running Trail 4 35 gal/1 ea Trash 1W 10 Running Trail 4A 35 gal/1 ea Trash 1W 11 Tennis Court by Bldg 400 35 gal/1 ea Trash 1W 12 Blue Running Track 35 gal/3 ea Trash 2W

13 Picnic Area by…