Attachment_1.pdf

Attachment 1

CRCC REQUIREMENTS

CLIN QTY UNIT UNIT

PRICE

AMOUNT

0001 One (1) each Main General (GS) conference room 150 person capacity (3 days), in a U shape configuration with max 40 attendee seating 16 Apr 2019 to 18 Apr 2019 or 23 April 2019 to 25 April 2019 depending on week of conference.

Room must also be able to fit rear projection video gallery; seating on three sides as well as room for a translation booth and twice per day break service, (Breaks to be provided outside GS Room). Note 16 Apr 2019 or 23 April 2019 is set up day for rehearsal. Foyer in front of General Session Room should be large enough to have the morning and afternoon breaks. Breaks will not be inside the General Session Room and must be within 50 feet of the General Session Room

1 Each

0002 Breaks, snacks, fruit, tea, coffee, and water during the conference; 2 breaks per day for 17 Apr 2019 to 18 Apr 2019 or 24 April 2019 to 25 April 2019 for 150 attendees depending on week of conference 2 Days

1 Each

0003 One (1) each Operations Room must be within 75 feet walking distance from General session room. QTY 6 Days; must be large enough to hold 20 people with workstations with

1 Each power available throughout the room not just against the walls, roughly 1,000 sq. feet or more

0004 Snacks for Breaks twice daily (morning & afternoon) 20 Atendees 4 Days

1 Each

0005 One (1) each Breakout meeting rooms for (2 days) 15 Apr 2019 to 18 Apr 2019 or 22 April 2019 to 25 April 2019 depending on availability and must be next to or directly across from General Session Room. Hold 20 attendees and to include water station during the conference

1 Each

0006 One (1) each Meal Room must hold 125 attendees. 15 Apr 2019 to 18 Apr 2019 or 22 April 2019 to 25 April 2019 depending on availability, prefer on same floor as General session room. To be only used for lunch.

1 Each

0007 One (1) each Prayer Room 3 Days 16 Apr 2019 to 18 Apr 2019 or 23 April 2019 to 25 April 2019 depending on availability, prefer on the same floor as General Session Room

1 Each

0008 One (1) each Room to host a Social on the evening of 16 Apr 2019 or 23 April 2019 depending on availability, for 100 people not traditional meeting room; Heavy Hors d’oeuvre, Open bar, Lunch for 2 days. Please provide menu

1 Each

0009 Two (2) Days Buffet Style Lunch for 150 guest, please provide menu.

One (1) Day Social Event on the evening of 16 April 2019, or 23 April

2019 for 100 people that includes (Hors d'oeuvre and Open Bar), for 100 guests. Please provide menu.

0010 Draping, Internet and misc Audio/Visual Requirements

Projector – 3 days

Rear Projection Screen – 3 days

T1 Network Drop – 6 days

Lectern with Microphone – 3 days

Wireless Lavaliere’s – 3 days

Mixer and any misc. audio visual equipment required

1 Each

0011 One (1) each VIP Breakout meeting room 16 Apr 2019 to 18 Apr 2019 or 23 April 2019 to 25 April 2019. Hold 5-8 attendees and includes water, tea, and coffee station. QTY 3 Days

TOTAL $

NOTE: CONTRACTEE WILL NOT GUARANTEE SLEEPING ROOMS. Hotel must have the capability to block rooms for up to 100 guests (Peak nights are 15 April 2019 to 18 April 2019 or 22 April 2019 to 25 April 2019 depending on). Also Room Block should be for approx. 15 support staff from 14 April 2019 to 19 April 2019 or 21 April to 26 April 2019 depending on week of the conference and then peak nights as described in the document..

- Individuals will be using their personal credit cards for payment

- Only the staff is guaranteed to stay at the hotel due to last minute confirmations

- The room pattern for the staff will be provided once hotel is chosen

• Preferred complimentary transportation to shopping within the DC/Northern Virginia Area

• Preferred complimentary shuttle transportation to the nearest international airport