single_source_justification_Redacted.pdf

Single Source Justification (Simplified Acquisition)

Page 1 of 2Updated: 9 Jun 16

Section A: General Contract Information

Contracting Activity: 325th Contracting Squadron

Project/Program Name: AFCEC Integrated Library System (ILS)

Purchase Request/Identification Number:

Estimated Contract Cost (including Options):

Section B: Description of the Supplies/Services Required

An integrated library system (ILS) is required to manage AFCEC's Technical Information Center (TIC) collection. The ILS solution is currently provided by Electronic Online System (EOS) Web Academic software and services, a cloud based/cloud provided catalog system. EOS also tracks TIC acquisitions, circulation and controls receipt of journals series and supplements. It has 821 active accounts. Because this is cloud based the data is available only through the current web based EOS solution. EOS Web based software provides global connectivity to information resources needed by the widely dispersed AF civil engineering community. Renewal of EOS software is vital towards ensuring continuous access for AFCEC personnel to the collection of books housed in the AFCEC TIC/STINFO collection and to provide an electronic primary point of access to AFCEC-exclusive electronic subscriptions. It is also vital to the development of the AFCEC Library's inventory process for information materials.

Section C: Justification for Soliciting from a Single Source or Brand Name

(A) EOS International is the only contractor that has the EOS cloud-based platform where the AFCEC data resides. The current AFCEC EOS has 27k cataloged items containing 540k entries and 2k linked documents.

(B) The EOS International vendor stated that they do not have distributors for this software therefore they are the only providers.

(C) EOS software presently houses the AFTAC book inventory and the expansive collection of electronic databases and journals.

(D) Loss of this vital resource would result in the loss of AFTAC's book inventory and a devastating loss of a central point of electronic information for AFTAC personnel.

(E) Disruption of information services could severely limit information needed for personnel to function effectively on the job;

potentially slowing the mission's progress significantly.

Therefore, in accordance with FAR 6.302-1, "only one responsible source and no other supplies or services will satisfy agency requirements."

Section D: Efforts to Obtain Competition

The software is proprietary to EOS owned by SirsiDynix. The EOS vendor (SirsiDynix) stated that they do not have distributors for the EOS Web Academic Cataloging for Libraries. Therefore the EOS vendor (SirsiDynix) is the only one that can access the current cloud based platform where the AFCEC data resides. This is a continuation agreement for renewal of EOS subscription.

Section E: Steps to Preclude Future Single Source or Brand Name Awards

This software is a staple for powering all USAF libraries. AFCEC will review service requirements/specifications for the EOS Subscription and determine if any new suitable substitutions have appeared within the marketplace or if requirements can be altered to allow for additional competition.

Single Source Justification (Simplified Acquisition)

Page 2 of 2Updated: 9 Jun 16

Section F: Contracting Officer's Determination

I have determined, in accordance with FAR 13.106-1(b)(1), that the circumstances of this contract action deem only a single source is reasonably available.

Date

16-Nov-2016

Typed Name and Rank/Grade of Contracting Officer

AMBER M. MAESTRI, TSgt

Signature of Contracting Officer

MAESTRI.AMBER.MARIA.11855

95877

Digitally signed by MAESTRI.AMBER.MARIA.1185595877 DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=USAF, cn=MAESTRI.AMBER.MARIA.1185595877 Date: 2016.11.18 13:32:41 -06'00'